Attachment 0004 - Provisioning SOW.pdf

PROVISIONING

STATEMENT OF WORK

For

S 280C Shelter

1. SCOPE: This Provisioning Statement of Work (PSOW) defines and specifies the actions and tasks required for providing the United States Government a complete range of technical data products necessary to ensure logistical support for the end article or end item.

1.1 Requirements and Schedule. Refer to this PSOW for Government work requirement(s) and to the Department of Defense (DD) Form 1423, Contract Data Requirement List (CDRL) of each data item for delivery schedule of data products to the Government.

1.2 Deviation from PSOW.

1.2.1 The Contractor shall not deviate from this PSOW and associated DD Forms 1423.

Deviation from the PSOW shall only occur by the approval and direction of the Contracting Officer (KO).

1.3 Request for PSOW Deviation: Contractor deviation from this PSOW and/or DD Form 1423 must receive prior Government approval. If a deviation is required, the Contractor will present a request, in writing, to the Contracting Officer for an In-Process Review (IPR) to present the details of the request for deviation to the appropriate office.

1.4 Maintenance Strategy. The Contractor shall be responsible for the development of the Maintenance Allocation Chart (MAC).

1.5 Provisioning. The Contractor shall be responsible for providing a Provisioning Parts List (PPL) and an Engineering Data for Provisioning (EDFP) to support the provisioning process.

1.6 Data Products. The following data items for technical data product(s) shall be developed by the Contractor for the end article and submitted to the Government by the schedule contained in the CDRL.

DATA ITEM DATA PRODUCT PSOW PARAGRAPH

A009 Maintenance Allocation Chart (MAC) 5

A011 Provisioning Parts List (PPL) 6

A010 Engineering Data for Provisioning (EDFP) 7

1.7 Definitions and Abbreviations. Reference GEIA-STD-0007-A, GEIA-HB-0007, AR 700-18 and AMC PAM 700-25

2. APPLICABLE DOCUMENTS: The following Army Regulations (AR), Data Item Descriptions (DID), military specifications, standards, websites, and other publications are PSOW references for delivery of technical data products.

2.1 Army Regulations. Download at http://www.army.mil/usapa/index.html

PUBLICATIONS NUMBER TITLE

Army Regulation 700-18 Provisioning of U.S. Army Equipment

Army Regulation 700-82 Joint Regulation Governing the Use and Application of Uniform Source Maintenance and Recoverability Codes

Army Regulation 750-1 Army Materiel Maintenance Policy

AMC Pamphlet 700-25 Guide to Provisioning

Download at: https://www.logsa.army.mil/pub/P700_25.PDF

2.2 Military Standard. Download at https://www.logsa.army.mil/mil40051/menu.cfm

2.2.1 MIL-STD 40051-2D DOD Standard Practice, Preparation of Digital Technical Information for Multi-Output Presentation of Technical Manuals

2.3 Data Item Description.

NUMBER TITLE

DI-SESS-81758 Logistics Product Data

DI-ALSS-81530 Logistics Management Information (LMI) Summaries

DI-SESS-81874 Engineering Data For Provisioning (EDFP)

DI-SESS-81758 Provisioning Parts List (PPL)

DI-SESS-81759 Maintenance Allocation Chart

2.4 Cataloging Websites.

2.4.1 DODD 4100.39.M Federal Logistics Information System (FLIS) Procedures Manual http://www.dtic.mil/whs/directives/corres/pdf/410039m/410039m_vol01.pdf

2.4.2 Commercial and Government Entity Code (CAGEC) Search https://cage.dla.mil/

2.4.3 H6 Item Name Search - http://www.dlis.dla.mil/H6/

2.4.4 WebFLIS -

https://fp.logisticsinformationservice.dla.mil/webflis.login?wmp_tc=10347&wmp_rt=render

2.4.5 Haystack - https://www.ihs.com/Info/sc/a/haystack.html

2.4.6 FEDLOG: https://www.logisticsinformationservice.dla.mil/qdb/Search.aspx

2.4.7 ASSIST-Quick Search – http://quicksearch.dla.mil

2.4.7.1 Provides direct access to Defense and Federal specifications and standards available in the official DoD repository. For questions or problems in accessing this website, the ASSIST – Help desk may be reached at 215-697-6396.

