Attachment 1 - Performance Work Statement 18MAR25.pdf

18 March 2025

Fairchild AFB, WA

PERFORMANCE WORK STATEMENT FOR

SANITARY SEWER CLEANING AND

VIDEO RECORDING

1. Description of Services: The contractor shall furnish all labor, supervision, tools, equipment, transportation, material, and incidentals necessary to service Fairchild AFB (FAFB), sanitary sewer flushing and video recording listed in Appendix A in order to meet the requirements of this Performance Work Statement (PWS) and the Services Summary (SS). Quantities in

Appendix A are estimates and the actual amount of sewers lines cleaned and inspected each year varies slightly. Approximately one-fifth of the installation’s sanitary sewer system shall be completed each year with 100% completed at the end of the entire period of performance of the contract.

1.1. System Maintenance

1.1.0. Cleaning:

1.1.0.1. Definition: The contractor shall thoroughly clean and flush the line. The term

“clean” shall be defined as the removal of sufficient material, including any debris, plant roots and/or branches to restore the sewer line to a minimum of 95 percent of its original capacity, and to allow the passage of the necessary videotaping inspection equipment.

Particular emphasis shall be made to the removal of accumulated grease so cracks and breaks can be observed during television inspection.

1.1.0.2. Protection of existing services: The contractor shall conduct work in a manner to prevent wastewater from backing up or being forced into buildings connected to the FAFB sanitary sewer main. Cleaning with a sewer cleaning ball and low water pressure is not acceptable.

1.1.0.3. High-pressure water cleaning: All high-velocity sewer cleaning equipment shall be truck-mounted for ease of operation. The equipment shall have sufficient hose to reach one manhole to the next. The pump shall have sufficient capacity to clean the inside of the sewer. The pressure shall be a minimum of 1,000 pounds per square inch. The contractor shall be responsible for scouring manhole walls and floors.

1.1.0.4. Cleaning procedure: The Government has identified the following preferable means for performing services: Cleaning normally proceeds from the downstream manhole to the upstream manhole. The nozzle then is normally pulled back to the downstream manhole, forcing the debris ahead of it. In the case where the manhole reach is longer than the hose, the upstream half should be cleaned first. If necessary, the operation shall be repeated until the pipe is clean. A screen may be placed in the downstream manhole to prevent debris removed from the pipe from entering the sewer downstream from the cleaning operation. The contractor shall dispose of all debris collected on the screen off-site and off FAFB. There is no storage area on base to temporarily store the debris generated by the contractor’s operations.

The contractor shall conform to all Federal, state, and local environmental regulations when disposing of the debris/waste. Debris disposal and storage shall be included in the proposed price.

1.1.1. Video inspection:

1.1.1.1. Videos used in recording all sewer line inspections shall be made in color on either Compact Disc (CD) or Digital Video Disc (DVD). The replay of the recorded video information shall be free of electrical interference and provide a clear, stable image with horizontal resolution of at least 400 lines and a gray scale rendition of at least eight shades of gray.

1.1.1.2. To ascertain equipment used meets minimum requirements, a video image of a suitable color test pattern will be required prior to initiation of work, and at random intervals during the project. The audio portion of the composite signal shall be sufficiently free from electrical interference and background noise to provide complete intelligibility of the oral report. Audio reports shall be recorded by the operating technician on the videos as they are being produced; in no case will dubbing of the audio portion be allowed after the survey. The video equipment shall have the capability to instantly always review both video and audio quality of the video productions during the television survey.

1.1.1.3. The video inspection shall be performed in one manhole section at a time, only after the section of sewer has been thoroughly cleaned so a clear, definitive pipe interior picture can be obtained. The inspection should be performed by pulling the video camera through the line along the axis of the pipe. The inspection may be made in either a forward or backward direction, according to the line condition at the time the inspection is made.

1.1.1.4. The operating technician shall always have control of the movement of the video camera. The travel speed of the camera shall be uniform and shall be slow enough to clearly see defects. At the operating technician’s discretion, the camera shall be stopped and/or backed up to view and analyze conditions that appear unusual or uncommon to a good, sound sewer. The operating technician shall always be able to move the camera through the line in either direction without loss of quality in the video presentation on the monitor. The picture shall always be free of electrical interference and provide a clear, stable image of the resolutions specified.

1.1.1.5. The date of the survey along with the number designation of the manhole section being cleaned as well as a continuous forward and reverse readout of the camera distance from the reference manhole shall be always displayed on the video and monitoring displays. Audio reports shall include the location of the sewer, manhole depth, sewer size, pipe size, pipe material type, the numbers of the manholes involved, a manhole-to-manhole direction of travel, a description of the conditions in the sewer line as they are encountered, and a statement of the amount and type of debris cleaned out of the pipe section during the cleaning phase of the contract. Infiltration and/or exfiltration shall be inspected, the cause(s) determined, and the flow rate estimated; the video image shall pause at these sites to allow determinations to be made. The purpose of the video recording shall be to supply a permanent visual and audio record of the manhole section surveyed. The video CD and/or DVD disks shall become the property of the government upon completion of the project.

