Attachment 1 - 663-21-100 Construction SOW 12_11_25.pdf

STATEMENT OF WORK (SOW)

11 December 2025

VA Puget Sound HCS – Seattle Division Project Number: 663-21-100

1. Contract Title

Upgrade Exterior Security System

2. Background

The VA Puget Sound HCS – Seattle Division is upgrading the external security system across the bulk of its campus. This upgrade is constituted of traffic changes, emergency telephones, and additional security cameras across the campus’ B, C, D, and E parking lots. All planned upgrades must ultimately tie into the existing campus infrastructure, such as power and IT/Security control. All work shall be performed according to contract drawings and specifications.

3. Scope

The project will consist of renovations spread out across the Seattle campus’ parking lots with the goal of improving our external security to better safeguard veterans and staff. The project will include architectural, structural, mechanical, and electrical revisions to site infrastructure and security systems across the campus exterior. All necessary utilities must be extended and connected from surrounding areas and within adjacent buildings. Successful integration with COR and site IT and security personnel will be essential for successful project implementation.

Work includes the following but is not limited to: electrical including removal and installation of conduit, telecommunications requiring running of new communications wiring with confined space work, security that will install a new Blue Light System and signage, and modification of walkways and roadways that include demolition of existing areas and repaving. Basis of Design Specification provides requirements for security system. New finishes should match existing finishes and color schemes in the parking lots and campus grounds unless otherwise noted. Any construction submittals for architectural features shall be reviewed by VA interior design. Refer to the drawings and specifications for details on the extent of construction.

4. Specific Tasks

The Seattle Veterans Affairs Medical Center is a Hospital First! This project will be accomplished within an existing facility with ongoing operations. Any and all construction activities shall be secondary to the mission of the Medical Center. This means: some activities shall only be performed outside of normal business hours; some activities may be curtailed if they interfere with normal activities and may be delayed for other times or conditions. Other potential issues requiring control include, but are not limited to: noise pollution; noxious fumes; and vibrations. Restrictions on activities may be imposed even if they are below OSHA allowable limits. The CO or designated representative shall have the final authority over the needs of the Medical Center.

Additionally, construction safety, infection control and site security shall be prime requirements of the Work, and as such any infraction may be considered a material breach of the Work and cause for termination for cause by the Government.

Unless otherwise specifically identified, the Contractor shall provide all tools, materials, equipment, labor and supervision of every kind necessary to provide complete and operational systems for the Medical Center meeting the intent of this Statement of Work, the Specifications, and Drawings. Space is limited at VAPSHCS Seattle. Bid documents shall indicate that contractor will not be provided a lay down area. Contractor on-site office or on-site storage / office container shall not be allowed. Contractor to provide ‘just-in-time delivery and pickup’ and store materials at their warehouse. Onsite Contractor storage area will be limited to their construction site. In Seattle, office space will be provided as available in the triple wide trailer at the northeast corner of campus.

Any and all work not specifically identified but necessary for a complete system shall be included as if specifically identified in the Contract Documents.

TESTING

The Contractor shall be responsible for all testing and inspection services in connection with this project as stated in the Specifications. Testing and inspection services shall be done in the presence of the COR and include but are not limited to the following key metrics: proper function of audio/visual feed from each device per phase and the overall integration and functionality of all security additions into the existing infrastructure around project conclusion. The Contractor shall provide both paper and electronic copies of all test reports to the COR.

DISPOSAL OF EQUIPMENT AND MATERIALS

The Contractor is responsible for the correct disposal of all materials associated with this project. Details on documenting waste streams as well as a list of recycling/disposal facilities will be provided to the Contractor at the start of work.

COORDINATION OF WORK

If any questions or concerns arise, the Contractor is to coordinate with the COR for direction. Any and all disruptions to the normal functions of the Seattle VAMC (road closures, utility connections, etc.) shall be brought to the attention of the COR at least 28 days prior to work. Refer to the Specifications for the acceptable time frames of notification.

5. Performance Monitoring

The Contractor is required to monitor all performance and certify the work was done in accordance with the contract. In addition, monitoring is done by the COR. To supplement contractors required safety program, at least weekly, the COR shall perform Safety and Interim Life Safety inspection and Environmental inspections. In addition, the COR shall perform periodic inspections of the Work as further detailed per contract drawings and specifications. The Contractor is required to obtain the services of an independent testing and inspection company to perform additional inspections in accordance with the International Building Code 2018 ed, drawings and specifications.

