Attachment 05 Section C PWS.pdf

PERFORMANCE WORK STATEMENT

Inspection and Maintenance of DSCC Fire Suppression Systems

1.0 Title: Inspection and Maintenance of DSCC Fire Suppression Systems.

2.0 Introduction: This PWS will cover the detailed requirements for inspection, maintenance and repair services for the fire suppression systems located at DSCC Columbus. The Contractor will be tasked with providing performance based inspection, maintenance and repair services to ensure the building life safety systems achieve a 99 percent overall system reliability in response to an actual fire event.

The contractor will provide all management, supervision, labor, materials, supplies, tools, planning, scheduling, and coordination to ensure effective and economical completion of all work and services specified. All fire suppression system inspection, maintenance, and repair will comply with the most current version of the UFC 3-600-01, NFPA 25, NFPA 13, NFPA 17A, and NFPA 72 requirements.

The Contractor shall be responsible for performing all work following the more stringent requirements of the referenced code books, unless otherwise noted herein. In addition to compliance with these code requirements, the Contractor shall follow all applicable standard industry practices including, but not limited to: Occupational Safety and Health Act (OSHA).

3.0 Background: The Contractor shall be responsible for providing inspection, testing, maintenance, and repair services in the following DSCC buildings: Buildings 1, 2, 4, 5, 6, 9, 10, 11, 14, 17, 18, 19, 20, 20A, 21, 21A, 22, 27, 30, 31, 43, 44, 46, 47, 49, 52, 58, 61, 64, 65, 201, 301, 302, 306, 308, 314, and 507. The equipment to be inspected, tested, maintained, and repaired consists of wet sprinkler, dry sprinkler, pre-action sprinkler, deluge sprinkler, fire pumps, suppression backflow preventers, standpipes, gas suppression systems, and kitchen hood suppression systems. They vary in age and have multiple system configurations. The fire suppression systems require random inspection, maintenance, and repair performed to keep them operational. The contractor shall need to have the expertise to inspect, test, troubleshoot, repair, modify, upgrade, and extend the specified systems to maintain proper system operation per manufacturer O&M information. The contractor shall document any abnormality observed or detected, and report all defects found during the course of service to the Contracting Officer or their designee immediately. The contractor shall need to be available to provide on-call services twenty four (24) hours a day, seven (7) days a week.

4.0 Scope and Tasks:

A. The Contractor shall obtain all known drawings and submittals, operation and maintenance manuals, service manuals, service guides and other applicable documents from the manufacturer of each piece of equipment to be serviced and maintained. As a minimum the Contractor shall maintain one set of documents at the work site and furnish one set of documents to the Government.

B. The Contractor shall provide a Test Plan. The Test Plan shall clearly establish the scope of testing/inspection to be conducted on the fire suppression systems located at DSCC Columbus.

At a minimum, the Test Plan shall include all personnel to conduct testing/inspection, the licenses and certifications for each individual, the methods and tools to be used to conduct testing/inspection for each type of fire suppression system, and a schedule identifying the expected number of days for each individual building testing/inspection. Contractor personnel shall meet the requirements of UFC-3-600-02, Chapter 1-8 to be permitted to conduct testing/inspection at DSCC Columbus.

C. The Contractor shall provide quarterly, semi-annual, and annual scheduled inspection, testing, and preventive maintenance services for the wet sprinkler, dry sprinkler, pre-action sprinkler, deluge sprinkler, fire pumps, and standpipes systems. All fire suppression system inspection, testing, and maintenance will comply with the most current version of the UFC 3-600-01, NFPA 25, and NFPA 72 requirements. The Contractor shall be responsible for performing all work following the more stringent requirements of the referenced code books, unless otherwise noted herein. Monthly inspections will be performed by others.

D. The Contractor shall provide scheduled semi-annual inspection, testing, and preventive maintenance services for the kitchen hood suppression systems. All kitchen hood suppression system inspection, testing, and maintenance will comply with the most current version of the NFPA 17A, NFPA 72, and UFC 3-600-01 requirements. The Contractor shall be responsible for performing all work following the more stringent requirements of the referenced code books, unless otherwise noted herein.

E. The Contractor shall provide scheduled annual inspection, testing, and preventive maintenance services for the suppression backflow preventer systems. All suppression backflow preventer system inspection, testing, and maintenance shall be conducted in DECEMBER to align with the City of Columbus Water Division requirements and will comply with the most current version of the NFPA 25, NFPA 72, and UFC 3-600-01 requirements. The Contractor shall be responsible for performing all work following the more stringent requirements of the referenced code books, unless otherwise noted herein.

