Attachment_1_Performance_Work_Statement.pdf

PERFORMANCE WORK STATEMENT (PWS)

Grand Junction Air Center Janitorial Services

Bureau of Land Management Colorado Upper Colorado River District Office

Part 1

General Information

1. General: This is a non-personnel services contract to provide Janitorial Services. The

Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform janitorial services as defined in this

Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: This requirement is a follow-on requirement to an ongoing requirement for janitorial services provided for aviation and aviation support facilities. The Grand

Junction Air Center plays a crucial role in fire management services in western Colorado and eastern Utah. It provides tactical aircraft resources, including airtankers, smokejumpers, lead planes, and air attack support for initial fire response and large incidents. The center collaborates with federal, state, and local agencies to mitigate wildfire risks and enhance ecosystem health. Janitorial services are an established requirement to enhance vector and infestation risks associated with the temporary lodging and administration of aircrews.

1.3 Objectives: Janitorial Services shall be rendered for all designated areas as clean pursuant to a combination of OSHA, Department of Labor, Department of the Interior, State of Colorado, and established commercial health practices established for Janitorial

Services.

1.4 Scope: Provide severable janitorial services for the purpose of maintaining a clean, safe working environment at the Grand Junction Air Center scaled for the support of fire response responsibilities of BLM Colorado Fire and Aviation. Services include weekly, bi-weekly, monthly, and semi-annual requirements for the Grand Junction Air Center.

The contractor shall accomplish all services outlined in part 5 of this document.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of

12 months and four (4) 12-month option years. The Period of Performance reads as follows:

Base Year (CLIN 0001) - 09/16/2024 to 09/15/2025

Option Year I (CLIN 0002)- 09/16/2025 to 09/15/2026

Option Year II (CLIN 0003)- 09/16/2026 to 09/15/2027

Option Year III (CLIN 0004)- 09/16/2027 to 09/15/2028

Option Year IV (CLIN 0005) - 09/16/2028 to 09/15/2029

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract.

The contractor shall provide a Quality Control Plan with the contractors proposal as it is an evaluation factor, one digital copy of a comprehensive written QCP shall be submitted to the CO and COR within 5 working days when changes are made thereafter.

After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system. The Contractor shall arrange for supervision of the work at all times. The Contractor or Contractor-designated supervisor shall be available to receive notices, reports, or requests from the COR at all times services are in progress.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.2.1 Safety: The contractor is responsible for providing and maintaining personal protective equipment to all contractor employee’s based on the task and applicable

MSDS for the cleaning materials utilized. The contractor may not use nor store flammable liquids anywhere on government property. All electrical equipment shall be

UL approved and must operate utilizing existing electrical circuits; any non-organic electrical source requirements shall be the sole responsibility of the contractor. In the event that during the performance of this contract any electric or network wiring is unplugged incidentally or purposefully, the contractor shall not reconnect disconnected wiring. The contractor shall notify the COR within two hours via the COR’s e-mail identified in Para 1.6.11 with a description of the location and equipment that was disconnected.

1.6.2.2 Displaced Items: All lost and found type of articles will be turned into the COR.

1.6.2.3 Unsafe Working Conditions: Hazardous conditions and items needing repairs

(such as leaky faucets, toilet stoppage, electrical malfunction, etc.) are to be reported to the COR.

1.6.2.4 Climate Control: Contractor is not allowed to adjust any thermostat in the facility.

If thermostat adjustments are required for application of cleaning products per the product specifications, the COR shall make those adjustment.

1.6.3 Recognized Holidays: The contractor shall not be required to work on federal holidays. The government recognized the following holidays as identified by the

Department of Labor at: https://www.opm.gov/frequently-asked-questions/pay-and-leave-faq/pay-administration/what-are-federal-holidays/#:~:text=Labor%20Day%20%28First%20Monday%20in%20September%29.%

20Columbus%20Day,%28Fourth%20Thursday%20in%20November%29.%20Christmas

%20Day%20%28December%2025%29.

