Attachment 1 - BPA Terms and Agreements.pdf

TERMS AND CONDITIONS

1. DESCRIPTION OF AGREEMENT: This is a pre-priced Blanket Purchase Agreement (BPA) for recurring rag, mop with assembly and mat service for the 99 CES Washer and Dryer MX BPA. The contractor shall provide all labor, parts, tools, materials, equipment, personnel, supervisor, transportation, disposal, and other items or services to perform maintenance on items list in 2.1 of the PWS. The appliances are dispersed throughout 11 centrally located facilities (dorm buildings/dayrooms 706, 715, 745, 775, 767, 777, 781, 783, 784, 793, 795). During the five (5) year duration of this Blanket Purchase Agreement during the period of July 01, 2024, through June 30, 2029. Specific needs for each building shall be followed IAW specifications listed in the PWS.

2. EXTENT OF OBLIGATION: The government will be obligated only to the extent of authorized purchases actually made under this BPA by authorized personnel.

3. PRICING: Prices quoted for shall be as low as, or lower, than those charged under the supplier's most favored customer for comparable quantities under similar terms and conditions, in addition to any discounts for prompt payment.

4. PURCHASE LIMITATIONS: Individual Call Orders placed under this BPA shall not exceed a total combination of $25,000.00 per call unless signed by a Contracting Officer. The agreement shall not exceed $125,000.00 a term of 5 years.

5. NOTICE OF INDIVIDUALS AUTHORIZED TO PURCHASE UNDER THIS BPA AND DOLLAR

LIMITATIONS: A list of names of individuals authorized to purchase under this agreement (identified by title of position and by name of individual, organizational component, and the dollar limitation per purchase) will be provided after award. If an unauthorized caller attempts to place a call against the BPA, please contact 99 CONS immediately.

6. DELIVERY TICKETS: An original delivery ticket or sales slip shall accompany all deliveries or shipments under this BPA. The delivery ticket or sales slip shall contain the following minimum information.

A. Name of Supplier.

B. BPA Number.

C. Date of Purchase.

D. Purchase number.

E. Itemized list of supplies or services furnished.

F. Quantity, unit price, and extension of each item, less applicable discounts.

G. Date of delivery of shipment.

7. PRICE LIST: Price lists are subject to the following terms and conditions:

A. Price Lists on company stationery or letterhead signed as original copy will be submitted to the contracting officer for approval.

B. Contractor is authorized to submit an annual change to the price list. Change must be submitted to the Contracting Officer no later than thirty calendar days prior to the effective date of the price change. Any price list changes other than the annual request must be submitted with adequate justification for price increase.

C. The contractor may offer voluntary price reductions (VPR) for previously approved items without written approval. These reductions should be shown as "VPR" on the invoice.

8. WORK REQUESTS: Work requests under this BPA may be made orally by any appointed Call Order Agent. Work performed, or services provided, may be paid only by third party government purchase credit card.

9. INVOICE:

A. An itemized invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period and for which payment has not been received. Copies of delivery tickets shall support these invoices. The delivery ticket or sales slip shall contain the following minimum information.

i. Name of Supplier.

ii. BPA Number.

iii. Date of Purchase.

iv. Purchase number.

v. Itemized list of supplies or services furnished.

vi. Quantity, unit price, and extension of each item, less applicable discounts.

vii. Date of delivery of shipment

B. Invoices signed by the contractor and in original copy, shall be sent to:

POC’s on Authorized Caller List – List will be provided upon award.

C. The period of any discounts will commence on the final date of the billing period or on the date of receipt of invoices for all deliveries accepted during the billing period, whichever is later.

10. SHIP TO: As specified in each call.

11. DISCOUNT TERMS: As stated on individual invoices.

12. PAYMENTS: Payments made by GOVERNMENT PURCHASE CREDIT CARD (GPC) shall not exceed $25,000.00. Calls made over $25,000.00, the Contractor will submit invoices through Wide Area Workflow (WAWF). The Payment Office will be specified in each call.

13. COMPLIANCE WITH APPLICABLE FEDERAL, STATE AND LOCAL

REQUIREMENTS: In performing work under this agreement, the Contractor shall comply with all relevant federal, state and local statutes, ordinances, laws and regulations.

14. PROVISIONS ON CONTRACTING OFFICERS AUTHORITY: The Contracting Officer is the only person authorized to approve changes in any of the requirements under this agreement, and notwithstanding any provision contained elsewhere in this agreement, said authority remains solely with the Contracting Officer. In the event the contractor effects any such change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.

15. CANCELLATION: Subject BPA is cancelable, by either party, with a thirty (30) day written notice.