Attachment 1 - Performance Work Statement.pdf

Performance Work Statement

(PWS)

Ref: FA309925Q0001

Outdoor Track Maintenance at

Laughlin Air Force Base (AFB), Del Rio, TX

17 December 2024

1.0 Description of Service

1.1 Scope of Work: The scope of this requirement encompasses recurring maintenance of the outdoor rubberized track at Laughlin AFB in Del Rio, Texas, to ensure the track is available, in good condition, and clearly marked. The contractor shall furnish all management, licenses, tools, supplies, transportation, labor, and all other incidental products and services necessary to successfully execute the maintenance services described in this PWS.

1.2 Outdoor Track Maintenance Services: The contractor shall ensure the outdoor rubberized track is consistently clean, well-maintained, and in good repair. This includes the removal of leaves, dirt, and any other debris with the inclusion of a surface inspection of the track on a recurring basis. Deep cleanings and minor repairs of the track shall be performed on an as needed basis.

1.2.1 Routine Track Maintenance: Ensure the track surface is free of debris, dirt, and contaminants from the track surface to maintain performance and appearance. Provide detailed reports of inspections, identifying visible cracks, splits, fading colors, surface bubbling, and uneven areas to the Program Manager (PM).

1.2.2 Deep Cleaning: Upon request, ensure thorough cleaning of the track following severe weather events, such as heavy rain or hail, addressing any immediately apparent issues or areas requiring urgent attention, beyond routine maintenance.

1.2.3 Minor Repairs: Upon request, perform minor repairs to the tracks rubber surface only, including filling cracks, gaps, or small holes; applying new layer(s) of rubber coating; reapplying track markings; and applying protective coatings or sealants to the rubber. Any work requiring extensive rehabilitation, resurfacing, or work affecting any of the underlying permanent structure or fixtures, is strictly excluded from this performance.

1.3 Surface Treatment: Any protective coatings, sealants, or markings, to extend the track’s lifespan and protect it from UV exposure, weather conditions, and a general wear and tear shall be used appropriately and in consideration of Environmental Impact(s) with the coordination of the 47th Civil Engineering Squadron.

1.4 Period and Place of Performance: These services are to be performed at Laughlin Air Force Base in Del Rio, TX at the designated outdoor rubber track. The resulting contract shall be for 1 base year and 4 option years from the effective award date.

2.0 Performance Standards

2.1 Quality Assurance Surveillance Plan: The Government shall perform an on-site inspection of the rendered services to determine that the services conform to the contract requirements outlined in paragraph 2.3 Service Summary & Schedule for the acceptance of services. The Contractor may submit a proposed quality assurance surveillance plan for the Government’s consideration.

2.2 Performance Threshold: Proposed work that appears to constitute new work, out of scope, or failure to perform work in accordance with the contract requirements may result in a multi-functional team (Project Manager, Contracting, and Contractor) meeting to remedy the action(s) or by mutual agreement at the contracting officer’s level, pursuant to FAR Part 33.

2.3 Service Summary & Schedule: Performance under the resultant contract must be conducted between the hours of 0800 to 1700 local Central Standard Time (CST), Monday through Friday, excluding US federal holidays. The following are performance requirements and objectives that must be met:

Service Summary

Description Performance Requirements Objectives Routing Track Maintenance, Monthly

In accordance with paragraph 1.2.1. Ensure track is free of debris, dirt, and contaminants. Detailed reports of inspections provided to PM.

Deep Cleaning, as needed In accordance with paragraph 1.2.2. Ensure track is visibly and physically free from all contaminants following unforeseen circumstances.

Minor Repairs, as needed In accordance with paragraph 1.2.3. Ensure track is visibly and functionally in good working order to the extent allowable under this contract.

2.4 Materials and Equipment

2.4.1 Government Furnished Property and Services: The Government will not furnish property or services for this requirement and resultant contract.

2.4.2 Contractor Furnished Property and Services: The Contractor is responsible for providing all management, equipment, supplies, transportation, labor, and all other necessary products or services needed to successfully perform maintenance for this requirement. All work materials and services, not expressly called for in this document, which may be necessary to carry out performance of the work, must be furnished and provided by the contactor at no increase in cost.

3.0 General Requirements

3.1 Business Relations: The Contractor shall successfully integrate and coordinate all activity needed to execute this requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall promptly identify issues to the Government and take timely corrective action. The Contractor shall seek to ensure mission partner satisfaction and professional and ethical behavior of all contractor personnel.

3.2 Contract Management & Administration

3.2.1 Contract Management: The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of resources assigned to the requirement. The Contractor must maintain continuity between the mission partner and the contractor’s corporate offices.

3.2.2 Contract Administration: The Contractor shall establish processes and assign appropriate resources to effectively administer the contract. The Contractor shall respond to the Governments requests for contractual actions in a timely fashion. The Contractor shall have a single point of contact between the Government and contractor personnel assigned to support the contract. The Contractor shall assign resources in order to maintain proper and accurate records related to this contract.

3.2.3 Contract Modifications: Pursuant to FAR 52.212-4(c), changes in the terms and conditions of this resultant contract may be made only by written agreement of the parties, unless the changes are administrative in nature and do not affect the performance of this requirement.

3.3 Subcontract Management: If applicable, the Contractor shall be responsible for any subcontractor and any subcontractor management necessary to integrated work executed under this contract.

4.0 Special Requirements

4.1 Regulatory Guidance: The contractor is responsible and subject to all regulatory guidance that governs performance under this Performance Work Statement and resulting contract. The contractor shall ensure compliance with all environmental impacts, certification requirements, product data, industry standards, commercial business practices, licenses, and any other applicable Federal, Department of Defense, Department of the Air Force, state, and local laws and procedures.

4.2 Hazardous Materials: The contractor shall report hazardous materials or waste generated under this requirement to Laughlin AFB Bioenvironmental Office, contractor can obtain information through the Contracting Office or Program Managers office. The contractor is responsible for handling and disposing hazardous material and waste generated under this requirement in accordance with all applicable laws and procedures.

4.3 Security & Safety

4.3.1 Operational Security (OPSEC): If any installation is required to take place in a Government facility, the Contractor shall be familiar with the organizational critical information and indicators list (CIIL) and OPSEC policy of any installation they require access to. The required CIIL can be provided by the Contracting Officer.

4.3.2 Safety: The Contractor and any of its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government/Contractor personnel that takes place on an installation. The Contractor shall notify the cognizant Contracting Officer within 24 hours of all mishaps or incidents. The Contracting Officer will in-turn notify the Safety Office. The Contractor shall cooperate in any resulting safety investigation.

4.4 Contractor Access to Installations: Access to DoD installations is limited to personnel with a valid installation access pass. Failure to submit required information to obtain required documentation will result in the exclusion of such employees from the installation until such documentation is obtained. Contractor employees may be subject to personal, and vehicle searched when entering or leaving a DoD installation. If installation access is required, the Government will provide the Contractor with the required information and documents for installation access passes upon award. Subsequently, the Contractor shall provide a list of all employees along working under this contract, along with the required documentation upon receipt of contract award, and no later than 30 days prior to the projected need for any new installation access pass requirements. The Contractor is responsible for maintaining an adequate number of personnel with active installation access passes, and adhering to the timeframes stated in this section. The cognizant mission partner is responsible for the coordination of installation access passes. Upon termination of employment, termination or cancellation of the contract, or expiration of the contract the Contractor is responsible for collecting employee installation access passes and turning them in to the CO, or the cognizant mission partner in a timely fashion.