Attachment 1 - Performance Work Statement.pdf

Version 202407

Performance Work Statement (PWS) Biosafety Cabinets and HEPA Filter Certification and Preventative Maintenance

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal service contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. The United States (U.S.) Government shall not exercise supervision or control over the Contractor’s employees performing the tasks herein. Such contract employees shall be accountable solely to the Contractor who, in turn shall be responsible to the U.S. Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the maintenance and certification for Biosafety cabinets, barrier isolates, class III gloves box, facility HEPA filters and equipment HEPA filters in accordance with (IAW) the lates edition of the BMBL (Biosafety in Microbiological and Biomedical Laboratories) NSF/ANSI 40 as defined in this PWS except for those items specified as government furnished property (GFP) and government furnished services (GFS). The contractor shall perform to the standards in this contract.

1.2 Background: The DEVCOM Chemical Biological Center, Biotesting Division (BTD) has a requirement for Biological Safety Cabinets (BSC), High Efficiency Particulate Air (HEPA) filters and HEPA Bank annual maintenance and certification. To accomplish this requirement, BTD has a justifiable need for a contractor to perform the maintenance and certification of the biological safety cabinets, HEPA filters and HEPA banks for BTD.

The West Desert Test Center (WDTC), Special Programs Division (SPD) has additional items to include the BSCs, and the 10 HEPA filters for replacement. These items will appear as separate CLIN and be annotated by the “SPD” VS the “BTD” in the CLIN descriptions.

Services for the SPD BSCs and filters shall follow the BSC descriptions and work statement directions.

1.3 Objectives: The objectives encompass the maintenance and certification of biological safety cabinets and HEPA filters annually under Engineering Controls Certification IAW 385-69. The BSC requirements are outlined in the BMBL (Biosafety in Microbiological and Biomedical Laboratories). BSCs must conform and be certified to meet National Sanitation Foundation (NSF)/American National Standards Institute (ANSI) 49 for the applicable type of cabinet.

The BTD BSC’s are in building 2029. A spreadsheet with location, lab number, make, model etc. is included as an Attachment “BTD equipment list”.

The SPD BSC’s are in Buildings 4126 and behind 4126 and at the George facility at WDTC. A spreadsheet with location, lab #, Make, Model, etc. is included as an Attachment “SPD Equipment List”.

BSC are required for working in Biological Safety Level 2 and 3 environments. BSC must be annually certified IAW BMBL and be certified to meet National Sanitation Foundation (NSF)/American National Standards Institute (ANSI) 49 for the applicable type of cabinet.

1.4 Scope: Contractor shall provide non-personal services maintenance and certification annually to include annual maintenance and certification on BioTest Division’s Class IIA BioSafety Cabinets, Class II/Type A2 BioSafety Cabinets, Barrier Isolators, Clean Bench laminar flows, Class III Glove Boxes, and Facility/Chamber HEPA filters.

SPD will only have the CLASS II/Type A2 cabinets, and a Filtered Airflo monitor noted in Attachment #2. It is estimated that it will require 500 man-hours to perform the maintenance and certification of the BSC and HEPA filters. The contractor shall also accomplish regularly scheduled assessments, travelling from the vendor’s home location to Dugway Proving Ground for an expected 3 times per year and perform labor to adjust/remove/reseat any of the problematic HEPA filters.

1.5 Period of Performance: Please refer to the contract schedule for the contract’s period of performance.

1.6 General Information:

1.6.1 Quality Control Plan (QCP): The Contractor shall develop, implement, and maintain a QCP and program to ensure all work described in this contract is performed at or above the standard defined in the Performance Requirements Summary (PRS). The QCP is developed by the contractor for its internal use to ensure that it performs and delivers high-quality service. The contractor’s QCP is the means by which the contractor ensures all work complies with the requirements of the contract. The QCP identifies and corrects potential and actual problem areas throughout the entire scope of the contract.

1.6.1.1 The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The QCP shall be submitted within thirty (30) days of contract award. After acceptance of the QCP, the contractor shall receive the contracting officer’s (KO) acceptance in writing of proposed changes to the QC procedures. The contractor shall submit QCP changes within five (5) days to the KO and Contracting Officer’s Representative (COR) for review and approval prior to implementation.

