Attachment 1 Draft PWS Traffic Lights.pdf

Attachment 1 – Draft Performance Work Statement

DRAFT PERFORMANCE

WORK STATEMENT (PWS)

FOR

MAINTENANCE AND REPAIR

OF

TRAFFIC LIGHTS

AT RAMSTEIN AIR BASE

GERMANY

1 November 2024

786 CES/CEOES

DRAFT PERFORMANCE WORK STATEMENT

FOR

TRAFFIC LIGHTS MAINTENANCE AND REPAIR SERVICES

1. DESCRIPTION OF SERVICES. The contractor shall provide all management, tools, supplies, equipment, and labor necessary to maintain and repair all traffic lights at Ramstein Air Base in a manner that shall ensure continuous and reliable operation. Maintenance and repair services shall be in accordance with DIN EN 50556, VDE 0832, VDE regulations 0100, 0800 local transportation codes, manufacturer’s specifications and commercial practices, whichever are more stringent. This is a non-personal service contract, the government shall not exercise any supervision or control over the contract service providers herein. For all services under this contract, only Yunex (formerly Siemens) employees and/or subcontracted employees that are properly trained and authorized by the manufacturer to maintain the Yutraffic (Sitraffic) C800 system shall work on the system.

1.1. MAINTENANCE SERVICES. The maintenance shall be performed in accordance with standard commercial practices or manufacturer’s recommendations, whichever are more stringent. The contractor shall perform maintenance semi-annually (November and May time frame). The contractor is responsible to secure the intersection while doing maintenance in accordance with the RiLSA (Richtlinien fuer Lichtsignalanlagen – Guidelines for Light Signal Systems) in the applicable version.

1.1.2. MAINTENANCE REPORT. A completely filled out maintenance report, corresponding to VDE 0832 in the applicable version, shall be handed over to the Contracting Officer Representative (COR) not later than ten (10) days after the maintenance has been completed. The maintenance report shall include but is not limited to identification of traffic signal system, location, maintenance work performed, repairs needed, date of inspection, inspector, and overall condition of the system.

1.2. REPAIR SERVICES. The COR will notify the contractor of repairs to be performed. The contractor shall report to the work location not later than twenty-four (24) hours after notification by the COR. Disruptions occurring without outside force are to be alleviated immediately. The alleviation of damages, occurring as the result of tension overloads (i.e. lightning) will only be reimbursed separately if the appropriate proof is provided. System parts damaged by lightning have to be handed over to the COR for further investigation without delay.

1.2.1. EMERGENCY REPAIR SERVICE. The COR will notify the contractor of emergency repairs to be performed. The contractor shall report to the work location not later than two (2) hours after notification by the COR, survey the repair, and provide the COR with an estimated cost of repair the next work day after the survey. The cost estimate submitted by the contractor shall include a list of parts required for the repair and net price for each part. The contractor shall commence repair work only after notification from the COR. Damages caused by outside force (i.e. traffic accident, force majeure (i.e storm) or vandalism have to be alleviated immediately after reporting of damages.

1.3. PROGRAMMING. The COR will notify the contractor of re-programming the green and/or red phases to adjust timelines of the traffic lights for unpredictable traffic flow (gate closer, construction sites etc). The contractor shall report to the work location not later than twenty-four (24) hours after notification.

1.4 EXCLUDED SERVICES. The following are not covered in the arrangement and are considered over and above services, and none of the services listed in paragraph 1.4.1 will commence without advance approval by the CO.

1.4.1. ALTERATIONS. (A.k.a. modernizations) are not covered in the arrangement.

Alteration/modernizations may result in a modification to the contract. The typical alteration results in a betterment to the safe operation of the equipment. In the case of traffic lights, when an alteration is made, all affected safety requirements must be complied with. All work as part of an alteration is required to comply with the standard guidelines listed in paragraph 5.3., as well as any additional regulations that may apply.

1.5. OPERATION. Turning off the light signal system shall always require the approval by the COR. To prevent imminent danger, this approval does not need to be obtained; however, the responsible office must be informed immediately. A light signal system that has been out of operation greater than three months, shall complete a functionality test and accomplish all inspections and ordered repairs prior to being put back in service. Prior to acceptance of a scheduled inspection, a functionality test must be performed to ensure proper operation of the light signal system. In execution of its obligation from this contract, government representatives are authorized to access to all parts of the light signal system at any time. In case of changes and additions to the nominal condition of the system, the contractor shall provide proof of the executed changes.

