Attachment 1 - Grounds Mx PWS-1.pdf

GROUNDS MAINTENANCE

PERFORMANCE WORK STATEMENT (PWS)

FY 2025

Prepared by

GOODFELLOW AIR FORCE BASE

SAN ANGELO, TX 76908-4104

7 Sept 23

1 DESCRIPTION OF SERVICES

1.1 Maintain Improved Grounds

1.1.1 Mow

1.1.2 Edge

1.1.3 Trim

1.1.4 Weed Control

1.1.5 Munition Storage Area

1.1.6 Irrigation

1.1.7 Remove debris/police grounds

1.1.8 Leaf removals

1.1.9 Lawn conditioning - Reserved

1.1.10 Pest Control

1.1.11 Lawn Repair

1.1.12 Prune Shrub, Hedges and other Plants

1.1.13 Cemeteries - Reserved

1.1.14 Artificial Turf

1.1.15 Firebreak

1.2 Maintain Semi-Improved Grounds

1.2.1 Mow

1.2.2 Trim/Edge

1.2.3 Perimeter Fence Line

1.3 Maintain bird area strike hazard (bash) - Reserved

1.3.1 Mow - Reserved

1.3.2 Airfield light fixtures - Reserved

1.3.3 Herbicides and insecticides -Reserved

1.3.4 Airfield coordination - Reserved

1.3.5 Flightline drivers - Reserved

1.3.6 Airfield tower communications - Reserved

1.4 Maintain Un-improved Grounds

1.5 Maintain vegetative beds, inert beds, rock beds, and related areas

1.6 Maintain surface drainage ditches

1.7 Perform Snow/Ice Removal - Reserved

1.7.1 Basic Services - Reserved

1.7.2 Ice Control - Reserved

1.7.3 Sand Barrels - Reserved

1.8 Special Requirements

1.8.1 Trees

1.8.2 Emergency and Special Events Services

1.8.3 Xeriscaping and Urban Forest Services - Reserved

1.8.4 Special Cuts ............................................................. Error! Bookmark not defined.

1.8.5 Planting Trees, Shrubs, and Vegetative Beds

2 SERVICE SUMMARY

2.1 Quality Control

2.1.1 Contractor Inspection Records

2.2 Quality Assurance

2.2.1 Unsatisfactory Performance

2.2.2 Periodic Progress Meetings

3 GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 Facilities

3.1.1 Facility Duties

3.2 Utilities

3.3 Materials

3.4 Security, Fire, and Medical Services

3.5 Telephone

3.6 Solid Waste Collection and Disposal

4 GENERAL INFORMATION

4.1 MISSION

4.2 Damages To Government Buildings, Equipment, or Vegetation

4.3 Environmental Requirements

4.3.1 Hazardous Materials

4.3.2 Spill Controls

4.3.3 Pesticides

4.3.4 Hazardous Materials Inventory

4.3.5 Final Report

4.3.6 Training

4.3.7 Tank Custodian ........................................................ Error! Bookmark not defined.

4.3.8 Hazardous Waste Initial Accumulation Point (IAP) Manager

4.4 Permits, Licenses, and Certifications

4.5 Hours of Operation

4.6 Recognized Federal Holidays

4.6.1 Base Closures

4.7 Security Requirements

4.7.1 Base Access

4.7.2 Operations Security (OPSEC) Requirements

4.8 Performance of Service During Crisis or Heightened Security

4.9 Special Qualifications

4.10 Interfaces

4.11 Contracting Officer and Contracting Officer Representative (Quality Assurance)

4.12 Work Clearance Requests

4.13 Safety Requirements and Reports

4.13.1 Safety Plan

4.13.2 Compliance with Safety Regulations

4.13.3 Contractor Furnished Property

4.14 Schedules

4.14.1 Schedule Changes

5 APPENDICES

Appendix A – Grounds Description/Workload Estimates

Appendix B – Area Maps or Site Plans

Appendix C – Data Requirements

Appendix D – Definitions

Appendix E – Xeriscaping and Urban Forest Master Plan

Appendix F – Irrigation System Description and System Maintenance Projected Workload Data

1 DESCRIPTION OF SERVICES

The Contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to perform grounds maintenance at Goodfellow Air Force Base (GAFB), and Goodfellow Recreation Camp, San Angelo, TX in a manner that promotes growth of healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance. The appendices provide areas maps and estimated workloads depicting the service described in this PWS. The Contractor’s performance is based on the Contracting Officer’s (CO) and Contracting Officer’s Representative (COR) evaluation of the results required by the Service Summary (SS) and not the method of performance. The assessment of results is based on COR surveillance, tenant satisfaction, and customer complaints. The final results of the assessments are the determining factor for the success or failure of this contract. The Contractor shall comply with applicable federal, regional, state, and local laws and commercial standards.

The growing season at Goodfellow AFB is 01 March – 31 October. All damage caused by the Contractor or its employees to government property and personal property (to include facilities, fences, equipment, trees, and shrubs, etc.) due to Contractor operations shall be repaired or replaced by the Contractor within 15 days after identification/notification at no additional cost to the Government. If a plant should die or become unhealthy due to damage, the Contractor will be responsible for replacing the damaged plant with a plant of the same size and type. Plant replacement shall occur within 15 days after identification or notification.

Fence lines trimming services to prevent vegetation growth in the fence, including removal of vegetation growing up the links of the fence. Trimming areas performance concurrently with mowing. Application of nonselective herbicides to control grass, weeds, and vegetation around obstacles to include fence lines shall only be allowed with the COR approval. The Contractor shall utilize equipment that will not cause rutting in the area of the grounds during mowing operations.