1.6.1.2 The Quality Control Plan shall address as a minimum:

1.6.1.2.1 Inspection Program. Included shall be a quality control inspection program covering all general and specific tasks included in the contract scope of work. It shall specify tasks or areas to be inspected on a scheduled or unscheduled basis, the manner in which inspections are to be conducted, the titles of the individuals who will perform the inspections, and the percentage of the work that will be inspected on a recurring basis. In developing this inspection program, the Contractor shall identify the key activities and associated characteristics in each process that have a significant influence on specific services and provide for methods for evaluation of the selected characteristics.

1.6.1.2.2 Deficiency Identification. The QCP shall include a method of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable as defined in the PRS. This shall contain processes for corrective action without dependence upon Government direction.

1.6.1.2.3 Deficiency Correction. The program shall contain process control and process performance measurement procedures that shall include how the Contractor shall implement preventive corrective actions. The Contractor shall demonstrate that it has designed quality into the delivery of services thereby mitigating the risk(s) associated with delivery of deficient or nonconforming services.

1.6.1.2.4 Documentation and Enforcement. The QCP shall include a method of documenting and enforcing quality control operations of both prime contractor and subcontractor work; including inspection and testing.

1.6.1.2.5 Trend Analysis. The QCP shall include a method of performing trend analysis and assessments through the use of metrics.

1.6.1.2.6 Surveillance Methods. The QCP shall contain specific surveillance techniques for all contract services.

The surveillance methods shall be comprehensive and adaptable to the reporting system of the plan.

1.6.2 Quality Assurance (QA): The government shall evaluate the contractor’s performance under this contract in accordance with (IAW) the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed IAW the performance standards and contract quality requirements are met. Contract quality requirements” means the technical requirements in the contract relating to the quality of the product or service and those contract clauses prescribing inspection, and other quality controls incumbent on the contractor, to ensure the product or service conforms to the contractual requirements. It defines how the performance standards will be applied, the frequency of surveillance, the performance threshold, and deductions, if applicable.

1.6.3 Recognized Holidays: Contractor shall not work on the holidays below.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth

1.6.4 Hours of Operation: The contractor is responsible for conducting business between the hours 0700 to 1700 Monday through Thursday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at Dugway Proving Ground, Utah in buildings 2029 for BTD and 4126 for SPD and the Georgia facility.

1.6.6 Type of Contract: The Government anticipates the award of a Firm Fixed Price (FFP) type contract.

1.6.7 Security Requirements:

1.6.7.1 Access and general protection/security policy and procedures: (As Determined by AT/OPSEC Review) Contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204‐9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.7.2 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use.

1.6.7.3 Escorts (As Determined by AT/OPSEC Review): N/A

1.6.7.4 Personnel Security Clearance Requirements: N/A

1.6.7.4.1 (As Determined by AT/OPSEC Review): The contractor shall follow DOD Federal Acquisition Regulation Supplement (DFARS) clause 252.223-7004, Drug-free Work Force. The contractor shall conduct drug tests, ensuring all top secret cleared contractor employees are tested at least once per year, each year of the contract, as well as when there is a reasonable suspicion that an employee uses illegal drugs. The drug testing shall be at the contractor’s expense. Positive drug test results shall be made available to both the KO and COR within 24 hours of known test results. Records of drug testing shall be made available to the COR.

1.6.7.5 Background Checks (As Determined by AT/OPSEC Review): N/A

1.6.7.5.1 Background Check Notification Requirements: If a background check on any employee or subcontractor employee performing services under this contract, whether the check was conducted as a condition of employment or as part of the contract with the Government, reveals any information from any source (including host country law enforcement) of criminal activity by Contractor employees, subcontractors, or subcontractor employees, the Contractor shall immediately notify the KO and COR of that information. The Contractor shall make notification of:

(1) Any suspicious activity by Contractor employees, subcontractors, or subcontractor employees the Contractor believes may pose a risk to U.S. or host nation national security or imminent risk of deadly bodily harm to any person; and

(2) Any actions taken against Contractor employees, subcontractors, or subcontractor employees pursuant to this requirement.

1.6.7.5.2 Remedies. In addition to other remedies available to the Government, the Contractor’s failure to comply with the requirements of this paragraph my result in requiring the Contractor to remove a Contractor employee or employees from the performance of the contract.

1.6.7.5.3 Subcontracts. The Contractor shall include the substance of this paragraph and the preceding paragraph in all subcontracts.

