Attachment 0029- PWS - Annex C Transportation PRS.pdf

Annex C – Transportation Performance Requirement Standards (PRS)

Task/Requirement Standard Sampling Method, Lot & Acceptable Quality Level (AQL)

Lot size: Unless specified, all Lots are since the last Government performed inspection or 90 days, whichever is shorter.

TRANSPORTATION - GENERAL

5.26.3 Provide reports and statistical data

Timeliness: Reports and statistical data delivered by the due date.

Quality: IAW DLRS ITD-01 Accurate and complete

Surveillance activity report

Lot: Inspect reports submitted per quarter.

AQL: 95%

PERSONAL PROPERTY OPERATIONS

5.27.1 Provide disposition instructions to current DPM contractor for shipments on-hand after expiration of previous DPM contract period.

Timeliness: Disposition documents will be completed prior to the 180th day following the end of the current contract.

Quality: Disposition instructions for shipments on-hand after the end of contract period will be complete and accurate.

Surveillance activity report

LOT: All shipment remaining after expiration of current contract at time of surveillance.

AQL: 100%

5.27.1 Process Incentive Payments and Reimbursements.

Timeliness: Payments and reimbursements will be submitted to the Government rep, within 3 business days of receipt.

Approved payments and reimbursements will be forward to BMO daily and to DFAS weekly.

Quality: Incentive payments and reimbursements will be accurately prepared using applicable government rates in effect at the time of the move and a complete copy will be provided to QAE upon request.

Weights will be entered accurately and completely into AIS.

Random sampling

Lot: Each reimbursement completed at time of surveillance.

AQL: 100%

5.27.1 Statement of Accessorial Services performed.

Timeliness: Submit 619 receipt from TSP statement of accessorial services performed will be submitted to government rep, within 5 business days of receipt and to QAE upon request.

Random sampling

Lot: Each statement of accessorial services performed at time of surveillance.

AQL: 100%

Quality: Shipment documents will correspond to the appropriate shipment record.

5.27.1 Process payments for additional services.

Timeliness: Approved SF 1034 submitted to DFAS within 3 business days of receipt from Government representative.

Quality: Services performed are verified as rendered. SF 1034 is accurate and complete.

Random sampling

Lot: Each SF 1034 completed at time of surveillance.

AQL: 100%

5.27.1 Process certified NTS quarterly invoices from TSP.

Timeliness: Invoices will be submitted to the appropriate DFAS and BMO within 3 business days of receipt from Government representative.

Quality: NTS Quarterly invoice will be accurate, current, and complete.

Random sampling

Lot: Each invoice in process or completed at time of surveillance.

AQL: 95%

5.27.1 Statement of Accessorial Services performed

Timeliness: Approved SF 1034 submitted to DFAS within 3 business days of receipt from Government representative.

Quality: Services performed are verified as rendered. SF 1034 is accurate and complete.

Random sampling

Lot: Each SF 1034 completed at time of

5.27.2 Counsel customers

Timeliness: In conjunction with shipment application and/or movement request.

Quality: Customers will be counseled IAW DTR Part IV, and/or service guidance. Copy will be provided to QAE on request.

Random sampling

Lot: Counseling completed at the time of surveillance.

AQL: 99%

5.27.2 Counsel personnel on entitlements and procedures for pickup, delivery and/or

Timeliness: Personnel counseled with 3 hours of arrival/walk-in time and/or 1 hour of appointment time

Lot: Percent of personnel counseled within 3 hours of arrival/walk-in time;

percent counseled within 1 hour of appointment time.

storage of personal property/household goods

AQL: 90%

5.27.3 Provide Specialized, Expedited Assistance for Sensitive circumstances

Timeliness: To meet member/family member’s needs.

Quality: Blue Bark shipments will be handled IAW DTR Part IV, 410-E, and a complete copy will be provided to QAE on request.

Random sampling

Lot: Blue Bark/Sensitive shipments Completed at the time of surveillance.