2.5 Additional Reference(s):

PUBLICATIONS NUMBER TITLE

GEIA-STD-0007-A Logistics Product Data

GEIA-HB-0007 Logistics Product Data Handbook

2.6 Appendix: included as part of this PSOW.

Appendix A Logistics Product Data Worksheet – Provisioning Data Requirements (GEIA-STD- 0007-A)

2.7 Order of Precedence. In the event of a conflict between the text of this PSOW and the references cited herein, the text of this PSOW takes precedence. Nothing in this PSOW supersedes applicable laws and regulations.

3. Meetings and Reviews: The Government requires conferences and program In-Process Reviews (IPR) to provide guidance, ensure program development, and quality of the Contractor developed logistical support data products.

The following PSOW paragraphs give guidance to the support required from the Contractor at these conferences and reviews. The Contractor or a Contractor Designated Representative, as directed by this PSOW, shall be a required attendee at all conferences and/or review(s).

3.1 Logistics Guidance Conference: To ensure mutual understanding of the end article/end item and to discuss logistical support requirements that exist between the Contractor and Government, a Logistics Guidance Conference shall be held to discuss these Logistics Data Product(s), as well as Contractor and Government responsibilities, roles, scope of work, and to assign appropriate Points of Contact (POC). The Logistic Guidance Conference will be a primary event to discuss and clarify requirements of the PSOW, schedule, and tasks. The Contractor shall present a briefing that demonstrates their understanding and how they will comply with the logistical support requirements.

a) Government Furnished Information (GFI). The Government shall provide the following GFI to the Contractor during the Logistics Guidance Conference.

1) Official Name/Nomenclature

2) Provisioning Contract Control Number (PCCN)

3) Provisioning Control Code (PCC) or Use-On-Code (UOC)

4) Technical Manual Code

5) Model Record Data

b) Contractor Furnished Information (CFI) - The Contractor shall provide the

Government with the Commercial and Government Entity Code (CAGEC) and Part Number (P/N) of the end article/end item in writing at the Logistics Guidance Conference.

3.2 In-Process Review (IPR). IPR’s can be requested by the Contractor or the Government to resolve questions or clarify requirements.

3.3 Maintenance Allocation Chart (MAC) In-Process Review (IPR):

A MAC IPR shall be scheduled at a location to be determined by the Government and on a date and time dictated by the program schedule In Accordance With (IAW) with CDRL A009. This IPR will be scheduled during the normal business hours 0900 – 1500, Monday through Friday, and be mutually agreed on by the Contractor and Government. At the MAC IPR the Contractor shall present the Initial MAC to the Government. The length of the conference will be determined by the Contractor and complexity of the system. The purpose of the IPR is for the Contractor to physically review equipment with the Government Representative, explaining component and maintenance functions. The Government Representative will provide a review of the MAC to include functional group breakdown, maintenance functions, and maintenance levels. The Contractor shall have representatives that can support the IPR, present content to the Government, and respond to Government comments and questions about maintenance levels, tasks, repair parts and tools.

a. Contractor Briefing: The Contractor shall present a detailed briefing of the theory and principles of operation of the End Item (EI) and/or sub-components, the MAC functional group breakdown, maintenance actions and processes, maintenance times, equipment troubleshooting strategy and logic. The Contractor will provide a top down breakdown engineering drawing tree of the end item to the Government personnel. The Contractor may use block diagrams, drawings, functional flow charts, and/or schematics to support the functional breakdown of the system and subcomponents. The Contractor will determine the agenda and may use appropriate office media (e.g., charts, slides, hand-outs) to present the supporting information.

b. Contractor Furnished Documentation: Contractor provided aids in the Government evaluation of the MAC are listed below. Presentation of this documentation at the MAC IPR ensures the Government understanding and reasoning of the functional group breakdown. Documents not provided must be addressed by the Contractor at the IPR. These documents aid the Government evaluation of the submitted MAC

Maintenance Allocation Chart

2) Schematic diagram of Equipment Functional Groups and Relationships

3) Top down Generation Breakdown Drawing Tree of the End Item

4) Troubleshooting Logic Diagram of the End Item

5) Tool Identification List

c. Equipment: The contracted end item(s), kits, and/or accessories shall be available for Government review during the MAC IPR. The end item shall be set-up as configured for operation during the review.

d. If the MAC IPR is held at the Contractor facilities: The Contractor shall provide the following facilities for the IPR:

1) A sheltered, temperature controlled work area that provides protection from the weather.