1.6.7.6 Uncleared Contractor Common Access Card (CAC) Credentialing and Access Procedures N/A

1.6.7.6.1 Contractor Common Access Card (CAC) Eligible Requirements (As Determined by AT/OPSEC Review):

N/A

1.6.7.6.1.1 Federal Installation/Facility Access (As Determined by AT/OPSEC Review): Contractor and all associated sub-contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The employee performing services under this contract shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, Security Office or the host nation equivalent.

1.6.7.6.2. Contractor Non CAC Eligible Requirements for DOD Facility and Installation Access (As Determined by AT/OPSEC Review): Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.6.7.7 Access to Government Information Systems (As determined by AT/OPSEC Review): N/A

1.6.7.8 Key Control: N/A

1.6.7.9 Lock Combinations: N/A

1.6.8 Post Award Conference/Contract Periodic Progress Meetings: The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation (FAR) Subpart 42.5. The KO, COR, with other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.6.9 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: ensure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Key Personnel: The following contractor personnel are considered key personnel by the government: The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate, who shall act for the Contractor when the manager is absent, shall be designated in writing to the Contracting Officer prior to start of contract performance. The Contract Manager and alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The Contract Manager or alternate shall be available between the hours of operation stated on 1.6.4.

Qualifications for all key personnel are listed below: Reserve

a) Contract Manager and Alternate Contract Manager:

1.6.11 Special Qualifications or Certifications: All references to testing at NSF 49 Standards for Maintenance and Certification of Biosafety Cabinets and HEPA filters shall only be performed by experienced technicians that are NSF Accredited Class II Biosafety Cabinet Field certifiers. Copies of the NSF accreditations for the technicians performing the services shall be provided with the bid. The accredited technician must be the person performing the services on site and cannot be supervised remotely.

1.6.11.1 IA/IT Training Certification (As determined by AT/OPSEC Review): All Contractor employees and subcontractor employees supporting IA/IT functions must be certified upon contract award as directed in DoD 8570.01-M, DFARS 252.239.7001, and AR 25-2. Baseline certification as stipulated in DoD 8570.01-M must be completed upon contract award.

1.6.12 Identification of Contractor Employees: Contractor employees shall identify themselves as Contractor personnel and shall avoid representing themselves as Government employees. This identification includes meeting attendance, answering Government telephones, email communications, and working in other situations where Contractor status is not obvious. Contractor personnel identification shall be easily identifiable through the display of badges, name tags, lanyards, etc.

1.6.12.1 Badging of Contractor Employees (As determined by AT/OPSEC Review): If required by the Government, contract personnel and all associated subcontractors employees accessing U.S. facilities or activities, shall present a valid picture ID provided by the Government while accessing Government owned or contracted facilities and shall adhere to facility security policies and restrictions. If applicable, Government issued access badges will not be worn outside designated facility where visible to the general public. Contractor personnel shall return all U.S.

Government issued identification to appropriate U.S. Government authorities within five (5) days of the end of their contractual duties.

1.6.12.2 Uniform (As determined by AT/OPSEC Review): The Contractor shall provide a standard uniform for all Contractor and subcontractor employees performing services under this contract, and ensure they wear the uniform during appointed duty hours. The uniform may consist of the same type and color shirt and slacks for all workers.

Company logo is optional.

1.6.13 Contractor Travel: Reserve

1.6.14 Other Direct Costs (ODC): Reserve

1.6.15 Data Rights: Reserve

1.6.16. Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. Neither the Contractor, nor Contractor personnel, shall divulge, nor release data or information developed, or obtained under performance of this work statement, except to authorize Government personnel or upon written approval of the KO. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall apply, and shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

1.6.16.1 Non-Disclosure Statements: Reserve

1.6.16.2 Advertisement and Social Media: The Contractor shall NOT post information to public website or social media locations, personal or professional, that in any way disclose names, locations, hotel data, participants, discussions, pictures, etc. before, during or after the contract period of performance without the express consent of the Government. The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at (http://www.defenseimagery.mil/products/DODimagery/commercialuse.html). The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.6.16.3 INFORMATION ASSURANCE: At no time will the Contractor or associated sub-contractor employees transmit government documents or information over using methods that do not meet the security requirements specified in the National Institute of Standards and Technology (NIST) Special Publication (SP) 800-171, "Protecting Controlled Unclassified Information in Nonfederal Information Systems and Organizations" such as personal electronic mail accounts, public digital data storage sites (cloud storage), social media platforms or instant messaging. Approved government sites such as U.S. Army Aviation and Missile Research Development and Engineering Center (ARMDEC) Safe Exchange at https://safe.amrdec.army.mil/SAFE/About.aspx, or All Partners Access Network (APAN) at https://community.apan.org/, or other transmission means determined by the government must be used.