1.1.1.6. A digital camera (with proper lens and mountings to frame the monitor) shall be utilized for making still photos. In no case shall less than two acceptable photographs be taken per manhole section. Additional photos may be taken at the discretion of the operating technician to record conditions of interest during the survey.

1.1.1.7. During the television inspection operation, a written inspection report shall be prepared by the contractor which shall clearly show the exact location (in relation to the centerline of the manhole of reference) of each point of infiltration or exfiltration and the amount of flow; each sewer service line (live and stubbed); roots; storm sewer connections; collapsed sections of pipe; joints sealed; a presence of scale, corrosion, or grease; and other discernible features. The contractor shall also make written recommendations in the report on what additional work needs to be accomplished, and what the estimated cost of that work would be. The information shall be consolidated in a typewritten report and shall be presented to the government within 30 calendar days of the completion of the inspection. The contractor shall make hand-corrections to the

Sanitary Sewage System maps provided to him/her by annotating correct manhole locations, pipe sizes/composition, etc. The contractor shall return the corrected maps to the government. Send the report and maps to 92 CES/CEOES, 100 W. Ent St., Suite 310, Fairchild AFB, WA 99011.

1.1.2. Scheduling. Contractor shall submit a cleaning schedule to the Contracting Officer’s

Representative (COR) within fifteen (15) working days after issuance of a Task Order. A Task

Order may be issued for one of the five areas outlined in Appendix A each year. The contractor will have a minimum of 90 days to complete the work once a Task Order is issued. The government intends to issue a Task Order each year around the month of June. All work shall be completed no later than 30 September of the same year. If the government issues the Task Order before the month of June, the contractor will still have until 30 September to complete the work required by the PWS.

1.1.3. One-time Schedule Changes. One time (non-permanent) schedule changes due to customer requests or base exercises shall be submitted to the COR and do not require

Contracting Officer (CO) approval.

1.1.4. Coordination. The contractor shall coordinate with the COR who shall, in turn, coordinate with any other agencies at least ten (10) working days before performing scheduled work.

1.1.5. Clean-up. The contractor is responsible for the complete cleaning of the work site at the end of each day. Upon completion of specified work, all materials and other property belonging to the contractor shall be removed and the work site shall be returned to its original condition.

1.1.6. Security. Contractor shall be responsible for securing the work location where they are working.

1.1.7. Damage. The contractor will survey the area where work is to be performed and notify the COR in writing of any damage to the manhole or sewer line noted prior to beginning performance in that location. Contractor is responsible for any damage that occurs during job performance. Contractor is responsible to prevent damage to grounds during performance of work, which may include placing protective material on grounds prior to equipment being driven on grass etc to prevent damage. Should the contractor’s equipment become stuck or rendered unusable during the performance of this contract, it is the responsibility of the contractor to provide all means necessary to retrieve equipment and repair the equipment. This may include excavations or confined space entries to retrieve equipment.

1.1.8. Documentation. After every inspection, the contractor shall provide a signed report of the services performed to the COR. The report shall contain the manhole numbers and sections of pipe completed, locations, date of service, maintenance actions accomplished, issues or concerns and the person who completed the task. The contractor shall also provide the COR with all records concerning the status of the system in accordance with (IAW) applicable regulations and criteria outlined in section 1.1.0 and 1.1.0.1 no later than 10 business days after completion.

1.2. Contractor Provided Equipment and Supplies

1.2.1. Equipment, Machines, and Tools. All equipment, machines, and tools used during the performance of the work shall be maintained in satisfactory operating condition. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes hazardous materials. The contractor may perform cleaning, minor repair and other normal maintenance requirements of equipment on site.

1.2.2. Vehicles. Contractor vehicles shall have the company name prominently displayed on both sides of the vehicle and be maintained to present a neat, professional appearance. Contractor vehicles shall be used solely for the intended purpose of performing services in this performance work statement during normal hours of operation.

2. Service Summary (SS). The contract service requirements are summarized in performance objectives that relate directly to requirements. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The SS and the Contractor’s Quality Control (QC) Plan provide information on contract requirements, the expected level of contractor performance, and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success.

Service Summary

Performance Objective PWS

Para.

Performance

Threshold

Remedy

Inspections completed per

PWS

1.1. No more than 2 defects

per performance period

Re-inspect within 24 hours of notification

Documentation 1.1.8. No more than 2 defects per performance period

Submit within 24 hours of notification

Scheduling/coordination 1.1.2

1.1.3

No more than 2 defect per performance period

Reschedule within 24 hours of notification

Clean-up/appearance 1.15 No more than 2 defect per performance period

Fix issue within 4 hours of notification

2.1. Quality Control. The contractor shall develop and maintain a QC program to ensure maintenance services are performed IAW commonly accepted commercial practices and services identified in this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service does not occur. As a minimum, the contractor shall develop QC procedures addressing the areas identified in PWS paragraph 2, Services Summary. The government (CO or COR) reserves the right to review contractor QC Plan and reports upon request.

