Attachment 002 - IPPS-A Functional Baseline (version 4.0) Final 17 Sept 2020.pdf

U.S. ARMY

Integrated Personnel and Pay System – Army

Functional Baseline

Version 4.0

17 September 2020

Department of the Army

Program Executive Office Enterprise Information Systems

Integrated Personnel and Pay System - Army Project Management Office

IPPS-A Functional Baseline v4.0 17 September 2020 ii

Integrated Personnel and Pay System - Army

Functional Baseline

Version 4.0

Revision History

Version

Number Date Summary of Changes

1.0 30 September 2010 Initial

1.0

01 October 2010

• Added FRD statements 6.3.28.1, 6.3.39.1, and

6.3.39.2 to deferred list

• Added TRD statements 6.2.10.1 and 6.2.10.2 to deferred list

1.1

17 December 2010

• Requirements presented at the 17 December 2010

RCB were moved from the deferred list to the

FRD/TRD section

• Changes to FRD/TRD are cataloged within the respective sections

1.2 4 April 2011

• Changes to FRD/TRD are cataloged within the respective sections

1.3 18 May 2011

• Changes to FRD/TRD are cataloged within the respective sections

1.4 21 June 2011

• Changes to FRD/TRD are cataloged within the respective sections

1.5

10 August 2011

• Changes to FRD/TRD are cataloged within the respective sections

• Reformatted in accordance with Quality Assurance standards: combined to one Functional Baseline document; changed FRD to section 2.0; changed

TRD to section 3.0; removed FRD and TRD cover pages and tables of contents; moved historical FRD and TRD changes to appendix; and moved all appendices to the end of the document. All future changes will be recorded as revisions to the Functional Baseline.

2.0

23 May 2016

• Established the initial Increment II IPPS-A

Functional Baseline document

• All future changes will be recorded as revisions to the

IPPS-A Functional Baseline iii

3.0

22 June 2017

• Added FRD statements: 6.3.127.6, 6.3.127.7, 6.3.127.8, 6.3.53.10, Talent Management- ECR

II811. 6.3.22.12, Checkbook - ECR II817 to the deferred list

• Added TRD statements, 6.2.24.8, 7.1.0.21, 6.2.24.9,

6.2.24.10 Talent Management, ECR II811 and 6.2.5.3

2, Data Archiving-ECR II811, to deferred list

• Changes to FRDs 6.3.126.1 and 6.3.126.2 iv

4.0

17 April 2020

• Changed paragraph 1.5.2 to match categories from

RFI

• Added FRD Statements 6.3.80.5, 6.3.8.06, 6.3.18.6,

6.3.29.35 and 6.3.107.12

• Changes to FRD 6.3.101.1, 6.3.101.2, 6.3.102.2, 6.3.107.7, 6.3.107.8, 6.3.22.3, 6.3.22.4, 6.22.9, 6.3.22.10, 6.3.29.8, 6.3.29.10, 6.3.53.1, 6.3.53.4, 6.3.67.4, 6.3.8.10, 6.3.9.1, 6.3.111.7

• Added TRD Statements 7.1.0.22, 7.1.0.23, and

6.2.14.3

• Changes to TRD 6.1.6.2, 6.2.1.3, 6.2.6.4, 6.2.23.2, 6.2.7.3, 6.2.3.3

• Recommend Inactivation of FRD 6.3.107.10, 6.3.107.4, 6.3.116.10, 6.3.116.11, 6.3.116.14, 6.3.120.1, 6.3.120.5, 6.3.123.5, 6.3.23.5, 6.3.39.2, 6.3.79.2, 6.3.79.3, 6.3.127.5, 6.3.29.16

• Recommend Inactivation of TRD 6.2.3.4

• Added regulations DOD FMR 7000.14; Title 10 USC

10149; Army Directive 201709, Tab B, Management of the IRR; ASA, M&RA Memorandum, 29Dec2016, [Mobilization manpower planning requirements for the Ready Reserve]; AR 600-8-2; AR 600-3; DA

PAM 600-3; DoD Directive 1100-4; AR 614-200;

AR 40-501; AR 630-10; eMILPO User Guide, NG

PAM 25-10; TAPBD-R Data Definitions; 10 USC

1405; 10 USC 12732; 10 USC 12733; 10 USC

12738; AR 140-185; DoDI 1215.07; DA PAM 600-

25; Treasury Financial Manual (TFM)

• Deleted Dates from Regulation v

Table of Contents

1.0 Introduction

1.1 Purpose

1.2 Document and Naming Conventions

1.3 Intended End-Users

1.4 Product Scope

1.5 System Description

1.5.1 Product Perspective

1.5.2 Product Functions

1.5.3 Compliance

1.6 Configuration Control Board

2.0 Functional Requirements

3.0 Technical Requirements

Appendix A: Acronyms and Abbreviations

Appendix B: References List

List Of Tables

Table 2-1: Functional Requirements

Table 3-1: Technical Requirements

IPPS-A Functional Baseline V4.0

17 September 2020

1.0 INTRODUCTION

The Integrated Personnel and Pay System – Army (IPPS-A) is the Army’s future web-based Human

Resources (HR) solution to provide integrated personnel and pay capabilities across all Army components. The Defense Acquisition Glossary defines a Functional Baseline as documentation describing system functional characteristics and the verification required to demonstrate the achievement of those specified functional characteristics.1 This document defines the known capability and associated requirements as of last date reflected in the Revision History section.

The Functional Baseline is comprised of two documents: the Functional Requirements Document (FRD) version 2.7 developed by Army G-1 Functional Management Division (FMD), and the Technical

Requirements Document (TRD) version 2.7 developed by the Product Manager (PdM) IPPS-A Inc II.

Both documents were vetted and approved by the IPPS-A Configuration Control Board (CCB) which is the approving authority for any changes, additions, or deletions to the Functional Baseline.