The Contractor shall maintain all standards identified in this PWS during the dry or rainy season.

1.1 MAINTAIN IMPROVED GROUNDS

Improved grounds are areas that require more frequent maintenance such as cantonment areas, parade grounds, drill fields, schools, athletic areas, and housing areas (including vacant quarters).

Appendix A and B 1 identify Improved grounds. Mowing for special events shall not be included in this requirement.

1.1.1 MOW

Mow all improved grounds to look well-manicured, with a neat and professional appearance.

Maintain grass height following current guidance (4 inches), uniform in presence, free of skips, gaps, rutting, or scalping. Pick up debris, natural and human-made, before mowing any area. The contractor will remove or mulch grass clippings when visible after mowing before leaving the work area. The provided brush dumpster by Bldg. 718 is for the disposal of debris.

1.1.2 EDGE

Edge sidewalks, driveways, street edges, curbs, and other hard-surfaced areas located within the improved grounds so that grass height matches surrounding area grasses. Edging includes removal of vegetation from expansion joints, cracks in sidewalks, driveways, curbs, and other hard surfaces within 3ft of the curb. Grass, vegetation and weeds shall be cut back no more than ½-inch from the surface edged, maintaining a smooth contour with the edged surface, uniform in appearance and free of scalping, rutting, and uneven or rough cutting.

1.1.3 TRIM

Trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lots bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on improved grounds. Trimming height shall match surrounding area grass height. Trimming is concurrent with mowing. Remove or mulch grass clippings when visible after trimming before leaving the work area.

1.1.4 WEED CONTROL

Provide all management, licenses, laboratory testing, tools, supplies, equipment, transportation and labor to develop and implement an Integrated Pest Management (IPM) plan in the areas covered by this Grounds Maintenance PWS in a manner that will ensure the appearance of the installation. Weeds in mulch and rock beds will be controlled with herbicides to support a weed-free presentation. Ensure that all workers applying the herbicides have current state commercial certification for the herbicide services being performed. Control weeds through execution of a weed control program appropriate for the area to maintain a professional appearance. Restore grounds made barren to the level of care of the surrounding area (improved, semi-improved and High Visibility Areas). Use only approved pesticides as stated in DoD Instruction 4150.07, DoD Pest Management Program, Encl. 4 para 4.2.2 and AFI 32-1053, Pest Management Program. All pesticides, herbicides, and rodenticides defined in DoD and Air Force documents. Comply with current federal, state, local, DoD, and Air Force regulations, plans, and policies. Comply with all applicable parts of 29 Code of Federal Regulations (CFR) 1910, Labor, Occupational Safety and Health Standards, 29 CFR 1925, Labor, Safety, and Health Standards for Federal Service Contracts, 40 CFR 150-189, Protection of Environment, Pesticide Program, and 49 CFR 171, Transportation, General Information, Regulations, and Definitions. The contractor must submit all intended herbicides to the COR. contractor must receive specific approval from the Base Pest Management Coordinator Environmental Section for herbicides submitted prior to use. The contractor shall use reasonable care to avoid releasing herbicides which may cause environmental damage to Government structures, Government equipment, public land, water, or other natural resources. If the contractor causes damage to any of said property, the contractor shall replace or repair the damage at no expense to the Government. Application and material used must be in strict compliance with Base Pest Management Governing Standards. The Base Pest Management Coordinator, Environmental Section, and MAJCOM Pest Management Consultant must approve the use of weed control products. No pesticides will be stored or mixed on base.

1.1.5 MUNITION STORAGE AREA

Refer to paragraph 1.2 Maintain Semi-Improved Grounds

1.1.6 IRRIGATION

The contractor shall maintain, adjust, and repair the existing lawn irrigation systems during the growing season (01 March – 31 October).

1.1.6.1 OPERATION OF IRRIGATION SYSTEMS

The contractor shall irrigate improved grounds to maintain the health of the turf, ensuring no ponding of water, excessive runoff, etc. contractor shall adhere to the City of San Angelo watering recommendation and restrictions. Practice water conservation measures whenever possible and position all watering systems to avoid overspray onto pavements, sidewalks, roadways, etc.

Watering shall be performed during nighttime hours. When directed by the CO, the contractor will increase or decrease watering frequency. During rainy weather, the contractor will shut off sprinkler clocks. If daytime watering is necessary, notify the CO or COR of the reason for daytime watering, and the duration daytime watering will be in progress. Irrigation responsibilities also include setup, monitoring, adjusting, etc., of irrigation system computer, clocks/timers, controllers, pumps, etc. The contractor is responsible for the day-to-day operation of the base-wide automated irrigation system. Connecting to any hydrant within the boundaries of the installation is prohibited.

1.1.6.2 MAINTENANCE OF IRRIGATION SYSTEMS

The contractor shall maintain the following irrigation systems.

• Child/Youth Care areas Building 906, 915, 927

• Military Dog Handling Building 3341

• Kearney Blvd (future service TBD)

The contractor shall maintain irrigation systems. Maintenance includes but is not limited to draining and charging systems, replacing damaged or broken control devices and sprinkler heads, and repair of ruptured pipes. Maintain equipment and systems to be efficient and in good operational working order. Replacement of pumps, controllers, clock/timers, or backflow prevention devices is not included in routine maintenance of irrigation systems. The irrigation systems to be maintained and related workload data is identified in Appendix A & B.

