Attachment 1 - Painting IDIQ - SOW - 70 Pages .pdf

STATEMENT OF WORK

FOR

INDEFINITE DELIVERY/INDEFINITE QUANTITY (IDIQ)

EXTERIOR AND INTERIOR PAINTING

AT

EGLIN AIR FORCE BASE, FLORIDA

03 Feb 2025

Table of Contents

Section: Page

Section 1 – General Information 3

Section 2 – Definitions and Abbreviations 11

Section 3 – Government Furnished Property and Services 15

Section 4 – Contractor Furnished Items and Services 16

Section 5 – Specific Tasks 19

Section 6 – Wood Replacement 54

Section 7 – Applicable Publications and Forms 57

Section 8 – Hazardous Material Removal and Mold Remediation 63

Section 9 – Industrial Health and Safety Requirements 64

SECTION 1: GENERAL INFORMATION

1.0 Scope of Work: The contractor shall provide all personnel, equipment, tools, materials, supervision, incidentals, and services as required to perform and provide INTERIOR AND EXTERIOR PAINTING in strict accordance with the contract specifications and requirements subject to the terms and conditions of the contract. The site of work is at Eglin AFB, Florida, and surrounding ranges. Work shall include, but not be limited to, the following:

1.0.1 Maintenance Management. See Section 5.1.

1.0.2 Exterior Paint Requirements.

1.0.2.1 Surface preparation, taping (if applicable), caulking, and glazing putty. Work includes minor repairs and replacement of deteriorated surfaces.

1.0.2.2 Cleaning exterior surfaces of base facilities to remove dirt, mildew fungus and other foreign matter.

1.0.2.3 Application of protective coatings (full or partial) to exterior of base facilities and trim, including attachments, i.e. fences, piping, etc., and detached storage buildings.

1.0.2.4 Wood stripping, staining and/or varnishing.

1.0.2.5 Application of protective coating to existing Exterior Insulation Finish System

(EIFS).

1.0.3 Interior Facilities Maintenance & Painting.

1.0.3.1 Surface preparation, drywall replacement and surface repair.

1.0.3.2 Painting (full or partial areas)

1.0.3.3 Tape/bed, texture of gypsum board/drywall cracks, joints, and surface repair.

1.0.3.4 Wood stripping, staining and/or varnishing.

1.0.4 Pavements Marking

1.0.4.1 Sandblasting

1.0.4.2 Expedient method of covering existing markings (if required).

1.0.4.3 Layout and striping required for traffic control on streets (includes crosswalks), parking lots and aircraft runways, taxiways, and parking areas.

1.0.4.4 Power washing for sidewalks.

1.0.5 Floor Refinishing

1.0.5.1 Removal of existing coatings

1.0.5.2 Installation of new floor coating

1.0.5.3 Layout and paint necessary lines on hangar floor

1.1 Contractor Personnel and Requirements:

1.1.1 Project Manager. The contractor shall provide a contract project manager who shall be responsible for the performance of the work. The contractor shall notify the Contracting Officer (CO) in writing prior to contract start date of the names of the contract manager and his designated representatives.

1.1.2 The manager or alternates shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract and shall be the point of contact with the Government representatives.

1.1.3 The project manager or alternate shall be available during normal duty hours (0700- 1600) within 30 minutes to meet on the installation with Government personnel (designated by the CO) to discuss problem areas. After normal duty hours, the manager or alternate shall be available within 2 hours.

1.1.4 The project manager & alternate(s) must be able to read, write, speak, and understand English fluently.

1.1.5 Contractor Employees. The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation and its population. Contractor shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing appropriate contractor supplied badges which are obtained through 96th SFS that contain the company name, the employee’s name, and a photograph of the employee.

1.2 Security Requirements:

1.2.1 General: The contractor shall submit to CO, immediately after award date, a list of all personnel requiring access to the work areas. First name, middle initial and last name shall be included along with the social security number of each person. Each contractor employee working on base must have a contractor provided company identification card. Periodic Air Force exercises may or may not make daily entry procedures to work areas time consuming, requiring as much as an hour to gain access to a work area. In addition, all contractor personnel may be required to leave an area and re-accomplish entry procedures. Contractor vehicles are subject to search prior to entering and exiting the base. Further, the vehicles may be escorted during operation and may be rendered immobile when not in operation by the removal of ignition keys or by other readily reversible means.

1.2.2 Controlled Areas: Each time contractor personnel need to work in controlled areas, the contractor must contact the owner agency to arrange for an escort and to coordinate the work time. A list of points of contact and phone numbers for controlled area access will be provided by the CO. Attempts to enter controlled areas unannounced will cause security violations.

1.2.3 Restricted Areas: In order to gain entry into restricted areas, the Contractor shall provide 96 SFS, through Contracting, an entry authority letter containing the following information:

1.2.3.1 Contractor's letterhead, contract purpose, and inclusive dates of the contract. This letter must also include the full name and social security number of all personnel requiring entry into the restricted area. The contractor will update the personnel list as required by 96

SFS.

1.2.3.2 These personnel must have two (2) forms of identification in their possession at all times, and at least one form must contain a photograph of the individua (i.e., Government contactor’s badge).

