Attachment 1 - Contact Volumes V2.pdf

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FHA Resource Center
Solicitation number
APP-HU-2025-080
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About this file

This document is an attachment to a Request for Information (RFI) and Industry Day announcement for the FHA Resource Center, a contract opportunity from the Department of Housing and Urban Development (HUD).

The RFI seeks information from interested parties on their capability to provide a scalable, FedRAMP compliant, enterprise-wide, omnichannel contact center solution to support HUD's Federal Housing Administration (FHA) customer inquiries across channels such as phone, email, web, and chat. The annual estimated contact volume is 1.5 million phone calls, 0.3 million emails, and web contacts. HUD is conducting market research to identify potential vendors that have the capacity, resources, and technical capabilities to successfully manage and maintain this contact center requirement. Responses should include company information, size, socioeconomic status, relevant experience, and responses to a questionnaire. Based on the responses, HUD may set-aside the requirement for small businesses or use full and open competition. HUD plans to hold an Industry Day and conduct one-on-one sessions to discuss the requirement and vendor responses.

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Attachment 1

Contact Volumes

The FHARC currently receives approximately 2 million customer contacts annually across all contact channels. It is anticipated that other HUD/FHA Contact Centers may provide additional volume as identified to meet the needs of the Department.

Table 1: Annual Estimated contact volume by channel

Channel Volume

Phone 1.5 million

Email 0.3 million

Web <10,000

Chat <15,000

Self-Service <100,000

Other (e.g., literature fulfillment, etc.) 0.1 million

Office of Housing Counseling IVR/Web >2.0 million

Contact volume surges of up to 30% may result from natural disaster, congressional action, HUD/FHA policy or process changes, and other factors. HUD/FHA will work with the

Contractor to estimate the impact of external factors and adapt accordingly as these factors are identified.

HUD/FHA is not able to provide any further data on baseline assumptions or HUD/FHA’s historical contact center metrics beyond what is specified in this attachment.

Contact Volumes

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