2.2. Quality Assurance. The government shall utilize quality assurance personnel as identified in PWS para 2.3. to inspect and evaluate the contractor’s performance IAW requirements set forth in this contract. When a performance threshold has not been met, or contractor performance has not been accomplished, the COR will initiate and provide the CO a Customer

Complaint for issuance to the contractor. The CO will provide the complaint and completion instructions to the contractor. The contractor shall remediate complaint and respond IAW provided instructions.

2.3. Contracting Officer and Contracting Officer Representative (Quality Assurance

Personnel). The CO will appoint and train a primary and alternate representative for the contract. The identity, title, and authority of this representative will be provided in writing to the contractor after contact award.

2.4. Performance Assessment

2.4.1. Periodic Validations. This method requires the COR to employ a “spot check” style of evaluation based on the contractor’s incorporated maintenance schedule (PWS paragraph 1.1.2 and 1.1.3). Periodic validations will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends. The maintenance schedule thereof, shall be used for

COR scheduled inspections and results documentation.

Any unsatisfactory inspection (defect) result shall be recorded, and be corrected IAW the SS provided in PWS para 2.

Exceeding the performance threshold for any of these performance objectives in a one-month period may result in a warning or letter of concern from the CO.

Exceeding the performance threshold of these performance objectives may constitute justification to hold an immediate Progress Meeting with the Multi- functional Team.

2.4.2. Customer Complaints. The COR will receive and investigate customer complaints. The COR shall be responsible for initially validating customer complaints.

The CO shall make final determination of the validity of customer complaint(s) in cases of disagreement between the COR and the contractor. Validated customer complaints shall be re-performed IAW the Service Summary or PWS.

Commented [WS1]: Contract or PWS? I think a sample complaint template would be a good inclusion in the appendices.

2.5. Periodic Progress Meetings. The CO, Functional Commander, COR, other government personnel as appropriate, and the contractor shall meet as needed to discuss the contractor’s performance. Both positive and negative performance trends will be discussed. In addition, the

CO/COR can mandate progress meetings for unsatisfactory performance. The following issues could potentially be discussed:

- Opportunities to improve the contract

- Any modifications required of the contract

- Unsatisfactory inspections and valid customer complaints against each performance objective observed

- Steps taken by the contractor to prevent occurrences in the future.

Meeting minutes will be documented by the contractor and submitted to the COR within ten (10) calendar days after each occurrence. Should the contractor and COR not concur with the minutes, a copy will be submitted to the CO for resolution.

3. Government Furnished Property and Services

3.1. Government-Furnished Utilities. The government will provide access to designated fire hydrants and water free of charge. The contractor will be responsible for the installation, maintenance, testing, and certification of an approved backflow prevention device. Backflow test results will need to be a deliverable to the COR within 10 days of task order award. The backflow prevention device can be stationary on one hydrant or mobile, in either case a load bearing support must be used to prevent damage to the fire hydrant. Once the backflow prevention device is installed, the contractor shall take all actions necessary to minimize water hammer.

3.1.1. The contractor shall be responsible for installation, maintenance, repair, and removal of temporary connections or lines, and for returning all utilities connections to original conditions.

3.1.2. No utility service shall be interrupted unless authorized by the CO. Request for permission to shutdown services shall be submitted in writing to the COR fourteen

(14) calendar days prior to date of proposed interruption. The request shall give relevant information, i.e., date, time, duration, etc.

3.2. Restroom Facilities. If Public restrooms are in the vicinity of the work site, they may be used by the contractor’s personnel.

3.3. Security, Fire and Medical Services. The government will provide police and fire protection. In the event of a medical emergency, base ambulance service for transporting an injured employee to a local hospital is available on a cost reimbursement basis.

4.0. General Information

4.1. Hours of Operation. Normal working hours are 0700-1600 Monday through Friday, excluding Federal Holidays.

4.2. Federal Holidays.

If a holiday falls on a scheduled service day, the contractor will be responsible for scheduling services for the first business day after the holiday observance.

January 1 New Year’s Day

3rd Monday in January Martin Luther King, Jr. Day

3rd Monday in February President’s Day

Last Monday in May Memorial Day

June 19 Juneteenth

July 4 Independence Day

1st Monday in September Labor Day

2nd Monday in October Columbus Day

November 11 Veterans Day

4th Thursday in November Thanksgiving Day

December 25 Christmas

4.3. Base Closures. Work scheduled but not accomplished because of unscheduled base closures, weather, exercises, or actual alerts, will be accomplished as soon as possible.

4.4. Performance of Services during Crisis Declared by the National Command

Authority or Overseas Combatant Commander. IAW DODI 1100.22, Policy and

Procedures for Determining Workforce Mix, and any applicable United States Air Force implementation (unless otherwise directed by an authorized government representative), services under this PWS have been determined by the Functional Commander/Functional

Director as being NON-ESSENTIAL during a crisis.

4.5. Contractor/Employee Base Pass and Identification, Special Clearances and Vehicle

Passes. All documentation needed for base passes shall be submitted at the Pre- Performance

Conference.

4.6. Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Federal, State, and local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations/requirements change the term of this contract, the contractor shall comply with such law/regulation as changed. If there is an increase or decrease in cost because of the change, the contractor shall immediately inform the CO prior to incurring any costs or performing additional work.

