Attachment 1 Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT

FOR

DEFENSE LOGISTICS AGENCY

DISPOSITION SERVICES

PENDLETON

LARGE AREA MAINTENANCE SHELTERS

INSPECTION/MAINTENANCE/REPAIR SERVICES

TABLE OF CONTENTS

1. INTRODUCTION

2. INSPECTION/MAINTENANCE/REPAIR OF LAMS

3. PLACE OF PERFORMANCE OF SERVICES

4. FEDERAL HOLIDAYS

5. BASE ACCESS & SECURITY

6. USG FURNISHED PROPERTY, MATERIALS, EQUIPMENT, AND SERVICES

(GFP/M/E/S)

7. CONTRACTOR FURNISHED PROPERTY, MATERIALS, EQUIPMENT, AND

SERVICES (CFP/M/E/S)

8. QUALITY ASSURANCE (QA)

9. SPILL RESPONSIBILITY

10. INVOICING INFORMATION

1. INTRODUCTION:

a. Defense Logistics Agency (DLA) Disposition Services (DS) is a Major Subordinate Command (MSC) of DLA with the responsibility of disposing and reutilizing the United States Government (USG) Department of Defense (DoD) excess and surplus property generated by the military services. This is accomplished through reutilization to other DoD activities, transfer to other Federal agencies, donation to authorized state and local organizations, sale to the public, or ultimate disposal through abandonment or destruction. The headquarters for DLA DS is in Battle Creek, Michigan.

b. DLA DS Pendleton requires maintenance to three (3) existing Creative Tent FTS 100 Large Area Maintenance Shelter (LAMS). Maintenance services for LAMS at DLA DS Pendleton are critical to ensure operational use. Without timely, efficient, and effective maintenance services, DLA DS Pendleton site will be impacted to a point where we are unable to support our customers.

c. This is a Firm Fixed Price (FFP) contract which consists of a period of performance of one (1) 12-month base period and four (4) 12-month options. The total contract length shall not exceed five (5) years.

d. The Contractor shall provide all personnel, equipment, tools, electronic functional test equipment, materials, supervision, and quality control necessary to perform maintenance and other services as defined in this PWS.

e. Upon coordination of maintenance services, the Contractor shall be required to report to requesting DLA DS location’s main office to sign in prior to conducting any services under this contract.

f. Any reference to Contractor throughout this PWS refers to the Contractor, or

Subcontractor, should one be utilized. The Contractor is solely responsible for all associated work to be completed In Accordance With (IAW) the PWS.

g. Contractor shall comply with all the following regulations, codes, and standards in performance of the contract: USMC (United States Marine Corps regulations) CFRs (Code of Federal Regulations) NFPA (National Fire Protection Association) IEEE (Institute of Electrical and Electronics Engineers).

2. CLIN 0001- INSPECTION/MAINTENANCE/REPAIR OF LAMS:

The LAMS structures (3 total) are approximately 75’ long, 60’ wide X 16’ high at the eave, X 30’ high at center of structure. The Contractor shall:

a. Sign in to the Visitor Log upon arrival at the main DLA DS entrance each day.

b. Complete semi-annual (every six (6) months) inspection/maintenance within 30 days after ordered by the Contracting Officer Representative (COR).

c. Complete repairs within 15 days from request by COR/Contracting Officer (KO).

d. Complete callback services within three (3) business days of notice from COR/KO that a defective repair has been identified.

e. Complete inspections of the LAMS as per Creative Tent FTS 100 manufacturer’s guidance, instructions, and manuals.

f. Inspect LAMS and anchoring units to the designated concrete pads. Ensure all anchoring units are in good working condition.

g. Test all electrical connections and components to ensure all LAMS electrical components are powered and functional.

h. Inspect sandbags surrounding each LAMS. Ensure each LAMS contains sandbags stacked 2-deep, neatly positioned, around the bottom exterior of the LAMS.

i. Inspect sealing material around the LAMS. Ensure seal is intact.

j. Inspect bays (five (5) each at a width of 15’) to ensure bay doors are in good working condition.

k. Inspect flat ends (two (2) each) to ensure all siding is in good working condition.

l. Inspect single personnel doors, metal coil doors, and manually operated fabric sliding door. Ensure all doors are in good working condition.

m. Inspect electrical system components as per manufacturer’s guidance, to include: all interior/exterior lights, outlets, control panels, main power connections and any other electrical maintenance required by manufacturer.

n. Inspect smoke detectors to meet installation fire codes.

o. Repair and/or replace all items/parts as required during maintenance, testing, and inspections as defined in this PWS and IAW all related manuals, guidance, and instructions.

p. Submit final report including summary of repairs/maintenance completed for each request within 30 days of completion for semi-annual, emergency, callback and any other repairs/maintenance completed IAW this PWS.

q. Clean workspace and remove and dispose of any parts or debris resulting from the Contractor’s performance at the end of each workday.

r. Perform a final inspection with the designated COR.