1.1 Purpose

The purpose of the Functional Baseline document is to provide the functional and technical requirements the Army deems necessary to build IPPS-A. All IPPS-A functional and technical requirements were decomposed from the IPPS-A Capability Development Document (CDD) version 30, and are contained in this document.

1.2 Naming Conventions

Each requirement in this document has been numbered with a unique identifier that is used throughout the

IPPS-A system lifecycle as a reference to the specific requirement. The requirement identifiers used in this document have four numbers; the first three numbers refer to the CDD parent requirement and the addition of the fourth number specifies the FRD or TRD child requirement (for example 6.3.1.1, where

6.3.1 is the CDD number, and 6.3.1.1 and 6.3.1.2 are the FRD numbers).

1.3 Intended End-Users

The primary end-users of IPPS-A are Army Soldiers, leaders and Human Resource (HR) professionals.

IPPS-A will enable a better quality of life for Soldiers and their families with features such as self-service access through a Soldier Portal, 24 hours per day. It will provide the Army with robust tools to enable mission command for commanders and leaders, deliver a modern suite of personnel and pay capabilities for HR professionals, and meet audit readiness requirements for military pay. IPPS-A will improve the management of personnel information by streamlining personnel and pay functions and correcting current system deficiencies using the latest industry technology.

1.4 Product Scope

The IPPS-A requirements detailed herein shall be used to implement a Commercial Off-The-Shelf

(COTS) product which integrates existing Army business processes and supporting data into an HR system that allows access based upon established user roles and security permissions. IPPS-A shall provide the foundation and infrastructure that facilitates personnel and pay operations and orderly growth of future enhancements.

1 Defense Acquisition University, Glossary of Defense Acquisition Acronyms & Terms, 15 Ed. 2012

1.5 System Description

1.5.1 Product Perspective

IPPS-A is a web-based system that will, at its end state, provide integrated personnel and pay capabilities for the Active Army (AA), the Army National Guard (ARNG), and the United States Army Reserve

(USAR). The system will also generate a comprehensive personnel record for each Soldier for use throughout their entire Military career.

IPPS-A streamlines Army HR, enhances the efficiency and accuracy of Army personnel and pay procedures, and supports Soldiers and their families. Development and implementation of the new system is more than the deployment of an information technology solution; it is a change in how the

Army will conduct personnel and pay business and serve as the authoritative database for personnel and pay data for the entire Army. The system will feature self-service capabilities allowing Soldiers to access their personnel information 24 hours a day. Full deployment will streamline personnel and pay procedures across all Components, improve automated support to mobilization and deployment processes, and provide a common operating picture to Armypersonnel.

IPPS-A will use an incremental development strategy providing capabilities in two increments that is delivered in multiple releases. Each release will provide additional functionality to the system by building upon the prior release’s design and capabilities. Increment I Release 1 provides a multi-component database designed to produce a personnel record for all Soldiers. This release provides the foundational data to produce the Soldier Record Brief (SRB) and nine pre-defined queries. Increment II will deliver fully integrated personnel and pay services for all Army Components building on the trusted database delivered by IPPS-A Increment I. Increment II includes multiple releases; Release 2 fully deployed by FY20, Release 3 (projected release in FY22), Release 4 (projected release in FY25), and additional R3 and R4 additional capability releases. These releases include multiple lines of effort including system development, deployment, training, help desk, and system access.

The core of IPPS-A includes a single integrated personnel and pay record and the following capabilities:

• Self-Service capabilities (e.g., Member and Manager)

• Integrated Personnel and Payroll Transactions

• Auditability & Internal Controls

• Trusted Database: Current and Historical

• Talent Management

• Manpower Strength Visibility

• Faces to Spaces Force StructureVisibility

• IT System and Data Security Compliance

• Intuitive User Experience

• Mobile Accessibility

• Help Desk Functionality for HR and ITPersonnel

• End User Training

• Archiving

• Informal Funds Management

1.5.2 Product Functions

IPPS-A will support the detail capability of the high level functions shown below. Table 2-1 decomposes the following high level functions into a more refined set of requirements.

• Accessions

• Activity Guide / Guided Self Service (i.e. Life Events)

• Allotments

• Allowances

• Archiving

• Assignments

• Awards

• Base Pay

• Basic Allowance for Housing/Basic Allowance for Subsistence

• Benefits

• Bonuses

• Budget and Accounting Integration (i.e. MILPAY and Direct to Treasury and General Fund

Enterprise Business System)

• Business Intelligence

• Checklist (i.e. In/Out processing, Mobilizations, De-Mobilization, SoldierReadiness Processing)

• Collections

• Contracts

• Customer Service and Support w/ correspondence management

• Customer Relations Model

• Data & Interface Services

• Deployment Availability

• Disability/Incapacitation Pay

• Disconnected Operations

• Duty Participation

• Enterprise Learning Management

• Incentives Pay

• Individual Ready Reserve (IRRManagement)

• Informal Funds Management

• Internal Audit Controls

• Leave

• Leave and Earnings Statement

• Military pay integration with Army's financial accounting system

• MILPAY

• Mobile Accessibility

• Non-Secure Internet Protocol (NIPR) and Secure Internet Protocol (SIPR) integration with Cross-

Domain Support

• Orders

• Payroll Data Retention

• Payroll Processing

• Performance Evaluation

• Physical Profile

• Promotions/Demotions

• Reimbursements

• Reliable Cost Estimate

• Reporting & Analytics

• Retention Management

• Retirement Personnel Action Request(PAR)

• Retirement Points

• Separations/Retirements (Full)

• Special Duty Pay

• Sponsorship

• Strength Management and Accounting

• Talent Management

• Taxes

• Thrift Savings Plan (TSP)/TSP Catchup

• Transfers

• User Security /Audit Trails/ InternalControls

• Workflow/Visibility

1.5.3 Compliance

The system shall comply with the Common Human Resources Information Standard (CHRIS), Global

Force Management Data Initiative Army (GFM DI), Federal Financial Management Improvement Act

(FFMIA) and Financial Improvement and Audit Readiness (FIAR) guidance, requirements in the Federal

Information System Controls Audit Manual (FISCAM), and the Standard Financial Information Structure

(SFIS). The system shall provide all reports and search capability necessary to facilitate internal and management controls to effectively manage personnel and pay within the Army.