1.2.3.3 All vehicles required in the restricted area for the project must be listed on the letter with the vehicle color, make, year, and license plate number and state of issue.

1.2.3.4 Each vehicle must have the company logo attached to each side of the vehicle.

1.2.3.5 All contractors will be escorted into the restricted area by the DoD organization or unit directly associated with the project.

1.2.3.6 While in the restricted area, contractor and his personnel shall remain with the escort at all times.

1.2.3.6.1 All vehicles entering the restricted area, are subject to search by Security Forces personnel. The escort official is responsible for processing the Contractor through the entry control points, escorting personnel to and from the work area and assisting in personnel and vehicle searches as required.

1.2.3.6.2 In the event of an emergency that requires evacuation from the area, contractor shall comply with the instructions of the security police and the escort official.

1.2.4 To preclude security violations, contractor personnel shall stay away from restricted and controlled areas unless work is to be accomplished, and all necessary coordination and preannouncements have been made. The Contractor is further cautioned, while on the flight line, to stay away from the aircraft parking area that is marked on the flight line by a red line, red ropes, and/or fences.

1.3 Quality Control: The contractor shall provide a Quality Control Plan to the CO for acceptance not later than the pre-performance conference. The CO will notify the contractor of acceptance or required modifications to the plan before the contract start date. The contractor shall make all appropriate modifications and obtain acceptance of the plan by the CO before the contract start date. The plan shall include, as a minimum:

1.3.1 An Inspection System specifying the areas to be inspected on both a scheduled or unscheduled basis, how often inspections will be accomplished, and the title of the individual(s) who will perform the inspections.

1.3.2 The methods for identifying and preventing defects in the quality of service performed before the level of performance becomes unacceptable.

1.3.3 On-site records of all inspections conducted by the contractor and necessary corrective action taken. This documentation shall be made available to the CE Project Manager and CO upon request.

1.4 Quality Assurance: The Government will evaluate the contractor's performance under this contract. Any action taken by the CO because of surveillance will be according to the terms of this contract.

1.4.1 Performance Evaluation Meetings. The CO may require the contract manager to meet with the CO, Contract Administrator (CA), CE Project Manager and other Government personnel as deemed necessary. The contractor may request a meeting with the CE Project Manager when he or she believes such a meeting is necessary. Written minutes of any such meetings shall be recorded in the contract and signed by the contract manager and the CO or CA. If the contractor does not concur with any portion of the minutes, such non-concurrence shall be provided in writing to the CO within 10 calendar days following receipt of the minutes.

1.5 Physical Security and Key Control: The contractor shall be responsible for safeguarding all Government property provided for contractor use. At the end of each work period, all Government facilities, equipment, and materials shall be secured. The contractor shall establish and implement methods of making sure all keys issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the Government.

1.5.1 The contractor shall immediately report to the CE Project Manager or CO any occurrences of lost or duplicated keys.

1.5.2 In the event keys, other than master keys, are lost or duplicated, the contractor may be required, upon direction of the CO, to rekey or replace the affected lock or locks, without cost to the Government. The Government may, however at its option replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the contractor.

1.5.3 The contractor shall prohibit the use of keys issued by the Government by any persons other than the contractor’s employees and the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in performance of contract work requirements in those areas.

1.6 Hours of Operations: The contractor shall perform the services required under this contract from 0700 to 1600, Monday through Friday of each week, except federal holidays, and as approved by the CO.

1.6.1 Approximately five percent of the workload requires accomplishment outside of these hours, due to special events or particular requirements of the facility user. This workload will be identified to the contractor at least 48 hours in advance. If contractor needs to work outside of these specified hours, he must request in writing to the CO specific times within 48 hours.

1.7 Conservation of Utilities: The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which preclude the waste of utilities, which shall include: (1) lights shall be used only in areas where and when work is actually being performed, (2) employees shall not adjust mechanical equipment controls for heating, ventilation, and air conditioning systems, (3) water faucets or valves shall be turned off after the required usage has been accomplished.

1.8 Records: The Contractor shall be responsible for creating, maintaining, and disposing of only those Government required records that are specifically cited in this Statement of Work (SOW) or required by the provisions of a mandatory directive listed in Section 7: Applicable Publications and Forms. If requested by the Government, the contractor shall provide the original record, or a reproducible copy of any such record within 5 working days of receipt of the request.

1.8.1 All documents, records, schedules, etc. described in this SOW are the responsibility of the Contractor. The contractor shall be responsible for keeping these items current at all times.

1.9 Coordination with Other Contractors and Government Employees: The Government may undertake or award other contracts for additional work. The contractor shall fully cooperate with other contractors and Government employees and carefully fit their own work to such other work as may be directed by the CO. The contractor shall not commit or permit any act, which will interfere with the performance of work by any other contractor or by any Government employee.

1.10 Flightline (Airfield Operations): All contractor operations, personnel, vehicles, equipment, etc. on the flight line shall be under control of Base Operations. Any work on the flight line shall be coordinated with Base Operations prior to its commencement. Base Operations will provide detailed instructions and designated routes for movement of vehicles and equipment. These shall be strictly followed.

