Contract Administration Plan (CAP) for Fixed Price Contracts

This document is a Contract Administration Plan (CAP) template that outlines the delineation of duties and responsibilities for administering a fixed price contract. The plan designates roles and responsibilities across multiple government offices and individuals, including the Procuring Contract Office (PCO), Contract Administration Office (CAO), Contracting Officer's Representative (COR), paying office, and Technical Assistant (TA), with contact information provided elsewhere in the contract award document.

The PCO holds responsibility for all pre-award duties including solicitation, negotiation, award, pre-award questions and information, Freedom of Information inquiries, and post-award conference activities. The CAO manages matters specified in FAR 42.302 and DFARS 42.302 unless otherwise designated. The paying office processes invoices following acceptance documentation. The COR serves as the primary interface with the contractor and manages technical interface, contract surveillance, invoice review and approval, contract modifications, administrative duties, government-furnished property, security compliance, standards of conduct, written reporting, and closeout assistance. The Technical Assistant, if appointed, provides routine monitoring and administrative support to the COR, including identifying contractor deficiencies, reviewing deliverables, preparing performance reports, monitoring compliance, reviewing invoices, providing technical clarifications, and documenting contractor interactions. Notably, only the PCO or CAO may issue contractual changes; the COR is explicitly prohibited from instructing contractors in ways that would constitute contract modifications.