Attachment 1.pdf
PDF 161 KB Posted
- Attached to
- HotDocs
- Solicitation number
- RFQ45310025Q0039
- Issued by
-
Equal Employment Opportunity Commission
About this file
This Request for Quotation (RFQ) #45310025Q0039 is issued by the Equal Employment Opportunity Commission (EEOC) for the procurement of HotDocs document assembly software and related services. The solicitation seeks a vendor to provide authorized/licensed software, annual maintenance, and support for the original HotDocs product, with a period of performance from 09/05/2025 to 09/04/2026. The award will be made using a Lowest Price Technically Acceptable (LPTA) methodology, with evaluation factors including vendor qualifications, vendor support, and product requirements.
Key details include a response deadline of 10:00 am (EDT) on August 26, 2025, with questions due by 10:00 am on August 25, 2025. The government intends to pay via Electronic Funds Transfer (EFT) and prefers using a Governmentwide Commercial Purchase Card. Vendors must be registered in the System for Award Management (SAM) and will be evaluated on a go/no-go basis for meeting specified technical requirements. The solicitation includes fields for vendors to indicate business size, ownership status, and other relevant information, with the ultimate selection based on the lowest-priced technically acceptable quote.
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Other files
| File | Type | Posted |
|---|---|---|
| Contract Clauses.pdf | ||
| Request for Quotation.pdf |
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Text version
Attachment 1 Request for Quotation #45310025Q0039
EEOC anticipates awarding a firm fixed price purchase order.
Method of payment: The Government Intends to make payment via Payment by Electronic Funds (EFT).
Please complete the following
SIZE OF BUSINESS
SMALL : __________
LARGE : __________
DISADVANTAGED : __________
WOMAN-OWNED : __________
OTHER : __________
DISCOUNT TERMS FOR
PROMPT PAYMENT : __________
FOB TERMS
DESTINATION : __________
ORIGIN : __________
DELIVERY DATE : __________
RESPONSE DUE : By 10:00 am (EDT) on August 26, 2025
BASIS FOR AWARD
Basis for Award – Award will be made based on lowest price technically acceptable.
EVALUATION FACTORS FOR AWARD
USING
LOWEST PRICE TECHNICALLY ACCEPTABLE (LPTA)
The Government will award to the quoter submitting the lowest price technically acceptable quotation. In order to be considered technically acceptable, quotations must meet the following requirements:
Factors Evaluated as Go/No-Go
EVALUATION FACTORS
Factors Evaluated as Go/No Go
Factor Standard
1. Vendor Qualifications The quoter must manufacture and support the original HotDocs document assembly product as specified.
2. Vendor Support The quoter must provide annual maintenance and support for all specified products.
3. Product Requirements The quoter must provide authorized/ licensed software in the type and quantities specified.
Once the quotes have been determined to be “technically acceptable”, award will be based on lowest price.
1. Period of Performance: The period of performance is: 09/05/2025 – 09/04/2026.
2. Systems for Award Management: Pursuant to FAR Clause 52.232-33, Payment by Electronic Funds Transfer-System for Award Management, the Government intends to make payment via electronic funds transfer, using information provided in the System for Award Management (SAM) database. Contractor registration in the Federal Government's SAM database is required prior to the award of any contract, basic agreement, basic ordering agreement, or blanket purchase agreement. Contractors may register on-line at the SAM website: http://www.sam.gov.
3. Method of Payment (Preferred): Pursuant to FAR Clause 52.232-36 Entitled, Payment By Third Party (May 2014), the government’s preferred method of payment for the required services will be via the Governmentwide Commercial Purchase Card. The contractor will contact the EEOC purchase cardholder to obtain the applicable purchase card account number. The name and telephone number of the applicable EEOC purchase cardholder will be provided by the Contracting Officer at the time of award.
4. Contractor accepts Governmentwide Commercial Purchase Card (Please check one):
( ) Yes ( ) No
***To be completed at time of award***.
5. Contract Funding: Quoters are advised that funds are available for this requirement.
6. If the quoter has questions pertaining to this requirement, please e-mail to Greta Nettles. The e-mail address is greta.f.nettles@eeoc.gov. All questions pertaining to this requirement are due no later than 10:00 am on August 25, 2025.
7. Please complete this form and submit the information listed below for the following items, then return your quote along with all requested information via email: greta.f.nettles@eeoc.gov on or 10:00 am (EST) on August 26, 2025.
CONTRACTOR POINT OF CONTACT:
COMPANY NAME AND
ADDRESS:
TITLE:
TELEPHONE NUMBER:
EMAIL ADDRESS:
DATE OF QUOTE:
SIGNATURE
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