1.10.1 Contractor personnel who violate operating procedures may be prohibited from entering the flight line area.

1.10.2 Contractor vehicles to be used on the flight line must display an Eglin AFB Flight line Driving Pass. This form must be obtained from Base Operations. The contractor must supply the make, model, and year of the vehicle(s) manufacture, and the drivers’ names. Vehicles operated on the flight line shall also be marked as required in Section 4: Contractor Furnished Items and Services, Paragraph 4.1.2 Vehicles.

1.11 Protection of Real Property: The contractor shall take all necessary precautions to prevent damage to Government real property. All Government property affected, damaged, or destroyed directly or indirectly by construction operations in connection with the performance of this contract shall be restored to its original condition as determined and approved by the CO. All replacements of such surface structures or parts shall be made with new materials conforming to the requirements of these specifications or, if not specified, as approved by the CO at no additional cost to the Government.

1.12 Storage of Materials: All materials must be protected from the elements or other hazards. No allowance will be made for material or equipment that becomes unacceptable due to damage.

1.13 Communication Systems: Contractor shall have each project manager and superintendent on separate cellular phone numbers during normal duty hours and when required to work other than normal duty hours.

1.14 Job Orders: Requests for Proposal memorandums shall be issued to the contractor to perform/identify task(s) as required by the SOW. Task orders will be issued and logged in numerical order. The contractor shall notify the CE Project Manager following completion of the work identified on the task order. More than one (1) requirement may be on a single task order. The CE Project Manager will inspect the work of each task order within five (5) calendar days of contractor’s notification of completion to ensure all task order/SOW requirements were met. This shall be done prior to closeout.

1.15 Fire Prevention Standards:

1.15.1 Standards. The following standards do not relieve contractors or their employees of performance in accordance with safe work practices. Responsibilities of the contractor shall include assuring proper availability, operation and location of fire protection equipment, general supervision of safeguards and location of salamanders or portable heating equipment.

1.15.2 Flammable liquids and other hazardous materials, such as paint, flammable thinners, gasoline, etc., shall be stored in small, detached structures. Low flash point liquids used within buildings will be handled only in approved safety cans. Interior painting will be accomplished with water-based paint only and shall meet NFPA 101, chapter 10 standards for interior finishes.

1.15.3 Adequate ventilation shall be provided for paint spraying operations and operations involving the application of materials using adhesives containing flammable solvents. Such operations shall be conducted remote from any potential source of ignition.

1.15.4 Contractor shall notify the CE Project Manager and 96 CEG/CEF (Eglin AFB, Fire Department), 1-850-882-3641, whenever an existing fire detection, alarm or extinguishing system must be disconnected, relocated and/or extended.

1.15.5 All work performed at explosives facilities will comply with requirements in DESR 6055.09_DAFMAN 91-201 and be coordinated with the installation Weapons Safety Office.

1.16 Environmental:

1.16.1 The contractor shall perform all work in such a manner as to minimize the polluting of air, water, or land, and shall within reasonable limits control noise and the disposal of solid waste materials, as well as other pollutants. The contractor shall ensure that all construction, repair, maintenance operations and practices, and waste disposal performed under this contract shall be in strict compliance with all applicable federal, state, county, and local environmental laws and regulations. See Section 8: Hazardous Material Removal and Mold Remediation for the specific correct disposal of lead paint not specified herein. The DoD Green Procurement Strategy states that the Procurement Request Originator and Acquisition Program Managers are responsible for identifying opportunities for specifying environmentally preferable products and services, including materials used in construction and renovations. No outside sand blasting is permitted without curtains or other protection to the environment. Contact the Air Program Manager (850-882-7670).

1.16.2 Implementation: The contractor shall submit, for approval, a detailed written proposal for implementing the requirements for environmental pollution control and waste disposal prior to starting any work. The Contractor shall submit to the CO, for approval, plans for the storage of paints, thinners, stains required for work at Eglin AFB, Florida. The contractor must also meet with representatives of the CO and the Base Environmental Engineer to review the proposal and to make changes as required by them to ensure it is in compliance with the pollution control and waste disposal program. Consideration shall be given for recycling into the pollution control and waste disposal plan. A complete listing of all paints, thinners, stains, and other hazardous materials must be submitted to the HazMat Cell (850-882-4677 or 850- 882-5929).

1.16.3 Protection of Water Resources: The contractor shall control the disposal of fuels, oils, calcium chloride, acids, or other harmful materials, both on and off the Government premises, and shall comply with applicable federal, state, county and municipal laws concerning pollution of rivers and streams while performing work under this contract. Special measures shall be taken to prevent chemicals, fuels, oils, greases, bituminous materials, herbicides, and insecticides from entering public waters. Water used in on-site material processing, painting, and other waste waters, shall be contained and not be allowed to enter stormwater inlets/systems, soils, or surface waters. Painting equipment shall not be cleaned over or near stormwater drains and/or over soil or grassy areas.

1.16.4 Waste Disposal: As part of the proposed implementation above and prior to on-site construction, the contractor shall submit for approval, a plan for disposing of hazardous and non-hazardous waste materials resulting from the work under this contract, including but not limited to, paint waste, paint equipment cleaners, and used paint containers. If any waste material is dumped in unauthorized areas, the contractor shall remove the material and restore the area to the condition of the adjacent undisturbed areas. Where directed and approved by the CO, contaminated ground shall be excavated, disposed of, and replaced with suitable fill material at the expense of the contractor. All waste disposals shall be in strict accordance with local, state, and Federal requirements and regulations. Waste paint, paint equipment cleaners, and used paint containers shall be disposed of off-base by the contractor, at the contractor's cost. Any soil contaminated through spillage shall be removed and disposed of in accordance with the requirements specified herein. Soil required to be removed shall be replaced by similar soil approved by the CO.

