Attachment_1_-_Performance_Work_Statement_(PWS).pdf

PERFORMANCE WORK STATEMENT (PWS)

Elevator Preventive Maintenance and Repair Services

Eastern Colorado Area Office (ECAO) and Carter Lake Shaft House (CLSH) Bureau of Reclamation – Eastern Colorado Area Office

Loveland, Colorado

1.0 BACKGROUND

The Bureau of Reclamation, Eastern Colorado Area Office (ECAO), requires elevator preventive maintenance and repair services for two elevators located in Loveland, Colorado.

The elevators are used by Reclamation personnel and authorized visitors for transportation of personnel and equipment.

Elevator locations:

Eastern Colorado Area Office (ECAO)

• Passenger elevator

• Travel distance: approximately 30 feet

• Number of stops: 3

Carter Lake Shaft House (CLSH)

• Service elevator used for maintenance personnel

• Travel distance: approximately 190 feet

• Manual stops

The Government requires a preventive maintenance program to ensure the elevators remain safe, reliable, and compliant with applicable codes and standards.

2.0 SCOPE OF WORK

The Contractor shall provide preventive maintenance, inspection, testing, and repair services necessary to maintain the elevators in safe and operational condition.

Services shall include:

• Quarterly preventive maintenance

• Service calls

• Emergency response

• Annual load testing (if required)

• Five-year load testing (if required)

• Minor adjustments and repairs

• Documentation and reporting

The Contractor shall provide all labor, supervision, transportation, tools, equipment, materials, and incidentals required to perform the work.

The Government will provide site access only.

3.0 APPLICABLE REGULATIONS AND STANDARDS

The Contractor shall comply with all applicable federal, state, and local regulations including but not limited to:

• ANSI A17.1 – Safety Code for Elevators and Escalators

• ANSI A17.2 – Guide for Inspection of Elevators

• Applicable Colorado State Elevator Code

• OSHA regulations

• Reclamation Safety and Health Standards (RSHS)

When multiple standards apply, the most stringent requirement shall govern.

4.0 TASK REQUIREMENTS

4.1 Preventive Maintenance Services

The Contractor shall perform preventive maintenance inspections quarterly (approximately every 90 days).

Maintenance shall include inspection, cleaning, lubrication, adjustment, and functional testing of elevator components to ensure safe and reliable operation.

Preventive Maintenance Checklist

At a minimum, preventive maintenance inspections shall include:

• Controller systems

• Elevator machines

• Hoist motors

• Braking systems

• Door operators and door safety edges

• Interlocks

• Guide rails and rollers

• Control panels and wiring

• Push buttons and indicator lights

• Car lighting and ventilation

• Intercom and communication systems

• Safety circuits and limit switches

• Leveling devices

• Hoist mechanisms

• Emergency alarm systems

Minor adjustments necessary for proper operation shall be completed during preventive maintenance visits.

4.2 Service Calls

Standard Service Calls

The Contractor shall respond to non-emergency service calls within 24 hours after notification by the Government.

Emergency Service Calls

Emergency service includes situations such as:

• Personnel trapped in an elevator

• Elevator failure presenting a safety hazard

The Contractor shall arrive on site within three (3) hours of notification.

Emergency services performed outside normal working hours shall be compensated according to the labor rates specified in the contract.

4.3 Repair Services

The Contractor shall perform repairs necessary to maintain safe elevator operation.

Repair Completion Time

Routine repairs shall normally be completed within 72 hours after diagnosis when required parts are available.

If parts must be ordered, the Contractor shall:

• Notify the Government within 24 hours

• Provide estimated delivery date

• Provide expected repair completion schedule

Repairs requiring ordered parts should normally be completed within ten (10) calendar days unless otherwise approved by the Contracting Officer.

Major repairs or replacement of major components require prior written approval from the Contracting Officer.

4.4 Annual Load Testing

The Contractor shall perform annual load testing when required by applicable state or local regulations.