Construction Progress Meetings:

1. The Contractor’s Project Manager and Site Superintendent shall provide weekly construction progress meetings with the COR for the entire period of performance.

a. The Contractor’s Construction Safety Officer is required to attend, and the Contractor’s Construction Safety Officer is required to attend the monthly meetings with the VA Safety Director.

b. Subcontractors are not required to attend. Subcontractors Project managers are required to attend.

c. Include minutes of the meeting and issue not later than three days after the meeting.

d. Construction progress meetings minutes shall contain: list of attendees, list any issues or concerns, indicate days remaining per the contract, detail any safety incidents, RFI log, Shop Drawing Log, detailed 2 week look ahead and shutdown schedule.

2. At 25%, 50%, 75% and 95%, coordinate with the COR for walk through inspection with the VA Shops. The Contractor shall have the Foreman from all trades in attendance. The VA Shops that will attend is the following: Electrical, Electronics, Mechanical, Operations, and Structural Maintenance Shops. The purpose of the meeting / walkthrough is the VA Shops Leads talk with the respective Contractor Trade Forman / Superintendent

Daily Report:

1. The Contractor shall provide a Daily Report. The Daily Report shall contain: list any issues or concerns, indicate days remaining per the contract, detail any safety incidents, detail daily construction safety inspections including items checked and corrective actions taken, and include relevant construction progress photo(s). Email the Daily Report to the COR no later than 9 am the next working day. Contractors are not required to submit a Daily Report for Saturdays, Sundays, or federal holidays where no work takes place.

6. Security Requirements

The Contractor shall only access Medical Center Buildings directly associated with the Work. The Contractor shall not enter or attempt to enter any patient care area.

Additionally, the Contractor shall provide construction site security as further identified in the Specification section 01 00 00 GENERAL REQUIREMENTS or on the Drawings.

Security badge is required for the superintendent, project manager and any individuals that will be working 180 days or more on this project.

The C&A requirements do not apply. A security accreditation package is not required.

7. Government-Furnished Equipment (GFE)/Government-Furnished Information

(GFI)

The primary Government-Furnished Equipment is identified above. The Government shall not furnish any additional equipment or services to the Contractor not specifically stated in the Project Specifications.

Government-Furnished Information is in this Statement of Work as well as the equipment listing on the drawings; the Specifications for this project are identified in the specifications and the drawings for this project.

8. Other Pertinent Information or Special Considerations

a. Phased Work

The currently developed plans allot for five phases within the main project: Phase 1 including improvements to Parking Lot C and Lot D West, Phase 2 including Lot B, Phase 3 including Lot D East and Lot E West, Phase 4 including Lot E Central, and Phase 5 including Lot E East.

b. Identification of Potential Conflicts of Interest (COI)

There are no known Potential Conflicts of Interest.

c. Identification of Non-Disclosure Requirements

The Contractor shall not have access to sensitive and/or proprietary information.

d. Packaging, Packing and Shipping Instructions

All deliveries shall be specifically addressed to the Contractor and not the Medical Center. The Medical Center shall make best efforts to refuse delivery of Contractor goods or materials. Any materials inadvertently received by the Medical Center will be identified to the Contractor for immediate pick-up. The Medical Center takes no responsibility in the receipt of any goods or materials that are the Contractor’s.

Additionally, the Contractor shall be responsible for receipt, offloading at the site and storage of all Government-Furnished Equipment.

e. Inspection and Acceptance Criteria

There are inspections performed per specifications that will be required, including but not limited to the overall calibration and testing of the upgraded security features such as call boxes. The COR will be responsible also sign off on any inspections performed.

9. Risk Control

The Contractor shall refer to specifications for guidelines on safety and risk control.