1.6 Configuration Control Board

The CCB operates under the authority of Product Manager (PdM) IPPS-A Inc II. The IPPS-A Inc II

CCB will operate in an integrated and disciplined manner to provide a structured and streamlined control process throughout the intended product life cycle. Life cycle configuration management through the CCB ensures that all changes are visible and communicated. It further ensures that any potential performance, security, or operational impacts are properly addressed. The CCB also confirms that technical and programmatic direction across IPPS-A Inc II services and interfaces is consistent.

The CCB is the approval authority for all change requests (CR) that affect cost, schedule, scope, or risk of the program. The CCB also approves the CRs that culminate in a cumulative change to the application, infrastructure, or security capabilities of the software.

2.0 FUNCTIONAL REQUIREMENTS

The Functional requirements are defined in Table 2-1. The table also shows the corresponding Functional

Capability defined in the CDD.

Table 2-1: Functional Requirements

CDD # CDD Title FRD # FRD Statement Supporting

Regulations

6.3.1 Support Army

Accessions

6.3.1.1

The system shall provide the capability to administer

Accession Incentives used by recruiters to attract/recruit applicant based upon critical needs in accordance with

AR 135-7;

AR 601-210

applicable regulations and policies.

6.3.1.2

The system shall provide the capability to terminate and/or suspend Accession Incentives in accordance with

AR 135-7;

6.3.1.3

The system shall provide the capability to process

Bonuses in accordance with applicable regulations and policies.

DoD FMR 7000

14-R 7a

The system shall provide the capability to screen, validate

6.3.1.4 and process an officer applicant who has never served in the U.S. military in accordance with applicable

AR 135-100

regulations and policies.

The system shall provide the capability to create and

6.3.1.5 document a service agreement for an applicant who has never served in the U.S. military in accordance with

AR 601-210;

AR 600-8-104

The system shall provide the capability to determine

6.3.1.6 service obligation of a service agreement for an applicant who has never served in the U.S. military in accordance

AR 135-100

with applicable regulations and policies.

The system shall provide the capability to create a

6.3.1.7 personnel and pay record for a Cadet who has never served in the U.S. military in accordance with applicable

AR 145-1,

AR 145-2

The system shall provide the capability to create a

6.3.1.8 personnel and pay record for a Member who has never served in the U.S. military in accordance with applicable

AR 601-210

The system shall provide the capability to screen, 6.3.1.9 validate, and process a Member who previously completed a period of military service in accordance with

AR 601-210

applicable regulations and policies.

The system shall provide the capability to capture, validate, and document prior creditable military service, 6.3.1.10 skills and qualifications, and assignment and deployment history for an applicant who previously completed a

AR 601-210

period of military service in accordance with applicable

6.3.1.11

The system shall provide the capability to process debts and/or obligations from prior military service for an applicant who previously completed a period of military service in accordance with applicable regulations and policies.

AR 601-210;

DoD FMR

7000.14R

6.3.7 Manage

Military

Education

Programs

6.3.7.3

The system shall provide the capability to record military education graduation results and qualifications in accordance with applicable regulations and policies.

AR 350-1;

AR 600-8-104;

NGR 350-1,

NGR 351-1

6.3.7.4

The system shall provide the capability to record and monitor service remaining obligations incurred from completing military education courses in accordance with applicable regulations and policies.

AR 350-1;

AR 600-8-104;

NGR 350-1,

NGR 351-1

6.3.8 Manage

Civilian

Education

6.3.8.1

The system shall support the management of civilian education programs and record civilian education and degrees earned by Members in accordance with

AR 350-1,

AR 621-1

6.3.8.2

The system shall maintain a listing of accredited civilian education institutions and education programs in accordance with applicable regulations and policies.

6.3.8.3

The system shall support selecting and managing of eligible Members for civilian education programs in

The system shall provide the capability to record service

6.3.8.4 commitments incurred by Members based on attendance at civilian education institutions/programs in accordance

AR 350-1,

The system shall provide the capability to recoup costs

6.3.8.5 resulting from participation in civilian education DoD FMR 7000 programs in accordance with applicable regulations and 14-R 7a

The system shall provide the capability to record, 6.3.8.7 calculate, and pay eligible Members for costs associated with civilian education programs in accordance with

DoD FMR 7000

6.3.8.9 update licenses and certifications in accordance with

6.3.8.10 educational assistance program expenses in accordance with applicable regulations and policies.

AR 621-5;

AR 621-1; DoD

FMR Vol 12, Ch.

6.3.9 Manage Testing

6.3.9.1 maintain the results of all tests used in the classification, assignment, talent management, and/or promotion of

Members in accordance with applicable regulations and

AR 600-8-104

6.3.10 Manage

Enlisted

Commissioning

Program

6.3.10.1

The system shall update the records of enlisted Members selected for commissioning education programs in

AR 135-100

6.3.14 Maintain Unit

Information

6.3.14.1

The system shall provide the capability to maintain alternative mailing address of unit when different from physical address in accordance with applicable

DA PAM 600-8

6.3.14.2

The system shall provide the capability to capture and maintain organizational information, to include Modified

Table of Organization and Equipment (MTOE) and Table of Distribution and Allowances (TDA) in accordance with

AR 570-4

6.3.15 Capture

Manpower

Requirements

6.3.15.1

The system shall provide the capability to perform activities that provide information on peacetime authorizations and unclassified wartime requirements, which may include monitoring and updating the military billet structure, activity information, billet requirements, authorization data, and manpower end-strength in

AR 71-32,

AR 570-4

6.3.15.2

The system shall provide the capability to identify positions that are authorized special pays in accordance

AR 71-32;

AR 570-4;

DoD FMR 7000

14-R 7a

6.3.16 Support Force

Structure

Planning

6.3.16.3

The system shall process Unit Identification Code (UIC) realignments in accordance with applicable regulations and policies.

