attachment-1-bid-2637-23.xlsx

This is a Bid Offer Sheet for RFB 2637-23 issued by the State of New Hampshire Department of Administrative Services, Bureau of Purchase and Property, for personal hygiene products to be supplied to multiple state agencies including the Department of Corrections facilities in Concord and Berlin, Glencliff Home, NH Hospital, and Juvenile Justice Services in Manchester. The procurement requests comprehensive personal care items including body wash, toothbrushes, combs, deodorants, shampoo, soap, tampons, sanitary napkins, razors, and toothpaste across 44 line items. Estimated annual quantities range from 1 to 280 cases per product, with specific case pack sizes and current SKU numbers identified for each item. The bid was posted on July 7, 2022, with a closing date of July 14, 2022, at 10:00 AM EST, and vendor questions required submission by July 11, 2022, at 4:00 PM. The contract term spans three years with options for two additional one-year extensions, not exceeding a total five-year period.

Vendors were required to submit unit costs and total extension amounts for each line item, with pricing to remain firm for one year and potential annual adjustments capped at the Consumer Price Index. All pricing must be submitted in U.S. dollars, inclusive of delivery and associated costs, F.O.B. Destination, with no additional surcharges permitted. Successful vendors were required to establish individual customer accounts within three business days, maintain $1,000,000/$2,000,000 in commercial general liability insurance, and deliver products within ten business days of order placement. Payment processing occurs within 30 days via ACH or Procurement Card. The contract allows participation by political subdivisions and nonprofit organizations under Internal Revenue Code Section 501(c), with no specific set-aside designations for disadvantaged enterprises. Successful bidders included Bob Barker, Charm-Tex, Concordance, and Amercare, with total bid amounts ranging from $54,383.30 to $64,900.91, representing a 7 percent cost savings compared to previous pricing. Vendors must submit quarterly and annual usage reports detailing products purchased, manufacturing information, recycling documentation, and total costs.