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

Juneteenth National Independence Day

1.6.4 Hours of Operation:

Mid-week work must be performed between the hours of 6:00 a.m. and 9:00 p.m., Monday through Friday; weekend work on Saturdays between the hours of 6:00 a.m. and

6:00 p.m., excluding legal Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Once the contractor’s employees receive a PIV card and an

AOA badge, work MUST begin AFTER 4:30 pm Monday – Friday except legal holidays.

Weekly, monthly, and semi-annual work may be performed on weekends between 6:00 a.m. and 6:00 p.m. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. The Contractor can expect to encounter

Government employees working during the hours designated for work under this

Contract. During fire season, the entire Air Center Complex can experience a lot of activity. The ideal schedule would be Wednesday/Saturday cleanings, barring holidays interrupting the contractors work days. During fire season, the facility will be open on holidays and weekends, so the contractor may choose to work or adjust a schedule as needed on those days during that time period.

The Contractor shall complete these services at the aforementioned frequencies and designated time schedule for each type of service without interrupting Government operations. Under circumstances when this is not feasible, the COR will provide the

Contractor notice prior to the day of performance and the contractor will be expected to return to that area to complete the service in coordination with the COR, if it is still not possible to complete work, contractor shall note the specific area and reason for not being able to complete required cleaning and report to the COR.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at 2774 Landing View Lane (Grand Junction Air Center), in Grand Junction, Colorado.

https://www.opm.gov/frequently-asked-questions/pay-and-leave-faq/pay-administration/what-are-federal-holidays/#:~:text=Labor%20Day%20%28First%20Monday%20in%20September%29.%20Columbus%20Day,%28Fourth%20Thursday%20in%20November%29.%20Christmas%20Day%20%28December%2025%29 https://www.opm.gov/frequently-asked-questions/pay-and-leave-faq/pay-administration/what-are-federal-holidays/#:~:text=Labor%20Day%20%28First%20Monday%20in%20September%29.%20Columbus%20Day,%28Fourth%20Thursday%20in%20November%29.%20Christmas%20Day%20%28December%2025%29 https://www.opm.gov/frequently-asked-questions/pay-and-leave-faq/pay-administration/what-are-federal-holidays/#:~:text=Labor%20Day%20%28First%20Monday%20in%20September%29.%20Columbus%20Day,%28Fourth%20Thursday%20in%20November%29.%20Christmas%20Day%20%28December%2025%29 https://www.opm.gov/frequently-asked-questions/pay-and-leave-faq/pay-administration/what-are-federal-holidays/#:~:text=Labor%20Day%20%28First%20Monday%20in%20September%29.%20Columbus%20Day,%28Fourth%20Thursday%20in%20November%29.%20Christmas%20Day%20%28December%2025%29 https://www.opm.gov/frequently-asked-questions/pay-and-leave-faq/pay-administration/what-are-federal-holidays/#:~:text=Labor%20Day%20%28First%20Monday%20in%20September%29.%20Columbus%20Day,%28Fourth%20Thursday%20in%20November%29.%20Christmas%20Day%20%28December%2025%29

1.6.6 Type of Contract: The government will award a commercial firm-fixed-price purchase order pursuant to FAR 13 subject evaluation of price and other factors to include past performance and technical factors (see provision FAR 52.212-2).

1.6.7 Security Requirements: A security clearance is not a requirement for access to the

Grand Junction Air Center; however, access is incumbent on contractor employees passing required background checks as prescribed below. An Airport Operations Area

(AOA) badge will be required to gain independent access to gate 27 of the Grand

Junction Airport in order to access the Grand Junction Air Center facility during non-business hours and weekends during parts of the year. A separate background check and test will have to be passed to acquire that badge.

1.6.7.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured. Subject to Office of Management and Budget Memorandum M-05-24, in providing consistent standards, all Federal employees and contractors employed more than 180 days in duration and requiring unsupervised access to a Federal facility or access to a Federally controlled information systems must have a completed NACI prior to the issuance of a credential. If the NACI is not obtained within five (5) days, the identity credential can be based on the FBI National Criminal History Fingerprint Check.