1.6.17 Organizational Conflict of Interest (OCI) Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.18 Phase-in/Phase-Out (PIPO) Period: Reserve

1.6.19 General Training Requirements:

1.6.19.1 Anti-Terrorism (AT) Level I Training (As determined by AT/OPSEC Review): N/A

1.6.19.2 OPSEC Awareness (As determined by AT/OPSEC Review): N/A

1.6.19.3 Information Assurance (IA) Training (As determined by AT/OPSEC Review): N/A

1.6.19.4 Information Assurance (IA)/Information Technology (IT) Training (As determined by AT/OPSEC Review):

N/A

1.6.19.5 Threat Awareness Reporting Program (TARP Training) (As determined by AT/OPSEC Review): N/A

1.6.19.6 iWATCH Training (As determined by AT/OPSEC Review): N/A

1.6.19.7 OPSEC Training (As determined by AT/OPSEC Review): Should not be required for this non-classified service contract.

http://www.defenseimagery.mil/products/dodimagery/commercialuse.html

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.1.1. Contractor. The total contractor organization or a separate entity of it; such as an affiliate, division, or plant that performs its own purchasing.

2.1.2. Contracting officer (KO). A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.1.3. Contracting Officer’s Representative (COR). An individual designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

2.1.4. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. Performance Work Statement (PWS). A statement of work for performance-based acquisitions that describes the required results in clear, specific, and objective terms with measurable outcomes.

2.1.8. Physical Security. Protection of the perimeter area, government property, and assets that prevent the loss or damage of Government property.

2.1.9. Quality Assurance. The various functions, including inspection, performed by the government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

2.1.10. Quality Assurance Surveillance Plan (QASP). A plan describing how the agency will survey, observe, test, sample, evaluate and document the Contractor’s performance in meeting critical performance standards identified in the contract.

2.1.11. Quality Control (QC). Tasks performed by the Contractor to improve the quality of the organization’s output.

2.1.12. Shall. An imperative command; has a duty to or is required to. Denotes that a regulation must be followed unless the contracting officer has obtained a deviation.

2.1.13. Subcontractor. Any supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime contractor or another subcontractor.

2.1.14. Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.15. Work Week. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

ALMS Army Learning Management System ANSI American National Standards Institute AOR Area of Responsibility AR Army Regulation ATCTS Army Training Certification Tracking System AT Anti-Terrorism CAC Common Access Card CFR Code of Federal Regulations CI Counter Intelligence CLIN Contract Line Item Number CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative DD Form 254 Department of Defense Contract Security Requirement List DOD Department of Defense DODD Department of Defense Directive DODI Department of Defense Instruction FAR Federal Acquisition Regulation FHP Force Health Protection FCG Foreign Clearance Guide FY Fiscal Year GFE Government Furnished Equipment GFP Government Furnished Property IA Information Assurance IAW In Accordance With IT Information Technology JPAS Joint Personnel Adjudication System JTR Joint Travel Regulation KO Contracting Officer LOA Letter of Authorization NCIC-III National Crime Information Center Interstate Identification Index NIST National Institute of Standards and Technology ODC Other Direct Costs OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OSHA Occupational Safety and Health Administration OPSEC Operation Security PIPO Phase In/Phase Out PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QCP Quality Control Program RA Requiring Activity SCR Service Contract Reporting SOP Standard Operating Procedures SPOT Synchronized Predeployment and Operational Tracker TE Technical Exhibit TSDB Terrorist Screening Data Base U.S.C. United States Code

PART 3

GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 Government Furnished Property: There will be NO government furnished property with this contract.

