Attachment 01_CLS_411 Sanitary Landfill_W912PB25RA006.pdf

Attachment 01 - CLS 411 –

Maintenance and Monitoring Services at the Sanitary Landfill – Haderbuehl, Paragraph 5.1 – 5.10, Pages 1 - 18

5.1 Basic Services: This is a non-personal services contract to provide Base Operation and Support Services for the U.S. Army Garrison Bavaria at Grafenwoehr-Tower Barracks (TB) including the Measuring of Landfill Gas, Cleaning and Camera Inspection of Underground Leachate-, Pressure- and Water Lines, Control Shafts, Maintenance and Inspection of the Landfill Degassing Station with the connected Lambda Degassing CHC 10, the Control and Maintenance of the Landfill Gas Wells and Horizontal Gas Pipes, Maintenance/Inspection and Re-Calibration of the Vehicle Scale as well as the Documentation of the accomplished Services including the establishment and completion of the Landfill Year-Book.

The performance of the services described below serves the purpose to fulfill all actual requirements of the German Landfill Ordinance (Deponieverordnung-DepV) and all involved Government Agencies.

5.1.1 – 5.1.10 Abstract for maintenance and monitoring of the Landfill Haderbuehl, Tower Barracks. Listing of comprehensive work assignments:

In detail description in terms of underneath subsection’s (Para) are described in Para 5.2 Tasks

5.1.1 The contractor shall annually measure the Landfill Gas Emission via Flam- Ionization-Detector (FID) IAW governmental licensing notice of the upper palatinate administration, reference number: 820-8744 NEW 2. AQL: Zero Deviation.

5.1.2 Flushing, the contractor shall clean and inspect the camera of Leachate Water lines, Pressure Lines and Control Shafts as stated in the table at Paragraph 5.2.3.2.1. Determined Maintenance and Inspection Intervals shall be executed IAW governmental licensing notice of the upper palatinate administration, reference number: 820-8744 NEW 2. AQL: Zero Deviation.

5.1.3 The contractor shall maintenance and execute the Inspection of the Lambda Container Degassing Unit CHC 10 inclusive Gas Torch as stated in table in Paragraph 5.2.3.2.1 Determined Maintenance and Inspection Intervals IAW governmental licensing notice of the upper palatinate administration, reference number: 820-8744 NEW 2. AQL: Zero Deviation.

5.1.4 The contractor shall execute the maintenance and monitoring of the Landfill Gas Wells and Horizontal Gas Pipes as stated in table in Paragraph

5.2.3.2.1 Determined Maintenance and Inspection Intervals IAW governmental licensing notice of the upper palatinate administration, reference number: 820- 8744 NEW 2. AQL: Zero Deviation.

5.1.5 The contractor shall execute the maintenance and inspection and re- Calibration of 50-ton Vehicle Scale IAW governmental licensing notice of the upper palatinate administration, reference number: 820-8744 NEW 2. AQL:

Zero Deviation.

5.1.6 Performance of On-Call Services. AQL: Zero Deviation.

5.1.7 Labor Hours – Performance of repair work IAW the PWS. Contractor/ Subcontractor assessed hourly rate if additional repair work outside the routine maintenance work will occur. AQL: Zero Deviation.

5.1.8 Time & Material - Spare Parts and Material

(Government assessed amount during contract award for the procurement and delivery of Parts and Material). AQL: Zero Deviation.

5.1.9 The contractor shall document a Documentation of all Services, Measurements and Test Results IAW governmental licensing notice of the upper palatinate administration, reference number: 820-8744 NEW 2. AQL:

Zero Deviation.

5.1.10 Regulation, Ordinances and Manufacturer Guidelines

All services are to be accomplished in compliance with all pertinent regulations applicable to the individual service.

The German Landfill Ordinance, reviewed version 27. November 2017 is the guideline for all services, as well as the requirement of the State Office for Environmental Protection, both IAW governmental licensing notice of the upper palatinate administration, reference number: 820-8744 NEW 2. AQL: Zero Deviation.

5.1.11 Applicable status quo of DIN standards and statutory provisions In particular all services shall be accomplished under consideration and observance of the following regulations, provisions and ordinances, as well as to the best available technology complying with the standards as well as in accordance with the pertinent manufacturer guidelines.

