ATTACHMENT 1 - PERFORMANCE WORK STATEMENT - 1232SA26Q0790.pdf

United States Department of Agriculture Agricultural Research Service

Performance Work Statement

Effluent (Liquid) Decontamination System (EDS) & Thermal Tissue Autoclave Systems (TTA) Maintenance.

National Bio and Agro-Defense Facility (NBAF) USDA-ARS, Manhattan, KS

4/7/2026

Contents Project General Information

1.0 Description of Work

2.0 Background

3.0 Contractor Requirements

4.0 Government Furnished

5.0 Deliverables / Schedule

6.0 Travel

7.0 Contractor’s Key Personnel

8.0 Security Requirements

9.0 Data Rights

10.0 Section 508 – Electronic and Information Technology Standards Attachment

Project Effluent (Liquid) Decontamination System (EDS) & Thermal Tissue Autoclave Systems (TTA) Maintenance General Information

1.0 Scope of Work

This is a non-personal services contract to provide all-inclusive maintenance and operational support services for the EDS and TTA’s, including all necessary components, at the National Bio and Agro-Defense Facility (NBAF) as detailed in this PWS. The Government shall not exercise any supervision or control over the Contractor’s employees or agents performing the services; however, the Government retains the right to inspect and evaluate the results of the contract services to ensure compliance with this PWS. The Contractor shall be solely responsible for the performance and conduct of its employees, subcontractors, and agents, and the Contractor remains fully responsible to the Government for PWS compliance. The Contractor shall provide all labor, supervision, equipment, supplies, tools, materials, transportation, and non-personal services necessary to perform the required EDS and TTA’s maintenance and repair services at NBAF, except for those items explicitly identified in Section 4.0 (Government Furnished). All performance times referred to in this PWS are calendar days, unless otherwise specified.

2.0 Background

The National Bio and Agro-Defense Facility (NBAF) is seeking a company with extensive knowledge and expertise maintaining EDS and TTA’s within large facilities that require annual performance verification, detailed calibrations, and validation/certification of systems and equipment. The NBAF campus houses nine buildings covering 45 acres. The 574,000 SF main building contains multiple, state-of-the-art laboratories. The NBAF campus address is 1980 Denison Ave., Manhattan, KS.

The EDS, of Progressive Recovery, Inc. (PRI) design and build, is comprised of eleven (11) Model 11LDS-7500S, 7,500-gallon, steam jacketed cook tanks with a main control panel, relief flash tank, valves, sensors, motors, HEPA filters, cooling exchangers, solids diversion systems, emergency cooling sparger, breather vent filter skids, relief vent filter skid, and other ancillary equipment. The EDS is in the basement of the main lab building.

The TTAs are comprised of two (2) each model 48TA-1500-BS and two (2) each model 60TA-3000-BS TTAS, of Progressive Recovery, Inc. (PRI) design and build, include the vessels, cooling system, relief vent filter skid, breather vent filter skids, cooling exchanger, control system, HEPA filters, valves, sensors, motors, and other ancillary components. Two of the autoclaves service the BSL-3Ag and two service the BSL-4Ag. Portions of the TTA’s are accessed in the basement and the containment space of the main lab.

3.0 Contractor Requirements

3.1 Work Restrictions & Conditions

3.1.1 Site Security Access: Access to the site is controlled by a security fence and visitor/contractor check-in/check-out system. A current REAL ID compliant government-issued identification with a picture is required for entry. Contractor/subcontractor vehicles will be checked at the main entrance gate. A visitor badge will be issued/turned in daily at the visitor center and all contractor employees will be searched. The contractor/visitor identification badge must always be worn while on the site. See 9.0 for additional security information.

3.1.2 All people accessing the site must complete an approximate one hour, NBAF Site Security and Safety Orientation. Site specific bio agent training is currently being developed. If development is completed during the duration of this contract training may be required for all people accessing the site.

3.1.3 Limited number of vehicles will be allowed access on the premises; contractor employee’s personal vehicles will be parked in the facilities main parking lot.

3.1.4 All contractor employees, including subcontractor employees, providing services for the NBAF shall read, acknowledge, and follow all applicable NBAF policies, SOPs, and guidelines.