1.6.7.1.1 The contractor shall provide direction to employees of the following prohibitions while performing tasks on U.S. Government premises: opening drawers, shelves, cabinets, lockers, access panels and doors not identified herein as within the scope of work; disturbing or reading materials left on desk tops; using equipment including but not limited to; the equipment in the BLM employee exercise room, telephones, computers, radios; disturbing non-fixed (portable) objects that impede work in areas identified in this Contract (hereafter referred to as obstructed areas).

1.6.7.1.2 The contractor shall be responsible for the conduct of their employees and will instruct their employees that only items located in the trash receptacles or clearly marked as being trash are to be removed from the building.

1.6.7.1.3 Removing supplies or equipment off of the premises is strictly prohibited and may result in the removal and restriction of contractor employees from enter U.S.

Government facilities.

1.6.7.1.4 Contractor employees are prohibited from moving, re-arranging, or relocating obstructing items unless specifically approved herein or by the COR. By exception the

Contractor shall be expected to move office chairs, tables, floor mats, waste receptacles, and similar to provide access to cleaning areas and surfaces. All forementioned items shall be relocated to their original positions following cleaning.

1.6.7.1.5 Due to recent events and the formation of Homeland Security guidance, security of our facilities and personnel are very important. Doors shall remain closed and secured while working in the buildings and the contractor shall not admit anyone into the buildings. The contractor will ensure that all buildings are properly secured before leaving. This includes windows and doors closed and locked and lights turned off in areas where people are not actively working.

1.6.7.2 Key Control. The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards and security codes. No keys issued to the Contractor by the Government shall be duplicated, nor recorded on electronic devices. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards, or compromise of security codes to the Contracting Officer within 1 hour that the deficiency is known.

1.6.7.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the

Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.2.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer. Any physical keys shall be returned to key control prior to end of work.

1.6.7.3 Lock Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The

Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.7.4 Requirements for Background Checks. The Government will conduct a background check on each employee, and shall absorb associated costs. A negative outcome to an employee background check may result in the Contracting Officer issuance of an immediate discontinuance of that employee’s on-site authorization and of future availability to perform the work under this Contract. Due to the nature of special security requirements at the Grand Junction Air Center, all workers shall be at least 18 years of age and shall not have been convicted of a felony or theft misdemeanor.

1.6.7.4.1 Background check procedures. In order to initiate your background investigation the following steps must be taken by the Contractor. All the forms you will need to complete your background investigation shall be furnished upon contract award.

1.6.7.4.1.1 Complete the OF-306, Declaration for Federal Employment,

1.6.7.4.1.2 Complete the OF-612, Application for Federal Employment

1.6.7.4.1.3 Have your fingerprints taken at a DOI Enrollment Center at the BLM

Grand Junction Field Office in Grand Junction, CO.

1.6.7.4.1.4 Complete the SF-85, Questionnaire for Non-Sensitive Positions through e-

QIP

1.6.7.4.1.5 Complete the DOI Access Card Request Form

1.6.7.5 Employee Roster. Contractor shall submit to the COR a roster of all employees performing the work under this Contract. Seven (7) calendar days prior of any change to the Contractor work force (temporary or permanent), the Contractor shall submit to the

COR a legible revised version of the employee roster. The original and all submitted revisions shall remain on file with the COR. Only employees named on the most current roster the COR has on file will be allowed inside the Grand Junction perimeter fence to access the grounds and facilities identified in this Contract for service. Until a valid

Government ID is received, employees will be required to be escorted through the building by an Air Center employee. Once a valid Government ID is received by employee they will be required to display it all times while inside the Grand Junction perimeter fence. Subcontractors on site to perform work under this contract shall be escorted by the Contractor or approved supervisor, with a current Government ID, at all times.

1.6.7.5.1 The Government reserves the right to refuse any contractor employees recommended or referred by the Contractor.

1.6.7.5.2 Contractor personnel terminations, resignations, and reassignments must be reported prior to the next day of performance. The contractor shall issue a formal notification to the COR of any new employees subject to performance under this contract no later than 7 business days prior to the employees arrival.

1.6.7.6 The Contractor and its employees shall occupy only those grounds and facilities identified herein solely to perform the work under this contract.

1.6.8 Special Qualifications: [Insert any special certification requirements for employees if deemed appropriate i.e.," The contractor is responsible for ensuring all employees possess and maintain current OSHA Cleaning Certification during the execution of this contract."]