Deponie Genehmigungsbescheid Governmental licensing notice of the der Regierung der Oberpfalz upper palatinate administration, 820-8744 NEW 2 reference number: 820-8744 NEW 2

DepV German Landill Ordinance

GUV R-127 10.2.2, 10.3 u. 10.4 Safety Rules for Landfills

GUV 17.4 / ZH 1 / 178

DVGW-Merkblatt G 262 Usage of landfill, sewage and bio gas

TRBS 1203 General Technical Rules Operational Safety (Special Personnel)

ElexV Ordinance for electrical units in explosion endangered Areas

DIN ENV 13508-

Merkblatt DWA-M 149-2 System Condition Evaluation >Optical Interior Inspection of Sewer Systems

DIN VDE 0165 Installation of electrical units in explosion endangered areas

DIN VDE 0100 Regulations for the installation of heavy duty power lines up to 1000 V

BGV A2 / GUV 2.10 Electrical Units

BetrSichV § 16 Operational Safety Regulation § 16

BetrSichV § 2(7) Qualified Personnel

Guidline 94/9/EG Safety- and Control Systems

LfU-Directions Directions for the Operation of Landfills (Aftercare Concept)

BImSchG State Emission Control Law

Mess- und Eichgesetz Bavarian State Office of Weights and Measures (Bayerisches

Landesamt fuer Maß und Gewicht) §31 - (BGBl. I, S.2722-2723)

5.2. Tasks

All following services shall be performed in accordance with all pertinent regulations, directives and ordinances listed under Paragraph 5.1.10, above.

5.2.1. The contractor shall measure landfill gas emissions at the landfill surface area via flame ionization detector (FID).

At the landfill Haderbuehl 850.000t of household, business and bulky waste are deposited. The landfill is shut down and equipped with a qualified surface sealing.

According to the permit for the operation of the landfill, the site surface must be inspected for landfill gases.

Therefore, a FID inspection shall be conducted IAW governmental licensing notice of the upper palatinate administration, reference number: 820-8744 NEW 2. As per written approval of the State Office for Environmental Protection (Landesamt fuer Umweltschutz), an annual FID- inspection is prescribed. This is the minimum scope of work in compliance with the aftercare, maintenance, and monitoring concept of the landfill (LfU -Status April 2020).

The inspection shall control the current emissions as well as the long-term development of the gas situation at the landfill.

5.2.1.1 The gas inspection shall be conducted as follows:

> FID inspection of the landfill with measurement assimilation in a 25mX25m grid and additional measuring points at the gas wells.

> Concentrated measuring at especially exposed emission spots.

> Measuring shall be conducted according to the “quality assurance measures for FID-inspection and reporting” of the Bavarian State Office for Environmental Protection.

Control of possible gas leakage in the sealing system or other gas permeable ways as well as the determination of rest-emissions shall be conducted by a Flame-Ionization- Detector (FID).

The control-measurements shall be done in 25mX25m grid whereupon compacted measurements shall be done at exposed gas emission spots and suspicious spots every 3 meter. Additionally, contractor shall provide with a successful inspection at the end a rating/final overview of the emission at the landfill.

5.2.1.2 The Gas Emission of the Landfill shall be measured according to the following six (6) basic chemical Landfill Gas Phases:

-Methane Phase -Distance Phase -Air Penetration Phase -Methane Oxidation Phase -Carbon Dioxide Phase -Air Phase

The landfill area shall be checked for vegetation damages and clear areas.

All measuring results detected deficiencies and limits shall be recorded in writing to the COR by appearance. The FID-inspection shall be accomplished during good weather conditions during the months of September and October.

Appointments shall be coordinated with the COR. The landfill area will be cultivated

(mowed) by In-House personnel prior the performance of the FID-inspection.

5.2.1.3 Documentation / Test Results

Final reports of the FID-inspection must be presented not later than two (2) weeks after inspection to the COR as paperbound copies (folder) and in digital form via email attachments or DVD if the amount is not suitable for emails. (Deliverable A011)

5.2.2 The contractor shall Flush/Clean and conduct Camera-Inspection of Underground Leachate Water Lines, Control Shafts and Collection Basins, Performance of Pressure- and Tightness Tests Service covers the frequently flushing, cleaning, video inspection, and pressures testing of underground leachate water and control lines, the cleaning and inspection of the leachate water catch basin and the leachate water reserve basin, the pressure testing of the control lines and control shafts, the leak tests of the manholes and the leachate collection basin by means of a water level test, as well as the documentation of the service and inspection/test results.