4.7. Recycled Materials. IAW federal procurement goals, the contractor shall use recycled material where possible. The contractor shall identify the quantities and value of recycled material included in invoices submitted to the COR. To comply with federally mandated environmental preference programs and Department of Defense (DOD) “Sustainable

Procurement Program” policy, FAFB requires the use of environmentally preferable products and services. These program elements include recovered material products, energy and water efficient products, alternative fuels and fuel efficiency, bio-based products, products which are non-ozone depleting or are non-toxic or less toxic alternatives and environmentally preferable products. These program elements are described on the Fed Center website at https://www.fedcenter.gov/programs/buygreen/. The Green Procurement Compilation website

(https://sftool.gov/GreenProcurement) provides a comprehensive green purchasing resource and http://www.fedcenter.gov/programs/buygreen/ http://www.fedcenter.gov/programs/buygreen/ identifies all product types covered by mandatory federal environmental programs. If it is determined that a product does not meet government performance requirements, the contractor shall submit a proposed alternative that would meet the performance requirements with the lowest environmental impact for evaluation and acceptance. Products that fall under the

Environmental Protection Agency Comprehensive Procurement Guidelines

(https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program) shall meet the minimum recovered (recycled) content. Bio-based products shall meet the requirements of the biobased product listing from the United States Department of Agriculture

(http://www.biopreferred.gov/). The contractor shall purchase and use Energy Star or other energy-efficient items listed on the Department of Energy's Federal Energy Management

Program Product Energy Efficiency Recommendations product list.

4.8. Solid waste

4.8.1 Definitions

4.8.1.1. Solid waste or wastes: Solid waste means all putrescible and non-putrescible solid and semisolid wastes including, but not limited to, garbage, rubbish, ashes, industrial wastes, swill, sewage sludge, demolition and construction wastes, abandoned vehicles or parts thereof, contaminated soils and contaminated dredged material, and recyclable materials.

4.8.1.2. Inert wastes: Noncombustible solid wastes that are not hazardous wastes and that are likely to retain their physical and chemical structure under expected conditions of disposal, including resistance to biological attack and chemical attack from acidic rainwater.

4.8.1.3. Demolition waste: Solid waste, largely inert waste, resulting from the demolition or razing of facilities, roads, and other manmade structures. Demolition waste consists of, but is not limited to, concrete, brick, bituminous concrete, wood, masonry, composition roofing and roofing paper, steel, and minor amounts of metal like copper. Plaster (i.e.

sheet rock or plaster board) or any other material, other than wood that is likely to produce gases or a leachate during the decomposition process shall be considered demolition waste. Asbestos wastes and items with lead-based paint that exceed federal limits of allowable lead shall not be considered to be demolition waste for the purposes of this specification.

4.8.2. Salvaging, recycling, and disposal of waste

4.8.2.1. The Contractor shall make every reasonable effort to reduce the amount of solid waste generated by salvaging and recycling materials to the greatest extent possible.

4.8.2.2. Materials capable of being recycled, especially metal, asphalt, concrete, base course and fill material shall be recycled at facilities licensed and permitted by the county or state for such recycling.

4.8.2.3. The Base Recycling Center may be available to accept corrugated cardboard

(flattened) for recycling.

http://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program) http://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program) http://www.biopreferred.gov/)

4.8.2.4. The Contractor shall be responsible for the proper handling and disposal of all solid waste accumulated or generated on FAFB in performance of the contract.

4.8.2.5. All inert waste and demolition waste shall only be disposed of and/or recycled at facilities licensed and permitted by the county or state for such disposal or recycling.

4.8.2.6. No debris from street/airfield sweepers shall be dumped anywhere on the base.

4.8.2.7. There are no disposal areas on the base.

4.8.3. Non-hazardous solid waste disposal plan

4.8.3.1. A plan for non-hazardous solid waste disposal shall be submitted to the CO for approval prior to physical work. Such a plan shall provide a project name; project number; contract number; a brief description of the project; summarize the activities that will generate waste; itemize all waste (including waste or material to be salvaged and/or recycled) expected to be encountered during the construction or demolition process; how the materials will be managed on base; and include proposed disposal/recycle locations and corresponding applicable Solid Waste Permit(s) showing the disposal/recycle facility is licensed and permitted. A Non-Hazardous Solid Waste Disposal Plan

Template will be provided by the COR.

4.8.3.2. If during project, the specifics of the Non-Hazardous Solid Waste Disposal Plan change (e.g., materials disposed/recycled, disposal/recycling facilities used, etc,), then an updated plan must be submitted to the COR for approval prior to implementing the changes.

4.8.3.3. The contractor shall ensure that all subcontractors, vendors, suppliers follow the approved Non-Hazardous Solid Waste Disposal Plan. It is the contractor’s responsibility to coordinate with subcontractors to ensure awareness and participation.

4.8.3.4. Approval of the Contractor’s Solid Waste Disposal Plan will not relieve the

Contractor of responsibility for compliance with applicable environmental local, state and federal regulations.