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5.

The contracting officer, Contracting Officers Representative (COR), and other

Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the

Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The follow personnel are considered key personnel by the government:

Primary Contract Manager (Contractor):

FNAME LNAME

(XXX)XXX-XXXX

XXXX@XXX.XXX

Alternate Contract Manager (Contractor):

FNAME LNAME

Contracting Officer (Government):

Contracting Specialist (Government):

Contracting Officer’s Representative (COR) (Government):

The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 08:30AM MT to 04:30PM MT, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. Changes to key personnel shall be communicated to the contracting officer in writing and are subject to approval.

Qualifications for all key personnel are listed below: The Contract Manager shall have a experience in supervision and coordination of government or commercial janitorial contract management totaling a minimum of 1 year. [Insert the qualifications for all key personnel,]

Supervision shall be the responsibility of the Contractor. Any Contract employee problems in performance, attendance, or other personal problems shall be referred to the

Contract Manager through the COR.

mailto:XXXX@XXX.XXX mailto:XXXX@XXX.XXX mailto:XXXX@XXX.XXX mailto:XXXX@XXX.XXX mailto:XXXX@XXX.XXX

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are

Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. The Contractor and its employees shall be issued individual

Government ID cards authorizing access to specific areas and buildings within the Grand

Junction Air Center identified in this Contract. Upon the loss or removal of any employee, whether permanent or temporary, the Contractor shall retain that employee’s

Government ID card and submit it to the COR within two (2) calendar days of the personnel action. Government ID cards submitted to the COR for temporary changes in force, will remain on file with the COR until the Contractor submits to the COR either a written notice of employee reinstatement or the employee roster revision specified in this document.

1.6.13 Contractor Travel. NOT APPLICABLE.

1.6.14 Other Direct Costs. NOT APPLICABLE.

1.6.15 Data Rights. NOT APPLICABLE.

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational

Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the

Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the

OCI.

1.6.17 PHASE IN /PHASE OUT PERIOD (If applicable): To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the

Contractor shall have personnel on board, during the [Insert the time period, i.e., sixty

(60) day, thirty (30) day, etc.] phase in/ phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

AREA. The building or work area where the work is to be performed.

CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

ENVIRONMENTALLY PREFERABLE PURCHASING. The EPA recommendations of

Specifications, Standards, and Ecolabels help federal purchasers identify and procure environmentally preferable products and services. Federal purchasers are directed in

Executive Order 14057 on Catalyzing American Clean Energy Industries and Jobs through Federal Sustainability and the Federal Sustainability Plan to procure products and services meeting the Recommendations to meet net-zero emissions and other procurement goals.

KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key

Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

SUBCONTRACTOR. One that enters into a contract with a prime contractor. The

Government does not have privity of contract with the subcontractor.

WORK DAY. Subject to the terms as included by local, state, and federal labor law.

Unless otherwise prohibited or modify shall mean, 9:00 AM MT to 4:00 PM MT including all lunch and rest periods. Modified only through supplemental agreement between the contractor and the contracting officer.

WORK WEEK. Monday through Friday, unless specified otherwise.

FIRE SEASON. June 1 through September 30 of any given calendar year.

2.2. ACRONYMS: [List all acronyms used in the PWS and what they represent. At a minimum, insert the acronyms provided below].

AOA Airport Operations Area

ACOR Alternate Contracting Officer's Representative

BLM Bureau of Land Management

CFR Code of Federal Regulations

CO Contracting Officer

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative

COTS Commercial-Off-the-Shelf

DIAR Department of the Interior Acquisition Regulation

DOI Department of the Interior

EPP Environmentally Preferable Purchasing

FAR Federal Acquisition Regulation

HIPAA Health Insurance Portability and Accountability Act of 1996

IPP Internet Payment Platform

MSDS Material Safety Data Sheet

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PI Project Inspector

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAIR Quality Assurance Inspection Reports

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services. The Government will provide background investigative services and facilities clearance for contractor employees pursuant to paragraph 1.6.7.