AR 71-32,

AR 570-4;

AR 220-20

6.3.16.4 The system shall manage key and essential positions in accordance with applicable regulations and policies.

AR 71-32,

AR 570-5

6.3.18 Support

Strength

Management

6.3.18.4

The system shall provide reports and search capability to identify and manage military Members who are in excess of Army requirements in accordance with applicable

AR 600-8

6.3.18.5

The system shall create personnel requisitions based on strength requirements in accordance with applicable

AR 600-8-6

6.3.18.6 organizational and individual stress on force.

AR 220-1;

AR 600-8-11;

AR 614-185;

AR 614-200

6.3.20 Manage

Position

Vacancies

6.3.20.1

The system shall provide the capability to advertise available jobs and allow eligible Members to apply for jobs in accordance with applicable regulations and

AR 600-8-11

6.3.21 Manage Man-

days

6.3.21.1

The system shall provide the capability to establish, administer, and distribute the active service authorizations and requirements in accordance with applicable

AR 140-1

6.3.22 Support Budget

Planning

6.3.22.1

The system shall maintain accountability of the entire spectrum of personnel information required by the financial community to formulate and execute personnel budgets in accordance with applicable regulations and

AR 37-104-4,

AR 37-104-10,

NGR 37-104-3

6.3.22.3

The system shall support interfaces with appropriate systems in support of funds control and accounting master data associated with military pay appropriations

6.3.22.4

The system shall support informal funds management and reliable cost estimates where required in accordance with

6.3.22.5

The system shall provide the capability to accurately calculate in a report the retired pay accrual for deposit for the retired trust fund in accordance with applicable regulations and policies.

10 USC 1405; 10

USC 12732; 10

USC 12733; 10

USC 12738; AR

140-185; DoDI 1215.07

6.3.22.6

The system shall provide the capability to support the

Financial Management Accounting System by supporting accounting entries as specified in the Standard Financial

Information Structure (SFIS).

DoD FMR Vol 3

6.3.22.7 information requirements for accrual transactions of pay, allowances, and benefits during the year.

6.3.22.8

The system shall provide the capability to assign the correct appropriation to each accounting transaction in

6.3.22.9

Financial Management Accounting System in accordance with the system's application of US Treasury Government

Wide Accounting and Reporting Modernization (GWA).

6.3.22.10

Financial Management Accounting System reflecting an agency-wide financial information classification structure that supports the general ledger in the financial system.

DoD FMR Vol 1 &

Vol 3

6.3.22.11

Financial Management Accounting System in accordance with the Statement of Federal Financial Accounting

Standard (SFFAS) 34, as published by the Federal

Accounting Standards Advisory Board (FASAB).

DoD FMR Vol 1

6.3.22.12

The system shall provide the capability to support informal funds management.

6.3.23 Support

Classification of

Skills

6.3.23.1

The system shall provide the capability to initially determine a Member’s eligibility, matching eligibility to skill, determining a Member's training availability, and assigning a classification code in accordance with

DA PAM 611-21

6.3.23.2

The system shall provide the capability to process waivers for initial classification in accordance with applicable

6.3.23.3

The system shall provide the capability to award or withdraw initial skill classification identifiers in

6.3.23.4 identify special civilian qualifications in accordance with

6.3.23.6

The system shall maintain all military occupational structure and classifications information, to include skill identifiers and minimum qualification requirements in

6.3.24 Reclassification

of Skills

6.3.24.1

The system shall provide the capability to determine a

Member's eligibility, matching eligibility to skill, determining a Member's training availability, and assigning a classification code in accordance with applicable regulations.

DA Pam 611-21

(MOS Smartbook on line);

AR 600-8-104;

NGR 600-100;

NGR 600-101;

NGR 600-200

6.3.24.2 classification waiver requests in accordance with applicable regulations.

DA Pam 611-21

(MOS Smartbook on line);

AR 600-8-104 ;

NGR 600-100;

6.3.24.3

The system shall provide the capability for a Member to apply for reclassification of skills in accordance with applicable regulations.

DA Pam 611-21

(MOS Smartbook on line);

AR 600-8-104;

NGR 600-100;

6.3.24.5

The system shall accept all required training and reclassification data to update personnel records appropriately in accordance with applicable regulations and policies.

AR 601-280,

AR 140-111,

AR 614-200

6.3.24.6

The system shall provide assignment management information for reclassification management in accordance with applicable regulations and policies.

AR 601-280,

AR 140-111,

AR 614-200

6.3.25 Support

Personnel

Distribution

Analysis

6.3.25.2 The system shall produce manning statistics in

accordance with applicable regulations and policies.

AR 600-8-11;

AR 614-185;

6.3.25.3

The system shall provide information on the relationships between positions and personnel in accordance with applicable regulations and policies.

AR 600-8-11;

6.3.25.4

The system shall provide the capability to set tenure limits to positions in accordance with applicable regulations and policies.

AR 600-8-11;

6.3.25.5

The system shall provide the capability to project, request, approve, create, modify, and/or cancel personnel requisitions in accordance with applicable regulations and policies.

AR 600-8-11;

6.3.25.6

The system shall provide the capability to analyze related strength modeling information and display results in

AR 614-200;

AR 600-3

6.3.25.7

The system shall persistently provide access to all data necessary for successful execution of Strength Modeling.

6.3.25.8

The system shall accept all required Strength Modeling data in accordance with applicable regulations and

6.3.29 Manage

Assignments /

Transfers

6.3.29.1

The system shall provide the capability to set specific manning priority criteria in accordance with applicable

6.3.29.2 assignment waiver requirements, query waivers, capture approved waivers and process assignment eligibility waivers.

6.3.29.3

The system shall provide the capability to create, modify, cancel, and update permanent and temporary assignments in accordance with applicable regulations and policies.