4.8.4. Solid waste disposal tracking

4.8.4.1. All solid waste including salvaged and recycled materials shall be tracked by the type, quantity, weight, (including totals for each column), and disposition. This information shall be submitted on the Solid Waste Disposal Tracking Sheet to the COR within 7 days of task order completion.

4.8.4.2. Provide dump weight receipts to the COR for all disposed solid waste.

4.9. Hazardous Material (HM) and Hazardous Waste (HW)

4.9.1. Contractor hazardous materials. IAW AFMAN 32-7002, Environmental

Compliance and Pollution Prevention, a hazardous material includes all items covered under EPCRA tracking requirements, the Occupational Safety and Health Administration

(OSHA) HAZCOM standard, and all Class I and II Ozone Depleting Substances. HM includes all material hazardous to health, safety, or the environment, such as but not limited to, hazardous chemicals, hazardous substances, toxic chemicals, and extremely hazardous substances, as defined by any of the following: 29 Code of Federal Regulation

(CFR) 1910.1200; 40 CFR Part 302, Table 302.4; 40 CFR Part 355 with Appendices; and

40 CFR 372.65. The Contractor shall use non-hazardous materials whenever possible.

The Contractor shall be responsible for the proper storage, management, and disposal of any hazardous material brought on Base for contractor use.

4.9.2. HM storage. For any single HM stored on-site in a quantity equal to or exceeding

55-gallons at any time, the contractor shall provide secondary containment for the entire quantity of that hazardous material. Hazardous material shall be stored within a locked secure area not accessible to the base populace after hours. All containers of hazardous material shall be clearly and properly labeled; closed when not in use; and stored in an upright, secure position.

4.9.3. HM authorization. HM must be approved by the Hazardous Material

Management Program (HMMP) Team prior to being brought onto the installation. The

Contractor shall submit a list of all HM intended for use, along with corresponding Safety

Data Sheets (SDS), to the HMMP Team, through the COR, at least five (5) days prior to beginning work or bringing HM onto the installation. The listing shall include product name, chemical type, and quantity to be brought onto the installation, process for which it will be used, and disposal method for empty containers and any resulting HW. The

Contractor shall report how and when approved HM are used, including any amount spilled, evaporated as an air emission, or properly disposed of as waste. Special reporting may be required at the Contractor's expense. The Contractor shall submit this information to the COR, prior to using HM, using a Contractor HM Work Sheet and corresponding SDS for each hazardous material to be brought onto the base during the performance of the contract. This work sheet and associated SDSs shall be completed for every hazardous material to be used by the Contractor. If during the contract, items not previously identified are to be brought on the base, the Contractor shall submit a Work

Sheet and SDS for approval prior to bringing the HM onto the base.

4.9.4. HM usage. Within seven calendar days of end of task order performance the

Contractor shall submit to COR, the quantities of each hazardous material actually used on the base during the month, utilizing and annotating the government-provided chemical authorization list, Contractor Hazardous Material Worksheet or other approved document. The authorization list can be obtained from 92 CES/CEIE via the COR.

4.9.5 HM empty containers. HM shall not be disposed of in base dumpsters. Empty hazardous material containers must be disposed of off base. Any hazardous materials wasted, must be managed as hazardous waste as described in other sections of this PWS.

4.9.6. HM Removal. The Contractor is responsible of disposal of HM. No HM shall be left on-site at the end of a contract.

4.9.7. Cost or Fines. Any costs or fines levied against the installation due to the contractor’s failure to comply with applicable federal, state, or local laws shall be borne by the contractor.

4.9.8 HW. Government policy is to reduce the disposal of HW in keeping with federal pollution prevention goals. HW includes, but is not limited to, material discarded or disposed of which exhibits characteristics of toxicity, reactivity, corrosively, or ignitability, or which is listed as HW by any of the following:

40 CFR Part 261

RCRA Subtitle D of 40 CFR Parts 240-247 and 255-58

WAC 173-303

AFMAN 32-7002, Chapter 5

The contractor shall be responsible for the proper storage and management of any

HW or universal waste accumulated or generated at the job site. No hazardous waste or universal waste shall remain at a job site after project completion. HW must be characterized and shipped off-base within 7 days of task order performance. The contractor shall follow all federal, state, and local regulations pertaining to HW.

The contractor shall be responsible for the proper disposal of any HW accumulated or generated at the job site. Disposal actions shall be accomplished in compliance with the

"Hazardous Waste Manifest System" for shipping and ultimate disposal. The contractor shall ensure that such transporting and disposal are in strict compliance with the established criteria. Proper disposal shall include the preparation of a hazardous waste manifest as required for disposal of the waste at a Resource Conservation and

Recovery Act (RCRA) approved facility using the EPA Identification # for FAFB. All manifests will be signed by an authorized person in 92 CES/CEIE prior to hazardous waste being removed from a project site. Manifests shall be coordinated through 92

CES/CEIE via the CO at least three (3) days prior to scheduled shipment to provide the government, at their discretion, an opportunity to inspect the packaging and labeling in addition to ensuring an authorized government representative will be available to sign the manifest on day of shipment.