3.2 Facilities. The Government will provide, at the COR’s discretion, access to a storage closet for staging and storage of materials necessary to complete routine, reoccurring, janitorial services within the government’s control. The contractor shall not utilize any provided space for any materials or equipment not expressly authorized by the COR subject to this paragraph. The contractor is responsible for the cleanliness and storage of any designated storage closet at no additional cost to the government. Stored items must me maintained in an orderly manner and avoid blocking access to electrical service distribution panels, fire extinguishers, heating and cooling components and control panels, entryways, egress points, and any Government property that may be stored in this area. The Contractor shall not store gasoline or gasoline-powered equipment in any of the storage rooms.

3.3 Utilities. The Government will provide electricity and water, to be used at the direction of the COR for operation of equipment deemed necessary for completing the terms of this contract. Water access is based on pre-existing faucets without modification to pre-existing fittings. Electrical access shall be limited to commercial standard 110V

15AMP receptacles that are pre-existing and available for use.

Contractor’s equipment shall be rated for commercial applications, listed with

Underwriter Laboratories (UL) where applicable and acceptable for use by industry standards for public and commercial settings. Electrical equipment shall operate without requiring or causing any changes or disruptions to existing building(s) electrical service.

It shall be the responsibility of the Contractor to prevent such occurrences while performing work under this Contract.

Utility requirements above and beyond the organic capacity of the facility pursuant to the

COR shall become the sole responsibility of the contractor.

The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

Dumpsters are located near or across from the Tanker Base building, uphill and Southeast from the Gebhart Building. These shall be used to dispose of all waste collected by janitorial staff. Recycle bins are located in the janitorial closet in the Gebhart Building.

The contractor shall not remove refuse from the site in any receptacle not specifically authorized by the COR.

3.4 Equipment. The Government will not provide any equipment, nor access to equipment, not otherwise provided within this document.

3.5 Material. The BLM will supply the paper towels, toilet tissue, hand soap and small garbage bags. It is the contractor’s responsibility to notify the designated Project

Inspector/Contracting Officer’s Representative (COR) if they need additional supplies or are running low on supplies. This information needs to be given in a timely manner to allow BLM to order and receive supplies as needed.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General. The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this

PWS including, but not limited to: brooms, brushes, cleaning rags, polishing and treated dust cloths, wet mops, sponges, squeegees, cleaning agents including polish, detergents and disinfectants, and any other supplies required to adequately perform the janitorial services for this contract. Cleaning supplies must meet BLM Health and Safety

Standards and Green Products Environmental standard. All cleaning supplies must be labeled according to OSHA standards.

4.2. Materials. The Contractor shall provide all materials to accomplish the specified tasks as outlined in Section 5. The contractor shall comply with Environmentally

Preferable Purchasing Requirements as established in the terms and conditions of this document. The contractor shall reference the following website to ensure all cleaning products comply with program requirements.

https://www.epa.gov/greenerproducts/recommendations-specifications-standards-and-ecolabels-federal-purchasing

4.3. Equipment. The Contractor shall provide all equipment to accomplish the specified tasks as outlined in Section 5. The contractor shall comply with Environmentally

Preferable Purchasing and Energy Efficiency Requirements as established in the terms and conditions of this document wherever possible. The contractor shall reference the following website to ensure all cleaning products comply with program requirements.

This section includes, but is not limited to; a commercial grade vacuum cleaner, carpet shampooer, floor buffer/polisher; floor-mops, brooms, buckets, hoses.

All applicable equipment shall be factory-equipped with appropriate shielding and/or bumper guards to avoid marking, scarring, chipping, or scratching fixtures, furnishings, wall surfaces, or any other surface type encountered during operation.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The space to receive janitorial services consists of approximately

6,460 square feet in the Grand Junction Air Center Gebhart Building. The contractor shall reference technical exhibit 3 for specific spaces to be included in this part.

5.2 Daily/Weekly Cleaning Services.

5.2.1 Restrooms, Showers, and Changing Areas – Grand Junction Air Center.

Bathrooms, showers, and changing areas shall be thoroughly cleaned and disinfected.

