Attachment 02 - CRAC Mx - 55 CES TOPR - 12.3.25.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS, 55TH WING (ACC)

OFFUTT AIR FORCE BASE, NEBRASKA

3 December 2025

MEMORANDUM FOR SOLICITATION: FA460026Q0004

FROM: 55 CONS/PKB

106 Peacekeeper Lane, Ste 2N3 Offutt AFB, NE 68113

SUBJECT: Task Order Proposal Request (TOPR) for IDIQ Solicitation FA4600-26-Q-0004 – CRAC Maintenance and Repair Services at Offutt Air Force Base, NE

1. The above subject project calls for a quote to provide all services, equipment, and materials as required in accordance with the Performance Work Statement (PWS) for each project. See Attachment 01 – CRAC Mx – PWS – 12.3.25.

2. Quote is due not later than 08:00AM CDT on 29 December 2025.

3. Technical questions are due not later than 05:00PM CDT on 18 December 2025.

4. A pre-quote site visit will be conducted on 15 December 2025 from 09:00 – 11:00 AM CDT at Offutt AFB, Nebraska.

5. Access: Offutt Air Force Base is not an open base and you must have a valid ID. Anyone who does not have the necessary identification to enter the base must complete the attachment titled Attachment 03 – EAL Form – 12.3.25 provided in the awarded IDIQ and submit no later than 3 days prior to site visit.

“Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.”

6. Wage Determination: Please see https://sam.gov for the current Wage Determination. Wage Determination is also available in Attachment 04 – SCA WD 2015-5005 – SARPY NE – REV 26 provided in the awarded IDIQ.

7. Identify any potential conflict of interest and/or appearance issues which may be a potential Organizational Conflict of Interest (OCI).

8. Quotes for this task order are to be submitted utilizing the table below. CLIN XX07 will not be evaluated as part of the Total Evaluated Price as they are government populated work orders and future growth as needed:

CLIN DESCRIPTION QUANTITY UNIT OF

MEASURE

UNIT PRICE TOTAL PRICE

0001 Monthly Services

924 Each

0002 Bimonthly Services

462 Each

0003 Quarterly Services

308 Each

0004 Annual Services 77 Each 0005 Service Call 2 Each https://sam.gov/

0006 Emergency Service Call

25 Each

0007 Parts and Labor LOT XXXXX XXXXX XXXXX 1001 Monthly

Services 924 Each

1002 Bimonthly Services

462 Each

1003 Quarterly Services

308 Each

1004 Annual Services 77 Each 1005 Service Call 2 Each 1006 Emergency

Service Call 25 Each

1007 Parts and Labor LOT XXXXX XXXXX XXXXX 2001 Monthly

Services 924 Each

2002 Bimonthly Services

462 Each

2003 Quarterly Services

308 Each

2004 Annual Services 77 Each 2005 Service Call 2 Each 2006 Emergency

Service Call 25 Each

2007 Parts and Labor LOT XXXXX XXXXX XXXXX 3001 Monthly

Services 924 Each

3002 Bimonthly Services

462 Each

3003 Quarterly Services

308 Each

3004 Annual Services 77 Each 3005 Service Call 2 Each 3006 Emergency

Service Call 25 Each

3007 Parts and Labor LOT XXXXX XXXXX XXXXX 4001 Monthly

Services 924 Each

4002 Bimonthly Services

462 Each

4003 Quarterly Services

308 Each

4004 Annual Services 77 Each 4005 Service Call 2 Each 4006 Emergency

Service Call 25 Each

4007 Parts and Labor LOT XXXXX XXXXX XXXXX

9. All correspondence can be emailed to 2d Lt Liv Nemeck at liv.nemeck.1@us.af.mil and Casey Hupton at casey.hupton.1@us.af.mil.

10. Contract Clauses: All clauses that are contained in the awarded IDIQ contract apply to this task order. The following clauses are being added or edited at the task order level:

a. DAFFARS 5352.201-9101 ACC Ombudsman

b. DAFFARS 5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS)

c. DAFFARS 5352.223-9001 Health and Safety on Government Installations

d. DAFFARS 5352.242-9000 Contractor Access to Air Force Installations

e. DAFFARS 5352.242-9001 Common Access Cards (CAC) for Contractor Personnel

252.232-7006 Wide Area WorkFlow Payment Instructions.

As prescribed in 232.7004 (b), use the following clause:

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232- 7003 , Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items— https://www.acquisition.gov/dfars/part-232-contract-financing#DFARS_232.7004 https://www.acquisition.gov/dfars/part-252-solicitation-provisions-and-contract-clauses#DFARS_252.232-7003 https://www.acquisition.gov/dfars/part-252-solicitation-provisions-and-contract-clauses#DFARS_252.232-7003 https://www.acquisition.gov/dfars/part-252-solicitation-provisions-and-contract-clauses#DFARS_252.232-7003

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

Invoice 2in1

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC F87700 Issue By DoDAAC FA4600 Admin DoDAAC** FA4600 Inspect By DoDAAC F3H3G2 Ship To Code F3H3G2 Ship From Code Mark For Code F3H3G2 Service Approver (DoDAAC) F3H3G2 Service Acceptor (DoDAAC) F3H3G2 Accept at Other DoDAAC LPO DoDAAC DCAA Auditor DoDAAC Other DoDAAC(s)

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert “See Schedule” or “Not applicable.”)

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

Wide Area WorkFlow Help Desk

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

CASEY HUPTON, CIV, USAF

Contracting Officer

Attachments:

Attachment 01 – CRAC Mx – PWS – 12.3.25 Attachment 02 – CRAC Mx – 55 CES TOPR – 12.3.25 Attachment 03 – EAL Form – 12.3.25 Attachment 04 – SCA WD 2015-5005 – SARPY NE – REV 26