1.5.1. OPERATIONAL BOOK. All services as well as all occurrences have to be documented by the contractor in the operational book. Date and time of finding out and alleviation of a disruption also have to be logged. The operational book has to be kept in storage on location of the light signal system.

2. SERVICE SUMMARY (SS)

Performance Objective PWS

Para.

Performance Threshold Remedy

SS-1. Submittals.

Maintenance, Repair and Programming Reports provided are complete, accurate, and delivered within time specified.

1.1.

1.1.2.

1.2.

1.2.1.

1.3.

100 % Submittals provide in the time specified

N/A

SS-2. Maintenance Service.

Scheduled maintenance shall be performed on all traffic signal systems, semiannual.

1.1.

1.1.2.

100 % of traffic signal systems are operating after maintenance service. Maintenance report is provided not later than ten (10) days after the maintenance.

N/A

SS-3. Routine Repair Service. 1.2. 100 % of traffic signal systems are N/A

Traffic signal systems are repaired within time specified and are in good, safe working condition after repair.

operating after routine repair service.

SS-4. Emergency Repair Service.

Traffic signal systems are repaired within time specified and are in good, safe working condition after repair.

1.2.1.

Cost estimate is provided within the time specified. 100 % of traffic signal systems are operating after emergency repair.

N/A

SS-5. Programming.

Shall be performed on all traffic signal systems when required.

1.3.

100 % of traffic signal systems are operating after re-programming service.

Re-performance not later than 24 hours of notification by COR.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1. DAMAGE TO GOVERNMENT PROPERTY. The contractor shall report all damage to U.S. Government property within one (1) hour after occurrence to the COR. The contractor shall report all damage to U.S. Government property within one (1) hour after occurrence to the 786 CEOES Service Contract section, phone: 06371-47-4879. The contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the government installation. If the contractor’s failure to use reasonable care causes damage to any of this property, the contractor shall replace or repair the damage at no expense to the government as the CO directs. If the contractor fails or refuses to make such repair or replacement, the contractor shall be liable for the cost, which may be deducted from the contract price.

4. GENERAL INFORMATION.

4.1. QUALITY CONTROL. The contractor shall develop and submit for government approval a written quality control plan to ensure maintenance and repairs are performed IAW the DIN VDE 0832 and other applicable standards and codes. Included in the plan shall be procedures to identify, prevent, and ensure non-recurrence of defective services.

4.2. QUALITY ASSURANCE. The government will periodically evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP). The contractor shall reperform at no additional cost to the government than agree upon in the contract when reperformance is required in accordance with paragraph 6., Services Summary. Any re-performance and/or unacceptable performance will be documented by the COR and may result in the government seeking an equitable price reduction or adequate consideration in accordance with FAR 52.212-4, Contract Terms and Conditions – Commercial Products and Commercial Services. To record validation results, the COR will use the contractor’s MCP and maintenance and repair reports to ensure all terms and conditions of applicable regulations and manufacturer instructions are met to ensure safe and continuous operation of installed equipment subject to this contract. Results of the validation then become the official Air Force record of the contractor’s performance. When a performance threshold has not been met or contractor performance has not been accomplished as required, the COR will initiate and provide the CO with a Corrective Action Report (CAR) for issuance to the contractor. The contractor shall respond to the CAR in accordance with the instructions provided and return it to the CO within five (5) calendar days of receipt or as indicated on the CAR. The CO will forward the contractor’s response to the COR once received. The COR will perform re-inspection within one (1) business day of receipt of the contractor’s response.

4.3. HOURS OF OPERATION. The contractor shall coordinate all work to be accomplished in accordance with this PWS and with the COR and Facility Manager/Alternate for each piece of equipment to be inspected, maintained and repaired. Emergency repairs may be required twenty-four (24) hours, Monday through Sunday including holidays. Business hours are 0700-1600, Monday through Friday. The time for maintenance and repairs to be performed shall be coordinated before any work is scheduled. The contractor’s hours of operations shall be in accordance with the table below.

Hours of Operation

Preventive Maintenance, Maintenance Services and Safety Inspections

Repairs

Emergency Repairs

Monday-Friday 0700–1600 0700–1600 24 hours

Saturdays, Sundays, & German and U.S. Federal Holidays

24 hours

U.S./German Federal Holidays.

1st January New Year’s Day Neujahr U.S. and German 3rd Monday in January Martin Luther King Day

U.S.

3rd Monday in February Washington’s Birthday U.S.