3.1.1 The contractor shall submit their Property Management System (PMS) procedures at least thirty (30) days after award. The PMS shall contain the intricate details of the inner workings of the contractor’s Property Management System and how it will meet the ten (10) established outcomes (i.e. Acquisition, Receipt (includes Identification), Records, Physical Inventory, Subcontractor Control, Reports, Relief of Stewardship Responsibility/Liability, Utilization (includes Consumption, Movement, and Storage), Maintenance and Property Close-Out (includes Disposition). This written document is known as the contractor’s Property Management System procedures. These procedures are used by the contractor’s operational personnel as their daily standard operating procedure (SOP) for the management of Government Property. The contractor’s Property Management System procedures are working document(s) that may require updates as processes change; however, a contractor cannot change its procedures unilaterally. Proposed changes to the contractor’s processes shall be submitted to the Property Administrator for review/concurrence prior to the implementation of the changes.

3.1.2 A joint inventory of Government-furnished property must be completed within the timeline outlined in the Government approved transition plan. Items of equipment missing or not in working order shall be recorded and the COR shall be notified in writing. The Contractor and the Government representative shall jointly determine the working order and condition of all equipment and document their findings. Rejection of GFP by the Contractor shall not relieve the Contractor of responsibility in performance of this contract, but will relieve the Government from the obligation of providing the same or similar GFP at a future date. The Contractor shall not use property provided by the Government for any purpose other than the performance of this contract. The Contractor shall conduct 100% inventories of Government property at a minimum, annually, IAW Contractor’s approved property management procedures and provide results IAW the DFARS PGI 245.103-72 format.

3.1.2.1 Final Inventory. At the completion of the contract, the Contractor and Government representative(s), shall conduct a joint inventory.

3.1.3 The contractor shall not mark, affix any decals, emblems or signs portraying the contractor's name on Government property. The contractor shall not remove GFP from the Installation or other supported areas without written approval of the KO.

3.1.4 The contractor shall track and maintain warranty records for all contractor property and supplies for use under this contract – both Government furnished and contractor acquired. The contractor shall enforce all warranties when applicable. The contractor shall ensure no unnecessary expenditure of Government funds, either direct or through cost reimbursement, for repair or maintenance of warranted items. The contractor shall inform the Government of difficulties encountered in the enforcement of warranties and of instances in which the costs of enforcement would exceed the benefits derived.

3.1.5 The contractor shall not modify or cannibalize, any GFP/CAP without prior written approval of the KO.

3.1.6 The Government may choose to withdraw or replace GFP at any time during the contract. The KO will provide a written 30-day notice of the impending withdrawal of GFE for use on this contract and provide direction to the contractor as to the method(s) by which the Government may replace GFP. The contractor shall ensure all IT equipment is purged of proprietary data prior to turn-in or disposal IAW the PLCO/KO.

3.1.7 Contractor may be held liable for the loss, damage or destruction of Government property in event of negligence or willful misconduct. The utmost care will be given to the preservation of Government property. The contractor will implement a system in which employees can report fraud waste and abuse to their supervisors without fear of retribution. Contractor will also brief all employees on the procedures for reporting via the Governmental programs.

3.1.8 Loss of any sensitive item will indicate a material weakness in the contractor’s method of accounting for equipment and will revoke the Government’s assumption of risk. Additionally, the KO may revoke the Government’s assumption of risk (see FAR 45.104) if the property administrator determines that the contractor’s property management practices are inadequate and/or present an undue risk to the Government. In the event that any sensitive or CCI Government property furnished to, or acquired by the contractor is lost, damaged, destroyed or stolen, the contractor shall notify the COR in writing within one hour of discovery of loss. The notification must contain a description of the item, serial number and last known location. All loss shall be reported IAW 52.245-1 and approved contractor procedures.

3.2 Emergency and Rescue

3.2.1 The Government will furnish emergency medical and rescue services to prevent loss of life, limb, or undue suffering within the areas serviced by the applicable installation emergency services provider. The Government will seek reimbursement for medical services rendered, as appropriate.

3.2.2 The Government will provide installation fire services to include firefighting, fire prevention inspections and investigations; Installation security services; confined space rescue; and Hazardous Material (HAZMAT) first response.

3.3 Telecommunications/Utilities

3.3.1 The Government will provide reasonable access to Government-furnished telecommunications for official use related to this effort. Line service will include on-post service, and Defense Switched Network (DSN). The cost of unofficial telephone service (e.g., telephone service not incidental to performance of the contract) shall be reimbursed to the Government. The contractor shall ensure compliance with AR 25-1 Information Assurance as related to telecommunications use and access. The Government will not provide reimbursement for additional services or special connectivity relative to contractor unique equipment, software, or corporate requirements.