Particular attention shall be paid to the VA Infection Control Risk Assessment (ICRA) policy: VHA Directive 7715 (1) has changed the expectations of infection control methods from those previously utilized. The primary functional change to these standards is that for Class III and above, exhausting discharge air from temporary air return or negative pressurization systems into shared or recirculating HVAC systems, or other shared exhaust systems is prohibited. Additionally, any unfiltered air exhaust cannot be discharged within 25 feet of any building entrance or air intake. A complete requirement sheet for different ICRA control levels will be provided during the bid process for Contractor to develop estimates and plans; Contractor will inform the station point of contact as soon as possible if this was not the case. The Contractor’s compliance plan will be evaluated during the initial pre-construction meetings to ensure compliance with these ICRA standards. The Contractor shall submit the ICRA and PCRA forms for VA infection prevention and VA safety team review and approval as requested by COR.

10. Place of Performance

Work shall be performed at the Seattle VA Medical Center, Seattle, WA, physical address 1660 S Columbian Way, Seattle, WA 98108.

VA Puget Sound Health Care System Additional Requirements

1. Project number and the contract number in the subject line of all emails.

2. Contractor shall comply with the VAPSHCS Smoking Policy. No smoking is allowed on VHA campuses at any time.

3. Normal construction work hours are 7:00AM to 3:00PM Monday through Friday, unless other specified in the SOW.

a. Normal work hours can be modified only by written approval of the COR.

b. No work by the Contractor on Federal Holidays, and no work on the weekend when the Federal Holiday is on the respective Monday or Friday.

c. Work in stairs, or interior / exterior public areas shall be allowed between 6:00

PM through midnight, concluding by 6:00 AM on the following day. *Roughly 1/8th of the work may be needed to be performed during off hours or over weekends.

d. Any work including, and not limited to: Noise, vibration, dust, odors, core drilling, hammer-drilling, saw-cutting, equipment moving in public corridors, soil compaction, or similar noise-producing activities shall be performed between 6:00 PM through midnight, concluding by 6 AM on the following day.

e. Crane lifts, any work that closes drive isles, closes building entries or closes public corridors shall be during low patient time and performed on Sundays.

4. All building systems will be maintained in full operation at all times:

a. Request system shutdowns in writing not less than 21 calendar days in advance.

b. Shutdown work shall be during low patient demand times. Work requiring major utility shutdowns shall be completed after hours or during weekends.

5. Provide uniform heat detection in the area of work, connected to the existing supervised building master fire alarm system, for the duration of the work whenever the: Ceiling tiles are removed, or sprinkler system is disabled.

6. Fire-seal all penetrations through any wall or floor with UL Listed fire-rated materials or assemblies manufactured for the purpose.

7. Process for excavation is as follows:

a. Identify the areas where excavation is required, and mark for COR review

b. Contractor shall verify buried utilities with VA record documents and municipal record documents.

c. Contactor shall contact all utilities for locator services in the area of work.

d. There is existing non-utility owned buried services, and the Contractor shall provide locator services such as ground-penetrating radar and radio frequency techniques.

e. Before excavation the contractor core paved areas to verify concrete/pavement depth. Coordinate the location of the holes with the COR before drilling.

f. Hand dig all non-paved areas prior to excavation

8. Deliveries, Parking, Elevators:

a. Deliveries will be made only at the M&O Loading Dock Building 1 or Building 100 main loading dock, and coordinated with the COR. At the time of delivery: provide vehicle information to the VA Police and remove the vehicle as soon as delivery is complete. Move materials in public corridors during low patient time and performed between 6 pm through midnight concluding by 6 AM on the following day.

b. No on-site parking or parking in the VA garage or VA parking lot. The existing VA parking areas are at capacity and reserved for patients and staff.

c. Contractor shall use Freight Elevators. Do not move materials and employees in passenger elevators unless given written approval by COR.

9. Contractor shall provide construction dumpsters with a surrounding safety fence.

Pavement to be protected from damage of loading and unloading the dumpster and dumpster weight. Located on the M&O Loading Dock Building 1. Provide recycling and receipts from the salvage / deposal service in compliance with VA’s GEMS Policy.

10. No on-site office or on-site storage / office container shall be allowed. Provide ‘just-in-time delivery and pickup’. Coordinate with COR for staging within the area of work.

11. No music radios. Two-way communications radios are allowed where broadcast frequency is approved by COR.

12. All work in the crawl spaces shall be planned and carried out as OSHA Permit Required Confined Space.

13. Contractor shall notify the COR if asbestos is noticed or suspected in the area of work. The Contractor shall be responsible and bear all costs associated with testing, reporting, and abatement of all hazardous materials, if required. VA will provide the existing asbestos report to the Contractor upon request.