AQL: 100%

5.27.4 Route and award personal property shipments for pick up.

Timeliness: Personal Property will be routed and awarded prior to pick up date in shipment application.

Quality: IAW DTR Part IV requirements

Random sampling

Lot: Each shipment or storage lot offered for acceptance.

AQL: 100%

5.27.6 Prepare shipment applications and personally procured movement (PPM) Requests.

Timeliness: Assist DPS customers when required.

Quality: Will be completed IAW DTR Part IV and governing service regulations and a complete copy will be provided to QAE on request.

Random sampling

Lot: Shipments applications and self-movement requests completed at the time of surveillance.

AQL: 95%

5.27.8 Conduct Quality Control inspections for personal property movements

Timeliness: Conduct in person QC inspections on a minimum of 100% percent of personal property movements (Physical or telephonic) during pack-out or move-in. Conduct QC inspections on 100 percent of Blue Bark and Gold Star Shipments

Random sampling

Percent of in-person QC inspections conducted.

AQL: 75%

5.27.9 Collect Excess Costs.

Timeliness: DD 139 prepared within the same week excess costs are discovered / determined; approved 139 will be submitted to DFAS as required. DD1131 prepared in the same week monies are received;

submitted to Government rep, for deposit weekly.

Random sampling

Lot: Collection forms completed at time of surveillance.

DD Form 139 or DD Form 1131 will be prepared and maintained completely and accurately. Provide a copy to QAE upon request.

5.27.9 Process request for extension of travel and transportation entitlements.

Timeliness: Review and forward to Government rep, within 5 business days of receipt.

Approved requests will be returned to the requestor the next business day.

Quality: Requests will be reviewed for eligibility. Requests forwarded to ITO will be complete, accurate, and contain all appropriate supporting documents/copies required by the JTR and an approval/recommendation letter for ITO signature and provide a copy to QAE upon request.

Random sampling

Lot: Each extension in process or completed at time of surveillance.

AQL: 90%

5.27.9.1 Process change in destination Requests.

Timeliness: Initiate tracer action Diversions: Initiate diversion immediately upon notice of change in destination.

Delivery from SIT/DPM Warehouse:

Coordinate the release from warehouse within 5 days of receipt of request for shipment.

Quality: Certificates of diversion, Certificates for Long Delivery-Out-of- SIT, and DPM reshipment instructions prepared, completed, approved and distributed accurately and completely and a complete copy will be provided to QAE on request.

Random sampling

Lot: Each change In destination in process or completed at time of surveillance.

AQL: 95%

MOTOR POOL OPERATIONS

5.29.1 Timeliness: By COB daily notify COR

upon discovery.

Control & Account for GSA vehicles, keys, and credit cards report loss/abuse

Quality: Complete & accurate Lot: Each GSA vehicle hand receipt completed at time of surveillance.

AQL: 99%

5.29.1 Maintain hand receipts on GSA vehicles

Timeliness: Hand receipts updated annually, as a minimum.

Quality: Complete & accurate

Random sampling

Lot: Each GSA vehicle hand receipt completed at time of surveillance.

AQL: 98%

5.29.1 Pick up and deliver vehicles

Timeliness: Vehicles pickup within (5) business days when notified.

Quality: Pick up & delivery to designated area.

Random sampling

Lot: Each vehicle requiring pickup and delivery completed at time of surveillance.

AQL: 98%

5.29.1 Maintain a copy of justification on each motor vehicle utilized for official use and notify users when it is due to expire excluding LSEV.

Timeliness: Annually

Quality: Justification must meet the requirements of AR 58-1.

Random sampling

Lot: GSA vehicle justifications prepared each year.

AQL: 100%

5.29.3 Receive requests for motor transportation

Timeliness: Requests reviewed and submitted to government rep, by COB.

Quality: Requests are complete and accurate prior to government rep, manual or telephonic approval.

Random sampling

Lot: Each request for motor transportation completed at time of surveillance.

AQL: 99%

5.29.3 Inspect & dispatch GSA vehicles and GSA credit cards

Timeliness: Vehicle inspected at time of dispatch and upon return. LSEV inspected and dispatch quarterly.