F. BASE YEAR ONLY SERVICES:

a. Replace 500 Gauges - In the base year of the contract the contractor shall replace

500 gauges and maintain a log of any gauges that were not replaced. This work shall be performed continuously until complete to ensure all gauges are replaced.

b. Internal Pipe Investigation - The Contractor shall provide internal pipe investigation in accordance with NFPA25 Chapter 14 requirements.

G. The Contractor shall provide an individual testing/inspection report for all buildings where work is to be conducted. The Contractor shall prepare and submit an electronic file(PDF) of all testing/inspection reports within seven (7) calendar days after the completion of testing/inspection. All fire suppression system locations will be provided with a service record identifier at the panel locations. The service record identifier shall include the company name, the date the testing/inspection was completed, the name(s) of personnel that participated, the license/certification numbers of all participating personnel, and the contact information for each person who participated in the testing/inspection of the system.

H. The Contractor shall document all identified deficiencies from the building testing/inspection.

All deficiencies shall be noted in the individual building testing/inspection report, and provided in a separate deficiency summary report to encompass all building deficiencies found. Each building deficiency shall be individually catalogued with building number, system type, and location descriptors.

I. The Contractor shall provide routine service calls/repair for any fire suppression system, separate of the scheduled inspection, testing, and maintenance services when notified by the Government.

Within one (1) business day of notification, as needed, the Contractor shall troubleshoot and repair any system issue that impacts a safe and reliable operating condition of the systems. The Contractor shall provide services in a manner which ensures the safe and continuous operation of the fire alarm system in accordance with commercial practices and/or manufacturer’s specifications. For routine service calls, the Government and the contractor will agree upon pricing prior to the start of work, based on predetermined labor rates and material costs.

J. The Contractor shall provide 24/7 after-hours repair services within a four (4) hour period, as needed, to troubleshoot, and repair any fire suppression system issue that impacts a safe and reliable operating condition. The Contractor shall provide services in a manner which ensures the safe and continuous operation of the fire alarm system in accordance with commercial practices and/or manufacturer’s specifications. The Contractor shall document all labor and materials expended during on-call services and provide an estimate of cost to the Contracting Officer, based on predetermined labor and material costs, within three (3) business days after the service was provided.

K. The Contractor shall provide modification, upgrade, and extension to the systems when notified by the Contracting Officer, or the Contracting Officer’s Representative. System upgrade and modification work, as approved by a Government Representative, shall require a detailed Management Plan. As a minimum requirement, design completion dates, construction schedules, staffing requirements, subcontractor information, equipment delivery dates, commissioning dates, etc. shall be included. If work is found to be behind schedule, the contractor shall work continuously, 24 hours per day, Saturdays, Sundays and holidays included until the scheduled work is complete to the satisfaction of the Fire Department and a Government Representative.

The contractor shall submit all design drawings, stamped by a NICET certified designer, to the Contracting Officers Representative for AHJ approval.

L. The Contractor shall submit a daily report for all services provided on a daily basis. All reports, for a calendar month, are to be submitted to the Contracting Officer within seven (7) calendar days after completion of a calendar month. The report shall identify the location, maintenance/ repair work performed, repairs needed, date of service, name of technician, and overall condition of the system. All deficiencies shall be noted in the individual building summary report, and provided in a separate deficiency summary report to encompass all building deficiencies found.

All records will remain the property of the Government and be turned over to the Government at the end of the contract. As built system drawings, original acceptance test records, and device manufacturer’s maintenance bulletins shall be retained to assist in the proper care of the system and its components.

M. The Contractor shall have in his/her employment at all times a sufficient number of qualified employees to enable him/her to properly, safely, and economically manage, operate, and maintain the buildings and systems identified in this contract. Only qualified personnel, licensed by the State of Ohio, Department of Commerce, Division of State Fire Marshall, with a minimum of three years of experience, and the necessary training in the inspection, maintenance, and testing of similar type of fire suppression systems shall be assigned to perform the required work of this contract. The qualifications of all personnel shall be provided to the Government prior to the badging process.

5.0 Excluded Work: Contractor shall not be responsible for the following:

A. This contract shall not include sprinkler replacement for sprinklers that have been in service for

50 years or more. The contractor shall notify the Contracting Officer or designee when this maintenance item is required. Replacement may be added to this contract or may be accomplished by the Government using other resources.