The flushing of the lines shall be performed on a semi-annual base in the months March and September of each contract year.

The Camera (TV) Inspection shall be performed once in September each contract year according to DIN ENV 13508 - DWA-M 149-2:

rehabilitation and maintenance of drainage systems, the handling of stormwater, new technical challenges.

The flushing of the lines scheduled in September shall take place prior to the Video (TV)-Inspection.

The tightness tests shall be performed once in September each contract year according to the specifications of the German Water Control Board (Wasserwirtschaftsamt) determined in the respective mail dated of 6/9/20.

5.2.2.1 Flushing/Cleaning and Video Inspection of Leachate Water Drainage Lines within the covered Landfill Area

Nature and Length of Pipes Drainage pipe perforated and solid web made of PE-HD 355 x 21.1 mm Total: 994.31 meter The leachate water drainages lines may be driven only in one direction.

5.2.2.2 The contractor shall Flush/Clean and conduct Video Inspection of Leachate Water Drainage Lines and Leachate Water Control Shafts outside the covered Landfill Area.

Video Inspection according to and flushing of the leachate water drainage lines outside the covered landfill area from leachate water control shaft 1.01 to the leachate water basin and from leachate water control shaft 2.12 to the leachate water basin.

Flushing and inspection shall start at leachate water control shaft 1.01 up to the leachate water basin, respectively start at leachate water control shaft 2.12 up to the leachate water basin.

Nature and Length of Pipes Control Shaft 1.01 to leachate water basin PE-HD 315 x 18.7 mm (stop 1.01-1.11) 230.05 meter PE-HD 355 x 21.1 mm (stop 1.11-1.14) 121.95 meter PE-HD 560 x 33.2 mm (stop 1.14-leachate water basin) 55.40 meter

Control Shaft 2.12 to leachate water basin PE-HD 355 x 21.1 mm 176.15 meter PE-HD 560 x 33.2 mm 270.55 meter Total: 854.10 meter

Number of Control Shafts: 28 each

5.2.2.3 The contractor shall Flush/Clean and conduct Video Inspection of the Control Drainage Lines within the Landfill Area.

The control lines can be inspected only in one direction only.

Nature and Length of Pipes Drainage pipe perforated made of PE-HD 225 x 12.8 mm Total: 734.84 meter Total number of Lines: 8 each

5.2.2.4 The contractor shall Flush and Clean Storm Sewer Lines, Drainage Lines, Waste Water and Sludge Lines, Pressure Lines and Drainage Lines of the Vehicle Scale and Sand Traps at the Central Recycling Center (CRC) CRC Entrance Area and Leachate Water Reserve Basin (Plastic Foil Basin).

All lines, shafts, and street inlets located within the entrance area of the CRC, the waste/sewer line from the oil separator to the pump house shall be flushed and cleaned, Sand traps shall be emptied.

The sludge trap inside and outside the building # 716 as well as the cleaning of both sand traps, located inside the building shall be vacuumed and cleaned.

Services shall be accomplished in September each contract year.

Nature and Length of Lines

CRC Entrance Area

Flow through entrance DN 500 StB 35.00 meter

Drain pipe from 701 – 704 DN 400 StB 55.00 meter Stz DN 300 131.01 meter PVC DN 150 153.94 meter

Shafts 9 each

Lines from Bldg. 700 to Pump House

PP – SN 10 DN 200 Bldg. 700 to shaft 0.5 114.00 meter PVC DN 200 separator to pump 183.40 meter

Shafts 9 each

Lines from Bldg. 703 to Pump House

High-grade steel pipe 20 cm x 20 cm 34.00 meter High-grade steel – S 702 DN 200 PVC 5.00 meter

Drain pipe from Bldg. 702-701

ACO S 150 K DIN KL F 900 8.00 meter Aquapass PW DIN 600 12.20 meter ACO – shaft 701 DN 150 PVC 8.50 meter Shaft 701 – S 702 DN 150 PVC 15.60 meter Total: 755.65 meter

Shafts Total: 18 each Vehicle Scale 18.00 x 3.00 meter

Flushing/Access Shaft 2 each

5.2.2.5 The contractor shall Flush and Clean Storm Sewer Lines, Street Inlets, and Control Shafts at the Shredder Facilities Bldg. 710 – Bldg. 720.