END OF SECTION

SECTION 2: DEFINITIONS AND ABBREVIATIONS

2.0 General

2.0.1 Facility. A facility is an integral structure such as a building and all of its attachments.

Included with the building are all its components that belong to the structure unless otherwise specified hereinafter. The facility does not include (unless attached and previously painted) sidewalks, driveways, yard sprinkler systems, fencing, and landscaping. Areas where fencing is used as a wall, fencing will be considered part of the facility.

2.0.2 Quality Assurance. A planned and systematic pattern of all actions necessary to provide confidence that adequate technical requirements are established; products and services conform to established technical requirements; and satisfactory performance is achieved.

2.0.3 Quality Control. Those actions taken by a contractor to control the production of outputs to ensure that they conform to the contract requirements.

2.1 Technical Definitions:

2.1.1 Airfield. The Flightline, including all areas within the outer perimeter of airfield aprons and taxiways where the primary activity is aircraft operation. Privately owned vehicles are not permitted in this area.

2.1.2 Architectural Compatibility Plan. Follow authorized paint colors for exterior finishes on facilities and miscellaneous exterior materials. See Section D.5 on Exterior Materials and Colors.

2.1.3 Coat. Layer of paint necessary to completely cover or hide substrate, for both interior and exterior painting (see Section 5.11 for Paint Execution).

2.1.4 Contingency Operations. Events causing unanticipated increases or decreases in the level of service required.

2.1.5 Exterior Insulation Finish System (EIFS). Synthetic plaster material in a variety of textures, similar in appearance to stucco.

2.1.6 Exterior Surfaces. Those surfaces to include wood, all metal surfaces, block, stucco, exterior insulation finish system (EIFS, i.e., Drivit, Finestone, Pleco, etc.), special siding, masonry, concrete, asphalt, and glass exposed to the elements of nature.

2.1.7 Fencing. Fencing not used as a wall that requires paint shall be painted as directed and paid as exterior paint. Unless otherwise specified in the individual Task Order, both sides of the fence shall be included.

2.1.8 Interior Surfaces. Those surfaces to include plaster, gypsum wallboard, wood, metal, block, and glass not exposed to the elements of nature.

2.1.9 Linear Measurement. Any system of measurement for measuring length. Involving measurement in one dimension only; pertaining to length.

2.1.10 Medical Facilities. Facilities and structures identified as medical facilities, including the Eglin Medical Clinic, etc., must be accounted for separately. These areas will be identified to the contractor.

2.1.11 Munitions Storage Area. The controlled area where ammunition and weapons are stored.

2.1.12 Normal Duty Hours. A period of nine consecutive hours between 0700 and 1600, established by the Base Civil Engineer, during which normal workday operations are conducted.

2.1.13 Notice to Proceed. Document issued to contractor authorizing accomplishment of specified work.

2.1.14 Paint. Includes enamels, paints, varnishes, sealers, stains, and other coatings, whether used as prime, intermediate, or finish coats.

2.1.15 Pavement Marking. Those surfaces to include airfield and base street center line marking, street arrows, crosswalk identification, lettering and/or warning striping on concrete or asphalt surfaces, handicap parking spaces and curb painting including parking lots and striping of parking lots.

2.1.16 Request for Proposal. Document issued to contractor requesting their proposal to accomplish specified work.

2.1.17 Restricted Area. Those areas designated by the Commander that require control of personnel for security reasons and/or equipment for protection of personnel and property. See Section 1.2 Security Requirements, Paragraph 1.2.3 Restricted Areas for regulatory guidance.

2.1.18 Self Help. Painting done by the using organization.

2.1.19 Special Events. Base activities requiring additional attention to painted areas.

2.1.20 Square Foot. A unit of area measurement equal to a square measuring one foot on each side.

2.1.21 Structural Maintenance and Repair Zones. A Civil Engineer team that provides routine repair service to high-use facilities. Minor painting work is often necessary and must be provided on short notice to maintain service to the facility users.

2.1.22 Surface Preparation. The technique(s) and materials required to prepare a given surface, whether interior or exteriors, to receive paint. Techniques include but are not limited to cleaning, sanding, brushing, nail pops, sealing, caulking, glazing, sandblasting, scraping; also repair tape, bed, and texture of gypsum board surfaces, etc. Surface preparation is an included part of all bid line items unless there is a separate line item listed, such as pressure washing, sandblasting, etc.

2.1.23 System. Contains all coats, paints, primers, treatments to provide a complete product.

2.1.24 Textured Ceiling. A ceiling where textured material has been applied using compressed air and associated equipment.

2.1.25 Trim. Including, but not limited to, baseboard, doors and windows, casings, cap mold, chair rail, and cove mold.

2.1.26 Wall Covering. Decorative paper or other material such as vinyl, cork, fabric, etc. used to cover a given interior surface.