Testing shall be conducted in accordance with:

• ANSI A17.1

• State elevator inspection requirements

Documentation and certification results shall be submitted to the Government within two (2) weeks of completion.

4.5 Five-Year Load Testing

The Contractor shall perform required five-year load testing and safety inspections in accordance with applicable regulations.

Testing documentation shall be provided to the Government within two (2) weeks of completion.

5.0 OPERATIONAL AVAILABILITY

The Contractor shall maintain elevator operational availability of 98 percent or greater during normal operating hours.

Downtime shall begin when the elevator becomes non-operational and end when normal operation is restored.

Downtime does not include:

• Scheduled preventive maintenance

• Government-directed shutdowns

• Major repairs approved by the Contracting Officer

Failure to maintain required operational availability may result in corrective action or payment deductions.

6.0 DOCUMENTATION AND REPORTING

The Contractor shall maintain a maintenance log for each elevator.

Logs shall include:

• Date of service

• Maintenance actions performed

• Components inspected

• Parts replaced

• System deficiencies identified

• Corrective actions taken

• Technician name and signature

Maintenance logs shall be available for Government review and may be maintained either in the machine room or electronically.

7.0 HOURS OF OPERATION

Normal working hours are:

Monday through Thursday

8:00 AM – 4:00 PM

Excluding Federal holidays.

Preventive maintenance visits shall be coordinated with the Government at least one day in advance.

8.0 CONTRACTOR PERSONNEL REQUIREMENTS

All elevator maintenance and repair services shall be performed by qualified elevator technicians.

Technicians must:

• Possess any state-required elevator mechanic licenses

• Have a minimum of three (3) years of elevator maintenance experience

• Be trained on the elevator equipment being serviced

• Comply with OSHA safety requirements

• Follow Reclamation Lockout/Tagout procedures

Contractor personnel shall also maintain valid state driver’s licenses.

9.0 CONTRACTOR QUALITY CONTROL

The Contractor shall implement a Quality Control Plan (QCP) to ensure contract requirements are met.

The QCP shall include:

• Inspection procedures

• Documentation procedures

• Corrective action procedures

• Methods used to ensure service quality

10.0 GOVERNMENT QUALITY ASSURANCE

The Government will monitor contractor performance through:

• Inspection of completed work

• Review of service logs

• Response time verification

• Documentation review

The Contracting Officer will designate a Quality Assurance Evaluator (QAE) to oversee contract performance.

11.0 PERFORMANCE REQUIREMENTS SUMMARY (PRS)

Task Performance Standard Monitoring Method Acceptable Quality Level

Preventive Maintenance Completed every 90 days Maintenance logs / inspection 95%

Standard Service Calls Response within 24 hours Service records 95% Emergency Response On-site within 3 hours Service records 100%

Repair Completion Routine repairs completed within required timeframe Work order review 95%

Elevator Operational Availability

Minimum 98% operational uptime Maintenance logs 98%

Maintenance Documentation Logs completed and submitted Documentation review 95%

Failure to meet performance standards may result in corrective action or payment deductions in accordance with FAR 52.212-4.

12.0 PERIOD OF PERFORMANCE

Base Year October 1, 2026 – September 30, 2027

Option Years Option Year 1: October 1, 2027 – September 30, 2028 Option Year 2: October 1, 2028 – September 30, 2029 Option Year 3: October 1, 2029 – September 30, 2030 Option Year 4: October 1, 2030 – September 30, 2031

Options may be exercised at the Government’s discretion in accordance with FAR 52.217-9.

13.0 GOVERNMENT POINTS OF CONTACT

Contracting Officer (CO) Feyna Li Acquisition Management Division feyna_li@ios.doi.gov

Quality Assurance Evaluator (QAE) William “Jeff” Cross Bureau of Reclamation Flatiron Facility Loveland, Colorado Phone: 970-461-5600