3.1.5 Work shall be confined to the areas the service resides. Unless accompanied by a USDA employee, the Contractor, subcontractors, and their employees shall not enter buildings or facilities not specifically part of this project. Reasons included, but are not limited to, disease control and health requirements.

3.1.6 Failure to comply with access requirements shall be adequate grounds for the removal of the Contractor/subcontractor employees from the site and barring further site access to individuals.

3.1.7 Work Hours: Regular work hours for the site are 8:00 am to 4:00 pm, Monday through Friday, excluding Government holidays.

3.1.8 Federal Holidays are listed below:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth

3.1.9 Work Outside Regular Work Hours: Work scheduled outside regular work hours including late hours, Saturdays, Sundays, and Government holidays requires Security approval in advance. Make application through the COR at least 5 calendar days prior to such work to allow arrangements to be made by the Government for access to the work area and inspection & monitoring arrangements. Requests shall include the exact dates, hours, location, and purpose of the exception. If approved, the COR will coordinate access with the site security office.

3.2 General Requirements / Tasks

3.2.1 The contractor shall furnish a detailed cost proposal, including all prime and sub pricing showing labor cost, material cost, OH and Profit and estimated service times to provide material and services as specified in the scope of work. The proposal shall indicate how many site visits are expected to complete the work and any associated travel costs. The proposal must be in whole dollars, no cents. Proposals containing cents will be rejected as non-responsive.

3.2.2 In addition to the detailed cost proposal, to be considered technically acceptable, the Contractor shall submit both resumes for the key personnel and two (2) case studies of examples of past projects that are similar in scope to this project, including contract information for reference.

3.2.3 The contractor may visit the site prior to submitting an offer to observe existing conditions and field verify extent of required work. No compensation will be provided for conditions that would be visible during an on-site visit for people experienced in performing this type of work. Contractors that have been onsite for previous work or site visits for related work do not need to revisit the site unless they wish to.

3.2.4 Building will be occupied while service is ongoing. The Contractor shall coordinate all work schedules with the Contracting Officer's Representative (COR) at least ten (10) calendar days in advance to prevent interference with critical NBAF research and facility operations. The COR has final approval authority over the work schedule. Also, the contractor has to check-in and check-out when on-site with the COR or POC.

3.2.5 Contractor personnel’s conduct shall not reflect discredit upon USDA-ARS. The Contractor shall ensure that personnel conduct themselves and perform services in a professional, safe, and responsible manner and present a professional appearance.

3.2.6 Where governing regulations and imposed codes and standards require notices, permits, licenses, inspections, tests, and similar items or actions to lawfully proceed with the required work, the Contractor shall obtain items and take those actions in accordance with the regulations of the governing authority. The costs of such permits, licenses, inspections, etc., are the obligation of the Contractor.

3.2.7 The contractor’s work shall adhere to the criteria stated within these project requirements, drawings, and specifications. All services shall comply with applicable federal, state, and local code requirements as well as current industry standards, (i.e.:

UBC, NFPA, UL, ACI, ANSI, FCC, ASTM, NEC, NEMA, etc.) and health and safety codes, in effect at the time of award.

3.2.8 The contractor shall work with COR to ensure service is accomplished in a timely manner.

3.2.9 Service schedule indicating work hours, including the daily starting and stopping time, and days of the week the contractor proposes to carry out the work. Schedule shall cover the anticipated duration of work to complete the service. We will need calendar invites when the contractor is going to be on site ten (10) days prior to work on site. The service schedule needs to be sent out ten (10) days prior to work on site but approved by COR before it is sent out.

3.2.10 Provide a daily report indicating the extent of services rendered and results or efforts.

The report shall indicate any issues or components that need to be repaired/replaced beyond those identified in the scope of work. Also, provide the work that will take place in a calendar invite. Each day, the technician must check in and check out with the POC or COR. The contractor must also conduct a daily briefing with the POC or COR before departing.

3.2.11 Shutoff of utilities, if required, shall be scheduled no less than fourteen (14) working days in advance.

3.2.12 The contractor shall protect the work, the site, and all existing property and structures within the limits of the service activities or that may be affected thereby until acceptance of the work. Any damage to property shall be repaired at the Contractor’s expense, to pre-damaged conditions to the satisfaction of the COR.