1.1.6.3 WINTERIZATION OF IRRIGATION SYSTEMS

At the end of the growing season of each year, all the irrigation systems shall be winterized by closing off the primary irrigation control valve and utilizing compressed air to remove all water from the irrigation system. Winterization shall be coordinated with COR to ensure backflow preventers are winterized or removed. The contractor shall tag the irrigation system shut off valve with the following information: "system winterized," the "date," and "performed by." Repairs to irrigation equipment must be accomplished before winterization.

1.1.7 REMOVE DEBRIS/POLICE GROUNDS

Performs general litter patrol in areas of the base improved grounds identified in Appendix B. The Goodfellow Recreation Camp will not receive policing service. Remove and dispose of natural debris (tree limbs, dry brush, rodent habitats, dead animals), and human-made debris. Police areas to maintain a neat and professional appearance. Dispose of debris, clipping, trimmings, leaves, and other grounds maintenance residue on-base at the 40 cubic yard roll-off dumpster provided by the Government at building 718.

1.1.7.1 DEAD ANIMALS

Contact CE Entomology (325) 654-5210 within ten (10) business days after the contract award for instructions on the protocols for handling dead animals.

1.1.8 LEAF REMOVALS

Remove leaves from improved grounds areas to maintain a neat and professional appearance. Leaf removal must be completed within five (5) days upon the issue of the Task Order by the CO or COR. The provided brush dumpster by the building. The location for leaf disposal is building 718.

Leaf removal shall not exceed more than three (3) times per year. At other times, remove leaves from doorways, entrances/exits and from entering stormwater drainage area as a part of the litter patrol to maintain a neat and professional appearance.

1.1.9 LAWN CONDITIONING - RESERVED

1.1.9.1 FERTILIZATION - RESERVED

1.1.9.2 AERATION - RESERVED

1.1.10 PEST CONTROL

Develop, implement, and maintain an Integrated Pest Management (IPM) plan in accordance with the current Goodfellow Air Force Base Pest Management Plan (provided by 17 CES/CEOIE, Pest Management upon request). Integrated Pest Management. The management, licenses, laboratory testing, tools, supplies, equipment, transportation, and labor is the contractor's responsibility ensuring the health and general well-being of installation personnel. The following types of pests are common on this installation, and their abatement should be specifically addressed the IPM plan and use to determine the workload. Insects, to include, but not limited to, fire ants, harvester ants, webworms, and spider mites. Weeds to include, but not limited to ragweed, nutgrass, rescue grass, Johnson grass, goose grass, sand burrs, milkweed, mat chaff flower, dandelion, pigweed, clover, crabgrass, henbit, purslane, dallis grass, Bermuda grass, St. Augustine grass, pepper weed, ryegrass, barnyard week, nutsedge, and grandfather's beard. Use only approved pesticides, herbicides, and rodenticides defined in DoD and Air Force documents. Ensure that all workers have current state certification for the pest control services performed. Control weeds through the execution of a weed control program to maintain a professional appearance. Return area made barren from weed removal to the level of care of the surrounding area (semi-improved, improved).

The Base Pest Management Coordinator, Environmental Section, and MAJCOM Pest Management Consultant must approve the use of pest control products. All herbicides and pesticides used must be on the installation-approved inventory list and applied by certified personnel.

1.1.11 LAWN RENOVATION

The contractor shall renovate lawns in improved grounds as identified by the CO or COR, not to exceed 400 square feet. If grass areas are damaged because the contractor did something or failed to do something that was required under the contract, then the contractor is responsible for the renovation at no additional cost to the government. If damage is due to reasons outside the control of the contractor a task order will be issued, and services are to be completed within fourteen days from issuance of task order. Renovate deteriorated lawn area to match surrounding areas.

1.1.12 PRUNE SHRUB, HEDGES AND OTHER PLANTS

The contractor shall Prune/trim shrubs, and other plants, to maintain the natural growth characteristics to enhance the beauty and health of the plant. Maintain hedges to the natural mature height and shape. Shrubs, plants, hedges, and ground cover or vines maintained 3 inches away from buildings, fences, curbing, sidewalks, and other fixed obstacles. Ground cover and plants are kept within the bed borders. Prune or trim plants around landscape and ground lights to allow light usage for its intended purpose. Shrubs and hedges located on street corners, curb easements, or similar areas kept from obstructing the view of oncoming traffic. Areas beneath shrubs and hedges will be kept free (clean) of all grass, weeds, vegetation, and debris. Remove volunteer growth seedlings.

1.1.13 CEMETERIES - RESERVED

1.1.14 ARTIFICIAL TURF

The contractor shall perform general maintenance which will consist of blowing debris from the surface of the turf field. Turf field will be indicated in Appendix A.

1.1.15 FIREBREAK

Maintain 15ft. Firebreak strip to prevent the spread of fire, such as a strip of open space in a vegetative space area indicated in Appendix B. Firebreaks are treated as improved grounds.

1.2 MAINTAIN SEMI-IMPROVED GROUNDS

Semi-improved grounds require maintenance of a lesser degree than improved grounds. Often these areas are mowed occasionally, rather than regularly and may or may not have grass. In some cases, these areas may have semi-native vegetation. Appendix B identified Semi-improved grounds.

1.2.1 MOW

Maintain grass height between 5 and 10 inches in all semi-improved grounds areas. Maintain a uniform appearance in all areas. Where possible, keep adjacent areas at or near the same grass heights.