3.3.2 The Government will furnish appropriate amounts of heat, heating fuels, gas, electricity, sewage, and water utilities, as currently installed in GFF, for use under this contract. All facilities do not receive the same utility services.

The contractor shall not change or modify any Government provided utility systems or components or install any CFE components or system without prior KO or designated representative written approval as coordinated through the

DPW.

3.3.3 The Government will provide limited access to the existing Local Area Network (LAN) to include electronic mail (e-mail). The number of active LAN drops and e-mail accounts available will be determined by the Government.

The contractor shall not use the LAN or e-mail for purposes other than official Government work required under this contract.

3.3.4 Radio frequency assignments and authorization will be controlled and furnished by the Government. The contractor will not operate any radio (e.g. FMS/GMRS [Family Radio Service / General Mobile Radio Service] typically commercially available with frequencies in the 450-470 MHz band and less than 50 watts) on the installation without proper authorization.

3.4 Government Owned Vehicles N/A

3.5 GFE Tools, Hand Tools, Equipment; Test, Measurement and Diagnostic Equipment (TDME) Calibration Services N/A

3.6 Government Furnished Facilities and Real Property

3.6.1 The Government will provide parking areas for privately owned vehicles (POV). Contractor personnel shall comply with all local regulations and directives concerning POV traffic and parking.

3.7 Government Furnished Services N/A

Vs 202407

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General:

4.1.1 The contractor shall procure material, equipment, and supplies, which are incidental to the provision of services of this PWS. The contractor shall ensure on-site maintenance personnel are equipped with proper individual / hand tools for the effort to be completed (i.e. general mechanics tools). The Government will not provide individual tools to be used by maintenance personnel under this effort. Each employee mechanic must have their own tools. The Government has revoked its assumption of risk regarding individual tools used under this effort. At no time will the Government be responsible for the replacement of lost, damaged, or broken individual tools.

4.1.2 Except for those items and services specifically stated in Part 3 as Government-furnished, the contractor shall furnish everything needed to perform this contract according to all its terms and conditions as stated in specific sections of this PWS and as identified in the Purchasing/Invoicing Guide.

4.1.3 Contractor-furnished equipment or items, inoperable or unserviceable for any reason, must be removed from the U.S. Government’s Installation within ten (10) business days after failure. The condition of contractor-furnished equipment shall not relieve the contractor of responsibility to provide services as required in this contract. The contractor shall immediately notify the KO and COR, in writing, of circumstances regarding delay of work due to equipment or material problems.

4.1.4 The contractor shall furnish additional telephone and peripheral equipment requirements not furnished by the U.S. Government, if required.

4.2 Secret Facility Clearance: N/A

4.3 Materials: The contractor shall maintain a sufficient quantity of on-hand materials and supplies to perform all work required under this Contract. Failure on the part of the contractor to provide sufficient quantities and quality of supplies and materials within the specifications of the Contract shall not be cause for reduction in any service or performance. The contractor shall maintain stocks to ensure continuous operation of critical systems as approved by the KO. Critical systems are those that are directly related to health care, safety, and mission accomplishment. The contractor shall provide a system for rapid procurement of items whose usage levels do not require maintenance of on-hand stocks. This system shall include a list of vendors for each such mission-critical repair item, information on availability, and expected delivery times.

4.4 Vehicles and Equipment: The Contractor shall use the equipment type and size suitable for the required operation and shall operate the equipment from existing Government-furnished electrical power sources. The contractor shall affix a highly visible, permanent contractor’s nameplate on all contractor-owned equipment. The contractor shall ensure that if commingling of U.S. Government and contractor-furnished equipment occurs, each set of equipment is easily identifiable and can be separated for inspection and inventory as required.

4.5 Background Checks: The Contractor shall provide Background Checks in accordance with this PWS and as determined by the Government.

PART 5

SPECIFIC TASKS

5. Specific Tasks: Contractor shall provide non-personal services maintenance and certification annually to include annual maintenance and certification on 70 Class IIA, two Type A2, two Barrier Isolators, two Clean Bench laminar flow, five Class III Glove Box, 75 Facility (BTD) HEPA filters. SPD will only have the CLASS II/Type A2 cabinets and HEPA Filters noted in Attachment #2. The contractor shall accomplish an estimated that it will require 500 man-hours to perform the maintenance and certification of the BSC and HEPA filters.

