attachment-1-bid-3058-26.xlsx

This is a bid specification attachment for a state and local contract opportunity involving the New Hampshire Department of Administrative Services and multiple state agencies requiring #2 heating oil supply and delivery services across Districts 1 and 3. The contract, identified as Bid #3058-26, covers 13 tank locations serving the Department of Business & Economic Affairs, Department of Natural & Cultural Resources, Department of Transportation Highway Maintenance, and Environmental Services. Tank sizes range from 275 to 2,000 gallons, with estimated annual usage varying from 500 to 1,100 gallons per location depending on the site. Delivery specifications are varied and location-specific, including pedal truck (PT) and tractor trailer (TT) options, with some locations requiring automatic delivery, manual will-call delivery, Saturday delivery, underground tank pressure delivery, and instructions to top off all tanks at certain locations with separate delivery tickets. The contract is scheduled to commence on September 1, 2025, or upon execution by the Governor and Executive Council, and will run for two years with an option for a one-year extension. The bid submission deadline is July 23, 2025, at 9:00 AM Eastern Time.

Pricing will be structured as a markup over the No. 2 Oil Boston, MA LOW price as posted in the Oil Price Information Service (OPIS) Oil Price Daily sheet, with mark-ups not exceeding four decimal places and including all transportation costs, taxes, and fees. Vendors must demonstrate the capability to service all 13 listed state locations across both districts, provide environmental compliance data, maintain appropriate insurance coverage, and comply with workers' compensation and state regulations. The bidding document serves as a detailed location roster identifying specific tank identification numbers, physical addresses, contact personnel, remit addresses, delivery methods, tank specifications, and estimated annual consumption for each state facility. The state reserves the right to add or delete locations throughout the contract period, providing operational flexibility in this procurement.