1.2.2 TRIM/EDGE

Trim the grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on semi-improved grounds. Trimming height shall match surrounding area grass height. All areas shall be trimmed concurrent with mowing. Mulch or remove grass clippings when visible after cutting before leaving the work area.

Edge the sidewalks, driveways, street edges, curbs, and other hard-surfaced areas located within the Semi-improved grounds so that grass height matches surrounding area grasses. The edging includes removal of vegetation from expansion joints, cracks in sidewalks, driveways, curbs, and other hard surfaces within 3ft of the curb. Grass, vegetation and weeds shall be cut back no more than ½-inch from the surface edged, maintaining a smooth contour with the edged surface, uniform in appearance and free of scalping, rutting, and uneven or rough cutting.

1.2.3 PERIMETER FENCE LINE

Maintain a 6ft strip on each side of the perimeter base fence (12 ft. total) as Improved Grounds from the north-west line of Kiowa Trail along North Perimeter Road, West along Ft. Lancaster Avenue, includes the masonry wall on the north and west sides of military family housing Ft.

Richardson alley and pedestrian gate, Ft. Richardson avenue, Perimeter Road West & Southwest Road, Ft. Stockton Avenue to South Chadbourne street to the Westside of the outbound inspection gate.

Semi-Improved Grounds from the north-east line of Kiowa Trail along North Patrol Road, East Perimeter Road, and South East Perimeter Road up to the east side of the outbound inspection gate. The exception of the private property exterior fence from Joiner Avenue to Old Eola road.

Maintain a 6ft strip on each side of the perimeter base fence (12 ft. total) as Improved Grounds and along the length of the Goodfellow Recreation Camp.

1.3 MAINTAIN BIRD AREA STRIKE HAZARD (BASH)- RESERVED

1.3.1 MOW - RESERVED

1.3.2 AIRFIELD LIGHT FIXTURES - RESERVED.

1.3.3 HERBICIDES AND INSECTICIDES -RESERVED

1.3.4 AIRFIELD COORDINATION - RESERVED

1.3.5 FLIGHT-LINE DRIVERS – RESERVED

1.3.6 AIRFIELD TOWER COMMUNICATIONS - RESERVED

1.4 MAINTAIN UN-IMPROVED GROUNDS

Unimproved grounds are those not included in the above categories and typically do not undergo grounds maintenance. They may experience prescribed fires or other forms of large-scale vegetation management but generally native vegetation. Once annually, mow unimproved grounds. Appendix B identifies unimproved areas. Maintain grass and vegetation in unimproved grounds to prevent woody encroachment. Cut and remove vegetation in ditches, low areas, and around trees/shrubs before they reach 14” in height. Air hose equipment down immediately after mowing prior to moving the equipment to prevent the spread of noxious weeds into improved areas of the base.

1.4.1 DEER HUNTING/CULLING SEASON

During the months from 1 November to the end of January their may be hunting or culling permitted in the Un-Improved Grounds. If this is the case the Un-Improved mowing schedule may need to be altered for the protection of the contractor employees.

1.5 MAINTAIN VEGETATIVE BEDS, INERT BEDS, ROCK BEDS, AND RELATED AREAS

Maintain vegetative beds, inert beds, rock beds, and related areas identified in Appendix A and B.

Maintenance activities may include but are not limited to fertilizing, watering, weeding, mulching, and repairing or replacing of damaged plants and shrubs. When replacing plants, shrubs, and performing repairs, conform to good Xeriscaping practices for the area.

1.6 MAINTAIN SURFACE DRAINAGE DITCHES

Maintain surface drainage ditches, retention/detention ponds, and surface drainage to be free of shrubs, trees, silt, and litter/trash to prevent erosion and ensure the continuous flow of water.

Appendix B identifies drainage ditches, retention/detention ponds, and surface drainage to be maintained.

1.7 PERFORM SNOW/ICE REMOVAL - RESERVED

1.7.1 BASIC SERVICES - RESERVED

1.7.2 ICE CONTROL - RESERVED

1.7.3 SAND BARRELS - RESERVED

1.8 SPECIAL REQUIREMENTS

All work under this section shall be executed via a Task Order by the CO or COR. Responsible for removing all debris generated from all trees related operations. All non- emergency Task Order shall be completed within thirty (30) workdays from the Task Order date unless noted otherwise within subsections.

1.8.1 TREES

The contractor shall prune or trim all trees as necessary. The contractor shall be responsible for identifying all trees that require pruning or trimming. Pruning or trimming shall be accomplished in accordance with the American National Standards Institute ANSI A300 Part 1 industry standards. Pruning shall be required to lift, remove, and/or cutback branches that conflict with normal traffic, safety or threats to structures/buildings. Particular attention focused on trees along Kearney Blvd., Scherz Blvd., troop walks, memorials, and static displays. Minimum safety clearances, which are: 14 feet over streets, 12 feet over driveways, 8 feet over walk areas, 4 feet over buildings, and 1 foot from buildings. Remove volunteer tree growth seedlings.

Topping and de-horning are not permitted. Trimming or pruning of trees that touch or hang over-energized utility poles or power lines is NOT the responsibility of the contractor. Identify quarterly trees that pose public safety hazards or threats to power line based on the following standard:

Minimum clearance from primary lines (over 600 volts) shall be 8 feet. Minimum clearance from secondary lines (under 600 volts, electric service drops, telephone, and cable TV) shall be 4 feet.

Provide unit pricing for services as shown in Price Schedule Exhibits.

1.8.1.1 TREE CARE

Brace, cable, guy (to keep tree vertical), and deep water all damaged trees after identification.