** Good Friday Karfreitag German ** Easter Monday Ostermontag German 1st May Labor Day Tag der Arbeit German ** Ascension Day Christi Himmelfahrt German ** Whit Monday Pfingstmontag German Last Monday in May Memorial Day U.S.

** Corpus Christi Day Fronleichnam German 19th June Juneteenth Day U.S.

4th July Independence Day U.S.

1st Monday in September Labor Day U.S.

3rd October German Unification Tag der dt. Einheit German 2nd Monday in October Columbus Day U.S.

1st November All Saints’ Day Allerheiligen German 11th November Veteran’s Day U.S.

4th Thursday in November Thanksgiving U.S.

25th December Christmas Weihnachten U.S. and German 26th December 2nd Day of Christmas 2. Weihnachtstag German

When a U.S. federal holiday is on a Saturday, the preceding Friday will be observed. When the holiday is on a Sunday, the following Monday will be observed.

** Indicates date change each year – **Movable holidays.

4.4. SECURITY REQUIREMENTS. Contractor personnel shall comply with all requirements and procedures in accordance with DAFFARS clause 5352.242-9000, Contractor Access to Department of the Air Force Installations. Contractor employees will be required to obtain and display identification badges. Please anticipate delays when accessing the base with commercial vehicles and allow time for commercial vehicles to reach their destination. Contractor employees shall drive only on designated routes and obey the speed limits posted throughout base.

Procedures for commercial vehicle access to the base are subject to change without prior notice.

Citizens from certain countries are currently banned from entering U.S. installations; Security Forces maintains a list of these banned countries. This includes individual contractor employees, therefore any contractor employee who is a citizen of one of these countries will not be allowed to access the installation. The list of excluded countries is subject to change without modification or amendment of the PWS or contract.

4.4.1. CONTRACTOR/EMPLOYEE BASE PASS AND IDENTIFICATION, SPECIAL

CLEARANCES. Contractor personnel shall obtain a Defense Biometric Identification Card (DBIDS) not later than fourteen (14) days prior to the Period of Performance (PoP). In order to obtain the DBIDS, the contractor is required to submit to the COR following:

AE190-16A (Request for DBIDS) AE190-16K (Installation-Pass-Holder Acknowledgement) AE190-16E (Data Protection) Memo of DBIDS Request Military Installation Access List Request Copy of Passport / ID Card (Vorder und Rückseite Personalausweis) Security Questionnaire for Simple Security Check Police Good Conduct Certificate (Polizeiliches Fuehrungszeugnis) ß

AE190-16A, AE190-16K, AE190-16E, Memo of DBIDS, Military Installation Access List Request, and the Security Questionnaire will be provided by the COR, 786 CES/CEOES.

Contractor personnel shall present completed documentation to Security Forces personnel at bldg. #134, Ramstein Air Base, to obtain their DBIDS. Contractor personnel can only gain access to the KMC (Kaiserslautern Military Community) after the security check has been passed with a negative result. It is the responsibility of the contractor to collect and return the DBIDS within one (1) week from personnel that is no longer employed, in case the contract is terminated and/or after end of the PoP (Period of Performance).

4.4.2. ACCESS TO RESTRICTED AREAS. Access to secure areas must be coordinated with the COR. Restricted areas require notification through the COR to the Facility Manager/alternate at least one (1) week prior to the date of service to allow ample time for coordination.

4.4.3. ESCORT. For any restricted/secure area access in conjunction with the scope of service, the COR will arrange for an escort and entry authorization at the designated place of performance.

4.4.4. CONTINUATION OF ESSENTIAL DEPARTMENT OF DEFENSE SERVICES.

DURING CRISIS DECLARED BY THE NATIONAL COMMAND AUTHORITY OR

OVERSEAS COMBATANT COMMANDER. In accordance with DODI 1100.22, Policy and Procedure for Determining Work Force Mix, paragraph 5b, it is determined that none of the services as stated in this PWS are mission essential.

4.5. PERFORMANCE AND SERVICES PERFORMED DURING MILITARY

EXERCISES OR OPERATIONS. Work stoppages may occur during the execution of this contract due to military exercises or operations. During these times, access to areas supporting the exercise or operation may be curtailed or not allowed. During scheduled and unscheduled exercises or operations, the contractor should be prepared to move to other work locations or suspend operations. No additional cost shall be incurred to the government than agreed upon in the contract for moving to other work locations and for the waiting time until the exercise or operation is over.