2.1.27 Sisal. A fibrous wall covering.

2.2 Abbreviations:

AF Air Force FDOT Florida Department of Transportation AFB Air Force Base HAZMAT Hazardous Material AFI Air Force Instruction IAW In Accordance With AFM Air Force Manual IBC International Building Code AFP Air Force Pamphlet LBP Lead-based Paint BCE Base Civil Engineer LF Linear Foot BO Beneficial Occupancy NFPA National Fire Prevention Association CA Contract Administrator PSIG Pressure per Square Inch Gauge CE Civil Engineer SDS Safety Data Sheet CEF Civil Engineer Fire

Department PDO Publications Distribution Office

CM Construction Manager QC Quality Control CO Contracting Officer QCM Quality Control Manager COR Contracting Officer

Representative QCP Quality Control Plan

DOD Department of Defense SF Square Foot EAL Entry Authorization List SFS Security Forces Squadron EIFS Exterior Insulation Finish

System TE Technical Exhibit

EPA Environmental Protection Agency

TO Technical Order

FAR Federal Acquisition Regulation

UFC Unified Facilities Criteria

SECTION 3: GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.0 General: This section covers items or services that are considered Government Furnished.

3.1 Government Furnished Services:

3.1.1 Government-Furnished Utilities. The Government will provide water, electricity, natural gas, and compressed air if available within the area where the contractor is working. If not available, the contractor shall furnish all necessary utilities and equipment as required to complete the work. If the only water source deemed available by the CO is a fire hydrant, contact CO and PM to coordinate connecting services with the utility shop.

3.1.2 Security Forces and Fire Protection. Security, safety, and fire protection of contractor personnel and property on base will be provided by notification of 96 SFS (Security Forces) (850-882-2000) and 96 CEG/CEF (Fire Department) (850-882-5856). In case of emergency call 911.

3.1.3 Escorts. When there is a requirement to perform painting maintenance work requiring an escort, they will be provided by the Government.

3.1.4 Environmental Spills. Upon occurrence of any spill, the contractor or his/her authorized representative shall immediately call the CO and 96 CEG/CEIEC (850-882-7659 or 850-240-1628) and report the incident. The type of material and quantity of the spill shall be reported. The contractor shall be liable for the clean-up cost of any spill that occurs.

3.1.5 Laydown/Storage Area. If requested and approved, the Government will furnish a space on Eglin AFB for the Contractor to set up a temporary centralized laydown/storage area for the duration of the contract. Any requests for this type of area will be directed to the CO and will be coordinated by the CO and PM for approval. If approved, the Contractor shall secure, properly store and dispose of materials and equipment stored on the site. The Contractor also shall maintain the area in an orderly fashion that avoids damage to government property. No additional cost shall be incurred by the Government for this provision.

SECTION 4: CONTRACTOR FURNISHED ITEMS AND SERVICES

4.0 General: Except for those items or services specifically stated in Section 3: Government Furnished Property and Services; the contractor shall furnish everything needed to perform this contract according to all its terms.

4.1 Specific Items: Specific items furnished by the contractor is not all inclusive of the contractor-furnished items and services required performing this contract.

4.1.1 Materials and Supplies Acquisition. The contractor shall acquire all materials and supplies required for the performance of this contract. The contractor shall bear the cost of all materials and supplies except for any stencils that may be required. These items (stencils) shall be procured by the contractor, paid for by the Government, and remain property of the Government. The items supplied shall be standard products of manufacturers regularly engaged in the production of such supplies or materials for a minimum of 5 continuous years.

4.1.2 Vehicles. Each contractor vehicle (cars and trucks) shall have the name of the contractor, and the words “Exterior and Interior Painting” neatly exhibited on each side.

This identification, which must be displayed at all times, permits the contractor’s vehicles to operate on base. The vehicle shall be in safe and satisfactory mechanical condition and shall present a neat and clean appearance. Vehicles shall be operated in compliance with base traffic regulations.

4.1.3 Safety Equipment and Clothing. The contractor shall provide their personnel with necessary PPE and clothing that shall be worn as applicable while performing work under this contract. Necessary safety equipment includes items such as steel-toed safety shoes, protective eyewear, ear protection, etc. Contractor shall be in accordance with OSHA, Base and other applicable regulations and laws.

4.1.4 Telephone Service. The contractor is responsible for securing commercial telephone service for making calls and receiving service calls, and for being able to respond to such calls within 30 minutes, during duty hours.

4.1.5 Facilities. If further inside/outside storage area is required, the Government will designate an area. It will be the Contractor’s responsibility to secure, properly store and dispose of materials.

4.1.6 Contractor Cleanup. All plumbing fixtures shall be cleaned immediately after they are used to clean paint equipment and shall be restored to their prior state of cleanliness.

Mineral spirits and other flammable liquids shall not be poured into plumbing fixtures, on grass, on plants, or on asphalt. Flammable paints, liquids and materials will not be stored overnight at any facility other than the designated contractor storage area. Flammable lockers or storage containers will be used for that storage.

4.2 Sampling and Testing: The Government reserves the right to sample and test paint stored and being used on site for certification/verification purposes, for other reasons deemed necessary to assure quality control, and for as many samples and tests as the Government deem necessary to correct problems and obtain proper certification/verification. All sampling and testing shall be performed at the contractor’s expense by an independent, qualified, commercial testing laboratory approved by the CO.