Remove all guy wires, cables, straps, and stakes when the trees remain vertical (typically, after one growing season). Adjust wires, cables, and straps as required, to prevent girdling.

1.8.1.2 TREE STANDARDS

Perform tree work in accordance with contract specifications and the following tree care standards, unless otherwise directed by the CO.

• ANSI A300 - Standard Practices for Tree Care Operations including referenced Combined Federal Regulations (Utility Pruning and Emergency Service Restoration)

• ANSI A300 (Part 1) – Tree Pruning

• ANSI A300 (Part 3) – Tree Support Systems (Cabling, Bracing, and Guying)

• ANSI Z60.1 – American Standards for Nursery Stock

• ANSI Z133.1 – Safety Requirements for Tree Care Operations

1.8.1.3 EMERGENCY SPOT PRUNING AND TRIMMING

Emergency spot pruning/trimming shall only be accomplished through issuance of task order by the CO or COR. The contactor shall complete an emergency spot pruning/trimming of five (5) trees or less within one (1) workday from the task order date. Typically, emergency spot pruning/trimming includes.

removal of dead and/or broken limbs or removal of limbs for required clearances. Provide unit pricing for services as shown in Price Schedule Exhibits.

1.8.1.4 TREE AND STUMP REMOVAL

The contractor shall perform stump and perimeter roots removal by completely removing, by cutting and grinding all growth to a minimum of 8 inches below grade. Remove stump-grinding debris on the same day of service. In areas where a lawn sprinkler system exists, backfill with topsoil, and lay sod to match the existing ground grade. In areas where no lawn sprinkler system exists, backfill with topsoil and compact to match existing grade. Maintain the patch area IAW with the manufacturer’s recommendation until the grass has become established.

Trees identified for removal will be considered within the following categories, Large, Medium, Small and Sapling, as based on their diameter. The diameter of the tree is determined by measuring

4.5 feet above the ground. Trees with multiple trunks will be measured as follows: All trunk diameters will be measured. Record largest trunk. Each remaining trunk diameter will be halved.

All values will then be added together to obtain the final tree diameter. Provide unit pricing for services as shown in Price Schedule Exhibits.

• Large Trees: Diameter 36” and above, remove within thirty (30) workdays from the Task Order date.

• Medium Trees: Diameter 24” to less than 36”, remove within thirty (30) workdays from the Task Order date.

• Small Trees: Diameter 3” to less than 24”, remove within thirty (30) workdays from the Task Order date.

1.8.1.5 EMERGENCY TREE AND STUMP REMOVAL.

The following timeframe for emergency tree and stump removal from the Task Order date:

• Large Trees: Remove within three (3) workdays.

• Medium Trees: Remove within two (2) workdays.

• Small Trees: Remove within one (1) working day.

1.8.2 EMERGENCY AND SPECIAL EVENTS SERVICES

The contractor upon notification by the CO through the issuance of an oral or written task order, perform emergency or special event grounds maintenance service. Upon notification of an emergency, the contract manager shall respond within one (1) hour to meet with the CO and government evaluator and initiate emergency services. Upon receiving direction by the contracting officer, contractor personnel shall begin emergency work within two hours. Oral task orders for emergency services to minimize damages or mitigate hazardous conditions will be confirmed with written task orders. The contracting officer will notify the contractor as soon as a special event requirement is known, but no less than 24 hours prior to the event. Provide unit pricing for services as shown in Price Schedule Exhibits.

1.8.3 XERISCAPING AND URBAN FOREST SERVICES.

The contractor shall upon notification by the CO or COR through the issuance of a task order, perform xeriscaping and urban forest creation as provided in Appendix E and as specified on individual task orders. Provide unit pricing for services as shown in Price Schedule Exhibits.

1.8.4 PLANTING TREES, SHRUBS, AND VEGETATIVE BEDS

The contractor shall upon notification by the CO or COR through the issuance of a task order, perform planting of trees, shrubs, and vegetative beds to include but not limited to: removal and disposal of trees, shrubs, or vegetative beds being replaced; and performance of maintenance after planting to include watering, pruning, and insect and disease prevention to promote survivability. Provide unit pricing for services as shown in Price Schedule Exhibits.

2 SERVICE SUMMARY

The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each element. The Services Summary (SS) and the contractor’s Quality Control Plan provide information on contract requirements, the expected level of contractor performance, and the conventional method of government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures, as outlined in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies.

Performance Objective (PO) PWS Para Performance Threshold

PO-1 - Maintain Improved Grounds

1.1 inclusive 95%

a. Mow

b. Edge

c. Trim

d. Irrigation Systems

e. Leaf Removal

f. Pest Control

g. Lawn Renovation

h. Prune Shrubs PO-2 - Maintain Semi-Improved Grounds (Non-Airfield)

1.2 inclusive 95% a. Mow Non-Airfield semi-improved areas

b. Edge Non-Airfield semi-improved areas

c. Trim Non-Airfield semi-improved areas PO-3 - Maintain Un-Improved Grounds 1.4 inclusive 97%

a. Mow - once a Year PO-4 - Maintain Vegetative Beds, Inert Beds and related Areas 1.5 95%