AR 600-100,

AR 135-205,

AR 140-10

6.3.29.4

The system shall provide the capability to manage all assignment programs in accordance with applicable regulations and policies.

AR 600-8-11,

AR 608-75;

AR 600-8-8

6.3.29.5

The system shall provide the capability to make local or within unit assignments in accordance with applicable regulations and policies.

AR 600-8-11,

AR 608-75

6.3.29.6

The system shall provide assignment sponsorship information for Members pending assignment in

AR 600-8-11,

AR 608-75;

AR 600-8-8

6.3.29.7

The system shall allow an authorized user to maintain a

Member's Personnel Restrictions.

AR 600-8-2; AR

614-200; AR 40-

501; AR 630-10;

eMILPO User

Guide; NG PAM

25-10; TAPDB-R

Data Definitions

6.3.29.8

The system shall determine eligibility and pay assignment incentive pay (AIP) for Members in accordance with

AR 600-8-11;

DoD FMR

7000.14-R Vol 7A

6.3.29.9

The system shall provide the capability to manage IRR and Retiree Mobilization Exclusion Process activities in

AR 600-8-101,

DA PAM 600-81

6.3.29.10

The system shall provide the capability to activate and/or mobilize units (date provided by mobilization ADS) and/or Members, assign, and conduct mobilization processing activities for Army Reserve and Army

National Guard in accordance with applicable regulations

6.3.29.11

The system shall provide the capability to manage the activities uniquely associated with releasing previously mobilized Army Reserve Members, Army National Guard

Members and/or Retirees into a post-Active Duty or Full-

Time National Guard Duty status in accordance with

6.3.29.12

The system shall generate a DD Form 220 for demobilizing Members in accordance with applicable

AR 635-8;

6.3.29.13

The system shall have the capability to edit, publish, amend, and distribute orders for Members under demobilization in accordance with applicable regulations

AR 600-8-105

6.3.29.14

The system shall provide the capability to identify and manage volunteers and required personnel information for

Specified Operations.

AR 140-145

6.3.29.15

The system shall provide the capability to perform and track the activities associated with out-processing a

Member who is leaving an organization on assignment in

DA PAM 600-8-

6.3.29.17

The system shall provide the capability to update and verify pay and entitlements for a Member arriving or departing an organization in accordance with applicable

6.3.29.18

The system shall determine eligibility for advance pay and allowances for Members in accordance with

7000.14-R

6.3.29.19

The system shall process and pay requests for advance pay and allowances for Members in accordance with

6.3.29.20

The system shall provide the capability to account for

Members leaving an organization on temporary assignment in accordance with applicable regulations and

AR 600-8-101

6.3.29.21

The system shall provide the capability to perform and track the activities associated with in-processing a

Member who is arriving at an organization in accordance

6.3.29.22

The system shall provide the capability to account and report a Member who is arriving at an organization on

6.3.29.23

The system shall allow an authorized user (at the gaining organization) to update a Member's personal information who is arriving at an organization on a temporary

6.3.29.24

The system shall process all personnel and pay transactions and properly account for a Member who is returning to an organization from temporary assignment

6.3.29.25

The system shall manage Reserve Component Members serving on active duty tours in accordance with applicable

NGR 600-10;

6.3.29.26

The system shall provide the capability to request voluntary assignment, manage rotations, and determine non-volunteers, as needed in accordance with applicable

6.3.29.27

The system shall provide the capability to allow Members to select assignment preferences in accordance with

6.3.29.28

The system shall provide the capability to record, update, and maintain Member assignment preferences in

6.3.29.29 The system shall determine a Member's eligibility for assignments in accordance with applicable regulations and policies.

AR 600-100,

6.3.29.30

The system shall send benefits notifications for Army

National Guard and Army Reserve Members upon notification of mobilization or activation, and provide notification in accordance with applicable DoD Issuances, regulations, and policies.

DA PAM 600-72

6.3.29.35

The system shall provide the capability to generate ad hoc queries, create interactive dashboards, process reporting, and maintain analytics (i.e. Oracle Business Intelligence

Enterprise Edition (OBIEE) system).

6.3.33 Generate Orders

6.3.33.1

The system shall generate, edit, publish, amend, and distribute orders for Members or groups pending

6.3.33.3

The system shall document authorization for pay and allowances associated with an assignment on the assignment order in accordance with applicable

6.3.35 Manage

Personal

Reliability

6.3.35.1

The system shall support the capability to identify

Members requiring Personnel Reliability Program screening in accordance with applicable regulations and policies.

DoDD 5210.42, AR 50-5, AR 50-6, AR 50-1, DA PAM 600-8

6.3.39 Track Personnel

in Support of

Specified

Operations

6.3.39.1

The system shall provide visibility of Members from initial identification with a specified operation until removed from the specified operation in accordance with

6.3.43 Manage

Casualty

6.3.43.1

The system shall maintain, process, and report casualty information in accordance with applicable regulations and

AR 600-8-1

6.3.43.2

The system shall provide personnel/pay support to

MIA/POWs, to include collecting, maintaining, disseminating and archiving information regarding

MIA/POWs from initial identification until release from

MIA/POW status (death or otherwise) in accordance with

AR 600-8-1;

6.3.43.3

The system shall provide the capability to process Former

Captive Pay in accordance with applicable regulations

6.3.44 Provide

Casualty

Assistance

6.3.44.2 payments, benefits, and entitlements on behalf of deceased Members in accordance with applicable

AR 638-8

6.3.47 Promote/

Reduce

Personnel

6.3.47.1

The system shall provide the capability to manage de-centralized promotions for junior enlisted personnel in

AR 600-8-19;

6.3.47.2

The system shall determine a Member's eligibility and process results for centralized selection consideration in

6.3.47.3

The system shall provide the capability to revoke an erroneous promotion in accordance with applicable regulations and policies.