4.2.1 Prior to Beginning Work. Paint proposed for use shall be stored at the project in sealed and labeled containers, sufficiently in advance of need to allow time testing. Upon notification by the contractor that the material is at the site, quart sample of each batch, except for small quantities for which the use of proprietary brands has been approved, shall be taken by random selection from the sealed containers by the contractor in the presence of the CE Project Manager. Any paint deemed of questionable nature shall not be applied until results of all tests have been submitted and approved in writing by the CO.

4.2.2 Sampling during Work. Sampling and testing of paint may be taken from any job site during the course of the contract while work is actually being performed. Again, samples will be taken by the contractor in the presence of the CE Project Manager. The batch to be sampled will be selected by the CE Project Manager at the time sampling is requested. The contractor may continue to work pending the outcome of testing.

4.2.3 Procedures for Sampling and Testing. The contents of the sampled containers shall be so thoroughly mixed as to render the sample truly representative. Samples shall be clearly identified by designated name, specification number, batch number, project contract number, intended use, and quantity involved. Samples shall be packaged and mailed by the contractor, in the presence of the CO's representative, to the testing laboratory. Samples will be tested to determine compliance with the specification requirements. Sampling and testing shall be based on Federal Test Method Standard 141D Tests. Results of all tests shall be recorded on certified test reports by the testing laboratory and all reports shall be submitted by the laboratory directly to the CO for approval. If any paint sample fails to meet specification requirements, the material represented by the sample shall be replaced and the work re-accomplished (if work is in progress). The cost of retesting and re- accomplishing the work shall be borne by the contractor.

4.2.4 The contractor is responsible for providing sufficient one-quart (32 ounce) containers on the job site at all times for sampling (minimum of 3 after initial testing is completed).

4.3 Submittals: The contractor shall submit the following items for approval by the CO

4.3.1 Certificates: The contractor shall furnish certificates from the paint manufacturer for each paint proposed for use attesting that the paint contains not more than 0.06 percent lead.

4.3.2 Paint manufacturer's batch test reports in accordance with Paragraph 4.2.3.

4.3.3 Independent testing laboratory test reports on paint in accordance with Paragraph 4.2.3.

4.3.4 Certificates on lead content and fungicide content of paint.

4.3.5 Manufacturer's data on material proposed for use in finishing and refinishing wood floors.

4.3.6 Certificates of Conformance or Compliance. Submit certificates from the manufacturers attesting that materials meet the specification requirements.

4.3.7 Manufacturer's Descriptive Data. Submit complete descriptive data for each type of material. Clearly mark data to indicate the type the contractor intends to provide.

Manufacturer’s recommended paint application for each paint and manufacturer’s recommended application instructions, methods, etc. Data shall state conformance to specified requirements. Data for sealant and caulking shall include application instructions, shelf life, mixing instructions for multi-component sealants, and recommended cleaning solvents.

4.3.8 Samples. Submit one sample of each type of sealant and caulking proposed for use to the CO for approval.

4.3.9 Safety Data Sheets (SDS): The contractor shall submit Safety Data Sheets for all chemicals proposed for use under this contract. In addition to SDS, the contractor shall be required to submit AF Form 3952 for each paint, thinner, cleaner, fuel or any other hazardous waste in his/her inventory. These SDS will be submitted to the CO who will provide them to the HazMat Cell (850-882-4677 or 850-882-5929).

SECTION 5: SPECIFIC TASKS

5.0 General: Work under this contract shall include, but is not limited to, the following specific tasks.

5.1 Maintenance Management: The contractor shall provide management of contract requirements as described below:

5.1.1 Project Requirements. The contractor’s project manager or designated alternate shall be the central point of contact for receiving all requests for proposals and providing the status of any ongoing projects. All requests for work will be passed to the contractor by the Eglin Contracting Office (PZIOC) as a request for proposal identified by the project number.

5.1.2 Proposal Procedures

5.1.2.1 As the need exists for performance under the terms of this contract, the Contracting Officer will notify the Contractor of a performance requirement.

5.1.2.2 The Contractor shall have permanent, full-time representation at Eglin AFB to receive such notification.

5.1.2.3 Upon receipt of this notification, the Contractor shall respond to the needs of the Government within three (3) working days by attending a Pre-Proposal Site Visit at the proposed work site in the company of the Contracting Officer or authorized representative to clarify any project requirements, and/or further define the project objective/scope of work.

5.1.2.4 Upon establishment of the scope of the individual requirement, the Contractor shall then prepare their price proposal for accomplishment of the task. It shall be the Contractor’s responsibility to ensure the Contractor’s price proposal includes all costs associated with meeting the requirements of Federal, State, and Local laws or enforcing codes, as well as the requirements of the Technical Specifications, the requirements in this Statement of Work, and to provide a completely operational end product. No allowances shall be made after the issuance of a Task Order to account for items left out of the contractor’s awarded negotiated price proposal.

5.1.2.5 Unless otherwise directed by the Contracting Officer (CO), the Contractor’s proposal shall be submitted to the CO in accordance with (IAW) Paragraph 5.1.2.6 within seven (7) calendar days after the Pre-Proposal Site Visit for non-complex work and fourteen

(14) calendar days after the Pre-Proposal Site Visit for complex work, as determined by the Government.

5.1.2.6 The Contractor shall submit for Government review, one electronic (e-mail) copy of the proposal package for technical evaluation within the timeframes outlined in Paragraph

5.1.2.5. The Contractor’s proposal shall consist of:

5.1.2.6.1 Contractor’s Cover Letter. The cover letter includes written descriptions documenting the cost estimate and recommended period of performance. When the Contractor desires to offer alternatives, they shall: clearly state and identify alternatives proposed; their segregated associative costs; a delineation of impacted line items; and advantages and disadvantages for Government evaluation. The Contractor shall provide support, verification, and justified reasoning behind their proposal to alter the Government’s project request. The Contractor’s cover letter shall follow the same format and contain as a minimum the following (underlined information may also be edited to be specific to the Contractor’s company):

SUBJECT: RFP Response, FTFA ##-XX##, PROJECT TITLE, Eglin AFB, FL

FULL COMPANY NAME is pleased to submit its proposal in response to your Request for Proposal under Solicitation No. FTFA ##-XX##, PROJECT TITLE, Eglin AFB, FL in the amount of $##,###.## with a requested Period of Performance of ### calendar days from issuance of the Notice to Proceed.

FULL COMPANY NAME is an 8(a) Small Disadvantaged Business certified by the SBA. FULL COMPANY NAME has ## years of experience in government work and outstanding past performance experience. Our goal is to focus on the customer first and provide excellent products and services through a flexible streamlined process.

Thank you for the opportunity to submit our proposal and we look forward to hearing from you.

If you have any questions, please feel free to contact First and Last at (###) ###-#### or Email@company.com.

Regards, First and Last Name Position Title Full Company Name

5.1.2.6.2 Cost Estimate. Cost estimates shall be calculated using the Excel sheet template provided by the government to the Contractor. The template will be pre-populated with the pre-negotiated line items agreed upon at the award of the overall contract. The cost proposal shall be submitted as an Excel sheet (.xlsx file type) and shall retain the original formatting as the template.

5.1.2.7 Upon receipt of the Contractor’s proposal, the Government will, within a reasonable time, review the proposal for completeness. The Contractor’s Price Proposal will be evaluated by the Government, line item by line item, validating each line item against the Statement of mailto:Email@company.com

Work provided by the Government. Once the Government validates that each line item is accounted for in the Statement of Work and is the correct line item, the Government then will validate the quantities of each line item. The Government will negotiate quantity differences, line items, all non-priced items and performance times with the Contractor.

5.1.2.8 Once an Acceptable Proposal has been received, the Contracting Officer, using DD Form 1155, will then issue a Task Order.

5.1.2.9 No pre-priced line item or non-pre-priced line item shall be used for tools or items that are reusable by the Contractor; these items are at no additional cost to the Government and therefore are already included as part of the cost of the individual line items.

5.1.2.10 The awarded negotiated price proposal to include modifications shall be used to determine the completion percentage on progress reports and to verify the completion of negotiated and awarded tasks/elements.

5.1.3 Estimating Task Orders. The CE Project Manager and contractor shall measure the square footage, linear footage, and/or quantity of work to be performed. The CE Project Manager will annotate the Government estimate prior to Contracting sending the Request for Proposal to the contractor. If a disagreement exists, the matter will be referred to the CO for resolution.

5.1.3.1 When estimating quantities of painting or interior/exterior finishing, the actual surface to be painted should be measured as accurately as possible from the plans or from measurements taken at the building. Do not deduct for windows or doors when estimating the square footage of walls. When estimating for total surface area, interior or exterior, the first 12’ of height will be at the base labor rate, and anything above the initial 12’ height will be calculated using the following multipliers with a maximum work height of 90’:

5.1.3.1.1 For work from 12’1” to 30’, add 15%.

5.1.3.1.2 For work from 30’1” to 60’, add 25%.

5.1.3.1.3 For work from 60’1” to 90’, add 35%

5.1.3.2 Eaves: plain eaves painted the same color as side walls, obtain the area and multiply by 1 ½; if eaves are painted a different color than the side walls, obtain area and multiply by 2; eaves with rafters running through, obtain the area and multiply by 3; eaves over stucco or stone walls, obtain the area and multiply by 3; for eaves over 30’ above the ground, add ½ of total area for each additional 10’ in height.

5.1.3.3 Cornices, exterior, obtain the area and multiply by 2.

5.1.3.4 Downspouts and gutters, measure the linear footage and multiply by 2.

5.1.3.5 Blinds and shutters: For plain blinds or shutters measure one side and multiply by 2 (only if both sides are to be painted, otherwise SF will be actual measurement); For slatted blinds or shutters, measure one side and multiply by 4 (only if both sides are to be painted, otherwise multiply by 2).

5.1.3.6 Columns and Pilasters: For plain, obtain area in SF; For fluted, obtain area and multiply by 1 ½; For paneled, obtain area and multiply 2.

5.1.3.7 Lattice work: measure one side and multiply by 2 if painting one side, multiply by 4 if painting two sides.

5.1.3.8 Porch rail, balustrade, balusters: For solid balustrades, add one foot to height to cover bottom and top rail; multiply length by height; if painting two sides, multiply the result by 2; For balustrade consisting of individual balusters and handrail, multiply length by height, then multiply result by 4; For handrail under 1’ in girth, measure the length and multiply by 1; For handrail over 1’ in girth, measure the length and multiply by the girth.

5.1.3.9 Moldings: Estimate 1 SF per 1 LF measured.

5.1.3.10 Doors and Frames: Price based on a 3’-0” X 7’-0” door to include frame and painting both sides.

5.1.3.11 Window Frames: Price based on 24 SF window. Windows over 24 SF but less than or equal to 48 SF will be considered as two each, windows over 48 SF but less than or equal to 72 SF will be considered as three each, and so on depending on the height and width measurements of the windows.

5.1.3.12 Roofs: Flat or nearly flat roofs use actual measurement; 3/12 pitch = actual measurement plus 25%; 4/12 pitch = actual plus 33 1/3%; 6/12 pitch = actual plus 50%.

5.1.3.13 Fences: If painting one side, measure the surface area of that side and use that value. If painting both sides, measure the surface area of one side and multiply by 2.

5.1.3.14 Picture mold and chair rail: less than 6” wide, 1 LF measured = 3/4 SF.

5.1.3.15 Stairs: measure area of one tread and riser, multiply by number of each. For wood or metal stairs, add 1 SF per step to account for stringers. If painting both sides (e.g., for an exposed outdoor metal staircase), double quantity.

5.1.3.16 Painting pipes use the following table:

OD of Pipe SF per LF OD of Pipe SF per LF 0" - 3" 1 16" - 19" 5 4" - 7" 2 20" - 22" 6 8" - 11" 3 23" - 26" 7 12" - 15" 4 27" - 30" 8

5.1.3.17 Painting structural steel: “I” beams shall be estimated by measuring height of beam and applying that measurement to the chart below; Depth is equal to the height of beam.

Depth SF per LF Depth SF per LF 4" 1.4 10" 3.40 3" 1.25 12" 3.70 5" 1.9 15" 4.50 6" 2 18" 5.00 7" 2.6 20" 5.40 8" 2.7 24" 6.40 9" 2.9 27" 7.50

5.1.3.18 Painting structural steel angle: Use chart below.

Size of Angle SF per LF Size of Angle SF per LF 2" x 2" 0.70 4" x 3" 1.20 3" x 3" 1.00 5" x 3" 1.40 4" x 4" 1.35 6" x 4" 1.70 5" x 5" 1.70 7" x 4" 1.90 6" x 6" 2.00 8" x 4" 2.00 8 " x 8" 2.70 8 " x 6" 2.40

5.1.3.19 Corrugated metal surfaces with up to ¾” high corrugation: multiply by 1.1. For corrugation ¾” to 2” high, multiply by 1.5. For corrugation over 2”, multiply by 2.0.

5.1.3.20 Pavement striping shall be measured by the linear foot. Stripes 1 LF long and 1”

– 12” wide shall be considered 1 LF. Stripes 1 LF long and 13”- 24” wide shall be considered 2 LF, etc.

5.1.4 Work Accomplishment. Before any of the work is initiated under a Task Order, the Contractor shall coordinate with the Contracting Officer or representative(s) and the CE Project Manager and agree on: a sequence of procedure; means of access to premises and building; space for storage of materials and equipment; tasks, materials and use of approaches; use of corridors, stairways, elevators, communications, the location of partitions, eating spaces, and restrooms for Contractor’s employees and any sub-contractors. The CE Project Manager will coordinate with the customer as needed about any of the aforementioned information. The contractor shall accomplish only the work listed in the project scope. Any questions concerning additional work should be referred to the CE Project Manager.

5.1.4.1 All work tasks shall be made with a minimum of interference to Government operations and personnel.

5.1.4.2 It may be requested that the work, so far as practicable, be done in definite sections or divisions and/or confined to limited areas which shall be completed before work in other sections or divisions are begun. If requested, this will be coordinated before the work starts between the Contractor, Contracting Officer or representative(s), and the CE Project Manager. The CE Project Manager will coordinate with the customer as needed.

5.1.4.3 The Contractor shall have a copy of the applicable Statement of Work (SOW) accessible on all construction sites with work in progress.

5.1.5 Project Completion. After all work identified in the original SOW and any modifications has been completed, the following closeout procedures shall be done.

5.1.5.1 Pre-Final and Final Inspections. The Contractor is responsible for ensuring a quality control check has been accomplished prior to requesting a pre-final or final inspection from the Government. Any discrepancies noted from the quality control check shall be corrected prior to any inspection with the Government. At minimum, a final inspection shall be required on all Task Orders, although and pre-final and final may be requested, and the procedures identified below shall be followed:

5.1.5.1.1 When a Contractor is ready for pre-final or final inspection, the Contractor shall request inspection in writing to the Contracting Officer. The inspection shall normally be requested five (5) working days before the desired date or as otherwise negotiated with the Contracting Officer.

5.1.5.1.2 The inspection will be performed with the Contractor (or designated representative), CE Project Manager, and Contracting personnel present, at minimum.

5.1.5.1.3 Other Inspections. Prior to covering, enclosing, or hiding any of…