PO-5 - Debris, Trash and Litter Policing 1.1.7 95% PO-6 - Special Requirements

a. Tree Prune/Trim

b. Tree/Stump Removal

c. Emergency and Special Services

d. Special Cuts

e. Xeriscaping

f. Planting

g. Lawn Renovation

1.8, inclusive 98%

PO-7 – Environmental Requirements

4.3, 4.4,

4.3.7.1 99%

a. IPM

b. Pesticide Report

c. Hazardous Materials Report

d. Permits/Licenses

e. Fuel Delivery Ticket

2.1 QUALITY CONTROL

Develop and implement procedures to identify or prevent non-performance of continual repeating of poor service. Submit a written Quality Control Plan to the contracting officer for review and feedback. Provide a written description of the quality control system to include identification of the commercial practices and procedures to be used, such as those of the Professional Grounds Management Society (PGMS), and the American National Standards Institute (ANSI). Include the inspection system requirements of FAR 52.246-4 in this document. Submit the plan no later than the pre-performance conference. The plan shall specifically address the contractor’s strategy to provide quality workmanship, continual process improvement, and correcting deficiencies as required. Update the plan as changes occur and changes shall be submitted for review and acceptance by the CO. The contractor’s quality control plan will contain, as a minimum, the following items:

• A description of the inspection system to cover all services. Description shall include specifics as to the areas to be inspected on a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of the inspector(s).

• A description of the methods to be used for identifying and preventing defects in the quality of service performed.

• A description of how the records will be kept. Records must document all inspections and corrective or preventive actions taken.

2.1.1 CONTRACTOR INSPECTION RECORDS.

Records of inspections shall be kept and made available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

2.2 QUALITY ASSURANCE

The Government may use any method to inspect and evaluate the contractor’s performance to ensure that services have fulfilled the contract obligations pertaining to quality and quantity.

Inspections include validating actual work performance, physically checking an attribute of the completed task, validating a management information report, investigating customer complaints, and conferring with facility managers. The CO or COR will use the contractor’s work schedule or a modified version thereof, to record validation results. Results of the validation then become the official Air Force record of the contractor’s performance. When a performance threshold is unsatisfactory or contractor performance not accomplished, the COR will initiate and provide the contracting Officer a Contract Discrepancy Report (CDR) DD Form 2772 for issuance to the contractor. The contractor shall respond to the CDR IAW instructions provided and return it to the Contracting Officer within one (1) calendar days of receipt.

2.2.1 UNSATISFACTORY PERFORMANCE.

Unsatisfactory Performance is defined as the service which does not meet most contractual requirements, and recovery is not likely in a timely manner. Failing to meet the performance threshold, for any performance objectives, in any one month, may result in a warning or letter of concern. An unsatisfactory inspection is recorded and may require re-performance of the service.

Failing to meet the performance threshold objectives for any two or more consecutive may constitute an immediate Progress Meeting with the Multi-functional Team.

2.2.2 PERIODIC PROGRESS MEETINGS.

The Contracting Officer, Functional Commander, QAP, other government personnel as appropriate, and the contractor will periodically meet to discuss the contractor’s performance.

Areas of discussion include opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections and trends against each performance objective observed, positive performance, and steps taken by the contractor to prevent unacceptable occurrences in the future. The contractor shall provide a summation of inadequate inspections and customer complaints and provide insight into any identified trends. The minutes of these meetings will be writing, signed by the Contracting Officer, and any other signatures as deemed appropriate, distributed to the functional area and the contractor. Should the contractor not concur with the minutes, the contractor shall provide written notification to the contracting Office identifying areas of non-concurrence for resolution.

GOVERNMENT FURNISHED PROPERTY AND SERVICES

2.3 FACILITIES

The Government will provide the facilities identified below for contractor use in support of the requirements of this Contract. The facilities are provided “as is” condition. Obtain CO approval in advance of making any changes to the facilities. Such changes will be at no cost to the government unless otherwise approved by the CO. The contractor shall ensure facilities are maintained in a neat, clean, and professional manner. The CO reserves the right to reallocate and relocate assigned facilities during the term of the Contract. Upon completion or termination of this Contract, or upon such reallocations or relocations, return facilities to the government in the same condition as received, fair wear and tear, and approved modifications.

Approximately 1,014 square feet of sheltered floor and lean-to space is provided.

Building 718 Latrine area, 110 square feet Office area, 127 square feet Break area, 177 square feet Shop area, 150 square feet

Building 742 Storage area, 450 square feet

Exterior yard space:

Approximately 2,900 square feet of exterior space area is provided adjacent to buildings 718 and 742.

2.3.1 FACILITY DUTIES

The contractor shall complete monthly facility inspection checklists to include Facility Manager Checklist, Fire Inspection Checklist and Energy Monitor Checklist and provide to the COR no later than the 5th day of the month. Facility repairs shall be reported to the COR.

2.4 UTILITIES

The Government will furnish utilities as currently installed in Government provided facilities. All facilities do not receive the same utility services. Do not change or modify any utility system or component; or connect any contractor property, equipment, or system without prior CO (Contracting Officer) review and approval. Practice energy conservation in the Government provided facilities. The Government, at no cost, will furnish water, sewage, electricity, and natural gas. Base Information Transfer Center (BITC) provides commercial U.S. Mail service. The restroom located in building 718 receives provided custodial service. The Government will not provide base network connections for email.

2.5 MATERIALS

None will be provided.

2.6 SECURITY, FIRE, AND MEDICAL SERVICES

The Government will provide police and fire protection. Goodfellow AFB does not have an ambulance service, therefore, in the event of a medical emergency call Goodfellow AFB Emergency, (325) 654-7000, an ambulance will be dispatched from the City of San Angelo Fire Department/Paramedic. The contractor will be responsible to pay for services received.

2.7 TELEPHONE

None will be provided.