3. PLACE OF PERFORMANCE OF SERVICES:

The Contractor shall provide services at DLA DS Pendleton facilities during normal business hours, except on recognized US federal holidays or when the USG facility/installation is closed due to local or national emergencies or holidays, administrative closings, or similar USG-directed facility/installation closings.

Performance shall be at the designated location specified by the COR. The Contractor shall maintain an adequate work force for the performance of all tasks defined within this PWS when the USG facility/installation is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the work force are essential. Adequate personnel are defined as a sufficient number of qualified personnel to successfully perform the duties required to be successful IAW the terms and conditions of the PWS.

4. FEDERAL HOLIDAYS:

The Contractor is not required to provide services on the 11 Federal Holidays observed by DLA unless approved by the KO or COR. When the legal holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When the legal holiday falls on a Saturday, the preceding Friday is observed as the holiday. The following holidays are observed:

New Year’s Day January 1st Martin Luther King’s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October Veteran’s Day November 11th Thanksgiving Day Fourth Thursday in November Christmas Day December 25th

5. BASE ACCESS & SECURITY:

a. The Contractor shall coordinate base installation access for all their employees. The Contractor shall be familiar with and comply with all Base Command policies regarding security considerations for all Contractor employees.

b. Unscheduled gate closures by the installation security personnel may occur at any time causing all personnel entering or exiting a closed installation to experience a delay; this cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by Contractor personnel are subject to search pursuant to applicable regulations. Any violation of applicable motor vehicle regulation may result in the termination of the Contractor employee’s installation driving privileges.

c. Contractor employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety, and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All Contractor employees shall carry proper identification with them and shall be subject to checks as may be deemed necessary.

The Contractor shall ensure compliance with all regulations and orders of the installation which may affect performance. The USG reserves the right to direct the removal of an employee for misconduct, security reasons, or any overt evidence of communicable disease. Removal of Contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

d. The Contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The Contractor and associated employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation security personnel. The Contractor shall ensure compliance with all personal identity verification requirements as directed by DoD and/or local policy.

Should the Force Protection Condition (FPCON) change, the USG may require changes in Contractor security matters or processes.

6. USG FURNISHED PROPERTY, MATERIALS, EQUIPMENT AND SERVICES

(GFP/M/E/S):

The USG will provide the GFP/M/E/S listed below solely for the purpose of performance under this contract:

a. Property: The USG will furnish the necessary workspace for the Contractor to perform services as outlined in this PWS.

b. Materials: The USG will not provide materials.

c. Equipment: The USG will not provide materials

d. Utilities: All utilities in the facility will be available for the Contactors use in the performance of this contract. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

7. CONTRACTOR FURNISHED PROPERTY, MATERIALS, EQUIPMENT, AND

SERVICES (CFP/M/E/S)

The Contractor shall provide the CFP/M/E/S listed below solely for the purpose of performance under this contract:

a. Property: Coordinate with site for use of utilities and shelter.

b. Materials: Provide all labor and materials to conduct inspection/maintenance/repair services and to clean up spills caused by their employees during the performance.

c. Equipment: Provide all Personal Protective Equipment (PPE) for employees IAW Occupational Safety and Health Administration (OSHA) guidance. Provide necessary forklifts and scissor lifts as needed.

d. Contacts: Provide the KO and COR with a POC and phone number to coordinate and schedule services.

e. Services: Provide services as listed throughout this PWS IAW manufacturer specifications.

8. QUALITY ASSURANCE (QA):

a. Acceptable Performance Limits (APLs) are the minimum performance levels of specific requirements which the Contractor achieve or risk having the government consider performance unsatisfactory, which may result in monetary or other consideration from the Contractor. APLs are listed on Attachment 3.

b. If performance falls below the specified performance level, consideration may be taken at the USG’s discretion. Decisions will consider the impact on the USG because of the failure to meet the performance requirement and the number of times the failure has occurred throughout the contract period.

c. Performance incentives for the Contractor will include, but are not necessarily limited to, favorable impact on option exercise decisions, future awards of the same requirement, and future awards of similar requirements by DLA DS as well as other government and non-government entities that may review the performance of this contract.

