Attachment 1 Instructions to Offerors.pdf

Source Selection Information FAR 2.101 & 3.104

Synopsis / Solicitation Subject: Exterior Window Cleaning

Description: This is a combined synopsis/solicitation for commercial supplies/services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The solicitation number is HQ042325QE031 and is issued as a request for quotation (RFQ).

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03.

This requirement is solicited as full and open competition. The associated NAICS is 561720 and the small business size standard is $22M.

Anticipated period of performance: Delivery and installation to be completed within 90 days of award.

ISSUED BY:

Point of Contact: Patty Pennington DFAS Contract Services Directorate 3990 E. Broad Street, Bldg. 21 Columbus, OH 43213-1152 Phone Number: 614-701-2456 E-Mail address: patricia.pennington2.civ@mail.mil

CONTRACTING OFFICER: Brent Lehrke Phone Number: 614-701-2168 E-mail: brent.l.lehrke.civ@mail.mil

All quotes should be emailed to the contacts below before the established closing date/time.

To: Contract Specialist: Patty Pennington patricia.pennington2.civ@mail.mil Cc: Contracting Officer: Brent Lehrke at brent.l.lehrke.civ@mail.mil

Quotations shall include a technical approach narrative and resume for the project manager. For further details, see Evaluation Factors and Basis for Selection below. Include the following in your submission:

• Title of the Requirement

• Company Name

• Company Address

• Company POC (name, phone number, and email address)

• CAGE

• Business Size

• A firm fixed price quote

Questions shall be submitted by March 7, 2025, at 5:00PM EST.

Quotes shall be submitted by March 13, 2025, at 5:00PM EST.

mailto:patricia.pennington2.civ@mail.mil mailto:brent.l.lehrke.civ@mail.mil mailto:patricia.pennington2.civ@mail.mil mailto:brent.l.lehrke.civ@mail.mil

1. Description: This requirement is a request for services. The work includes cleaning of exterior windows and frames, top to bottom, on a seven (7) story commercial building located at the place of performance listed below. The work shall be performed in accordance with the Performance Work Statement (PWS).

2. Place of Performance:

The Defense Finance and Accounting Service, Columbus (DFAS-CO), 3990 East Broad Street, Columbus, Ohio, 43213-1152, Franklin County, Building 21.

The DFAS-CO building is located on Defense Supply Center Columbus (DSCC) base. The contractor must be a United States citizen to gain access to DSCC.

3. Anticipated Period of Performance (PoP) or Delivery Schedule:

Base Period: 04/01/2025 - 03/31/2026 (CLINs 0001 & 0002) Option Period 1: 04/01/2026 - 03/31/2027 (CLINs 1001 & 1002) Option Period 2: 04/01/2027 - 03/31/2028 (CLINs 2001 & 2002) Option Period 3: 04/01/2028 - 03/31/2029 (CLINs 3001 & 3002) Option Period 4: 04/01/2029 - 03/31/2030 (CLINs 4001 & 4002)

4. Mandatory Site Visit:

Due to the need for the quoter to have a precise understanding of the requirement, a site visit shall be MANDATORY. The site visit will be held on March 6, 2025, at 9:00 AM EST. Quoters that fail to attend the site visit will be considered non-responsive and will be ineligible for award. All costs associated with the site visit will be at the quoter’s expense. Quoters shall be registered for the site visit and shall comply with all security requirements for installation access. Attendees of the site visit must be a United States citizen in order to obtain access to DSCC. Contact Terri Sheffield at terri.c.sheffield.civ@mail.mil to register. Terri Sheffield is the POC for the site visit ONLY. All other questions must be submitted to the Contract Specialist and Contracting Officer listed above.

5. Evaluation Factors and Basis for Selection:

Basis for Selection: The basis for award selection is Lowest Price Technically Acceptable (LPTA).

To be technically acceptable, a quoter must receive a rating of Acceptable for both Technical Approach and Project Manager. To be technically acceptable the quoter must also not take any exceptions to the RFQ.

TECHNICAL APPROACH

Quoters shall submit a technical approach narrative that describes the quoter’s approach for meeting the PWS requirements. The technical approach narrative shall include the following:

• Successfully demonstrates the quoter’s ability to meet the technical requirements of the PWS.

Specifically, the quote shall address how the quoter will complete all required tasks without use of serviceable roof anchors.

• Successfully demonstrate the quoter’s ability to meet all safety requirements of the PWS to include all applicable OSHA requirements.

• Successfully demonstrates the quoter’s ability to meet the experience requirement of the PWS that all staff are U.S. citizens and possess at least 5-years of experience in high-rise rope descending system operations.

The technical approach narrative shall be single-spaced, on 8 ½ X 11-inch paper, with minimum one-mailto:terri.c.sheffield.civ@mail.mil inch margins on all sides and a minimum 12-point font. The page limitation of the technical approach narrative is five (5) pages. Any pages in excess will not be considered. The resume for the Project Manager is not included in the five (5) page limitation. Any text and graphics shall be in a format readable by Adobe PDF, Microsoft Word, PowerPoint, or Excel. There is a 10MB limit for all email submissions.

Technical Approach will be evaluated on an Acceptable/Unacceptable basis as follows:

Acceptable Quote successfully demonstrates the ability to meet the technical, safety and experience requirements of the PWS.

Unacceptable Quote does not successfully demonstrate the ability to meet the technical, safety and experience requirements of the PWS.

PROJECT MANAGER

Quoters shall submit the resume of the designated Project Manager. In accordance with the PWS, the Project Manager shall have at least five (5) years of recent experience in the management and supervision of commercial window cleaning operations for building(s) of the approximate size and characteristics of the building covered by this contract. The Project Manager must also be able to read and interpret plans and specifications.

The Project Manager resume will be evaluated on an acceptable/unacceptable basis as follows:

Acceptable Resume successfully demonstrates that the Project Manager meets all requirements of the PWS.

Unacceptable Resume does not successfully demonstrate that the Project Manager meets all requirements of the PWS.

PRICING

Quotes shall be submitted as firm fixed price. Price reasonableness will be determined in accordance with FAR 13.106-3. The quote shall include a price for the base period of performance and a price for each Option period. Prices shall be provided in the following format.

Period of Performance (PoP) CLIN Cleaning

Period CLIN Price PoP Total Price

Base 0001 Spring 2025 $

0002 Fall 2025 $ Option 1 1001 Spring 2026 $

$ 1002 Fall 2026 $ Option 2 2001 Spring 2027 $

$ 2002 Fall 2027 $ Option 3 3001 Spring 2028 $

$ 3002 Fall 2028 $

Option 4 4001 Spring 2029 $

$ 4002 Fall 2029 $ Total Price $

The Government will begin the evaluation process with a ranking based on the Total Evaluated Price from the lowest to highest price. Following the price ranking, only the lowest priced quote(s) will be evaluated for technical acceptability. If acceptable, the evaluation will stop at that point and award will be made to the lowest priced technically acceptable quoter. If unacceptable, the Government will continue to review quotes in order of price until evaluating one that is technically acceptable and eligible for award. The Government reserves the right to conduct additional technical evaluations as deemed necessary.

Quotes shall remain valid for a minimum of 60 days.