2.8 SOLID WASTE COLLECTION AND DISPOSAL

Use existing bulk containers to dispose of trash or solid waste generated from the accomplishment of services detailed in this PWS (except for the work describes in section 1.8 Special Requirements). Use the 40 cubic yard roll-off dumpster provided by the Government at building 718 for yard/tree waste.

3 GENERAL INFORMATION

3.1 MISSION

The overall Civil Engineer mission at Goodfellow AFB is to plan, maintain, operate, and protect the infrastructure, facilities, and environment for assigned airmen, families, and civilian employees.

3.2 DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION

Damages to Government buildings, equipment, or vegetation are addressed in clause 52.237-2 – “Protection of Government Buildings, Equipment, and Vegetation.”

3.3 ENVIRONMENTAL REQUIREMENTS

In addition to all applicable Federal, State, and local environmental codes and regulations, the following specific guidance is provided. A copy of the DOD INSTALLATIONS OR FACILITIES STANDARD OPERATING PROCEDURE (SOP) - contractor Tracking Requirement document will be provided to the contractor at the pre-performance to meet the requirement for all contractors to submit a contractor Hazardous Materials Usage Tracking Form (to be completed by the contractor) and copies of the Safety Data Sheets (SDS’s) for all chemicals that will be used under any contract.

3.3.1 HAZARDOUS MATERIALS

Safety Data Sheets (SDS) are required as specified in the latest version of Federal Standard No. 313 (including revisions adopted during the term of the contract) for any other material designated by a government technical representative as potentially hazardous and requiring safety controls. SDS must be submitted by the contractor upon contract award. Failure to provide SDS or certificate when requested could result in the contractor being considered non- responsive and result in termination of the contract.

While there is no single definition that encompasses every type of hazardous material, these items generally have a Safety Data Sheet (SDS) prepared by the manufacturer. It is important to note that not every material with an SDS is not automatically considered a hazardous material. When there is a question regarding whether a material is hazardous, additional guidance should be sought from the CO/COR where they can then pass on any questions about those materials to the installations Environmental, Safety and Occupational Health (ESOH) team thru the IHMP office.

Due to the new requirement of the current Globally Harmonized System (GHS) of Classification and Labeling of Chemicals, per 29 CFR 1910.1200(g) requires that the chemical manufacturer, distributor, or importer provide Safety Data Sheets (SDSs) (formerly MSDSs or Material Safety Data Sheets) for each hazardous chemical to downstream users to communicate information on these hazards. It also mandates that all workplaces shall not have any SDSs older than five (5) years old and meet the new GHS requirements.

The contractor must obtain written authorization from the Contracting Officer and IHMP office prior to bringing or using any hazardous chemicals on the installation.

Materials that are required during the course of the contract, the contractor shall complete an authorization worksheet and provide a SDS for each additional material prior to the contracting Officer via AF Form 3000 for Government Approval prior to bringing or using any additional materials on the installation. The contractor shall submit the new authorization request no later than 15 days prior to delivery of the materials onto the installation. The main contractor is responsible for the chemical submittals for approval and all required reporting requirements for all sub-contractors who will be working on the project and throughout the duration of their contract to the Contracting Officer, COR and IHMP office.

The government (HAZMART personnel) will inventory all chemicals that the contractor brings on to Goodfellow AFB or any property under the control of Goodfellow AFB. Any products that meet the criteria of “Hazardous Waste” must be tracked until permanently removed from government property. The inventory will be performed prior to commencement of work.

Criteria for identifying hazardous waste, is contained in Subpart C of 40 CFR, Part 261.

3.3.1.1 HAZARDOUS MATERIAL HANDLING

Activities which are implemented, in whole or in part with approved funding, must comply with applicable legislation and regulations established to protect the human and physical environment. The contractor will remain in compliance with Federal statutes during the performance of the contract, including but not limited to the Clean Air Act (CAA), Clean Water Act (CWA), Endangered Species Act (ESA), Resource Conservation and Recovery Act (RCRA), and other applicable laws, regulations, and requirements. In order to comply with all Environmental Laws and Regulations as set forth by Federal, State, Department of Defense, Air Force and any other mandated requirements for Federal installations, Goodfellow AFB (GAFB) must comply with and are required to track all chemicals (hazardous materials), air emissions, stormwater, and construction and debris (C&D) that are transported, managed, used, and disposed of from any part of this installation are properly identified, managed, and tracked. This requirement is for all installation organizations, workplaces, work centers, shops, and for all contractors doing any work on the installation. contractors shall investigate, comprehend, and comply with all environmental rules and regulations applicable to their chosen method of accomplishment of the work under this contract.

3.3.1.2 HAZARDOUS MATERIAL/WASTE MANAGEMENT PLAN

The contractor will be briefed on Goodfellow AFB Hazardous Material/Waste Management Plan at the pre-performance meeting. Contractors using any type of chemicals (hazardous materials) on Goodfellow AFB must comply with the review and approval process. If any of the material is classified as hazardous and is covered under Emergency Planning and Community Right-to-Know Act (EPCRA) (42 U.S.C. 11001- 11050) or other applicable host Nation, Federal, State, or Local tracking or reporting requirements and also covered under the Occupational Safety and Health Administration (OSHA) Hazard Communication (HAZCOM) Standard (29 CFR 1910.1200) it must be approved and tracked by the Installation HAZMAT Management Program (IHMP). The Installation HAZMAT Management Program (IHMP) office will determine if any of the proposed materials to be used are hazardous materials (HAZMATs) and will require approval authorizations prior to bringing on or using any of those materials on the installation. The contractor must maintain a file of all SDS during the performance of this contract.