9. SPILL RESPONSIBILITY:

The Contractor is solely responsible for all spills or leaks during the performance of this contract, which occur because of, or is contributed to by the actions of its agents, employees, or subcontractors. The Contractor shall clean up such spills or leaks to the satisfaction of the USG in a manner that complies with applicable federal, state, and local laws and regulations. The clean-up shall be at no cost to the USG. The Contractor shall report all such spills or leaks, regardless of their quantity, to the KO and COR immediately upon discovery. A written follow-up report shall be submitted to the KO and COR not later than 24 hours after the initial telephonic report. The written report shall be in narrative form, and as a minimum shall include the following:

i. Description of item spilled (including identity, quantity).

ii. Whether amount spilled is Environmental Protection Agency (EPA) or state reportable, and if so, whether it was reported. Exact time and location of spill including a description of the area involved.

iii. Containment procedures initiated.

iv. Summary of any communications Contractor has with press or USG officials other than the KO.

v. Description of clean-up procedures employed or to be employed at the site including disposal location of spill residue.

10. INVOICING INFORMATION:

The Contractor shall invoice monthly through the DoD Wide Area Workflow (WAWF) system. Invoices must be submitted through WAWF IAW DFARS 252.232-7003. Refer to https://wawf.eb.mil for additional information.

FAR 52.212-01 Fill-in coverage:

1.0 PROPOSAL SUBMISSION (FORMAT AND CONTENT): The following describes the information that must be furnished as part of the proposal and the format which must be presented. Proposals which do not provide the required information in the prescribed format at the time of the initial submittal may be excluded from further consideration. Offers are strongly encouraged to read provisions.

FAR 52.212-1, “INSTRUCTIONS TO OFFEROS – COMMERCIAL ITEMS”.

1.1 FORMAT: The offeror shall submit documentation (one original electronic form, standard Microsoft based Word and / or Excel, and or .PDF files) in response to this solicitation subject to the requirements in this provision. The offeror’s outline should demonstrate, in detail, how their organization, internal work processes and procedures meet the U.S. Government’s requirements for performance under this solicitation.

https://wawf.eb.mil/

1.2 PROPOSAL SUBMISSION: The following describes the information which must be furnished as part of the proposal and the format in which it must be presented. Proposals which do not provide the required information in the prescribed format shall be excluded from further consideration. Offerors should not include extraneous information that is not required to be submitted by 1.4. All proposals shall be valid for 90 days.

(a) FORMAT: Proposals shall be submitted in distinctly severable parts consisting of the following volumes: Volume 1, Volume 2.

Proposal submissions will consist of one original copy submitted electronically. If multiple electronic files are submitted, each electronic file shall identify it as part of Volume 1, 2.

VOLUME 1: Proposal Certifications and Price Schedule. (i) FAR 52.212-1(b) Information, except (b)(10). (b)(10) Information shall be in Volume 2. The Price Schedule is Attachment 2.

VOLUME 2: Past Performance Proposal. (See 1.4 below) (b) Submission of proposal by email should be sent to: matthew.wonch@dla.mil Emailed proposals are to be sent to matthew.wonch@dla.mil

1.3 Reserved

1.4 Past Performance Proposal:

(a) The offeror is required to provide any current relevant information regarding the level of performance, in terms of delivery and quality achieved under either U.S.

Government or commercial contracts for the same or similar services for performance in the same geographic areas as the solicited requirement. The information provided should support a qualitative review of the offeror; and/or record of performance in the areas of conforming to specifications, adherence to contract schedules, history of reasonable and cooperative behavior, commitment to customer satisfaction, and business-like concern for the interest of your customer. Additionally, if performance deficiencies were identified, what they were and what corrective action was taken.

Relevant past performance shall be within the last 6 years.

(b) Offerors shall submit past performance data for their firm. For each reference provided, a valid name and telephone number, contract number, contract type, dollar value, contract award and completion dates, point of contact, description of work performed, and e-mail address of point of contact is required. The description of work performed shall be in sufficient detail to explain the type of facility inspection services and geographic coverage commensurate with the scope and territory required in this procurement.

(c) Reference projects and corresponding reference surveys are limited to four (4) projects considered by the offeror to be the most relevant to the requirements of this solicitation. If more than four projects with reference surveys are received, the U.S.

Government will consider the first four projects received based upon the date and time the reference surveys are received.

(d) Attachment 4 contains a past performance survey that is used to evaluate an offeror’s past performance. The offeror shall provide the past performance survey in Attachment 4 to the past performance reference they identify in this part of the proposal for the offeror.