5.1. The contractor shall maintain and certify Class IIA biosafety Cabinet (BTD). Engineering Controls Certification IAW 385-69 Performance Standards

a) STD: Biosafety cabinets (BSC) shall be certified annually and after repair, movement, maintenance or filter change. The BSC requirements are outlined in the BMBL (Biosafety in Microbiological and Biomedical Laboratories).

Max Quantity 41

AQL: 100%

b) STD: Class II BSCs must conform and be certified to meet National Sanitation Foundation (NSF)/American National Standards Institute (ANSI) 49 for the applicable type of cabinet. Cabinets will be tested according to NSF/ANSI 49 and the manufacturer's recommendations after installation and before use, annually thereafter, and whenever high efficiency particulate air (HEPA) filters are changed, whenever maintenance repairs are made to internal parts, whenever cabinets are moved, and whenever changes are made to the heating, ventilating, and air conditioning (HVAC) system, equipment or room geometry which could affect the cabinet's performance.

AQL: 100%

c) STD: Certification and testing must be performed by experienced, qualified and accredited field certifiers. Maintenance and certification shall only be performed by experienced technicians that are NSF Accredited Class II Biosafety Cabinet Field Certifiers. Copies of the NSF accreditations for the technicians performing the services shall be provided with the bid. The accredited technician must be the person performing the services on site and cannot supervise remotely.

AQL: 100%

d) STD: Local, State, and Federal emissions standards will be met during use and certification.

AQL: 100%

Deliverables A001 Test Report with the certification Pass/Fail reported. The test report shall be delivered via email to the COR no later than 1 week following service.

A003 Certification sticker which is a Visual indicator attached to the certified equipment indicating the identity of the equipment, date of certification, and the technician's signature.

5.2. The contractor shall maintain and certify Type A2 Biosafety cabinet (BTD). Engineering controls certification IAW 385-69 Performance Standards

a) STD: Type A2 BSCs must conform and be certified to meet National Sanitation Foundation (NSF)/American National Standards Institute (ANSI) 49 for the applicable type of cabinet. Cabinets will be tested according to NSF/ANSI 49 and the manufacturer's recommendations after installation and before use, annually thereafter, and whenever high efficiency particulate air (HEPA) filters are changed, whenever maintenance repairs are made to internal parts, whenever cabinets are moved, and whenever changes are made to the heating, ventilating, and air conditioning (HVAC) system, equipment or room geometry which could affect the cabinet's performance.

Max quantity 4

AQL: 100%

b) STD: Local, State, and Federal emissions standards will be met during use and certification.

AQL: 100%

c) STD: Biosafety cabinets (BSC) shall be certified annually and after repair, movement, maintenance or filter change. The BSC requirements are outlined in the BMBL (Biosafety in Microbiological and Biomedical Laboratories).

AQL: 100%

d) STD: Certification and testing must be performed by experienced, qualified and accredited field certifiers.

AQL: 100%

Deliverables A001 Test Report with the certification Pass/Fail reported. The test report shall be delivered via email to the COR no later than 1 week following service.

A003 Certification sticker which is a Visual indicator attached to the certified equipment indicating the identity of the equipment, date of certification, and the technician's signature.5.3.

5.2.1 The contractor shall maintain and certify Class II/Type A2 Biosafety cabinet (SPD). Engineering controls certification IAW 385-69 Performance Standards

a) STD: Type A2 BSCs must conform and be certified to meet National Sanitation Foundation (NSF)/American National Standards Institute (ANSI) 49 for the applicable type of cabinet. Cabinets will be tested according to NSF/ANSI 49 and the manufacturer's recommendations after installation and before use, annually thereafter, and whenever high efficiency particulate air (HEPA) filters are changed, whenever maintenance repairs are made to internal parts, whenever cabinets are moved, and whenever changes are made to the heating, ventilating, and air conditioning (HVAC) system, equipment or room geometry which could affect the cabinet's performance.

Max quantity: 16

AQL: 100%

b) STD: Local, State, and Federal emissions standards will be met during use and certification.

AQL: 100%

c) STD: Biosafety cabinets (BSC) shall be certified annually and after repair, movement, maintenance or filter change.

AQL: 100%

d) STD: Certification and testing must be performed by experienced, qualified and accredited field certifiers.