3.3.2 SPILL CONTROLS

The contractor will be responsible for all spills, releases, emissions, and discharges of any toxic or hazardous substance, any pollutant, or any waste, whether sudden or gradual, caused by or arising under the performance of the contract or any substance, material, equipment, or facility utilized therefore for the purposes of any environmental statute or regulation to protect the human or physical environment. The contractor will be responsible in the same manner as above, regardless of whether activities leading to or causing a spill, release, emission, or discharge is performed by the contractor, its agent or designee, an offender, visitor, or any third party. If the contractor spills or releases any substance into the environment, the contractor will immediately report the incident to the Contracting Officer, the Installation Environmental Office (325) 654- 5946 and the Installation Fire Department (325) 654-7000. The contractor shall be liable for containment and environmental clean-up of the spill or release of such substance. contractor may be held liable for all expenses incurred by the Government during the spill response and any cleanup operations including, but not necessarily limited to a hazardous materials/waste cleanup, contractor supplies and equipment rental, waste transportation, laboratory analysis, and disposal costs.

The liability for the spill or release of such substance’s rests solely with the contractor and its agent and at no time will the contractor dispose of hazardous, toxic, or caustic substances by unsafe methods. Unsafe methods include spreading or pouring it onto the ground, dumping in a lake, river or stream, and flushing into sewers. Disposal of any materials, wastes, effluents, trash, garbage, oil, grease, chemicals, and similar hazardous substances shall be transported to a suitable disposal site by the contractor subject to the approval of the Contracting Officer and the Installation Environmental Office.

The Government will, as is deemed necessary, inspect the contractor’s operations and records for compliance with State and Federal regulations. The contractor shall cooperate fully with the TCEQ, US EPA and/or Government representatives during these inspections, if any. The contractor shall be fully and completely responsible for payment of all fines and/or penalties imposed by the TCEQ or US EPA for violation of regulations governing Environmental Management during performance of this contract. No hazardous materials, lubricants, oils, liquids or related materials shall be deposited in the refuse containers on base. The contractor will adhere to all other Federal, State, and Local guidelines regarding environmental practices.

3.3.3 PESTICIDES

All pesticides must be approved before use by the Command Entomologist, if not on the base approved list (Submit list with intended purposes via the CO). Provide an inventory of hazardous materials with the applicable Safety Data Sheet (SDS) used to perform the required services. In addition, use reasonable care to avoid releasing hazardous material or hazardous waste, which may cause environmental damage to government structures, public land, water, or other natural resources. If the contractor's failure to use reasonable care causes damage to any property, the contractor shall replace or repair the damage at no expense to the Government as the CO directs.

If the contractor fails or refuses to make such repair or replacement, the contractor shall be liable for the cost, which may be deducted from the contract price.

3.3.3.1 PESTICIDE STORAGE AND MIXING

Perform pesticide storage and mixing operations off base.

3.3.4 HAZARDOUS MATERIALS INVENTORY

The contractor shall report hazardous material usage data to the COR or IHMP office on a monthly basis, as determined by the Contracting Officer and the IHMP via the contractor Hazardous Materials Usage Tracking Form. The report will show the product name and part number (stock number if already assigned to each material), any amount received during this period, unit of issue, amount used during this period, and any balance left to still be used by the contractor.

The report shall be submitted to the COR by the 5th day of the month. The COR will then forward it to the installation IHMP office.

Maintain an up-to-date hazardous material inventory with copies of SDS(s) for all materials used on the job site. Maintain a complete copy of all approved SDS and AF Form 3952s.

3.3.5 FINAL REPORT

Submit a final inventory, not later than ten (10) working days following termination/completion of this contract, of all hazardous materials used since the last hazardous usage report to the CO or COR. The final inventory will list all hazardous materials used, total amount of each used, and a description of the disposition of any remaining hazardous material.

3.3.6 TRAINING

The contractor is responsible for ensuring that all employees complete the necessary Hazardous Communication (HAZCOM), Hazardous Materials, and Hazardous Waste Initial Accumulation Point training as mandated for this project. The contractor must designate a primary and alternate HAZMAT and Hazardous Waste Appointment Letter. It is incumbent upon the contractor to provide training to all their personnel regarding the hazardous material containers maintained within GAFB.

All contractors’ employees must complete an Environmental Management System (EMS) General Awareness Training prior to commencement of any activities. The contractor’s on-site supervisory personnel shall complete the EMS Awareness Training (EMS100AFIT00004) program. The Base Civil Engineer Environmental Element - should be contacted at (325) 654-5946 for information about this 7-minute awareness training within 60 days of contract award or a new contract employee supervisor begins work. The training will be accomplished utilizing web-based Environmental Awareness Course Hub (TEACH) available through any internet access at:

https://usaf.learningbuilder.com/.

https://usaf.learningbuilder.com/

3.3.6.1 FUEL DELIVERIES

The contractor shall provide fuel delivery tickets to the Environmental Office in CE within five

(5) days of receiving fuel.

3.3.7 HAZARDOUS WASTE INITIAL ACCUMULATION POINT (IAP) MANAGER

Appoint a primary and alternate IAP Manager appointment letter. The letter should contain the names of the primary and alternate IAP manager, phone numbers and the bldg. number.

3.4 PERMITS, LICENSES, AND CERTIFICATIONS

Unless otherwise specified in this contract, obtain necessary permits, licenses, and certifications;

give all required…