B. All periodic maintenance, tests, and inspections required by the referenced NFPA and UFC shall be performed if they fall within a five (5) year performance requirement. If a maintenance, test or inspection is required at an interval greater than five (5) years, it shall not be performed.

C. Repairs to broken underground water mains, defective electric power, and alarm and detection system wiring, will be accomplished by the Government or under separate contract agreement.

D. Restoration of heat in areas subject to freezing temperatures where water-filled piping is installed.

6.0 Deliverables: Prior to commencing work, the Contractor shall provide the following:

A. A list of products and corresponding SDS sheets for each chemical to be used and/or stored on-site.

B. Copy of known drawings, submittals, O&M manuals, and service guides.

C. Dates for scheduled fire suppression systems inspection, testing, and maintenance.

D. Sample of daily report to be submitted after each service action.

E. Resume, license, certificates for qualified technicians to perform services.

F. Company emergency contact information.

G. A statement that confirms the company provides safety training to employees as required by the trade(s) and that the company maintains a safety and health program.

H. Provide required insurances.

7.0 Equipment Description: A description of fire suppression systems located at DSCC has been provided in Appendix A. This information has been provided for reference only. It is the responsibility of the Contractor to field verify the accurate counts of components, and familiarize staff with system configurations.

8.0 Period of Performance (PoP): The Period of Performance shall be one base year of 12 months.

two additional option years are included.

9.0 Work Schedule: work shall be performed from 6:30 a.m. through 6:00 p.m. (Eastern Time), Monday through Friday. No work shall be performed during weekend or federal holidays. Work hours are subject to change after award per customer request.

10.0 Quality Control (QC): The Contractor shall adhere to all Federal, State, County, City laws and codes, as applicable. The contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QC program is the means by which it assures itself that its work complies with the requirements of the contract.

11.0 Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days:

Dates Holidays January 1 New Year’s Day Third Monday in January Birthday of Martin Luther King, Jr.

Third Monday in February President’s Day Last Monday in May Memorial Day July 19 Juneteenth National Independence Day July 4 Independence Day First Monday in September Labor Day Second Monday in October Columbus Day November 11 Veterans Day Fourth Thursday in November Thanksgiving Day December 25 Christmas Day

12.0 Place and Performance of Services: The contractor shall provide services during their normal business hours except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at the Government’s facility. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS.

Place of performance address is:

Defense Supply Center Columbus 3990 E. Broad Street Columbus, Ohio 43218

13.0 Security Requirements: Contractor and all associated sub-contractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDLA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

14.0 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

15.0 Warranty: The contractor shall furnish a 12 month warranty or the industry standard OEM commercial warranty; whichever is greater, on all parts, labor, and services of each component with regards to the calibration of each item.

16.0 Invoicing: Payment of invoices will be accomplished by payment through the Defense Finance and Accounting Service. Invoices will be submitted to the Wide Area Workflow system in accordance with DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports and DFARS 252.232-7006 Wide Area Workflow Payment Instructions within 10 workdays after the conclusion of each training session.

17.0 Enterprise Contractor Manpower Reporting: The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Logistics Agency via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/.

Reporting input will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2014. Contractors may direct questions to the help desk at: http://www.ecmra.mil/.

18.0 Section 508 Compliance: Section 508 of the Rehabilitation Act requires Federal agencies to make their electronic and information technology accessible to people with disabilities. This applies to all Federal agencies when they develop, procure, maintain, or use electronic and information technology.

Any/all electronic and information technology procured through this effort must meet the applicable accessibility standards at 36 CFR 1194. 36 CFR 1194 implements Section 508 of the Rehabilitation Act of 1973, as amended, and is viewable at http://www.section508.gov

19.0 Common Access Card: Common Access Card (CAC) not required. Prior to gaining access to any DLA facility, contractor personnel must be vetted through the local security office. Due to DoD security requirements, foreign nationals and illegal aliens will not be permitted access to any DLA facility.

Individuals with outstanding warrants or certain convictions also will be denied access. Contractor personnel must ensure they have the appropriate identification required to access DLA facilities.

Contractor personnel entering a DLA facility should anticipate their vehicle will undergo a security check by DLA Security, and should ensure that no drugs, alcohol, or weapons of any kind are found within the vehicle. It is the contractor’s responsibility to ensure the personnel performing under this contract can and will meet these requirements for accessing DLA facilities. Names of contractor personnel will be provided to the local POC for vetting purposes no less than one week prior to the class start date.