3.2.13 The work performed under this contract shall be subject to continuous audit by

CO/COR/LM. Escorting subcontractors is exclusively the contractor’s responsibility;

Quality control is the exclusive responsibility of the contractor.

3.2.14 For all base and option year maintenance activities and services (hereafter, "Work") to be performed under this Contract, the Contractor shall develop and provide detailed, task-specific job plans and/or checklists for submission and approval which NBAF staff will utilize in NBAF’s Computerized Maintenance Management System (Maximo). This system shall serve as the official repository and system of record for all job plans and/or checklists.

3.2.14.1 The Contractor shall not commence any Work requiring a Job Plan and/or

Checklist until the COR has provided written approval. Approval by the COR shall not relieve the Contractor of its sole responsibility for the safety, quality, and performance of the Work in full compliance with all contract terms and applicable laws and regulations.

3.2.14.2 Any deviations or changes from approved Job Plans and/or checklists will require an updated submission for written approval by the COR before implementation. All completed Job Plans, Checklists and supplemental documentation shall be provided by the Contractor for record.

3.2.15 Safety and health matters, as they relate to the work, are the exclusive responsibility of the Contractor. The Contractor shall furnish, erect, and maintain barricades, warning lights, signs, guards, confined space entry plan, safety plan or take other precautions as may be required by law or local authorities of the protection and security. Contractors are required at a minimum to wear hard hats, safety vests, long pants and work boots when on-site.

3.2.16 The contractor shall follow the site lock-out/tag-out (LOTO) policy and coordinate implementation of LOTO with the facility as needed. It should be scheduled 72 hours before the need of LOTO.

3.2.17 The work site shall always be kept clean and free of debris. Disposal of the old material or equipment is required. Restore disturbed areas to their original appearance and conditions. Upon completion of the project, and prior to final inspection, the Contractor shall remove from the premises all unused material, trash, and debris resulting from the work to the satisfaction of the COR.

3.2.18 The contractor should invoice monthly and must be submitted through the federal invoice processing platform (IPP).

3.2.19 The Contractor shall provide constant, high quality service to properly protect all Effluent

(Liquid) Decontamination System and Thermal Tissue Autoclaves equipment from deterioration and to provide constant peak performance of all Effluent (Liquid) Decontamination System and Thermal Tissue Autoclaves, resulting in a minimization of long-term repairs, to minimize the number of service calls and to minimize Effluent (Liquid) Decontamination System and Thermal Tissue Autoclaves downtime while maximizing customer satisfaction.

3.2.20 If any EDS or TTA’s unit is taken out of service for more than one (1) hour, the Contractor shall immediately notify the COR. This notification must include: (1) Time taken out of service, (2) Reason for being out of service, and (3) Estimated time to be returned to service.

3.2.21 Schedule, administer, and provide agendas/minutes for coordination meetings.

3.3 Service Requirements/Tasks

3.3.1.1 Effluent (Liquid) decontamination system (EDS) & thermal tissue autoclave systems

(TTA) maintenance.

3.3.1.1.1 Annual System Certification:

1. The contractor shall complete the annual certification of all eleven

(11) EDS and four (4) TTA’s and the systems ancillary equipment.

They need to follow manufacturer recommendations to maintain reliability and operational integrity of all EDS and TTA systems.

2. After the certification the contractor is to provide detailed reports, identify repairs, safety issues, anomalies and performance issues within 14 days.

3. The contractor needs to certify all safety pressure relief valves.

4. All work needs to be completed PRI.

3.3.1.1.2 Annual Relief and Operating Vent Filter Service:

1. The contractor shall provide Pall factory authorized filter service including labor to replace customer supplied elements as needed, water intrusion testing (WIT)- this test needs to follow the machine and Pall filter standards, forward flow testing or another appropriate test to verify filter condition/performance and an overall filter skid performance evaluation.

2. After the service the contractor is to provide detailed reports, identify repairs, safety issues, anomalies and performance issues within 14 days.

3. All work needs to be completed PRI.

3.3.1.1.3 Operational Support:

1. The contractor is to provide 40 hours of on-site support. This can include repairs, programming, hardware/software updates, etc.