4.5.1. BASE CLOSURES. Work scheduled, but not accomplished because of base closures due to weather, exercises, or actual alert, will be accomplished as soon as possible after the installation is reopened.

4.6. SPECIAL EQUIPMENT. Any special equipment required in the performance of services under this contract, such as lifting/working platforms, etc. must be made available immediately at any time to make a repair. No prior coordination with the COR is required to determine that special equipment is needed and must be obtained. Any special equipment must be brought along for each operation and taken back. There is no temporary storage facility available on base.

4.7. ENVIRONMENTAL CONTROL. The contractor shall comply and assure that all subcontractors comply with all applicable federal, state, and local laws, regulations, ordinances, policies and standards related to environmental matters. Where applicable, the contractor shall use environmentally safe products in the course of completion of their project. The contractor shall maintain, in a company vehicle on site, Material Safety Data Sheets (MSDS) for all chemicals. A copy of all MSDS will be provided to the CO/COR. The MSDS data is subject to random checks by the government. The contractor shall maintain, and provide on demand, an inventory of materials being brought to the government facility. The contractor shall complete, and provide on demand, monthly inventories of HAZMAT used, including but not limited to:

solvents, paints, degreasers, greases, Ozone Depleting Substances, and oils brought to the government facility. If the contractor spills or releases any HAZMAT or other substance contained in 40 CFR 302 into the environment, the contractor shall immediately notify the

CO/COR and appropriate emergency responders. The contractor is responsible for all costs associated with clean-up and restoration, including any applicable fines and/or penalties. The contractor shall maintain a spill plan as required by federal, state, and local laws and regulations.

4.8. CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS. The

contractor shall perform work under this contract consistent with the relevant environmental policy and objectives identified in the installation environmental management system (EMS) applicable to the contract. The contractor shall perform work in a manner that conserves water, energy, and other resources to the maximum extent feasible and ensure minimum production of waste as possible, giving preference to recycling and reutilization opportunities. Furthermore, the contractor shall give preference to less toxic materials whenever available and still reliable for their work. In the event an environmental nonconformance or noncompliance of host nation and USAF environmental laws and regulations associated with the contracted services is identified, the contractor shall take corrective and/or preventative action. In the case of a noncompliance, the contractor shall respond and take corrective action immediately. In the case of a nonconformance, the contractor shall respond and take corrective action based on the time schedule established by the EMS Coordinator. In addition, the contractor shall ensure that their employees are aware of the environmental management system on base and how these requirements affect their work performed under this contract. All on-site contractor personnel shall receive the installation EMS awareness level information.

4.9. CONFORMANCE WITH ENVIRONMENTAL REQUIREMENTS. The contractor shall perform all work in accordance with applicable German and U.S. Air Force environmental laws, regulations and operating standards, including but not limited to, the Final Governing Standards (FGS) for Germany. The contractor shall be immediately capable of understanding and addressing environmental laws and regulations as they pertain to work performed under this contract. The FGS for Germany and other important environmental laws and requirements applicable to all contractors working on base will be made available upon request.

4.10. SPECIAL QUALIFICATIONS. All work will be performed by personnel who are trained and qualified for the systems and equipment. The contractor, subcontractor, teaming/joint venture partner, etc. being intended to perform the services must be registered or a member with the German Chamber of Industry Commerce (Industrie-und Handelskammer) or the German Chamber of Trade (Handswerkskammer). Membership must continue throughout contract performance.

5. CONTRACTOR PERSONNEL.

5.1. CONTRACT MANAGER. The contractor shall provide the name(s) and telephone number(s) of a contract manager (primary and alternate) who shall be responsible for the performance of work and shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract. The contract manager shall be available during normal hours of operation (0700-1600). The contractor shall be able to meet with the CO and COR to resolve any contract issues. The contract manager and alternate shall be able to able to speak English with sufficient structural accuracy and vocabulary to participate in formal conversations on topics surrounding this service. The contractor shall provide to the CO and

COR, five (5) normal business days after award, the names, addresses and home phone numbers of the contract manager, and an alternate with authority to act for the contractor if the contract manager cannot be contacted prior to starting performance. Any required changes to this listing shall be submitted in writing to the CO and COR ten (10) business days prior to the change taking effect.

5.2. OTHER PERSONNEL. At least one individual per work team shall be able to understand and speak a minimum level of conversational English at language proficiency to satisfy minimum courtesy requirements and maintain very simple face-to-face conversations on familiar topics. Sufficient comprehension to read very simple written material. Supervisors and management personnel shall be able to read, write and understand conversational and technical English. The contractor shall provide a list of names including passport number of all the people working under this contract to the CO and COR. Any required changes to this listing shall be submitted in writing to the CO and COR ten (10) business days prior to the change taking effect.