AQL: 100%

Deliverables A001 Test Report with the certification Pass/Fail reported. The test report shall be delivered via email to the COR no later than 1 week following service.

A003 Certification sticker which is a Visual indicator attached to the certified equipment indicating the identity of the equipment, date of certification, and the technician's signature.

5.3. The contractor shall maintain and certify Barrier Isolates (BTD)

a) STD: The contractor shall perform all field tests in accordance with the manufactures’ test criteria and instructions. The contractor shall indicate on each test report that the manufacturer was contacted, and the test criteria was verified.

Max Quantity: 1

b) STD: Local, State, and Federal emissions standards will be met during use and certification.

AQL: 100%

c) STD: Biosafety cabinets (BSC) shall be certified annually and after repair, movement, maintenance or filter change.

AQL: 100%

d) STD: Certification and testing must be performed by experienced, qualified and accredited field certifiers.

AQL: 100%

Deliverables A001 Test Report with the certification Pass/Fail reported. The test report shall be delivered via email to the COR no later than 1 week following service.

A003 Certification sticker which is a Visual indicator attached to the certified equipment indicating the identity of the equipment, date of certification, and the technician's signature.

5.4 Clean Bench

Horizontal laminar flow “clean benches” are not BSCs. These pieces of equipment discharge HEPA-filtered air from the back of the cabinet across the work surface and toward the user. These devices only provide product protection. They can be used for certain clean activities, such as dust-free assembly of sterile equipment. Clean benches should never be used when handling cell culture material or when manipulating potentially infectious materials. The worker will be exposed to the material being manipulated on the clean bench potentially resulting in hypersensitivity, toxicity or infection depending on the materials being handled. Horizontal airflow “clean benches” must never be used as a substitute for a biological safety cabinet. Users must be aware of the differences between the two devices.

The contractor shall perform all field tests in accordance with the manufactures’ test criteria and instructions. The contractor shall indicate on each test report that the manufacturer was contacted, and the test criteria was verified.

Max quantity: 1

b) STD: Local, State, and Federal emissions standards will be met during use and certification.

AQL: 100%

c) STD: Biosafety cabinets (BSC) shall be certified annually and after repair, movement, maintenance or filter change.

AQL: 100%

d) STD: Certification and testing must be performed by experienced, qualified and accredited field certifiers.

AQL: 100%

Deliverables A001 Test Report with the certification Pass/Fail reported. The test report shall be delivered via email to the COR no later than 1 week following service.

A003 Certification sticker which is a Visual indicator attached to the certified equipment indicating the identity of the equipment, date of certification, and the technician's signature.

5.5 Glove Boxes maintenance and certification of Class III glove box A) The contractor shall perform all field test in accordance with the manufacturer’s test criteria and instructions. The contractor shall indicate on each test report that the manufacturer was contacted, and the test criteria was verified.

Max quantity: 1

b) STD: Local, State, and Federal emissions standards will be met during use and certification.

AQL: 100%

c) STD: Biosafety cabinets (BSC) shall be certified annually and after repair, movement, maintenance or filter change.

AQL: 100%

d) STD: Certification and testing must be performed by experienced, qualified, and accredited field certifiers.

AQL: 100%

Deliverables A001 Test Report with the certification Pass/Fail reported. The test report shall be delivered via email to the COR no later than 1 week following service.

A003 Certification sticker which is a Visual indicator attached to the certified equipment indicating the identity of the equipment, date of certification, and the technician's signature.

5.6 Facility HEPA filters

a) HEPA filter leak test. This test is performed to determine the integrity of supply and exhaust HEPA filters, filter housing and filter mounting frames while the cabinet is operating at the nominal set point velocities. An aerosol in the form of generated particulates of poly alpha olefin (PAO), di (2-ethyhexyl) sebecate, polyethylene glycol and medical grade light mineral oil is required for leak-testing the HEPA filters and their seals. The aerosol is generated on the intake side of the filter and particles passing through the filter or around the seal are measured with a photometer on the discharge side. This test is suitable for ascertaining the integrity of all HEPA filters.

Max quantity: 53

b) STD: Local, State, and Federal emissions standards will be met during use and certification.

AQL: 100%

c) STD: Certification and testing must be performed by experienced, qualified, and accredited field certifiers.

AQL: 100%

Deliverables A001 Test Report with the certification Pass/Fail reported.