Wash all fixtures including urinals, toilets, showers and sinks inside and out with disinfectant. Toilet seats shall be left in a raised position. All surfaces that are exposed to handling such as doors, partitions, locks, railings, doorknobs, faucets, soap and paper receptacles, etc. shall be cleaned with disinfectant. Polish all chrome and mirrors. All other surfaces, i.e. shelves, cabinets, etc. shall be damp wiped. The floors will be swept, and damp mopped with disinfectant. Spot clean walls as needed. Empty all trash receptacles and install new liners. Supplies such as paper towels, toilet paper, toilet seat covers, deodorizers and soap shall be replenished. In addition to the toilet tissue on the holder, an additional roll shall be left in each stall. Additionally, water will be poured down each individual drain throughout the building.

Frequency: Conducted twice per week from May 1 to October 31; once per week from 1

November to 31 April

5.2.2 Kitchens and Drinking Fountain– Grand Junction Air Center.

Because of the food handling that occurs in these areas it is essential that these areas are thoroughly cleaned and disinfected weekly. Wash and disinfect counter tops and sinks.

Drinking fountains will be cleaned and disinfected. The refrigerator will be cleaned on the outside and where the water and ice dispenser is located. The microwave shall be washed inside and out. Any personal dishes such as coffee mugs, silverware, etc. are the responsibility of the owner and are not expected to be cleaned by the contractor. Empty all trash receptacles and install new trash liners.

5.2.3 Office Areas – Grand Junction Air Center

All trash receptacles shall be emptied, and new liners installed. Only items in trash receptacles shall be removed. Items lying beside receptacle shall not be removed unless clearly marked as trash. All vinyl or tile floor surfaces shall be swept, and damp mopped.

All carpeted floor services shall be vacuumed. Any stains on carpets shall be spot cleaned as necessary (coffee spills, mud tracks, etc.).

5.2.4 Public Areas – Conference Rooms, mailroom, elevator, and stairwell areas – Grand

Junction Air Center

All trash receptacles shall be emptied, and new liners installed. All vinyl or tile floor surfaces shall be swept, and damp mopped. Carpeted floors shall be vacuumed, and spot cleaned as necessary (coffee spills, mud tracks, etc.). Conference tables, desks and surfaces that are handled such as doorknobs, railings, etc. will be cleaned and disinfected.

Doors and windows will be cleaned, and windows polished.

5.3 Monthly Services

5.3.1 Restrooms, Showers, and Training Areas – Grand Junction Air Center.

Surfaces of the bathroom such as walls, partitions, pipes, etc. will be thoroughly cleaned and disinfected.

Frequency: Conducted monthly

5.3.2 Office Areas – Grand Junction Air Center

Dust horizontal surfaces such as tops of file cabinets, bookcases, window sills, table and desk tops using a treated cloth. Easy to move items such as manuals and binders, and plants should be moved, dusted underneath, and returned to original location. Working desk surfaces with papers should not be disturbed. Dust venetian blinds with a treated cloth. Damp mop plastic desk mats (plastic mats that protect the carpet from rolling chairs). Dust or wipe exposed heat registers.

Frequency: Conducted monthly

5.3.3 Public Areas – Conference Rooms, mailroom, elevator, and stairwell areas – Grand

Junction Air Center

Dust horizontal surfaces such as tops of cabinets, bookcases, windowsills and desks using a treated cloth. Easy to move items such as manuals, binders, and plants should be moved, dusted underneath, and returned to their original location. Dust venetian blinds using a treated cloth. Damp wipe heat registers.

Frequency: Conducted Monthly

5.4 Semi-annual Services. Dates to be coordinated with the COR.

Cleaning ceiling fixtures such as lights, speakers, and air conditioning vents. All wall surfaces shall be cleaned by either washing them when surfaces allow or vacuuming

(brick walls) with the dust attachment on the vacuum. Baseboards, pictures, clocks, and other items hanging on the walls will be removed, dusted, walls cleaned and items returned to their original location. All vertical and horizontal surfaces that are not ordinarily cleaned on a daily or weekly basis shall be cleaned. This includes chairs, desk sides and walls, cabinets, bookcases, heat registers, baseboards, etc. Trash receptacles shall be washed inside and out.