5.3. APPLICABLE GUIDANCE. The contractor shall comply with all applicable regulations and requirements. The below list may not be complete and all-inclusive. Systems shall be checked in accordance with:

Manufacturer Specifications DGUV Deutsche Unfallverhütungs Vorschriften (UVV) / German Accident Prevention

Regulations DIN EN 50556, VDE 0832, VDE Regulations 0100, 0800 local transportation codes, manufacturer’s specifications and commercial practices, whichever are more stringent.

Betriebssicherheitsverordnung (BetrSichVO) / Ordinance on Industrial Safety and Health

5.4. WASTE DISPOSAL. All trash and hazardous waste, generated as a result of services performed, shall be disposed off-base and in accordance with the German National Waste Disposal Act (Abfallbeseitigungsgesetz – AbfG) at no additional cost to the government than agreed upon in the contract.

6. APPENDICES.

A. Estimated Workload Data B. Traffic Signal Systems and Locations C. Over & Above Instructions D. Over & Above Work Request Form

APPENDIX A

ESTIMATED WORKLOAD DATA

ITEM SERVICE ESTIMATED QUANTITY

1 Provide Submittals 1 ea

2 Maintenance Service/semiannual 6 ea

3 Routine Repair Service 9 ea

4 Emergency Repair Service 6 ea

5 Programming 3 ea

APPENDIX B

TRAFFIC SIGNAL SYSTEMS AND LOCATIONS

ITEM

INTERSECTION NAME/LOCATION

MANUFACTURER

MODEL

K1 RAB: Kisling - Freight Terminal Siemens / Yunex C 800 V

K2 RAB: Kisling - KMCC Siemens / Yunex C 800 V

K3 RAB: Kisling - Maxwell at Five Guys Siemens / Yunex C 800 V

APPENDIX D – Over & Above (O&A) Instructions

1. O&A Work Definition. O&A work means work discovered during the course of contract performance that is not covered in the full maintenance service arrangement covered by the line items for the basic work under the contract, and necessary in order to satisfactorily return the VTE to a safe and operational condition. The contractor shall identify needed repairs and recommend corrective action during contract performance. Using a contract modification permits the government and the contractor to negotiate parts and labor which are necessary to make repairs or prevent malfunctions, but are not specifically identified and priced. Examples of O&A work include, but are not limited to:

EXCLUDED SERVICES identified in paragraph 2.

NOTE: The government reserves the right at any time to utilize other contract vehicles, perform work in house, or to outsource O&A work without any notice or further consultation for maintenance/repair or replacement of equipment or infrastructure system upgrades/modifications. If O&A work is performed under this contract, competing quotes from other sources will be requested by the government to determine price fair and reasonableness in accordance with FAR 13.106-3(a)(1). If pricing obtained from other sources is found to be lower than the pricing submitted by the contract holder, the government reserves the right at any time to award a contract to the lowest-priced offeror.

1.2. O&A Work Procedures.

1.2.1. The contractor shall submit to the Contracting Officer Representative (COR) an O&A request form describing the O&A work being proposed. The form, with all applicable fields completed, shall be submitted no later than five (5) business days after reporting to the work location. Should the five

(5) business days be insufficient due to delays caused by establishing repair costs, the contractor shall provide written documentation (for example, a letter/email from the parts manufacturer) to the COR explaining any delays.

1.2.2. The COR will send the work request package to the Contracting Officer (CO) for review/approval.

1.2.3. The contractor and CO will negotiate a firm-fixed-price settlement for the work. The contractor shall not begin work until receipt of a signed/approved work request form or approval memo from the CO. The contractor shall commence work and complete work by the mutually agreed upon dates stipulated in the form/memo.

APPENDIX E – Over & Above (O&A) Work Request Form

Control Number

Work location, work to be performed & required parts:

Justification:

Price: The total O&A proposed pricing shall include all labor, parts, and delivery.

Total of Parts/Material Costs EUR

Labor Costs EUR

Total of all O&A Costs EUR

Schedule of Work: Start Complete Days & Hours

Warranty Period: Parts Labor

Other Conditions:

Contractor Government COR Contracting Officer Signature & Date Signature & Date Signature & Date

APPROVED/DISAPPROVED

Approved for EUR