Attachment 07 Foreign National Visitor Request.pdf

Foreign National Visitor Request Please refer questions to the NCAH Security Staff.

Policy

Departmental Regulation (DR) 4660-004 establishes the United States Department of Agriculture (USDA) policy for processing and vetting non-United States (U.S.) Citizen visits and assignments.

This DR applies to all Mission Areas, agencies, staff offices, USDA operated facilities (e.g., owned, leased, occupied) in the U.S., Federal employees, and any category of non-Federal person who performs duties in partnership with or on behalf of USDA, such as a consultant, contractor, cooperator, affiliate, advisor, fellow, volunteer, student, or intern, whether onsite or by remote access.

Foreign National Vetting (FNV) within USDA is not new. USDA has been conducting vetting checks on foreign nationals visiting or working at USDA for nearly two decades through voluntary submissions from agencies across the Department. However, the new DR now makes these vetting requests mandatory.

The FNV process is conducted to identify any risks from a national security, counterintelligence, and anti-terrorism perspective prior to granting access to the Department’s facilities, personnel, programs, information, and systems. The vetting process supports the Department’s mission, protects USDA assets, and safeguards our national security. The vetting process includes queries against multiple intelligence community and law enforcement databases.

Foreign National visitors to NCAH

It is required that all non-U.S. citizens who meet the criteria in part A below will be vetted prior to admittance to NCAH campus. To properly vet a Foreign National, the below Foreign National Vetting (FNV) Information Form is to be completed and emailed to the NCAH Security Unit. The NCAH Security Unit will upload the information into an OHS Foreign National Vetting service database requesting an adjudication of a name trace check.

A. The following categories of non-U.S. citizens require a name trace check:

(1) Any non-U.S. Citizen visiting or working on assignment with USDA in the U.S., whether onsite or by remote access, whose assignment would include access to CUI or protected information, restricted spaces which includes areas within or nearby critical infrastructure, past the turnstiles in B20, B21, B24 and any other building where access is controlled by electronic lock and key card or access to the USDA Information Technology (IT) architecture. This applies to Federal employees and any category of non- Federal person working with USDA, such as a J-1 Visa Exchange Visitor, consultant, contractor, cooperator, affiliate, advisor, fellow, volunteer, student, intern, or research collaborator.

SECWI0003.01 Page 1 of 4 Author: Jacob E. Ross Issue Date: 22May23 Expiration Date: 22May26 Source Document: SECSOP0002, Procedure for Admitting Visitors

SECWI0003.01 Page 2 of 4 Author: Jacob E. Ross Issue Date: 22May23 Expiration Date: 22May26 Source Document: SECSOP0002, Procedure for Admitting Visitors

This also includes university affiliated individuals that may have such access during collaborations with

USDA.

(2) Any non-U.S. Citizen visiting or working on a USDA facility in the U.S. whose visit would include access to CUI or protected information, restricted spaces, or access to the USDA IT architecture.

(3) Any non-U.S. Citizen visiting or on assignment at USDA in the U.S. that the Department, Mission Area, agency, or staff office considers to be an increased security concern due to the subject matter that will be discussed or the sensitivity of the location.

(4) Any non-U.S. Citizen entering NCAH Campus that has not been vetted will be looked at on an individual case-by-case scenario. I.E., Delivery Driver hauling hay, feed, or animals arrive at the main gate that have not been vetted. Security will contact the sponsor and the sponsor will escort them to and from the delivery location. Security will assist as needed.

B. The following categories of non-U.S. citizens do not require a name trace check:

(5) Any non-U.S. Citizen, including a family member, visiting or on assignment at a USDA facility in the U.S.

who will not access CUI or protected information, restricted spaces which includes areas within or nearby critical infrastructure, past the turnstiles in B20, B21, B24 and any other building where access is controlled by electronic lock and key card or access to the USDA Information Technology (IT) architecture.

The individual must not be a national from a country listed on the DOS State Sponsors of Terrorism website.

(6) Dual U.S. Citizens.

(7) Any foreign diplomat whose sole purpose of their visit is to meet with a principal from the Office of the Secretary (i.e., Secretary, Deputy Secretary, Chief of Staff, Deputy Chief of Staff and Under Secretary offices).

(8) Any non-U.S. Citizen attending an event that is open to the public on NCAH property. Visitors in public areas or to events open to the public may be provided alternate security instructions by NCAH Security Staff.

Any non-U.S. Citizen attending an event that is open to the public will NOT be permitted to attend any building or campus tours that is outside the public area unless a name trace check is completed.

The name trace check supplements, but does not replace any required credentialing, fitness, or suitability background investigation requirements.

Foreign National Vetting process may take up to 5 business days to get results. See Foreign National Vetting form below.

https://www.state.gov/state-sponsors-of-terrorism/

SECWI0003.01 Page 3 of 4

Issue Date: 22May23 Expiration Date: 22May26 Source Document: SECSOP0002, Procedure for Admitting Visitors

Foreign National Vetting (FNV) Information Form

The following information will need to be submitted to the NCAH Security Staff to apply for a Name Trace Check.

*Indicates a required field

1. *Visiting or Employing Agency or Staff Office (APHIS or ARS)

2. *Personnel Type (Advisory Member, IT Contractor, Non-IT Contractor, and Visitors)

3. *Purpose with USDA (Advisory Member, IT Contractor, Non-IT Contractor, and Visitors)

Foreign National Visitor Information

4. *First Name:

5. Middle Name:

6. *Last Name:

7. *Email:

8. Phone Number

9. *Date of Birth:

10. *Race (American Indian or Alaska Native, Asian, Black, or African American, Hispanic or Latino, Native Hawaiian or Pacific Islander, White):

11. *Sex (Male or Female):

12. *Place of Birth City:

13. *Place of Birth Country:

SECWI0003.01 Page 4 of 4

Issue Date: 22May23 Expiration Date: 22May26 Source Document: SECSOP0002, Procedure for Admitting Visitors

14. *Country of Citizenship (may be different than POB):

15. *Has the FN resided in the U.S. for the last 3 or more continuous years? (yes/no)

16. Permanent U.S. Resident Card Number (if known):

17. Permanent Resident Card Expiration Date (if known):

18. *Foreign Passport Number:

19. *Foreign Passport Expiration Date:

20. *Foreign Passport Issuing Country:

21. I-94 Admit Until Date (stamp or paper that shows Admit Until or Duration of Status, D/S):

22. Visa Number (if known):

23. Visa Expiration Date (if known):

24. *Employer or University Name:

25. *Position/Job Title (if a non-visitor) (if known):

26. *Projected Arrival or Start Date (if already onboard, enter actual arrival date):

27. *Projected Departure Date (non-feds only; enter projected contract or arrangement end date):

28. *USDA Facility Name (ARS or APHIS):

29. *USDA Facility – (City) Ames will be used unless noted differently:

30. *USDA Facility – (State) Iowa will be used unless noted differently:

31. *Projected Arrival or Start Date (if already onboard, enter actual arrival date):

32. Projected Departure Date (if known):

33. *NCAH Host/Supervisor/Sponsor First Name:

34. *NCAH Host/Supervisor/Sponsor Last Name:

35. *NCAH Host/Supervisor/Sponsor Email:

36. Does the request require expediting? (yes/no)