The storm sewer lines, waste water lines, and street inlet at the shredder facilities, Bldg.

710 and Bldg. 720 shall be flushed and cleaned in September of each contract year.

Nature and Length of Lines

StB DN 400 202.34 meter PVC DN 250 56.65 meter PVC DN 150 122.13 meter PVC DN 200 37.00 meter Stz DN 200 93.00 meter Stz DN 150 76.00 meter

Total: 587.12 meter

Control Shafts: 14 each

5.2.2.6 The contractor shall flush the Leachate Water Reserve Basin

(Plastic Foil Basin).

The leachate water reserve basin (plastic foil basin) shall be flushed and cleaned in September of each contract year.

Volume/Capacity of Basin

Leachate water reserve basin (plastic foil basin)

(approx. 500 cbm) 10.00 x 25.00 x 2.00 meter

5.2.2.7 The contractor shall Flush and Clean Sewer Lines within the Filling Field 18.

The flushing of lines and outlets within filling field 17 and 18 shall be performed in September of each contract year.

Technical data

Flow through at Elkosta Gate DN 300 StB 13.00 meter Flow through under Road DN 300 StB 13.00 meter

Flow through Container Port E 600 B 63.00 meter Total: 89.00 meter

5.2.2.8 The contractor shall Flush and Clean Collection Shafts.

Flushing and cleaning of collection shafts, condensing water shaft at Bldg. 717 shall be performed on a Semi-annual base in March and September of each contract year.

Total Number of Shafts: Leachate water shafts 28 each Condensing water shaft 1 each

5.2.2.9 The contractor shall Flush and Clean Leachate Water Pressure Lines and Control Shafts.

The leachate water pressure lines, the shafts belonging to the pressure lines, and the reflow flaps of the leachate water pressure line shall be flushed and cleaned in September of each contract year.

Nature and Length of Pipes

The shafts S1.1, S2, S3, S6, S9, S11, S12 and S13 additionally are equipped with line cleaning boxes.

PE-HD 160 x 14.6 mm 1,329.00 meter

Shafts 15 each

5.2.2.10 The contractor shall Perform Tightness Tests.

Performance of tightness tests of the leachate water lines outside the sealed landfill area according to DIN EN 1610 - guidelines for laying and inspecting sewer lines and systems method LD, to include the preparation of test protocols.

Performance of tightness testing at the following lines:

PE-HD 315 x 18.7 mm (stop 1.01-1.11) 230.05 meter

PE-HD 355 x 21.1 mm (stop 1.11-1.14) 121.95 meter

PE-HD 560 x 33.2 mm (stop 1.14-leachate water basin) 55.40 meter

PE-HD 355 x 21.1 mm (stop 2.12-2.16) 176.15 meter

PE-HD 560 x 33.2 mm (stop 2.16-leachate water basin) 270.55 meter

If tightness tests of the leachate water lines fails a retesting shall be performed. The retesting of these leaking lines shall be performed one day after and in accordance of completion of all scheduled tightness tests. (One re-testing is determined one tightness testing of one line regardless of length).

Inspection of leachate water control shafts for constructional condition and operational function, to include the preparation of shaft control reports shall be completed by contractor.

5.2.2.11 The contractor shall perform Temperature and Gradient Measurements.

Annual Measurement of the inside temperature as well as the gradient/incline (Gefaellemessung) of all leachate water lines shall be performed by the contractor at the time, the video inspection of the leachate water lines is performed.

5.2.2.12 The contractor shall Document and Transmit Inspection Results.

Contractor shall provide the following documentation to the COR NLT two (2) weeks after completion of services:

Video Inspection Reports for each sewer line stop

(Hardcopy - threefold) 28 each

Shaft Control Reports for each shaft (Hardcopy – threefold) 28 each

Inspection reports of the Video inspected control drainages lines within the landfill area (Hardcopy – threefold) 8 each

Inspection reports of the Video inspected leachate water lines within the landfill area (Hardcopy - threefold) 12 each

Tightness Test Protocols for all Leachate Water Control Shafts

Tightness Test Protocols (Hardcopy – threefold) 28 each

Control Shafts Condition/Function Report (Hardcopy – threefold) 28 each

Recording and preparation of DVD of all Video Inspections 1 each Contractor shall provide Video/DVD to the COR NLT tow (2) weeks after completion of services.