2. The contractor needs to provide up to 16 hours of phone support.

3. The contractor needs to update the operation and maintenance manual when there are any changes to the EDS and TTA systems.

Also, the contractor needs to outline the changes.

4. All work needs to be completed PRI.

3.3.1.2 The contractor needs USDA approval before any work is performed.

3.3.1.3 As part of this effort, the contractor will need to submit detailed inspection/testing reports and recommendations from inspections/testing. Also, the contractor needs to provide a rough order of magnitude (ROM) for every repair needed.

4.0 Government Furnished

4.1 Please follow FAR 52.247-5 when using government furnished equipment with or without operators.

4.2 The Government will furnish a reasonable amount of electricity and water if requested. Access to a toilet facility will be provided by the Government. The Government can provide minimal craft labor assistance when needed.

5.0 Deliverables / Schedule

The Contract duration for a base year with four option years after receipt of award issued by Contracting Officer.

Key Deliverables Ite m No.

Deliverable / Item Title

Description Frequency Referen ce

Delivery Format

Due By

1 Service Schedule Schedule indicating work hours and days planned to work.

Calendar invites.

Preservice & at a minimum with each task

Ref.

PWS,

Section 3.2.9

PDF to COR 10 days prior to working onsite.

2 Daily Reports Documents and photo describing daily activities.

Each day of work

Ref.

PWS,

Section 3.2.10

PDF to COR Within 24 hrs. after the date(s) covered by the report

3 Annual System Certification Report provide detailed testing results, safety issues, identify anomalies and performance issues

Preservice & at a minimum with each task

Ref.

PWS,

Section Ref.

PWS,

Section 3.3

PDF to COR 14 days after work has been completed

4 Annual Relief and Operating Vent Filter Service

Provide detailed report, identify repairs, safety issues, anomalies and performance issues

PDF to COR with each task

Ref.

PWS,

Section 3.3

PDF to COR 14 days after work has been completed

5 Operational Support Provide detailed report. Update the Operation and Maintenance Manual as needed.

PDF to COR with each task

Ref.

PWS,

Section 3.3

PDF to COR 14 days after work has been completed

6.0 Performance Standards

6.1 System Reliability and Operational Integrity: Ensure all EDS, TTA and ancillary equipment are operating correctly to maintain operational readiness. If deficiency/anomaly found, we need detailed repair with rough order of magnitude estimate.

6.2 Regulatory Compliance: The contractor must ensure that all EDS and TTA remain in compliance with local, state, and federal regulations always.

6.3 Inspection and Testing documentation: The contractor provides detailed reports, testing results, identifying repairs, safety issues, anomalies and performance issues support efficient operation and longevity of the systems.

7.0 Travel

Travel costs, flights and per diem, required to get qualified personnel to the facility for services shall be reflected on a separate cost line within the detailed cost proposal.

8.0 Contractor’s Key Personnel

This work needs to be completed by qualified PRI Technicians or engineers as this is proprietary PRI equipment.

9.0 Security Requirements

9.1 Personnel Fitness and Access Authorization: All contractor personnel requiring access, not in a visitor status, at National Bio and Agro-Defense Facility (NBAF), NBAF leased spaces, or access to NBAF digital systems, must successfully complete a Tier 2 background investigation, as defined by the Federal Investigative Standards. Physical site or digital access will not be granted until the investigation is adjudicated and approved by the USDA Personnel Security Office. The contractor shall ensure all personnel requiring routine site and any digital access meet suitability requirements prior to assignment at NBAF. The Prime Contractor is required to provide onsite escorts of contractor employees or any representative of, or agent of the contractor entering this facility. Contractor personnel will be provided with a two (2) week window to provide all documentation requested by USDA to complete their fitness determination.

Contractor employees must be US citizens. If contractor personnel do not pass fitness determination checks, they will not be allowed to perform work on this contract.

Contractor personnel shall comply with all personal identity verification requirements as directed by USDA. Each person accessing NBAF, or NBAF leased spaces, whether escorted or unescorted, will be required to provide personal details (i.e. full name, date of birth, social security number, driver’s license number). Contractor personnel must have a REAL ID compliant identification before site access is permitted. An unexpired, active federal employee or military PIV/CAC card is also an acceptable form of identification.