4.9.3. Spills

4.9.3.1. Spill Prevention and Response. The contractor shall ensure all employees are knowledgeable of spill prevention and response procedures. If a spill does occur, the contractor shall take immediate action to contain it and report the incident to the

Fire Department by dialing 911 from any phone. Make sure you inform them you are calling from FAFB so they can forward your call. If calling directly to the Fire

Department, dial (509) 247-5215. The contractor shall also notify 92 CES/CEI at (509)

247-8053 or (509) 247-2313. The spill shall also be reported in writing by the contractor to 92 CES/CEI within 48 hours.

4.9.3.2. Spill Clean Up. The contractor shall clean up, containerize and properly dispose of any spills caused by contractor employees such that no petroleum product, toxic chemical or hazardous substance enters any creek, gutter, or other appurtenance leading to natural drainage, storm drainage, or sanitary sewer systems. This includes any chemicals or substances that cause soil staining or other potential for air, water, or soil degradation as determined by the Base Installation Management Flight (92

CES/CEI). All spills shall be cleaned IAW regulatory standards. .

4.9.3.3. Spill Report. The contractor should anticipate that the government will report any hazardous spills or discharges to federal, state, and local environmental regulatory agencies, as appropriate, and that the contractor will be held responsible for cleanup and remedial action according to federal, state, local and government specifications. If required by the government, the contractor shall sample, in the presence of 92

CES/CEI, the spill site to show adequacy of spill cleanup.

4.9.3.4. Notification of Environmental Spills. If the contractor spills or releases any substance listed in 40 CFR 302 into the environment, the contractor shall immediately report the incident to the COR. The contractor shall be liable for the spill or release of such substances.

4.9.3.5. Government Spill Clean-up. Spill cleanup using government resources will be charged to the contractor at an amount determined by the CO, based upon actual costs incurred.

4.10. Ozone Depleting Chemicals (ODC). The contractor shall not use, in performance of this requirement, Class I ODCs, nor shall the delivery of these Class I ODCs be any item of supply or part of any service. If no suitable substitute to a Class I ODC exists, the contractor must contact the CO.

4.11. Traffic Laws. The contractor and its employees shall comply with base traffic regulations.

4.12. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned or privately-owned vehicle while on FAFB.

4.13. Reporting Requirements. Contractor personnel shall report to the Law Enforcement Desk at (509) 247-5494 any information or circumstances of which they are aware may pose a threat to the security of DOD personnel, contractor personnel, resources, and classified or unclassified defense information.

4.14. Physical Security. The contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

4.15. Contract Manager. The contractor shall establish and maintain an office through which the contract manager or alternate(s) can be contacted during work hours. The contractor shall provide the CO with telephone number(s) where surveillance results and complaints can be reported. The contractor shall also provide to the CO the names and phone numbers of

Contractor POCs for after business hours, including nights, weekends, and holidays. This information will be kept updated by the contractor whenever personnel changes occur. After-hour calls will only be made if an emergency arises and to inform the contractor to respond the next duty day.

4.16. Personnel Appearance. Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract.

This shall be accomplished through the wear of distinctive clothing, overcoats, rain gear, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

4.17. Key Control. The contractor shall establish and implement methods of making sure all keys/combinations issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government. The contractor shall immediately report to the COR or CO any occurrences of lost or duplicated keys. In the event keys, other than master keys, are lost or duplicated, the contractor may be required, upon written direction of the CO, to re-key or replace the affected lock or locks at cost to the government. The government may, however, at its option, replace the affected lock or locks or, at its option perform re-keying and deduct the cost of such from the monthly payment due the contractor. In the event a master key is lost or duplicated, the government shall replace all locks and keys for that system at the contractor’s expense.

4.18. Restrictions. The government is authorized to restrict the employment under the contract of any contractor employee or prospective contractor employee, who is identified as a potential threat to the health, safety, security, general wellbeing, or operational mission of the installation and its population.

4.19. Work Site Access. Work areas will be made available to the contractor to the greatest degree possible. Work shall be arranged by the contractor so that interference with traffic is minimized. The government will provide escorts to areas that are restricted access areas.

Coordination will need to be made with the COR five (5) working days prior to scheduled maintenance.

4.20. Safety. The contractor shall comply with all applicable Federal, state and local safety standards. Current Air Force Occupational Safety and Health standards also apply.

4.21. Workload Variations. The government may add/delete sections during the contract period. Any additions/deletions will be accomplished as a bilateral modification to the contract.

4.22. Work Reservations. The government reserves the right to accomplish any of the work outlined in this PWS with its own resources. This reservation is extended to work that is integral to other contracts for the maintenance, repair, renovation, or construction of base facilities and infrastructure.

4.23. Safety Requirements and Reports. The contractor shall perform work in a safe manner as required by OSHA. Provide a verbal report to the CO as soon as possible of each occurrence of damage to government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident

Investigation Reports to the CO within five (5) calendar days of each occurrence.