5.2.2.13 Performance / Service Scheduling

Planning and scheduling of appointments for the performance of flushing/cleaning and inspection services is the sole responsibility of the contractor and shall be coordinated with the responsible COR. Contractor shall provide a work plan/performance schedule for the entire year.

Contractor work plan/performance schedule shall be provided to the COR NLT two (2) weeks prior start of work.

(Deliverable A012)

5.2.3 The contractor shall provide Maintenance and Inspection of the Lambda Container Degassing Unit CHC 10 inclusive Gas Torch.

Service covers the mandatory frequently maintenance, safety inspection, and repair work at the Government-owned Landfill Degassing Unit.

5.2.3.1 Description of Degassing Station:

Degassing Station: LAMBDA CHC 10 Year of Construction: January 2013 Manufacturer: LAMBDA Gesellschaft für Gastechnik The LAMBDA CHC – Degassing Unit includes the following system components:

>Facility/Container >Condensate Separator

>Pipe Line System >MSR Technique >CHC-Unit >Data Registration Technic >MAPRO Air and Gas Blower System >Gas Analysis System (Standard)

5.2.3.2 Maintenance Work, Safety Inspections, Analysis, Emission Measurement Mandatory maintenance work and inspections, safety/emission inspections and analysis shall be performed throughout a year cycle.

5.2.3.2.1 Determined Maintenance and Inspection Intervals

Following Maintenance and Inspection Cycles shall be observed:

Basic Year Degassing Station Maintenance Cycles

Month of Peformance

Function Control of the Gas Torch and Documentation of Gas Parameters

Bi-Weekly

1st Quarterly Maintenance Work, Safety Inspection and Gas Analysis

Early summer 2025

Annual Maintenance Work, Annual Safety Inspection (TUEV),and Gas Analysis

June 2025

2nd Quarterly Maintenance and Safety Inspection September 2025 Semi-Annual Maintenance, Safety Inspection and Gas Analysis

December 2025

1st Option Year Degassing Station Maintenance Cycles

Month of Peformance

Function Control of the Gas Torch and Documentation of Gas Parameters

Bi-Weekly

1st Quarterly Maintenance Work, Safety Inspection and Gas Analysis

Early summer

Annual Maintenance Work, Annual Safety Inspection (TUEV) and Gas Analysis

June 2026

2nd Quarterly Maintenance and Safety Inspection September 2026 Semi-Annual Maintenance, Safety Inspection, Gas Analysis

December 2026

2nd Option Year Degassing Station Maintenance Cycles

Month of Peformance

Function Control of the Gas Torch and Documentation of Gas Parameters

Bi-Weekly

1st Quarterly Maintenance Work, Safety Inspection and Gas Analysis

Early summer

Annual Maintenance Work, Annual Safety Inspection (TUEV) and Gas Analysis and Emission Measurement

June 2027

2nd Quarterly Maintenance and Safety Inspection September 2027 Semi-Annual Maintenance, Safety Inspection, Gas Analysis

December 2027 In the event of a possible third and fourth option year, the table shall be continued.

5.2.3.2.2 Quarterly Maintenance Work and Technical Safety Relevant Inspections Quarterly Maintenance Work, Safety Inspection, and Gas Analysis shall be accomplished at all relevant system components due for the quarterly inspection according to the determined parameters and manufacturer guidelines.

System Component Inspection Requirement > Compactor 1-Air Blower Type Mapro – Vibration and

Operation Temperature Control, Operation Hours and Frequency

> Compactor 2-Gas Blower Type Mapro “Gutgas”– Vibration and Operation Temperature Control, Operation Hours and Frequency

> Thermic Treatment Plant > Gas Values Check and Adjust

(CH4 / CO2 / O2 / Methane / Halogenated Hydrocarbon / Chlorine-Total / Fluorine-Total / Sulfur-Total) > System Values (Suction Pressure / Conveying Pressure /

Gas Temperature / Total Quantity of Gas) > Machine Room Air Control > CHC -10 System Function Control > MSR-Technic Condition/Function Control > Gas Analysis System Lambda Condition Control / Gas Value Plausibility > Container Unit General Condition > Date Registration Control Check measured Values for Plausibility > Condensate Shaft Function Control > Pipe System View- and Function Control and Leak Test > Condensate Separator Visually Control

5.2.3.2.3 Semi-Annual Maintenance Work, Safety Inspection and Gas Analysis

Semi-Annual Maintenance Work, Safety Inspection, and Gas Analysis shall be accomplished at all relevant system components due for the semi-annual inspection according to the determined parameters and manufacturer guidelines. (System components - Reference is made to Para 5.2.3.2.2)

Additional Maintenance, Safety relevant Inspection and Analysis during the semi-annual maintenance cycle shall be accomplished according to the manufacturer determined relevant additional requirement at the Gas Control Station and Gas Collectors.