6.3.47.5

The system shall provide the capability to manage semi-centralized promotions for junior enlisted personnel in

6.3.47.6 decline consideration for promotion in accordance with

6.3.47.7 vacancy driven promotion programs for the Army

National Guard and Army Reserve in accordance with

6.3.47.8 The system shall capture and maintain promotions lists in

6.3.47.9

The system shall process frocking and lateral appointments in accordance with applicable regulations

6.3.47.12 identify personnel who are assigned at a grade higher or lower than the position grade on the approved manpower documents in accordance with applicable regulations and

6.3.47.13

The system shall provide the capability to manage junior officer promotions in accordance with applicable regulations and policies.

AR 135-155,

AR 600-8-29

6.3.47.14 decline being retained for promotion in accordance with applicable regulations and policies.

AR 135-155,

6.3.47.15

The system shall record and maintain Member promotion and selection information in accordance with applicable regulations and policies.

AR 135-155, AR

600-8-29

6.3.47.16

The system shall provide the capability to reduce a

Member in rank/grade in accordance with applicable regulations and policies.

AR 600-8-19, 600-

8-29, AR 600-20

6.3.47.17

The system shall provide the capability to grant and withdraw Federal Recognition for eligible officers of the

Army National Guard in accordance with applicable

NGR 600-100

6.3.51 Manage Awards

6.3.51.1 maintain Members' Unit/Organizational/Campaign award information in accordance with applicable regulations and policies.

AR 600-8-22;

6.3.51.5

The system shall provide the capability to generate recommendations, process, and update individual

Awards/decorations/badges for Members eligible in

AR 600-8-22,

6.3.51.6

The system shall provide the capability to generate, process, and update orders for individual

Awards/decorations/badges for Members eligible in

6.3.51.7 eligibility for individual Awards/decorations/badges for Members eligible in accordance with applicable

6.3.53 Manage

Performance

Evaluations

6.3.53.1

The system shall provide the capability to manage and maintain the performance of Members in accordance with applicable regulations.

AR 623-3;

DA PAM 623-3;

6.3.53.2

The system shall provide the capability to create, maintain, and publish rating schemes in accordance with applicable regulations.

AR 623-3;

6.3.53.4

The system shall identify and notify members and rating chain of the member that are eligible for performance and academic evaluation in accordance with applicable

6.3.53.6 suspense, and process evaluations in accordance with

6.3.53.7

The system shall provide the capability to include an evaluation in the Member's official file in accordance with applicable regulations.

6.3.53.8 manage the rater and senior rater profiles in accordance with applicable regulations.

6.3.53.9

The system shall provide the capability to manage reviewing sub-standard performance and providing performance feedback to sub-standard performers, and affecting other personnel actions, as appropriate in

AR 623-3,

AR 600-8-19,

6.3.53.10

Assessments throughout the career life-cycle of a Soldier.

AR 623-3,

AR 600-8-19,

AR 600-20

6.3.57 Manage Army

Retention

6.3.57.2 record, and process reenlistment documents for eligible

Members in accordance with applicable regulations and policies.

DoD FMR 7000

14-R 7a;

AR 601-280;

AR 140–111;

ARNG Enlistment

Criteria

Memorandum

6.3.57.3 record, and process extension documents for eligible

Members in accordance with applicable regulations and policies.

DoD FMR 7000

14-R 7a;

AR 601-280;

AR 140–111;

ARNG Enlistment

Criteria

Memorandum

6.3.57.4 activities associated with administering retention management actions; budget appropriation, determine and distribute incentives and retention controls for continued service for enlisted Members in accordance with applicable regulations.

DoD FMR 7000

14-R 7a, AR 135-7, 6.3.57.5

The system shall provide assignment management information for retention management in accordance with

AR 601-280,

AR 140-111,

6.3.57.6 activities associated with administering retention management actions and determining and distributing incentives or retention controls for continued service of officers in accordance with applicable regulations.

6.3.57.7

The system shall provide the capability to process and pay retention and reenlistment bonuses and special pays to eligible Members in accordance with applicable regulations and policies.

DoD FMR 7000

14-R 7a;

AR 601-280;

AR 140–111

6.3.57.9 manage officer continuation in accordance with applicable regulations and policies.

DA PAM 600-8;

DoD FMR 7000

14-R 7a;

AR 601-280;

NGR 635-100;

AR 140-111

6.3.61 Manage Regular

Augmentation

6.3.61.1 activities associated with tendering commissions in accordance with applicable regulations and policies.

AR 135-100;

AR 600-8-104;

NGR 600-100;

NGR 600-101

6.3.62 Manage Special

Category

6.3.62.1 manage activities associated with special category positions and personnel in accordance with applicable regulations and policies.

AR 600-8-11,

NGR 600-100;

NGR 600-101

6.3.67 Manage

Allowances

6.3.67.1 determine, document, authorize and process Basic

Allowance of Housing and Station Allowances for eligible Members in accordance with applicable

JFTR Vol 1

6.3.67.2

The system shall provide the capability to pay eligible

Members for Basic Allowance of Housing and Station

Allowances in accordance with applicable regulations and

JFTR Vol 1

6.3.67.3 eligibility for Basic Allowance of Subsistence in

14-R 7a, AR 37-104-4

6.3.67.4

Members for Basic Allowance for Subsistence in

6.3.67.5

The system shall provide the capability to collect Basic

Allowance of Subsistence in accordance with applicable

6.3.67.6

The system shall provide the capability to process meal collections or refunds in accordance with applicable

6.3.67.7 eligibility for Family Supplemental Subsistence

Allowance in accordance with applicable regulations and

6.3.67.8

Members for Family Supplemental Subsistence

Allowance in accordance with applicable regulations and

6.3.67.9

The system shall provide the capability to create and determine eligibility for Members to receive the appropriate clothing allowances in accordance with

6.3.67.10

Members for clothing allowances in accordance with

6.3.67.11 document, maintain and update Family Separation

Allowance information for eligible Members caused by enforced separation from dependents in accordance with

6.3.67.12

Members for Family Separation Allowance caused by enforced separation from dependents in accordance with

6.3.70 Authorization

for Special Duty

Pays

6.3.70.1

The system shall provide the capability to determine if

Members are eligible for Special Duty Assignment Pay in

6.3.70.2

Members for Hazardous Duty Incentive Pay in

6.3.70.3 eligibility for Members receiving Hostile Fire/Imminent

Danger Pay based on assignment location in accordance

6.3.70.4

Members for Hostile Fire/Imminent Danger Pay in accordance with applicable regulations and policies.