4.24. Non-Personal Services and/or Inherently Governmental Services. The government will neither supervise contractor employees nor control the method by which the contractor performs tasks. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the contractor feels that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the CO immediately. These services shall not be used to perform work of a policy/decision making or management nature, (e.g., inherently governmental functions). All decisions relative to programs supported by the contractor shall be the sole responsibility of the government.

5. Fire Prevention.

5.1. General. The contractor shall report any fire, no matter how small, by dialing 911. Make sure to state the call is from FAFB so the operator can forward your call. Fire hoses and extinguishers shall not be moved or used for any purpose other than firefighting. Smoking is strictly prohibited in any federal facility or near flammables. The contractor shall notify the Fire

Department of any utility outage that might affect fire suppression or detection systems. Prior to leaving the work site at the end of each day, the contractor shall ensure the area is left in a fire-safe condition. Bulk storage of gasoline and burning of any material is strictly prohibited.

5.2. Assistance. The Base Fire Department Technical Services Section is available to advise and assist on matters related to fire prevention and fire protection. They can be reached at (509)

247-3222.

5.3. Fire Hydrants. Use of fire hydrants is prohibited without prior written approval from the

Base Fire Department. Requests for fire hydrant use shall be submitted to the Fire Department

Technical Services Section a minimum of five (5) working days prior to the desired date of use by calling (509) 247-3222.

5.4. Welding, Cutting, or Flame Operations. Any welding, cutting or open flame operations will require the Contractor to secure a welding permit from the base Fire

Department’s Fire Prevention Section at (509) 247-3222.

6.0. Appendices

The government will make all publications, forms, references and report formats listed available at request. Publications can be accessed online at http://www.e-publishing.af.mil/. Supplements or amendments to listed publication from any organizational level may be issued during the life of the contract. The contractor shall immediately implement those changes in publications, which result in a decrease, or no change in the contract price. Prior to implementing any such revision, supplement, or amendment that will result in an increase in contract price, the contractor shall submit to the CO a price proposal and obtain prior approval. Price proposals shall be submitted within 15 calendar days from the date the contractor receives notice of the revision, supplement, or amendment giving rise to the increase in cost of performance.

Appendices:

1. Definitions, Abbreviations, and Acronyms

2. Applicable Publications and Forms

3. Deliverables

4. Workload Estimates

APPENDIX 1

DEFINITIONS, ABBREVIATIONS, AND ACRONYMS

DEFINITIONS:

Acceptance. The act of an authorized representative of the government by which the government assumes for itself, or as agent for another, ownership of existing and identified supplies tendered or approves specific service rendered, as partial or complete performance of the contract on the part of the contractor.

Contract Specialist (CS). The individual within the contracting office who performs the day-to-day administration of the contract. The CS may also be the CO.

Contracting Officer (CO). The duly appointed government agent authorized to award or administer contracts. The CO is the only person authorized to contractually obligate the government.

Contracting Officer Representative (COR). Individual who monitors a contractor on a daily basis and who is involved in every aspect of a contract to ensure the contractor is in compliance with the contract.

Defect. Any non-conformance with requirements specified in the contract.

Facility. A building, structure, utility system, pavement, and underlying land or portion thereof and other improvement or asset that has been provided a unique facility number and is contained in the

Real Property Inventory as a separate entry listing. This includes all installed equipment and building components.

Performance Objective. The outcome associated with successful contract performance in a specific area. This is a critical success factor in achieving the organization’s mission, vision and strategy which, if not achieved, would likely result in a significant decrease in customer satisfaction or risk mission failure. Obtaining multi-services/sub-services performed at a certain measurable standard and consistently ensuring success in achieving the objectives critical to the mission.

Performance Threshold. The minimum performance level of a performance objective required by the PWS.

Quality Assurance (QA). Those actions taken by the government to assure services meet the requirements of the PWS

Quality Control (QC). Those actions taken by a contractor to control the performance of services so that they meet the requirements of the PWS.

Services Summary (SS). A summary of the performance objective and performance threshold required by the government in concessionaire performance. Also known as a Performance

Requirements Summary or Services Delivery Summary or Performance Requirements Document.

Standard. An exact value, a physical entity, or an abstract concept, established and defined by authority, custom, or common consent to serve as a reference, model, or rule in measuring quantities or qualities, establishing practices or procedures, or evaluating results: a fixed quantity or quality or a defined measure of comparison.

ACRONYMS:

AFI Air Force Instruction AFOSH Air Force Occupational Safety and Health CO Contracting Officer CS Contract Specialist