5.2.3.2.4 Annual Maintenance Work, Annual Safety Inspection (TUEV), Gas Analysis and Annual Emission Measurement Annual Maintenance Work, Safety Inspection, Gas Analysis as well as the Emission Measurement shall be accomplished at all relevant system components due for the annual inspection according to the determined parameters and manufacturer guidelines (System components - Reference is made to Para 5.2.3.2.2)

The Annual Technical Safety Inspection of the active gas system shall be accomplished by a subject matter expert (TUEV or DEKRA) according to DGUV-Regel-114-004, (Regulations for safety and health protection while working in contaminated areas), Emission Measurement shall be accomplished according §26 BImSchG every third year and shall be performed one time within the basic year only.

Determination of following Parameters is mandatory:

>Exhaust Gas Temperature -Top of Flame / Abgastemperatur ab Flammenspitze >Oxygen in the Exhaust Gas / Sauerstoff im Abgas >Carbon Monoxide / Kohlenstoffmonoxid >Degree of Emission Reduction for Organic Substances in regard to the total carbon / Emissionsminderung for organische Stoffe, bezogen auf Gesamtkohlenstoff >Nitrogen Oxides / Stickstoffoxide >Hydrogen Chloride / Chlorwasserstoff

5.2.3.2.5 Annual Gas Sampling and Analysis –

Gas Contents / Parameter Evaluation Annual sampling of gas as well as the required analysis shall be accomplished according to the determined following parameters.

The analysis shall be accomplished by an independent laboratory. Once the analysis is completed the contractor shall immediately supply the lab reports to the COR in original and digital version.

Gas Analysis Parameter – Gas Torch (Bi-weekly service):

>Gas Analysis / Gasanalyse >Total Gas Amount per Hour / Gasmenge pro Stunde >Total Gas Amount / Gesamtgasmenge >Torch Temperature / Fackeltemperatur >Pressure / Druck >Operation Hours - System Running Hours / Betriebsstunden/Laufzeiten der Anlage

(Deliverable A013)

5.2.4 Inspection and Measurement of Gas Wells, Horizontal Gas Pipes, Review and Adjustment of the Inlet Lines.

Service covers the frequently measuring of Gas Wells, Horizontal Gas Pipes, the adjustment of the flaps of the Inlet/Feed Lines as well as the controlling of the filling level of the condensate collection vats and the bi-weekly documentation of the Gas Analysis Parameter.

5.2.4.1 Gas Well

Contractor shall perform bi-weekly maintenance and relevant technical safety inspection at 26 each Gas Wells according to the following parameters:

>CH4 – Methane Content / Methangehalt >CO2 - Carbon Dioxide Content / Kohlenstoffdioxid >O2 - Oxygen Content / Sauerstoffgehalt

5.2.4.2 Horizontal Gas Pipes

at 5 each Horizontal Gas Pipes according to the following parameters:

>CH4 – Methane Content / Methangehalt >CO2 - Carbon Dioxide Content / Kohlenstoffdioxid >O2 - Oxygen Content / Sauerstoffgehalt

5.2.4.3 Inlet Lines

at the five (5) each Inlet Lines. Flaps of the Inlet Lines shall be checked for the correct position in regard to the parameters CH4, CO2 and O2. Flap positions shall be adjusted to comply with the allowed values of the DepV and Emission Protection Act.

(Applicable ordinance concerning dumps and long-term storage facilities - DepV in German: Verordnung über Deponien und Langzeitlager. Emission Protection Act, in German: Bundes-Immissionsschutzgesetz).

5.2.4.4 Bi-Weekly Gas Analysis

Bi-Weekly sampling of the landfill gas as well as the performance of the required analysis according to determined parameters.

The analysis shall be accomplished by an independent laboratory.

Once the analysis is completed contractor shall immediately supply the lab reports to the COR in original and digital version.