6.3.70.5 eligibility for Members to receive Career Sea Pay and

Career Sea Pay Premium in accordance with applicable

6.3.70.6

Members for Career Sea Pay and Career Sea Pay

Premium in accordance with applicable regulations and policies.

6.3.70.7 eligibility for Members to receive Hardship Duty Pay in accordance with applicable regulations and policies.

6.3.70.8

Members for Hardship Duty Pay in accordance with

6.3.70.9 document, maintain and update special pays, incentive pays, and allowances not defined as a result of events or status changes for eligible Members in accordance with

6.3.70.10

Members for Special Pays, Incentive Pays, and

Allowances not defined as a result of events or status changes in accordance with applicable regulations and

6.3.70.11

The system shall provide the capability to process Special

Pay entitlements for Health Professionals in accordance with applicable regulations and policies.

6.3.70.12

The system shall provide the capability to process Saved

Pay in accordance with applicable regulations and

6.3.78 Maintain

Member-

Provided

Personal

6.3.78.1 information associated with a Service Member for which the Member is the source and has the responsibility for identifying and reporting changes in accordance with

6.3.78.2 and verify Member’s emergency data in accordance with

6.3.78.4

The system shall provide the capability to send personal information data to other agencies in accordance with

6.3.79 Maintain

Sensitive

6.3.79.1

The system shall provide the capability to create, update, and maintain sensitive personnel information in

6.3.80 Administer

Correction of

Records

6.3.80.1

The system shall provide the capability to update/change/modify a Members' record based on approved correction(s) or validated source documents in

AR 600-8-104,

6.3.80.2 The system shall provide the capability to calculate, record, and process pay and entitlements based on correction of Members record in accordance with

6.3.80.3

The system shall generate the DD form 215 for corrections to Members that were separated from active military service in accordance with applicable regulations.

DoDI 1336.01;

AR 635-8

6.3.80.4

The system shall generate the NGB form 22a for corrections to Members that were separated from the

Army National Guard service in accordance with

6.3.80.5

The system shall allow archived data to be recalled and transacted upon.

6.3.80.6

The system shall allow records to be recalled and transacted upon.

6.3.81 Maintain

Retirement

Point

Accounting

6.3.81.1

The system shall provide the capability to generate and process individual retirement points statements for Army

National Guard and United States Army Reserve

AR 140-185;

NGR 680-2

6.3.81.2

The system shall provide the capability to generate and process Notification of Eligibility (NOE) Retirement

Letters for Army National Guard and United States Army

Reserve Members in accordance with applicable

6.3.81.3

The system shall provide the capability to calculate a

Member's individual projected retirement points in

6.3.81.4 process calculate, correct and update retirement points earned for Army National Guard and United States Army

Reserve Members in accordance with applicable

6.3.82 Manage

Retiree-Specific

Actions

6.3.82.1

The system shall provide the capability to report and track

Retirees; manage Permanent and Temporary Disabled

Retired Lists and Support the Survivor Benefit Plan

(SBP) and the Reserve Component Survivor Benefit Plan

(RCSBP) Programs in accordance with applicable

AR 635-200,

AR 600-8-24,

AR 635-5-1,

DA PAM 600-8,

DA PAM 600-8-11

6.3.83 Manage

Reviews of a

Member's

Official

6.3.83.1

The system shall provide the capability to review/update official personnel information in accordance with

6.3.84 Collect

Information to

Process

Allotments

6.3.84.1

The system shall provide the capability to capture identification and financial information to start, stop, or modify all allotments in accordance with applicable

6.3.85 Collect

Information to

Process Other

Member-

Elected

Deductions

6.3.85.1

The system shall provide the capability to collect information to support Member-requested deductions, other than allotments in accordance with applicable

6.3.86 Collect

Information to

Process Pay

Garnishments

6.3.86.1 information to support and process a deduction from a

Member's pay driven by a legal process in accordance

6.3.86.2

The system shall provide the capability to process a deduction from a Member's pay driven by a legal process

6.3.86.3

Commercial Debts in accordance with applicable

6.3.86.4

Statutory Allotments in accordance with applicable

6.3.86.5

Bankruptcies in accordance with applicable regulations

6.3.86.6

Support Garnishments in accordance with applicable

6.3.87 Collect

Information to

Process Other

Involuntary

Deductions

6.3.87.1 information to process other involuntary deductions in

6.3.87.2

The system shall provide the capability to process other involuntary deductions in accordance with applicable

6.3.87.3

Recoupment's in accordance with applicable regulations and policies.

DoD 7000.14-R, Vol. 7A, AR 37-

104-4, Ch 31

6.3.88 Support

Uniform Code of Military

Justice (UCMJ)

6.3.88.1

The system shall provide the capability to record the results of UCMJ events or actions in accordance with

AR 27-10

6.3.88.2

The system shall provide the capability to execute forfeitures, collections and/or fines related to UCMJ events or actions in accordance with applicable

AR 27-10; DoD

FMR 7000.14-R

6.3.90 Support

Physical Fitness

6.3.90.1 The system shall capture physical fitness test results in accordance with applicable regulations and policies.

AR 350-1,

DA PAM, 600-8

6.3.90.2

The system shall identify, track, and report Members that do not meet the minimum physical fitness test standards

DA PAM 600-8

6.3.91 Medical

Physical

Readiness

6.3.91.1

The system shall record physical exam dates in

AR 40-501

6.3.91.2

The system shall record and update a Members physical profile codes in accordance with applicable regulations

AR 40-501

6.3.99 Manage Leave

& Absences

6.3.99.1

The system shall provide the capability to record, track, correct, and report authorized absences in accordance with applicable regulations and policies.