COR Contracting Officer Representative

IAW In Accordance With

POC Point of Contact

SS Services Summary

QC Quality Control

QA Quality Assurance

PWS Performance Work Statement

APPENDIX 2

APPLICABLE PUBLICATIONS AND FORMS

In addition to all applicable federal, state, and local laws and regulations, the following instructions, forms, and guidance shall be followed in the performance of this contract. Copies can be viewed at the following websites:

a) http://www.e-publishing.af.mil/

b) http://www.dtic.mil/whs/directives/infomgt/forms/index.htm, and DoD

c) http://www.dtic.mil/whs/directives/corres/ins1.html

d) https://www.gsa.gov/reference/forms#

e) https://www.esd.whs.mil/Directives/forms/

f) https://apps.leg.wa.gov/wac/

g) https://uscode.house.gov/

h) https://www.ecfr.gov/cgi-bin/ECFR?page=browse

i) https://wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-3-240-13fn

j) https://my.spokanecity.org/smc/

PUBLICATION/FORM TITLE DATE

Pub.L. 109-13, 119 Stat. 302 Real ID Act 2005

5 USC 552 The Freedom of Information Act Current

29 CFR 1910.1200 Occupational Safety and Health Administration, Department of Labor, Hazard Communication

Current

40 CFR 261 Identification and Listing of Hazardous Waste Current

40 CFR 302, Table 302.4 Designation, Reportable Quantities, and

Notification

Current

40 CFR 240 Guidelines for the Thermal Processing of Solid

Wastes

Current

40 CFR 247 Comprehensive Procurement Guideline for

Products Containing Recovered Materials

Current

40 CFR 255 Identification of Regions and Agencies for Solid

Waste Management

Current

40 CFR 256 Guidelines for Development and

Implementation of Solid Waste Management

Plans

Current

40 CFR 257 Criteria for Classification of Solid Waste

Disposal Facilities and Practices

Current

40 CFR 258 Criteria for Municipal Solid Waste Landfills Current

40 CFR 355 Emergency Planning and Notification Current

40 CFR 372.65 Chemicals and chemical categories to which this past applies

Current

AFMAN 16-1406 Air Force Industrial Security Program 08 May 2020

AFI 17-130 Cyber Security Management 13 Feb 2020

AFI 32-1001 Civil Engineering Operations, para. 14.6, Industrial Water Treatment (IWT)

25 Oct 2019

AFI 32-7086 Hazardous Materials Management 07 Jun 2023

DAFMAN 32-1067 Water and Fuel Systems 04 August 2020

AFMAN 32-1068 Heating Systems and Unfired Pressure Vessels 15 Jun 2020

AFI 33-322 Records Management and Information Governance

Program 22 Mar 2020

AFI 33-332 Air Force Privacy and Civil Liberties Program 09 Mar 2020

AFPD 63-1 Integrated Life Cycle Management 07 Aug 2018 http://www.e-publishing.af.mil/ http://www.dtic.mil/whs/directives/infomgt/forms/index.htm%2C%20and%20DoD http://www.dtic.mil/whs/directives/corres/ins1.html https://www.gsa.gov/reference/forms https://www.esd.whs.mil/Directives/forms/ https://apps.leg.wa.gov/wac/ https://uscode.house.gov/ https://www.ecfr.gov/cgi-bin/ECFR?page=browse https://wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-3-240-13fn https://my.spokanecity.org/smc/

PUBLICATION/FORM TITLE DATE

DAFI 63-138 Service Acquisition 01 Jan 2024

AFI 71-101V1 Criminal Investigations Program 30 Jun 2019

AFI 71-101V2 Protective Service Matters 20 May 2019

DAFI 91-202 USAF Mishap Prevention Program 19 Apr 2024

AFI 17-101 Risk Management Framework for Air Force

Information Technology

05 Sep 2024

AFMAN 32-7002 Environmental Compliance and Pollution

Prevention

03 Feb 2020

DAFMAN 91-203 Air Force Occupational Safety, Fire and Health

Standards

24 Mar 2022

AFGM2019-32-01 AFFF Related Wasted Management Guidance 05 Sep 2019

DAFPD 38-1 Manpower and Organization 19 Feb 2024

DODM 5200.01, Vol 1-4 DOD Information Security Program and

Protection of Sensitive Compartmented

Information (SCI)

28 July 2020

DAFPD 16-14 Security Enterprise Governance 30 Dec 2019

DoDMAN5200.02_DAFMA

N16-1405

Air Force Personnel Security Program 28 Nov 2023

DODI 5200.46 DOD Investigative and Adjudicative Guidance for Issuing the Common Access Card

02 Nov 2020

DODI 5400.11 DOD Privacy and Civil Liberties Program 08 Dec 2020

DODM5400.07_AFMAN

33-302

Freedom of Information Act Program 25 Apr 2018

DODM 6025.18 DOD Health Information Privacy Regulation 13 Mar 2019

Spokane Municipal Code

Title 10, Chapter 10.29, Article II, Section 10.29.020

Regulation of Activities, Contractors and

Workers

Current

UFC 3-240-13FN Industrial Water Treatment Operation and

Maintenance

25 May 2005

WAC 173-303-100 Department of Ecology, Dangerous Waste

Regulation, Dangerous Waste Criteria

Current

WAC 173-303-160 Department of Ecology, Dangerous Waste

Regulation, Containers

Current

WAC 246-290-490 Group A Public Water Supplies, Cross-

Connection Control

Current

FAFB-BDS Base Design Standards – Backflow Prevention 21 Sep 2022

APPENDIX 3

DELIVERABLES

Deliverables. Below is a list of deliverables under this contract to be sent to the COR.

PWS

Paragraph

Reference

Deliverables Office Support Area Title Delivery Date/Description

1.1.2 92 CES/CEOES Management…