9.2 Site-Specific Training Requirements: Prior to receiving access at NBAF in a capacity other than a visitor or authorization to access digital systems, contractor personnel shall complete a minimum of two (2) hours of site-specific training provided by USDA personnel. This training includes but is not limited to facility protocols, biosafety procedures, digital media control policies, and operational security. Additional or refresher training may be required based on mission needs, changes in facility operations, or updates to USDA or NBAF policy. Additional training may also be required if contractor personnel must enter any biocontainment space.

Contractors unable to access USDA training systems will be provided with alternative formats for training delivery and documentation.

Visitor training is also required for contractor personnel that will be in visitor status. This training is approximately 15 minutes in length and requires an acknowledgement form to be signed after viewing. Examples of potential visitors: Contractors performing site visits, external meeting attendees, mail, package, delivery persons, waste pickup, nitrogen deliveries, etc.

9.3 Digital Media Control, Permitting, and Storage Requirements: Contractor personnel are prohibited from using personal devices (e.g., smartphones, tablets, cameras) for any photography or videography on NBAF property. All digital media must be captured using Government-Furnished Equipment (GFE) and only with prior written authorization.

Contractors must obtain a Photography/Videography Permit through their Contracting Officer’s Representative (COR) after completing all training requirements.

Media collection in Federal Select Agent Program (FSAP)-registered spaces additionally requires prior approval from the Responsible Official (RO) for each event. Any media intended for external release, or taken off NBAF property or system, must be reviewed and approved by both the NBAF Security and Communications Units.

Contractors must provide a secure, COR-approved method of storing digital media collected during contract performance. All media must be treated as Controlled Unclassified Information (CUI) where applicable.

Upon completion of contract, contractors must sanitize or destroy all digital media collected, with written verification submitted to the COR

9.4 Compliance and Enforcement: Failure to comply with the provisions of this section may result in suspension or revocation of access privileges, removal of contractor personnel from NBAF, contract remedies as determined by the Contracting Officer, and referral to USDA Security and Counterintelligence for further action.

Contractors are expected to uphold NBAF’s High-Reliability Organization (HRO) standards, including strict adherence to SOPs, immediate reporting of incidents, and maintaining situational awareness.

Contractors will follow Title 41, Code of Federal Regulations, Part 102-74, Subpart C Rules, and Regulation Governing Conduct on Federal Property while on NBAF, or NBAF leased spaces. Additional security requirements may be imposed by NBAF Security through general updates or when the Federal Government raises the Homeland Security Alert Level. Additional directions will be provided if the situation occurs.

All personnel entering the NBAF main campus are subject to personnel and vehicle inspections.

Contractor personnel should expect up to 30 minutes of processing time every time they enter NBAF property. Any contraband, as defined in Title 41, Code of Federal Regulations, Part 102-74, Subpart C Rules, and Regulation Governing Conduct on Federal Property, found during processing may result in immediate personnel, and vehicle removal from the facility and removal from the contract.

10.0 Attachments: Technical Exhibit (TE)

11.0 Performance Requirement Measures:

Performance Objective Required Task or Deliverable

Performance Standard

Method of Surveillance

Positive/Negative Incentive % for NOT meeting the Task

PWS Item 3.2.9– Service Schedule Schedule indicating work hours, days planned to work, and calendar invites per detail in

Complete schedule and calendar invite details in section 3.2.9.

COR and End Users receive the schedule and calendar invite

Monthly payment will be made when schedule and calendar invites completed (per detail in section 3.2.9) submitted and approved.

section 3.2.9.

PWS Item 3.3- Effluent (liquid) decontamination system (EDS) & thermal tissue autoclave systems (TTA) maintenance.

System certification, vent filter service, operational support and all documentation per detail in section 3.3

System certification, vent filter service, operational support and all documentation per detail in section 3.3

COR and End User will review the reports and documentation

Payment will be made for work and documentation (per details in section 3.3) submitted and approved in PDF format.

PWS Item 6.0 – Performance Standards

Will be evaluated on EDS and TTA operational readiness, Compliance and documentation details per section 6.0

Completed performance standards per detail in section 6.0.

COR and End Users will evaluate the performance standards.

Payment will be made when the contractor has completed the performance standards (per detail in section 6.0.)