20.0 C05 Changes to Key Personnel (OCT 2016): Certain skilled, experienced, professional and/or technical personnel are essential for successful accomplishment of the work to be performed under this contract. These are defined as "key personnel" and are those persons whose resumes are submitted as part of the technical/business proposal for evaluation. The contractor shall use key personnel as identified in its proposal during the performance of this contract and will request contracting officer approval prior to any changes. Requests for approval of any changes shall be in writing with a detailed explanation of the circumstances necessitating the change. The request must contain a complete resume for the new key personnel and any other pertinent information, such as degrees, certifications, and work history. New key personnel must have qualifications that are equal to or higher than those being http://www.ecmra.mil/ http://www.ecmra.mil/ http://www.section508.gov/ replaced. The contracting officer will evaluate the request and notify the contractor whether the requested change is acceptable to the Government

21.0 Continuity of Services:

A. The Contractor recognizes that the services under this contract are vital to the Government and must be continued without interruption and that, upon contract expiration, a successor, either the Government or another contractor, may continue them. The Contractor agrees to

1. Furnish phase-in training; and

2. Exercise its best efforts and cooperation to effect an orderly and efficient transition to a successor.

B. The Contractor shall, upon the Contracting Officer’s written notice, (1) furnish phase-in, phase-out services for up to 90 days after this contract expires and (2) negotiate in good faith a plan with a successor to determine the nature and extent of phase-in, phase-out services required. The plan shall specify a training program and a date for transferring responsibilities for each division of work described in the plan, and shall be subject to the Contracting Officer’s approval. The Contractor shall provide sufficient experienced personnel during the phase-in, phase-out period to ensure that the services called for by this contract are maintained at the required level of proficiency.

C. The Contractor shall allow as many personnel as practicable to remain on the job to help the successor maintain the continuity and consistency of the services required by this contract. The Contractor also shall disclose necessary personnel records and allow the successor to conduct on-site interviews with these employees. If selected employees are agreeable to the change, the Contractor shall release them at a mutually agreeable date and negotiate transfer of their earned fringe benefits to the successor.

D. The Contractor shall be reimbursed for all reasonable phase-in, phase-out costs (i.e., costs incurred within the agreed period after contract expiration that result from phase-in, phase-out operations) and a fee (profit) not to exceed a pro rata portion of the fee (profit) under this contract.

22.0 Protection of Government Buildings, Equipment, and Vegetation:

The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the Government installation. If the Contractor’s failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the Contracting Officer directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

23.0 Site Visit: Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

24.0 Point of Contacts:

The Government Contracting Officer:

Mitchell Hatfield DLA Contract Services Office 3990 East Broad St Columbus, OH 43213 mitchell.hatfield@dla.mil 614-692-9443

The Government Contract Specialist:

Zoryanna Siemer

DLA Contract Services Office 3990 East Broad St Columbus, OH 43213 zoryanna.siemer@dla.mil 614-692-2222

The Government Contract Officer Representative (COR):

Cameron Wagoner DLA Installation Support 3990 E. Broad St.

Columbus, OH 43218 Cameron.Wagoner@dla.mil

24.0 Service Contract Reporting:

SERVICE CONTRACTOR REPORT (SCR) FAR 52.204-14

The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Logistics Agency via a secure data collection site.

Reporting input will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year.

Steps for Submitting a Service Contract Report (SCR)

• Go to www.sam.gov and log in.

• Select Entity Registrations and then select Service Contract Reporting.

• SAM displays your entities which have service contracts and meet the reporting criteria. Select

View by entity to see the service contracts for each entity.

mailto:mitchell.hatfield@dla.mil mailto:zoryanna.siemer@dla.mil mailto:Cameron.Wagoner@dla.mil http://www.sam.gov/

• Next, select Add for the service contract against which you want to create a Service Contract

Report. Each service contract which meets the FAR Subpart 4.1703 reporting thresholds is displayed.

• You will be taken to the Complete Service Contract Report page. SAM displays the contract details and allows you to report. You are required to enter the following information:

• Total Amount Invoiced: Total dollar amount invoiced for services performed during the previous Government fiscal year under the contract (this amount should include the prime and any subcontract amount).

• Prime Contractor Hours Expended: Prime contractor direct labor hours expended on the services performed during the previous Government fiscal year. The amount you enter is automatically divided by 2,080 hours to calculate a Full Time Employee (FTE) equivalent, displayed under the Prime Contractor Hours Expended as Prime Contractor FTEs.

• Report any required Tier 1 subcontractor information by selecting the Add Tier 1 Subcontract Information button.

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