Attachment 02- Instructions To Offerors.pdf

INSTRUCTIONS TO OFFERORS

SOLICITATION: N69450-25-Q-1003

The subject solicitation is a firm-fixed price procurement that is totally set-aside for competition among small business entities certified in NAICS 115310- Support Activities for Forestry. Only offerors with an active registration in the System for Award Management (SAM) https://sam.gov/content/home and who meet the small business size standards established by the Small Business Administration (SBA) for NAICS 115310 are considered eligible for award.

All interested parties should review the solicitation package in its entirety prior to responding to contract opportunity N69450-25-Q-1003. All interested parties are highly encouraged to attend the pre-proposal site visit scheduled to occur on July 22nd, 2025, at 10:00 am CST. If you are interested in attending the pre-proposal site visit and do not currently possess access to Naval Air Station Meridian, MS please contact the Contracting Officer, Lea Cook, by telephone at (601) 679-2804 or by e-mail at lea.m.cook.civ@us.navy.mil.

A technically sufficient offer is an offer submitted in response to the solicitation which includes a completed copy of the SF 1449, proposed lump sum prices for contract line items 001 and 002, responds to all solicitation clauses and provisions, supplies a copy of the offerors proposed plan for aerial spraying plan (i.e. take-off, landing, and watering locations) and accompanied by a CPARS evaluation or a completed past performance questionnaire Form PPQ-0 (see attachment 05)

1. Standard Form (SF) 1449

Block12: In the event an offeror intends to provide a discount please input the information in this section of the form. If offer does not intend to provide a discount, please leave this section of the form blank. Discount may be offered but discounts will not be evaluated for award purposes.

Block 17a: Enter business entity CAGE Code, address, and telephone number.

Block 17b: If business mailing and office addresses are different, please check box and include the address associated with the processing of billing/accounts receivable is clearly stated in offer.

Blocks 19-24: On page one and two of the SF 1449, leave blocks 19-24 blank and instead state your proposed price for each Contract Line-Item Number (CLIN) within the, “Continuation of Supplies or Services and Prices/Costs”, section of the solicitation. For example, an offeror must list their proposed unit price/amount for aerial spraying in the blank blocks provided within the row dedicated to, “Item 0001”, and their proposed unit price/amount for tree planting services in the blank blocks provided within the row dedicated to, “Item 0002”. A technically sufficient offer will reflect the offerors proposed prices for both aspects of work. The image below is included as a visual aid to offerors when preparing your offer.

https://sam.gov/content/home mailto:lea.m.cook.civ@us.navy.mil

Item Supplies/Service Quantity Unit Unit Price Amount

The Contractor must propose a firm fixed price for item 0001 which includes all labor, equipment, supplies, material and miscellaneous costs associated with providing aerial herbicide applications for two tracts of Government owned land. One 116-acre tract is located at Naval Air Station Meridian, Mississippi and one 108-acre tract is located at Outlying Airfield Joe Williams in

Dekalb, Mississippi. The Contractor is required to comply with all specifications outlined in the performance work statement (PWS), as well as any terms, conditions, and clauses referenced in the contract. Pricing Arrangement: Firm Fixed Price

1 Job $0.00 $0.00

The Contractor must propose a firm fixed price for item 0002 which includes all labor, equipment, supplies, material and miscellaneous costs associated with providing tree planting services for two tracts of Government owned land. One 116-acre tract is located at Naval Air Station Meridian, Mississippi and one 108-acre tract is located at Outlying Airfield Joe Williams in Dekalb, Mississippi. The Contractor is required to comply with all specifications outlined in the performance work statement (PWS), as well as any terms, conditions, and clauses referenced in the contract. Pricing Arrangement: Firm Fixed Price

1 Job $0.00 $0.00

Blocks 30a, 30b, and 30c: This section of the form must be completed by an individual that is authorized to transact business on behalf of the offering firm.

2. All applicable contract clauses and provisions are disbursed throughout several sections of the solicitation. Some clauses and provisions are simply informational terms and conditions that each offeror must account for when preparing an offer. Other clauses and provisions require a response from you, the offeror. The clauses and provisions that require a response are called representations and certifications. A technically sufficient offer is one in which the offeror responds to each representation and certification included in the solicitation package. An offeror has two options for responding representations and certifications, an offeror can either...

a. Respond to each applicable representation and certification item directly on the solicitation package; or

b. Attach a copy of all representations and certifications completed within the System for Award Management (SAM) website https://sam.gov/content/home.

https://sam.gov/content/home

*It is important to note that when supplying a copy of a FAR and DFARS report exported from SAM.gov you confirm that all representations or certifications cited within the solicitation were acknowledged in the report.

3. As stated within solicitation clause FAR 52.212-2 Evaluation—Commercial Products and Commercial Services offers will be evaluated based on the lowest price technically acceptable (LPTA). Please carefully review FAR clause 52.212-2 and the solicitation section titled “Addendum to Evaluation – Commercial Product and Commercial Services” for specific details regarding evaluation factors and required documents that must accompany your offer.

a. Price: Low Price

b. Technical: Aerial Spraying Plan which details the offerors taking off, landing, and identified watering locations

c. Past Performance: Provide a CPARS evaluation or complete a past performance questionnaire

(attachment 05 Form PPQ-))

4. Offerors must consult prevailing wage determination 2015-5169, revision 26, when preparing an offer.

The wage determination associated with this procurement accompanies the solicitation as an attachment. Ensure that your proposed price includes all costs associated with meeting the minimum wages and benefits published by the United States Department of Labor Wage and Hour Division.

Please pay particular attention to Executive Order 14026 and 13706 as both mandates apply to the subject procurement. For additional details regarding either of the referenced Executive Orders refer to FAR 52.222-55 and FAR 52.222-62.

Lastly, it is important to note that any offers received in response to the subject solicitation will not be publicly disclosed at any time. The winning offer must provide proof of insurance immediately following award.

Payment and performance bonds are not required for the subject acquisition. All offers for solicitation N69450- 25-Q-1003 must be submitted to the Contracting Officer, Lea Cook, by 5:00pm CST on August 14th, 2025, to be considered eligible for the award. Offers can be submitted digitally or through physical mail. Digital offers must be sent to e-mail address lea.m.cook.civ@us.navy.mil. Physical offers must be mailed to the following address and arrive on or before the date and time offers are due.

NAVFAC SE Contracting NAS Meridian

Building 427 Allen Road Meridian, MS 39309

Thank you for taking the time to explore this future contract opportunity at Naval Air Station Meridian, Mississippi. Should you have any questions regarding the pre-proposal site visit, supporting documents, or general questions about the solicitation please do not hesitate to contact the undersigned.

Respectfully, Lea Cook Contracting Officer 601-679-2804 Lea.m.cook.civ@us.navy.mil mailto:lea.m.cook.civ@us.navy.mil mailto:Lea.m.cook.civ@us.navy.mil