FORSCOM decal affixed prior to initial dispatch

Quality: Inspection shall be performed accurately

Random sampling

Lot: Each GSA vehicle dispatch in process or completed at time of surveillance.

5.29.4 Operate buses and other non-tactical vehicles

Timeliness: To meet mission requirements.

Quality: Vehicles operated safely.

Random sampling

Lot: Each special mission requirement completed at time of surveillance.

AQL: 99%

5.29.11 Schedule for Maintenance of GSA vehicles.

Timeliness: Users notified 5 business days prior to scheduled maintenance date

Quality: Scheduled maintenance performed.

Surveillance activity checklist

Lot: Each GSA vehicle requiring maintenance completed at time of surveillance.

AQL: 95%

UNIT MOVEMENTS

5.30.1 Provide necessary assistance to the Unit Movement Coordinator (UMC) with unit movement data maintenance and movement planning.

Timeliness: Meet UMC’s processing times.

Quality: All unit moves completed as required.

Surveillance activity checklist

Lot: Each unit move

AQL: 97%

5.30.1 Document loaded equipment Properly

Timeliness: Upon completion of loading.

Quality: Load data will be obtained complete and accurate.

Random sampling

Lot: Each piece of equipment loaded in process or completed at time of surveillance

AQL: 99%

5.30.1 Utilize Radio Communications

Timeliness: At all times during unit movement.

Quality: Radios are operational during unit movements.

Random sampling

Lot: Inspect transportation operation in process or completed at time of

AQL: 95%

5.30.2 Timeliness: Meet UMC’s processing

times.

Assist and advise unit movement planning and coordination

Quality: Assist and advise UMO training 100 percent of the time

Lot: Each unit move

CARGO MOVEMENTS

5.31.1 Route military cargo and equipment.

Timeliness: To meet mission requirements

Quality: Shipment will be routed IAW DTR PART II. Data entry into ETA/FAST/GFM CMOS will be accurate and complete.

Random sampling

Lot: Each shipment competed at time of surveillance.

AQL: 100%

5.31.2 Hazardous materials, oversized, sensitive items properly identified, documented, marked, labeled, and/or placarded

Timeliness: Prior to preparation of

GBL/CBL.

Quality: Certified HazMat preparers are verified; documents are complete and accurate.

Random sampling

Lot: Each hazardous materials, oversized, sensitive shipments in process or completed at time of surveillance.

AQL: 100%

CONTAINER YARD OPERATIONS

5.33.1 Download, upload, reposition, retrieve, and transport containers

Timeliness: To meet training exercise/deployment requirements with no additional commercial charges being incurred.

For non-deployment movement, when current scheduled workload permits support.

Quality: Containers placed safely and correctly at designated location.

Random sampling

Lot: Each container transported in process or completed at time of surveillance.

AQL: 99%

5.33.1 Issue & Receive ISO containers

& MILVANS

Timeliness: Control document prepared for each asset at the time of transfer.

Quality: Completely & accurately.

Random sampling

Lot: Each control document in process or completed at time of surveillance.

AQL: 100%

5.33.1 Timeliness: NLT 2 1/2 years from date

of last certification.

Inspect & certify ISO containers.

Quality: To meet international CSC standards.

Lot: Each ISO container in process or completed at time of surveillance.

AQL: 95%

5.33.1 Arrange for scheduled and/or emergency maintenance of light sets.

Timeliness: Scheduled: IAW manufacturer’s recommendation Emergency: Same day

Quality: Required maintenance scheduled.

Random sampling

Lot: Each light set scheduled for maintenance at time of surveillance.

AQL: 100%

5.33.1 Reposition or retrieve light sets

Timeliness: Within 48 hours of directive.

Quality: Lights sets relocated safely to designated location.

Random sampling

Lot: Number of light sets repositioned/retrieved or completed at time of surveillance.

AQL: 95%

5.33.2 Conduct inventory of ISO containers and light sets

Timeliness: Containers: Inventoried & reported quarterly.