AR 600-8-10;

DoDI 1327.06;

14-R 7a Ch. 35

6.3.99.2

The system shall provide the capability to allow Members to apply for leave in accordance with applicable regulations and policies.

AR 600-8-10;

DoDI 1327.06;

6.3.99.3

The system shall provide the capability to manage special leave accrual in accordance with applicable regulations and policies.

AR 600-8-10,

DoDI 1327.06, 6.3.99.4

The system shall provide the capability to accrue and account for leave in accordance with applicable regulations and policies.

AR 600-8-10,

DoDI 1327.06, 6.3.99.5

The system shall provide the capability to sell back accrued leave in accordance with applicable regulations and policies.

AR 600-8-10,

DoDI 1327.06, DoD FMR 7000

14-R 7a Ch. 35

6.3.100 Support

Personnel

Security

6.3.100.1

The system shall provide the capability to track, update, and verify Security Information on Members in accordance with applicable regulations and policies.

DoDD 5210.42, AR 50-5, AR 50-6, AR 50-1, DA PAM 600-8

6.3.101 Maintain Duty

Status

6.3.101.1 maintain, track and report, the duty status of Members in accordance with applicable regulations and policies.

Duty status applies to Members performing Title-10 and

Title-32 service.

AR 600-8-4;

6.3.101.2 determine the impact of a Member's duty status within payroll, strength management, and strength accounting in accordance with applicable regulations and policies.

Duty status applies to Members performing Title-10 and

Title-32 service.

6.3.101.3 track, report and maintain deployed Members in all service components in accordance with applicable

AR 600-8-4

6.3.101.4

The system shall provide the capability to correct an erroneously reported duty status in accordance with

AR 600-8-4

6.3.102 Maintain

Organizational

Profile

6.3.102.1 activities associated with the merging and assessment of organizational authorization and personnel information

(assigned and/or attached) at the unit level in accordance

AR 570-4;

AR 220-1

6.3.102.2

The system shall provide the capability to record organizational authorization and GFMDI relationship information at the appropriate unit level in accordance

11;

6.3.102.3

The system shall provide the capability to export data.

11;

AR 600-8-6

6.3.103 Process

Composite Unit

6.3.103.1 activities associated with gaining or detaching military units to create a tailored organization in accordance with applicable regulations and policies.

FM 1-0;

AR 220-5

6.3.103.2

The system shall provide the capability to limit management of personnel within a task organized unit

(attached and assigned) to only those officially attached, assigned, or within the organization's hierarchy in

FM 1-0

6.3.104 Manage

Reserve

Component

Participation

6.3.104.1 activities associated with accounting for drill scheduling and attendance, (e.g. Equivalent Training, Annual

Training, Inactive Duty Training, etc., for Army National

Guard and Army Reserve Members) in accordance with

AR 135-91;

AR 140-1;

NGR 350-1;

NGR 680-1

6.3.104.3

The system shall provide the capability to create, record, and produce the drill schedule for Army National Guard and Army Reserve Members in accordance with applicable regulations and policies.

AR 135-91;

AR 140-1;

6.3.104.4

The system shall provide the capability to produce forms and documents associated with the drill attendance for

Army National Guard and Army Reserve Members in

AR 135-91;

AR 140-1;

6.3.104.5

The system shall maintain drill schedule and attendance history for Army National Guard and Army Reserve

Members in accordance with applicable regulations and policies.

AR 135-91;

AR 140-1;

6.3.104.6

The system shall provide the capability to apply the correct line of accounting to a drill activity for Army

National Guard and Army Reserve Members in

DFAS-IN Manual

37-100 FY 2010;

DFAS-IN 37-1;

DFAS-IN 7097.01-

FY2010

6.3.104.7

The system shall provide the capability to initiate pay and entitlements for Members performing inactive duty training for Army National Guard and Army Reserve

DoD FMR 7000.14

Vol 7a

6.3.104.8

The system shall provide the capability to accumulate retirement points for Members performing a drill activity for Army National Guard and Army Reserve Members in accordance with applicable regulations and policies.

AR 141-85;

NGR 680-1;

NGR 680-2;

DoDI 1215.06;

DoDI 1215.07

6.3.104.9

The system shall provide the capability to compute

Incapacitation Pay for Members of the Army National

Guard and Army Reserve in accordance with applicable

DoDFMR7000.14

Vol 7a;

AR 135-381

6.3.104.10 eligibility for Incapacitation Pay for Members of the

Army National Guard and Army Reserve in accordance with applicable regulations and policies.

DoDFMR7000.14

Vol 7a;

AR 135-381;

DA Pam 135-381

6.3.106 Support

Manifest

Operations

6.3.106.1

The system shall provide the capability to account for individuals and/or groups embarking or disembarking ships, planes, trains and buses in accordance with

DoDI-4500.57; AR

600-8-6

6.3.107 Support Unit

Readiness

6.3.107.1

The system shall provide readiness information necessary to determine if unit Members are qualified and available to perform required missions/operations in accordance

AR 220-1

6.3.107.2

The system shall provide the capability to conduct deployment processing for specified operations in

6.3.107.3 track a Member through the Soldier Readiness Process

(SRP) in accordance with applicable regulations and

6.3.107.5

The system shall provide search capability and reports to assist in the management of family care plans as necessary to meet duty requirements in accordance with

6.3.107.6 assist in the management of equal opportunity and sexual harassment prevention programs in accordance with

AR 600-20,

NGR 600-21

6.3.107.7

The system shall determine if Members are eligible for

High Deployment Allowances in accordance with

DODFMR, VOL

7A, CH. 65

6.3.107.8

Members for High Deployment Allowances in

DODFMR, VOL

7A, CH. 65

6.3.107.9

The system shall provide access to necessary personal information and MOS qualification requirements for the medical board process in…