5.5 Excluded Services.

5.5.1 Carpet cleaning will be done through a separate contract by professional carpet cleaners. Vinyl and tile floor striping/resealing will be conducted through a separate contract.

5.5.2 Pest Control. Pest control devices have been supplied by a commercial vendor and are serviced monthly by that vendor. They are not to be moved or disturbed.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS) (If applicable): (In this section list any publications, manuals, and/or regulations that the contractor must abide by. See example provided below.)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. (For example, insert AR 25-2, AR 530-1.)

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3 Attachment 3/Technical Exhibit 3 – Estimated Workload Data

7.4 Attachment 3/Technical Exhibit 4 – COR Inspection Checklist

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

(The Service required—usually a shall statement)

Standard Performance Threshold

(This is the maximum error rate. It could possibly be

“Zero deviation from standard”)

Method of

Surveillance

1.6.2.1 Safety Utilize only UL approved electrical

products.

Refrain from use or storage of flammable liquids on site

100% Periodic

Sampling

1.6.7.1 Physical Security All employees complete NACI or FBI

National Criminal History Fingerprint

Check prior to site access.

100% Direct

Observation

1.6.7.2 Key Control All keys, access cards, and codes remain

uncompromised with no loss of physical keys or cards.

100% Customer

Feedback

1.6.7.5.2 Reporting of terminations, resignation, and reassignments

The contractor shall report all applicable personnel changes of key personnel or crew members with physical access prior to the next business day. All new employees are reported at least seven days prior to beginning work.

100% Direct

Observation

1.6.12 Identification of Contractor

Employees

Contractors must maintain and display government issued identification while on site – or – actively escorted by an authorized person.

No more than 5 reports in one calendar year.

Customer

Feedback

4.1 Contractor Furnished Items The contractor will utilized EPA identified

“green” cleaning products as referenced within the contract

95% Random

Sampling

5.2.1 Restroom, Showers and Training

Areas – Daily/Weekly Bathrooms, showers, and changing areas shall be thoroughly cleaned and disinfected. Wash all fixtures including urinals, toilets, showers and sinks inside and out with disinfectant. Toilet seats shall be left in a raised position. All surfaces that are exposed to handling such as doors, partitions, locks, railings, doorknobs, faucets, soap and paper receptacles, etc.

shall be cleaned with disinfectant.

Polish all chrome and mirrors. All other surfaces, i.e. shelves, cabinets, etc. shall be damp wiped. The floors will be swept, and damp mopped with disinfectant. Spot clean walls as needed. Empty all trash receptacles and install new liners. Supplies such as paper towels, toilet paper, toilet seat covers, deodorizers and soap shall be replenished. In addition to the toilet tissue on the holder, an additional roll shall be left in each stall. Additionally, water will be poured down each individual drain throughout the building.

95% Periodic

Inspection

5.2.4 Office Areas – Daily/Weekly All trash receptacles shall be emptied, and new liners installed.

Only items in trash receptacles shall be removed. Items lying beside receptacle shall not be removed unless clearly marked as trash. All vinyl or tile floor surfaces shall be swept, and damp mopped. All carpeted floor services shall be vacuumed. Any stains on carpets shall be spot cleaned as necessary

(coffee spills, mud tracks, etc.).

5.2.5 Public Areas – Conference

Rooms, mailroom, elevator, and stairwell areas – Daily/Weekly

All trash receptacles shall be emptied, and new liners installed.

All vinyl or tile floor surfaces shall be swept, and damp mopped.

Carpeted floors shall be vacuumed, and spot cleaned as necessary

(coffee spills, mud tracks, etc.).

Conference tables, desks and surfaces that are handled such as doorknobs, railings, etc. will be cleaned and disinfected. Doors and windows will be cleaned, and windows polished.

5.3.1 Restrooms, Showers, and Training

Areas – Monthly Surfaces of the bathroom such as walls, partitions, pipes, etc. will be thoroughly cleaned and disinfected.

95% Periodic

Inspection

5.3.3 Office Areas - Monthly Dust horizontal surfaces such as tops of file cabinets, bookcases, window sills, table and desk tops using a treated cloth. Easy to move items such as manuals and binders, and plants should be moved, dusted underneath, and returned to original location. Working desk surfaces with papers should not be disturbed.