The past performance reference shall independently submit the survey to the Contracting Officer prior to the closing date of the solicitation. Any completed past performance survey received after the date of closing or directly from the offeror will not be considered in the past performance evaluation. The U.S. Government will not evaluate a reference listed in the past performance proposal if no corresponding survey is received from a reference for that contract. This will have the effect of the offeror being given a Neutral rating for that portion of their overall evaluation, regardless of the type of experience or its similarity to this requirement. Reference surveys must be received by the due date for receipt of proposals in order for the information to be considered.

Offerors are cautioned that due to mail delivery times to the U.S., it is highly recommended that all contract references being asked to provide surveys be asked to scan the documents in Adobe .pdf format and email it to matthew.wonch@dla.mil with a reference to the solicitation, SP4510-26-Q-1013 in the subject heading.

(e) The submission of a past performance volume is required. If an offeror does not have any past performance references, offerors must at least identify Volume 2 in their proposal and state they do not have any past performance to provide. If the U.S.

Government only receives a past performance survey from a past performance reference and there is no information in an offeror’s proposal regarding that reference (see paragraph above), the reference will not be considered. The offeror is responsible for ensuring references submit past performance surveys; the U.S. Government will not be contacting references for purposes of obtaining the survey.

ADDENDUM TO 52.212-2 EVALUATION – COMMERCIAL ITEMS

1.5 Evaluation of Past Performance:

(1) The US Government will evaluate the quality of the offeror’s past performance. The assessment of the offeror’s past performance will be used as a means of evaluating the probability of success of the offeror. Thus, an offeror with a higher confidence assessment rating for past performance will have a higher probability of meeting the solicitation requirements than a firm with a lower confidence assessment rating.

(2) In investigating an offeror’s past performance, the U.S. Government may consider information in the offeror’s proposal and information obtained from other sources, including past and present customers and their employees, other U.S. Government agencies, including state and local agencies, consumer protection organizations and better business bureaus; former subcontractors; and others who may have useful information.

Failure by the offeror to provide evidence of relevant performance on contracts of a similar nature in terms of performance timeframes and complexities of services provided will be considered by the US Government to have no relevant past performance. The offeror is responsible for ensuring references submit past performance surveys; the offeror’s reference must submit the past performance survey. The U.S. Government will not accept past performance surveys submitted by the offeror or contact offeror references to obtain a completed survey. The U.S. Government will evaluate past performance and experience in accordance with submission requirements of 1.4.

(3) Evaluation of past performance will be a subjective assessment based on a consideration of all relevant facts and circumstances. It will not be based on absolute standards of acceptable performance. The U.S. Government is seeking to determine whether the offeror has consistently demonstrated a commitment to customer satisfaction and timely delivery of services. This is a matter of judgment. Offerors will be given an opportunity to address especially unfavorable reports of past performance, and the offeror’s response, or lack thereof, will be taken into consideration. Offerors lacking relevant past performance will not receive negative or positive consideration in the evaluation of this element as no meaningful confidence assessment rating can be reasonably assigned.

(4) Past performance will be rated on an adjectival scale. The US Government’s conclusions about the overall quality of the offeror’s past performance and experience will be a factor in determining the relative merits of the offeror’s proposal and in selecting the offeror whose proposal is considered the most advantageous to the U.S.

Government.

(5) By past performance, the U.S. Government means how well the offeror conformed to specifications and to standards of good workmanship; the offeror’s adherence to contract schedules, including the administrative aspects of performance; the offeror’s history of reasonable and cooperative behavior and commitment to customer satisfaction; and the offeror’s business-like concern for the interests of the customer. By experience, the U.S.

Government means whether a contractor’s firm has performed similar work before. DLA Disposition Services will also consider the offeror’s past performance and experience on the same or similar contracts in terms of the complexities of the services provided.

Offerors with no past performance will be issued a Neutral rating for past performance.

(f) A written notice of the award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the US Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

1.6 Evaluation Factors for Award:

a. The US Government will make award to the responsible offeror whose offer conforms to the solicitation and demonstrates the best value to the U.S. Government in terms of their past performance and price.

b. The evaluation factors are listed below:

(i) Past Performance

(ii) Price

(iii) Past performance is significantly more important than price.

1.7 Evaluation of Price: The offered price will be used in conjunction with the other factors to determine the proposal, which represents the best value to the U.S.

Government. Price will not be numerically scored, but it will be fully evaluated using price analysis techniques.