Gas Analysis Parameter – (Bi-weekly service):

>Gas Analysis >Filling Level of the Condensate Pit >Operation Hours: -Condensate Shaft Pump >Operation Hours: CHC >Total Gas Amount per Hour >Total Gas Amount – Grand Total >Torch Temperature >Pressure / Druck

(Deliverable A014)

5.3. Maintenance, Inspection and Re-Calibration of the 50-ton Vehicle Scale

5.3.1. Semi-Annual Maintenance and Inspection

Contractor shall perform semi-annual maintenance and inspection of the 50-ton vehicle scale including the review and update of the installed Computer and Software System IAW the manufacturer guidelines.

Description of Scale:

>Type of Scale: Non-automatic road vehicle scale Accuracy Class III, Authorization #: D06-09-013 Weighing Range: 400 kg – 50000 kg Calibration Value: 20 kg >Scale Serial #: 40868055, >Scale Type: Disomat Opus >Made: Schenck Process GmbH Landwehrstr. 55, 64293 Darmstadt

Scale Computer & Software:

>Programmed & Licensed by: Janner Waagen GmbH Dr.-von-Fromm-Str. 3 92637 Weiden i.d.Opf.

Tel: 0961-38827-0 E-Mail: info@janner-waagen.de >Software: FWS2000

5.3.2 Re-Calibration of 50-ton Vehicle Scale

According to the German Mess- und Eichgesetz of the Bavarian State Office of Weights and Measures (Bayerisches Landesamt fuer Maß und Gewicht) §31 - (BGBl. I, S.2722-2723) subject 50-ton Schenk Vehicle Scale shall be re-calibrated every third year.

Under subject contract the re-calibration shall be accomplished once during the life of the contract.

The mandatory Re-Calibration shall be accomplished within the Base Year in December 2025.

Following Services shall be accomplished before and during the scheduled re-calibrations:

> Contractor shall arrange an appointment with the responsible Site-Office of the State Office of Weights and Measures for the Re-Calibration of the vehicle scale.

Responsible Site-Office:

Bayerisches Landesamt für Maße und Gewichte Dienststelle Eichamt Hof Tel: 09281-6835 E-Mail: ea-ha.poststelle@mg.bayern.de

>Preparation of the vehicle scale for re-calibration including the following:

- Check scale mechanic for function

- Check electronic for function

- Check scale system for function

- Performance of required repair prior re-calibration

- Adjust scale balance with the required test weights

> Presentation and assistance of the Eichamt Subject Matter Expert during the re-calibration, including the provision of the necessary test weights

> Assumption of the calibration fees, as well as the costs for issuing a calibration certificate pursuant to § 37 paragraph 3 sentence 1 of the Measurement and Verification Ordinance

>Re-calibration shall be performed IAW Section 6 of the Audit Instruction "Legal Metrology – Testing for Non-Independent Weighing Instruments (GM-P2.3 NSW).

(Deliverable A015)

5.4 Repair Work:

Contractor shall accomplish repair work not covered under the routine maintenance Program. Independent of costs, all necessary repair work shall be reported to the responsible COR as well as documented on the individual maintenance/inspection protocols.

Concurrently the contractor shall provide a cost estimate to the COR within three (3) workdays after the necessary repairs have been detected. All repair work requires the approval of the responsible COR prior start of work. If an immediate repair is required, the KO/ COR can release a verbal approval, however, a written approval shall follow within two working days after the verbal approval.

Contractor shall assess hourly labor rates. Assessed prices are binding for both, the contractor as well as sub-contractor’s assignments for troubleshooting/failure investigation and repair work.

(Deliverable A016)

5.4.1 Urgent Repair:

In the event that urgent repairs are required to prevent further damages, which were found to be hidden damages/ deficiencies noted during regular maintenance work, which have to be repaired during the maintenance work the following guidelines apply:

Prior to the performance of any repairs, the contractor is required to inform the COR about the necessary repairs and provide an oral cost estimate.

An oral approval and coordination with the COR shall be sufficient for the performance of such repair works at this particular time.

After completion of such repairs, the contractor is required to provide a detailed, written report to the responsible COR, with all material and labor costs listed. A written approval by the COR will follow the oral approval inner one (1) hour during regular working day.

5.5 On-Call-Repair Services (Trouble Shooting):

On-Call Services are made in order to eliminate any emergency and malfunctions of the system and equipment which is subject of this contract.