Dust venetian blinds with a treated cloth. Damp mop plastic desk mats

(plastic mats that protect the carpet from rolling chairs). Dust or wipe exposed heat registers.

5.3.4 Public Areas – Conference

Rooms, mailroom, elevator, and stairwell areas – monthly

Dust horizontal surfaces such as tops of cabinets, bookcases, windowsills and desks using a treated cloth. Easy to move items such as manuals, binders, and plants should be moved, dusted underneath, and returned to their original location. Dust venetian blinds using a treated cloth. Damp wipe heat registers.

5.4 Semi-annual Services Cleaning ceiling fixtures such as

lights, speakers, and air conditioning vents. All wall surfaces shall be cleaned by either washing them when surfaces allow or vacuuming (brick walls) with the dust attachment on the vacuum.

Baseboards, pictures, clocks, and other items hanging on the walls will be removed, dusted, walls cleaned and items returned to their original location. All vertical and horizontal surfaces that are not ordinarily cleaned on a daily or weekly basis shall be cleaned. This includes chairs, desk sides and walls, cabinets, bookcases, heat registers, baseboards, etc. Trash receptacles shall be washed inside and out.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Quality Control

Plan

Upon submittal of quotation;

within 5 business days of any change

1 electronic copy

PDF Document

Distribute to all entries of paragraph 1.6.11

Key Personnel

Resumes

Upon submittal of quotation;

within 5 business days of any change

Employee Roster Seven days prior to the onset of performance and/or onboarding of new employees

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

Gebhart Building consists of private offices, open concept office areas, dispatch floor, one (1) mail area, one (1) conference room, two (2) kitchens, one (1) men’s bathroom, one (1) women’s bathroom, two (2) unisex bathrooms, one (1) shower room, an elevator and stairwell and hallways.

The men’s restroom consists of two (2) urinals, two (2) toilets, and two (2) sinks on a continuous counter, mirrors, partitions and tile flooring.

The women’s restroom consists of two (2) toilets, two (2) sinks on a continuous counter, mirrors, partitions and tile flooring.

Two (2) upstairs unisex bathrooms each consist of one (1) toilet, one (1) urinal, one (1) sink and tile flooring.

The shower area consists of a hallway, eight (8) showers, partitions walls, wood doors and tile flooring.

The downstairs kitchen contains one (1) sink, countertops, one (1) microwave, two (2) refrigerators, three (3) tables and tile flooring.

The upstairs kitchen contains one (1) sink, countertops, one (1) microwave, one (1) refrigerator and vinyl flooring.

The office areas, dispatch floor, conference room, stairwell, hallways, mailroom include carpet and tile flooring.

A utility sink is also present in the Janitorial supply room.

TECHNICAL EXHIBIT 4

COR INSPECTION CHECKLIST

RATING

PERFORMANCE OBJECTIVE

DATE

INSPECTED

COMMENTS S U NI

Restrooms

Sweep and damp-mop and/or scrub floors.

Clean and disinfect wash basins, toilets, urinals, sinks, showers, restroom partitions and soiled wall surfaces

Damp-wipe and polish mirrors, shelving, dispensers and chromium fixtures.

Empty waste receptacles. Empty, clean and disinfect sanitary napkin receptacles and replace used liners.

Refill all paper towel, soap, toilet paper & seat cover dispensers.

Spot-clean other surfaces and dust horizontal surfaces.

General Use & Office Areas

Vacuum all carpets, floor mats and upholstered chairs. Spot clean all smudges, marks or spots.

Dust all desk and table surfaces, shelves, windowsills, and door trim.

Spot clean any smudges or marks.

Empty all trash containers. Inside and outside of wastebaskets shall be clean, odor free, and in acceptable condition.

Clean and polish all bright metal surfaces.

Remove fingerprints and other marks from woodwork and walls.

Remove any visible cobwebs.

Dust molding, air vents, and light fixtures.

RATING KEY:

S = Satisfactory

U = Unsatisfactory

NI = Needs Improvement

NOTES: