Attachment 1 - JBSA Mold Assessments PWS 19 Jan 26.pdf

PERFORMANCE WORK STATEMENT

FOR

MOLD ASSESSMENTS

AT

JOINT BASE SAN ANTONIO (JBSA)

1. DESCRIPTION OF SERVICES. The contractor shall provide non-personal services, that shall include all personnel, equipment, tools, materials, supervision, and other items and services necessary to provide an air quality and mold assessment for facilities located at Joint Base San Antonio (JBSA), to include Camp Bullis, Canyon Lake Recreation Areas, Chapman Annex, Fort Sam Houston (FSH), Lackland, Kelly Field, Randolph and Seguin Auxiliary Field. The purpose is to identify any potential risks to personnel, and degradation of facilities or equipment. All work shall be performed in accordance with industry and commercial practices, using commercial/industry standard products, equipment, materials, supplies and tools. The contractor shall comply with applicable federal, regional, state, and local laws as well as commercial standards to include obtaining the proper and required licenses, certificates, insurance and permits.

1.1. CONTRACTOR QUALIFICATIONS. All Mold Technicians, Consultants or Companies shall be Texas Mold certified according to the Texas Department of Licensing and Registration, Texas Title 16, Part 4, Texas Administrative Code, Chapter 78, Mold Assessors and Remediators, (Effective September 1, 2018)

1.2. SERVICES REQUIRED. The contractor shall be responsible for providing all equipment, supplies, materials, labor, etc. to accomplish all work necessary to meet the requirements of this PWS.

1.2.1. Risk Assessments. All assessment activities will be coordinated with JBSA prior to any inspections. A mold assessment activity is an inspection, investigation, or survey of a dwelling or other structure to provide the owner or occupant with information regarding the presence, identification, or evaluation, collection or analysis of a mold sample and the development of a mold remediation protocol.

1.2.2. Contractor shall:

1.2.2.1. Conduct an indoor air quality assessment to include background air assessment, indoor air quality assessment, which includes air temperature and relative humidity levels

1.2.2.2. Document and provide photos of any visible mold growth or signs of water intrusion.

1.2.2.3. Assess rooms, common areas etc., with thermal imaging technology.

1.2.2.4. Coordinate with JBSA Requester to determine Air Sampling requirements prior to an initial assessment.

1.2.2.5. The person who conducts the mold assessment must be licensed in the State of Texas and in accordance with the Texas Department of Licensing and Registration.

1.2.2.6. Perform all sampling in accordance with accepted methodologies and within regulatory requirements as appropriate.

1.2.2.7. Provide a written report within 5 days of completion of all work. Report shall include photographic documentation and sampling results and meet the requirements of the Mold Assessor Administrative Rules.

1.2.2.8. Sampling results shall be from American Hygiene Association (AIHA) certified and appropriately licensed laboratory.

When visual mold equals 25 contiguous square feet or more, the contractor shall prepare a Mold Remediation Protocol following the mold procedures and all other activities required by the Mold Assessors Administrative Rules, Title 16, Part 4, Texas Administrative Code, Chapter 78, Mold Assessors and Remediators.

1.3. CLEARANCES.

1.3.1. Clearances will be conducted 24 hours after completion of a Mold Remediation Activity

1.3.2. Clearance shall consist of visual and Lift Tape Tests as required

1.3.3. Mold Protocol and Lab analysis reports shall be completed within 10 days.

1.4. INSURANCE. Contractor shall obtain commercial general liability insurance in the amount of not less than $1 million per occurrence and maintain the coverage for the term of the assessor license.

1.5. WORK ORDER PROCEDURES. Indoor Air Quality Assessments will be requested in writing on a call sheet/form that is submitted by the Contracting Officer Representative (COR) and will be completed within the time frame mutually agreed upon between the COR and contractor. Indoor Air Quality assessments will be based on the unit pricing established on the applicable CLIN.

2. QUALITY CONTROL AND ASSURANCE. The government shall inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. When a performance threshold has not been met or contractor performance has not been accomplished, the contractor will re-accomplish the work at no additional cost to the Government.

3. PERSONNEL.

3.1. PRIMARY REPRESENTATIVE. The Contractor shall provide a contract manager who will be responsible for ensuring all work is provided and accomplished under the contract. The contract manager (or an approved alternate representative) should be available to conduct overall management coordination and furnish liaison with the Government. The contract manager will be the point of contact with the Government and will have the authority to act or make decisions for the Contractor on all matters pertaining to this contract.

3.2. The Contractor shall provide the name, mailing address, email address, and telephone number(s) for the contract manager to the Government Program Manager within at least five (5) calendar days post award. The Contractor shall verbally notify the CO of any changes as they occur and provide written changes not later than five (5) calendar days prior to the effective date of the change in contractor personnel under this contract.

3.4. The Contractor shall provide a professional work force possessing the necessary skills, knowledge, proper certifications, and commercial training required to satisfactorily perform the services required by this contract. Contractor personnel performing work under this PWS shall remain employees of the Contractor and will not be considered employees of the Government.

3.5. The Contractor shall not employ any person who is an employee of the United States Government, or the Department of War (DoW), either military or civilian, if such employment would create a conflict of interest, or be contrary to the policies contained in the DoD Joint Ethics Regulation, DoD 5500. 7-R.

3.6. The Government is authorized to restrict the employment under this contract of any contractor employee, or prospective contractor employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of this installation and its population.

3.7. Contractor personnel shall present a neat appearance and be easily recognized. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name.

3.8. HOURS OF OPERATION. The contractor personnel are required to work during normal hours of operation, which is between Monday and Friday from 0700 to 1700 hrs. The contractor must coordinate all delivery of services with the COR to ensure full access to facility.

3.8.1. Recognized Holidays. The contractor is not required to provide applications or services on the following days:

New Year’s Day January 1st Martin Luther King’s Birthday 3rd Monday in January President’s Day 3rd Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

NOTE: Any of the above holidays falling on a Saturday will be observed on the preceding Friday.

Holidays falling on a Sunday will be observed on the following Monday.

3.8.2. Base Closures. Work scheduled, but not accomplished because of base closure due to weather, natural disasters, training exercises, or actual alert, will be accomplished as soon as possible after reopening the base. The Contractor will coordinate and communicate with the COR during all base closures.

3.8.3. Delay/Interference with Performance. During performance of services, the Contractor shall identify and immediately report to the COR any situations/circumstances that prevent the Contractor personnel from performing in accordance with the PWS. If the Government interferes, or has any kind of interference at JBSA, the CO or COR will notify the Contractor of the area and time of the interference, so that services can continue in other areas uninterrupted.

4. SECURITY, FIRE, AND MEDICAL SERVICES.

4.1. SECURITY REQUIREMENTS. The contractors shall comply at all times with base security requirements to include base pass requirements. Security and base access requirements are contained in clause DAFFARS 5352.242-9000 “Contractor Access to Air Force Installations.”

4.1.1. Contractor employees will be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice. The Contractor shall be required to work in restricted and controlled areas of the base. The Contractor shall furnish and obtain all proper documentation and permits for entry in the restricted and control areas. All Contractor personnel working on JBSA must have a completed background check prior to being employed on any installation on JBSA.

4.1.2. The Contractor shall also obtain personnel and vehicle identification badges and passes as required for entry to the installation. The Government will provide all forms and procedures to the contractor to obtain personnel identification, and vehicle passes during the pre-performance conference. The contractor shall provide the Contracting Officer with a current list of employees needing access within 3 working days after receiving award or Notice of Award. The list shall include employee’s name, date of birth, state driver’s license/state ID number and state of issue. Within 10 business days after the Government submits the list to the location specific JBSA Security Office, the Government will notify the Contractor that installation access passes are available for those employees clearing the criminal history check. The duration of any pass issued will not exceed one year or the duration of the contract, whichever is shorter.

Contractor personnel and property shall be subject to search and seizure upon entering the confines of JBSA, while on JBSA, and upon leaving the confines of the installation.

4.2. The Government will provide police and fire protection services to the Contractor. Contractor shall dial 911 from any landline type phone for Emergency Force Protection or Fire Response or dial 911 from a cell phone and indicate the location as JBSA-Randolph, Lackland, Fort Sam Houston, Camp Bullis, etc., at which time their call should be transferred to the Emergency Force Protection or Fire Response office. In the event of a medical emergency, base ambulance service for transporting an injured employee to a local hospital is available on a cost reimbursement basis. The Contractor may be required to prepare necessary documentation and reimburse the Government for the cost of emergency medical treatment.

All Contractor injuries shall be reported within 5 days of the incident to the COR and CO.

4.2.1. Emergency Phone Numbers.

• Security Police Phone Number: All 911, State location

• Fire Protection Phone Number: All 911, State location

• EMCS Randolph (210) 652-3151, Lackland (210) 671-5555, and Fort Sam Houston (210) 466-5555

4.3. PHYSICAL SECURITY. The Government will not be responsible in any way for damage to the Contractor’s supplies, materials, vehicles, equipment, and property or to Contractor personnel’s personal belongings that are damaged or destroyed by fire, theft, accident or other disaster, including terrorist attack.

4.3.1. Insurance Requirements. Workers’ compensation and employer’s liability. Contractors are required to comply with applicable Federal and State workers’ compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer’s liability section of the insurance policy, except when contract operations are so commingled with a contractor’s commercial operations, it would not be practical to require this coverage.

Employer’s liability coverage shall be required, except in States with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers.

4.4. VEHICLE OPERATIONS. The Contractor shall ensure all employees operating vehicles on the military base have a proper license as required by the installation commander and Texas law and comply with all base, and local traffic and hauling regulations. All vehicles shall have all proper accessories, tie-downs, signal, safety devices, and lights when towing or hauling equipment, materials or supplies. The contractor shall comply with all JBSA traffic laws and regulations governing motor vehicle use on the military installation. The Contractor shall not transport any personnel in the bed of trucks. Contractor shall have adequate liability insurance on all vehicles as required by Texas law. Vehicles shall be kept clean, operational, and present a professional appearance at all times.

4.4.1. Contractor Vehicle Identification. The Contractor shall provide all vehicles required to fulfill the requirements of this contract. The Contractor vehicles used in performance of this contract shall have the proper company identification posted on both outside front doors of the vehicle. These vehicles shall be identifiable as Contractor vehicles bearing the name of the company in letters readable from a reasonable distance. Privately owned vehicles shall not be used.

4.5. DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION. Damages to Government buildings, equipment, or vegetation are addressed in FAR clause 52.237-2 – “Protection of Government Buildings, Equipment, and Vegetation”. Contractor shall be liable for repair/replacement cost for any Government or private property damaged by Contractor personnel, vehicles, equipment or by contractor negligence. Contract manager shall immediately advise the COR of any damages and provide an action plan for repair. Provide a completed copy of the Accident/Incident Investigation Report to the CO within five (5) calendar days of each occurrence. Damage as a result of contractor negligence to Government safety or security items shall be immediately repaired by the Government and the contractor shall be billed for the repair, to include any labor costs.

5. HAZARDOUS MATERIALS. The Contractor shall obtain approval using the application requirements of the AF Form 3952, Chemical/Hazardous Material Request/Authorization. The CO has the right to prohibit the use of hazardous materials he/she deemed to be especially hazardous to human health and the environment. In the event the CO does not approve a hazardous material for use, the CO may provide the contractor with a list of suitable substitutes; however, the Contractor shall retain responsibility for finding an acceptable substitute. The Contractor shall take appropriate actions to comply with waste minimization and pollution prevention practices and policies throughout JBSA. The Contractor shall maintain spill control material on hand at all times sufficient to contain a worse case spill, both volume and hazard level.

5.1. The Contractor shall register with the base HAZMAT Office and comply with all the rules and regulations for the storage, usage and disposal of hazardous materials and products. The Contractor shall not bring any hazardous materials on base until all registration and documentation has been accomplished with the HAZMAT Office. The Contractor shall provide a copy of each SDS on all hazardous materials to be used by the contractor in performance of work on this contract. The Contractor shall forward the monthly usage reports to the HAZMAT-Office and the COR by the 5th of each month.

5.1.1. The Contractor is responsible for all fees, permits, manifest, etc. for the disposal of hazardous material, or waste. Contractor shall not dispose of hazardous material or waste until a COR from the Environmental Office has signed the appropriate waste manifest.

5.1.2. Unless otherwise specified in this contract, the Contractor shall obtain all necessary permits, licenses, and certifications; give all required notices; and comply with applicable federal, DoW, Air Force, state, county, and local laws, codes, and regulations in performance of the requirements of this contract. Maintain records of such requirements and make the documentation available to the Government for review. The Contractor will be responsible for all OSHA, STATE, ENVIRONMENTAL, FIRE HAZARD, CHEMICAL, FUEL SPILL, FINES that occur as a result of company negligence.

5.2. SAFETY REQUIREMENTS AND REPORTS. The Contractor shall provide required applications IAW PWS as required by Occupational Safety and Health Administration (OSHA). The Contractor shall also provide a verbal notification to the CO/COR as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. In addition, the Contractor shall also provide a completed written copy of the required Accident Investigation Reports to the CO/COR within five calendar days of each occurrence.

5.2.1. The Contractor shall provide for the safety and well-being of personnel employed in the administration of this contract. The Contractor shall comply with the provision of DAFI 90-801, Environmental, Safety and Occupational Health Councils. The Contractor shall develop and implement a company safety program for employees performing work under this contract. The Contractor shall comply with the OSHA. Contractor personnel shall wear all safety items as required by the OSHA during the performance of tasks requiring protective equipment or clothing.

6. CONTRACTOR FURNISHED ITEMS AND SERVICES.

6.1. GENERAL. The contractor shall furnish all items and services required to provide the services detailed in this PWS.

6.2. EQUIPMENT. The contractor shall furnish all products, equipment, tools, materials and other items to accomplish the requirements of this PWS.

6.3. TRANSPORTATION. Contractor shall furnish their own transportation as needed to accomplish the requirements of this PWS.

END OF PERFORMANCE WORK STATEMENT