During an on-call service the failed system shall be set into operational status, if possible.

On call services do not include major repairs. If major damages are noted, the contractor shall establish and deliver a cost estimate to the COR for approval within two

(2) working days.

Service Calls are placed by the Contracting Officer (KO) or the Contracting Officer Representative (COR).

A verbally placed service call a written order, fax- or e-mail order will follow NLT the next working day.

On-Call-Services shall be accomplished by qualified experienced technicians as specified. Technician shall be at site within 24 hours after oral notification, however, within the regular duty hours, only.

On-call-services will be billed as fixed-price-services and will include all auxiliary costs, i.e. travel costs including kilometer flat rate and travel time as well as three (3) hours pure labor time at site.

If the pure labor hours under the fixed price on-call-service will exceed, contractor will get paid the additional labor hours according to the contractors/subcontractors assessed labor hour rates.

5.6 Cost Estimates:

Contractor shall establish cost estimates for all necessary repair work within three regular working days after survey of damage. Cost estimates are to be submitted to the

COR for review and approval.

Contractor’s cost estimates, as minimum, shall include the following:

a. Man-hours required to perform the repair.

b. Detailed parts/material list including name of parts/material, manufacturer’s part number, costs and delivery time.

c. Estimated start and completion date after receipt of COR’s approval to perform recommended repairs. All work shall be completed within five (5) calendar days after approval date and shall be performed in accordance to all applicable regulations.

d. If routine or urgent required repair work is detected during the performance of PM, contractor shall provide a verbal cost estimate to the COR, however, a detailed written cost estimate shall follow the next contractor working day.

COR will evaluate the estimate and either accept or reject the estimate. Accepted cost estimates will be confirmed in writing by the COR within two (2) days after receipt of the cost estimate. Urgent repairs will be confirmed verbally, written confirmation shall follow within two (2) days.

5.7 Planning Responsibility:

The contractor is responsible for the entire organization, planning and performance, creation and supply of all necessary documentation, sampling and analysis.

Appointments for the performance of the annual technical safety inspection by an independent technical expert specialized and experienced in the field of action is the contractor’s responsibility.

5.8 Documentation

Contractor shall establish all required documentation, i.e. maintenance, inspection and analysis reports and statistics IAW the requirements of the pertinent regulation, ordinances and manufacturer guidelines valid for the individual services asked for within this contract.

However, the Government will reserve the right to decide which necessary required information has to be added or changed.

In addition, contractor shall establish and supply an annual summary respectively shall establish and supply an “Annual Landfill Yearbook” including all test results, analysis, and statistics to be use for the submission to the German Authorities and Control Boards IAW governmental licensing notice of the upper palatinate administration, reference number: 820-8744 NEW 2.

5.9 Maintenance and Safety Inspection Report / Work Certificates A separate report/work certificate shall be established for each individual system component and service interval.

Any report shall be completed and provided to the COR for signature one (1) day after completion of services. Each individual report shall be delivered to the COR in original version (hard copy) and digital via e-mail or disc, format Word and/or Excel

Report shall include a final assessment about the operational condition of the system as well as an expert advice if further preventive repair work shall be initiated.

Deficiencies and damages noticed during the performance of the maintenance and safety inspections shall be recorded and reported to the COR. Deficiency report can be part of the maintenance report or a separate report established by the contractor.

Once the analysis is completed the contractor shall supply the lab reports to the COR in original and digital version.

An on-call-service report shall be established and submitted at each call stating the accomplished work as well as the expert advice for further required measures.

(Deliverable A017)

5.10 On-Demand Services

Contractor shall accomplish on-demand services as follows:

>Re-Performance of Tightness Tests >On-Call Repair Services (Trouble Shooting) >Follow on required Repair Work

5.11 Invoice Procedure

5.11.1 The contractor shall submit original invoice, consecutively numbered against each Task Order on a monthly basis NLT ten (10) workdays after end of each month.

5.11.2 All respective work certificates in relation to each individual invoice shall be forwarded to the COR as a hard copy with the invoice.

5.11.3 The final invoice against the respective task order shall be referred to as such and shall be submitted not later than ten (10) working days after the end of a task order.

5.11.4 The Ceiling of each single CLIN cannot be exceeded at any time without prior written authorization of the KO.

(Deliverable A018)