Light sets: Reported NLT 5th business day of each month.

Quality: Completely & accurately

Random sampling

Lot: Each inventory completed at time of surveillance.

AQL: 99%

5.33.2 Manage containers

Timeliness: 100 percent of containers used for movement are ISO compliant prior to use

Random sampling

AQL: 90%

RAIL OPERATIONS

5.34.1 Perform operator level maintenance on on-hand government owned locomotives

Timeliness: IAW applicable maintenance manuals and to meet mission requirements.

Quality: Complete & accurate

Random sampling

Lot: Each maintenance inspection completed at time of surveillance.

AQL: 100%

5.34.1 Order all required petroleum liquids and lubricants for locomotives.

Timeliness:

Fuel: Ordered when on hand fuel reaches 1000 gallons minimum.

Oil: Ordered when on hand oil reaches 110 gallons minimum.

Surveillance Activity Checklist

Lot: Inspect fuel order request per quarter.

Oil sample: submitted every 25 hours of operation or 90 days, whichever occurs first.

Quality: fuel & petroleum levels maintained at or above level of ordering.

AQL: 97%

5.34.1 Take oil samples for oil test

Timeliness: oil sample: submitted every 25 hours of operation or 90 calendar days, whichever occurs first.

Quality: Completely, efficiently, and effectively.

Random sampling

Lot: Inspection completed at time of surveillance.

AQL: 100%

5.34.1 Coordinate for track repairs & foliage/debris removal.

Timeliness: Second and fourth week of each month.

Quality: Completely, efficiently, and effectively.

Random sampling

Lot: Track coordination performed and complete at time of surveillance.

AQL: 95%

5.34.1 Control Government and/or Commercial Security Seals

Timeliness: To meet mission requirements.

Quality: Security seals will be properly requisitioned, received, controlled, and utilized.

Surveillance Activity Checklist

Lot: Inspect security seals inventory

AQL: 99%

5.34.1 Process inbound freight documentation

Timeliness: SF 361, Discrepancy report, and necessary reshipment will be completed within 30 calendar days of receipt of shipment.

Quality: Misconsigned and/or mismarked shipments will be correctly re-consigned inbound shipment documentation processed, recorded, and reviewed promptly and accurately.

Random sampling

Lot: Each inbound shipment received, or completed at time of surveillance.

AQL 95%

5.34.1 Movement of DODX Railcars

Timeliness: Disposition instructions from SDDC will be requested within 2 business days of notification of completion of mission. Coordinate with TSP to meet SDDC timelines. CBL will be provided to TSP at the time of pick up.

Quality: DODX cars will be completely and safely moved. Random sampling

Lot: Each request for DODX railcar movement completed at time of surveillance.

AQL: 99%

5.34.2 Provide loaded/empty rail car numbers to TSP, UMC, & SDDC;

release rail cars to TSP.

Timeliness: Within 4 hours of interchange.

Quality: Information & release order is complete and accurate.

Surveillance activity checklist

Lot: Inspect rail car load plan completed at time of surveillance.

AQL: 99%

5.34.3 Coordinate interchange with

TSP

Timeliness: Coordination completed not less than 24 hours prior to arrival/departure of railcars.

Quality: To meet mission requirements.

Surveillance activity checklist

Lot: Inspect interchange completed at time of surveillance.

AQL: 97%

5.34.3 Protect Rail Crossings

Timeliness: Prior to Locomotive approach at pedestrian/vehicle crossing.

Quality: Completely and safely.

Flagmen will possess PPE which is visible in day and night.

Surveillance activity checklist

Lot: Each track crossing protected at time of surveillance.

AQL: 100%

5.34.3 Perform Interchange with rail carrier. Clear obstructions on track.

Timeliness: Arrive 30 minutes prior to scheduled interchange. Obstructions cleared to allow timely arrival at interchange.

Quality: Safely and efficiently.

Surveillance activity checklist

Lot: Inspect interchange with Carrier.

AQL: 98%