14. Before starting work the Contractor shall give 21 days’ notice to the COR so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

15. No photography of VA premises is allowed without written permission of the COR.

16. VA reserves the right to close down or shut down the project site and ask

Contractor’s employees to leave the premises in the event of an emergency or operational requirement. The Contractor may return to the site only with the written approval of the COR.

17. Compatible System procurements shall be as follows:

a. Locks and Keys: Door hardware shall be compatible with Best® 7-pin, F keyway, interchangeable core. Final pinout and keying is provided by the VA.

Provide and turn over new blank cores to VA not less than 21 days in advance of construction completion. The final pinout and key blanks shall be provided by VA.

b. Building Automation: Components, programming and start up: native BACnet communications protocol for Building Automation and Control (BAC) connected to the existing Johnson Controls head end equipment

11. Period of Performance

The expected contract length shall be no longer than 325 calendar days from receipt of the Notice to Proceed. All materials shall be brought in and out of the construction zone after normal function medical facility hours. Work requiring major utility shutdowns shall be completed after hours or during weekends. Work shifts during operational hours should take place from 7AM-3PM.

PERIOD OF PERFROMANCE CHART (IN CALENDAR DAYS AFTER AWARD)

Level Complete Calendar days

VA

Review

Resubmit if

Comments

Total Days after NTP

1. Notice to Proceed/Preconstruction

Conference – Contractor Buyout / Core Submittal Creation/ Required Submittals Submit/Review/ VA Agenda / Core Doc /

Site Visit for ICRA/PCRA Review: Submittal Register &

Schedule

21 0 0 21

2. Product Data Material Submittals 28 21 7 77

3. Material & Equipment Procurement 28 0 0 105

4. Mobilization On-Site including Performance of Work 14 0 0 119

5. Period of Performance – Site-work 186 0 0 315

6. Conctactor Demobilization; Pre- Acceptance / Acceptance Test / Inspect 5 5 0 325

12: Applicable Performance Standards

1. All work shall comply with

a. All VA Policies including and not limited to: VA Construction Safety and VA Infection Control Policies.

b. Codes, Standards and Executive Orders (Topic 1) found http://www.cfm.va.gov/til/cPro.asp

2. All persons including subcontractors shall have completed the 30 Hour OSHA Construction Safety Training program or 10 Hour OSHA Construction safety Training program per their designed role.

3. The Prime Contractor shall have a designated Superintendent and SSHO on site when any work is being performed. The Prime Contractor shall have a dedicated CQCM onsite at all times when new work or repairs to existing surfaces is being performed.

4. The Contractor shall provide mitigating activities as outlined in the CONSTRUCTION SAFETY PRECAUTIONS and CONSTRUCTION INFECTION CONTROL RISK ASSESSMENT / DUST CONTROL PRECAUTIONS including but not less than the following:

a. Fire extinguishers, pedestal mounted in the area of work.

http://www.cfm.va.gov/til/cPro.asp

b. Walk off dust mats, inside and outside all entry / exit points to the workspace, changed not less than daily or more frequently as required by the construction or COR.

c. No trash, used packaging, or construction spoils shall be stored on site unless in a designated dumpster. Dumpsters shall be promptly emptied and replaced when full.

5. All work will be provided with one-year parts and labor warranty from date of acceptance by VA.

6. All work in the crawl spaces shall be planned and carried out as OSHA Permit Required Confined Space.

7. The Contractor shall be responsible for commissioning and to make all the corrections receiving the commissioning report as per the VA satisfaction.

8. All building systems will be maintained in full operation at all times. Request system shutdowns including hot work permit in writing not less than 28 calendar days in advance. Work requiring major utility shutdowns shall be completed after hours or during weekends.

9. Crane lifts, any work that closes drive isles, closes building entries or closes public corridors shall be during low patient time, off peak hours, and perform during Weekends.

10. Any work related to noise, vibration, dust, odors, core drilling, hammer-drilling, saw-cutting, equipment moving in public corridors, soil compaction, or similar noise-producing activities shall be performed between 6:00 PM through midnight, concluding by 6 AM on the following day.

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