2) Office space with adequate worktables and chairs. All office space and work areas shall be free of all dusts, fumes, slip, trip, and fall hazards and provide adequate work area to perform required tasks.

3) All work areas should provide adequate protection from the weather and provides for adjustable temperature controls.

4) Connection to the internet as required to perform necessary work functions.

3.4 Provisioning Parts List (PPL) IPR: PPL IPR shall be held in accordance with CDRL A011

a. Purpose: The purpose of the PPL IPR is to review the PPL and to provide the Contractor with feedback prior to the initial submission. The goal of this IPR is to ensure the contractor has a clear understanding prior to the Initial Submission.

b. Personnel: The Contractor shall make available representatives responsible for provisioning data and representatives that can discuss technical data or engineering drawings.

c. Equipment: The end article, kits and/or accessories shall be available for Government review, if requested. The end item shall be set-up, as configured for operation during the review, if requested.

d. Facilities: If scheduled at the Contractor facility, the Contractor will provide the following facilities for the IPR: a sheltered and heated work area for the end article, restrooms, and office space with adequate worktables and chairs. The office space and work areas shall be free of all dusts, fumes, slip, trip, and fall hazards, provide adequate work area to perform tasks, protection from the weather, temperature control and internet access.

3.5 Government Provisioning Conference: The Government Provisioning Conference shall be required to take place at the Contractor’s or Government facility on a date and time as indicated by CDRL A011. The number of provisioning items on the end item shall determine the conference length. As general guidance, the Contractor should plan support for five (5) business days per 300 assemblies/subassemblies/repair parts on the Provisioning Parts List (PPL)/Repair Parts Special Tools List (RPSTL).

a. Purpose - Acquire and use Engineering Data for Provisioning (EDFP), Provisioning Technical Documentation (PTD), and Supplemental Provisioning Technical Documentation (SPTD) to identify supply support for the End Item (EI). To complete provisioning actions associated with the provisioning decision process, that is, selecting, coding, computing, cataloging, procuring and distributing of support items. The provisioning conference will be used as a tool to identify and verify the items on the RPSTL, concurrently listed on the PPL, and supported with the Engineering Data for Provisioning (EDFP) against the Government approved production model of the end item.

b. Objective - The primary objectives of the Army provisioning activities are to ensure that minimum initial stocks of support items and associated technical documentation are available at using organizations, maintenance facilities and supply activities. Ensure logistics data are updated with field experience to ensure maintenance sustainment throughout the fielding process. The initial stocks are required to sustain the programmed operation of systems and EI until normal replenishment can be accomplished. Equipment will be provided to support the stated system availability or System Readiness Objectives (SRO). Determination of logistics support for the EI is to be determined by the Government and provided at the least initial investment cost.

c. Government Review: The Government will do an item-by-item review of each RPSTL assembly, subassembly, or repair part to consider whether item will be procured, not procured, or procured at the next higher level of assembly consistent with the maintenance concept. The Contractor shall present EDFP, PTD, and/or SPTD to support all sources of supply of each item on the PPL/RPSTL. The Government will review and evaluate the adequacy of engineering data for full item descriptions of all procured items. The Government will evaluate Contractor research of an existing National Stock Number (NSN) and concur or non-concur. The Government will review each Commercial and Government Entity Code (CAGEC) and part number to determine if there is an existing NSN within the Department of Defense (DOD) supply system.

d. The Defense Logistics Information Service (DLIS) and Government Equipment

Specialist will determine if the item names are correct. Additional information may be added to the description in the RPSTL and PPL to further identify and describe the provisioned item. The Government will determine and be responsible for any established NSN cataloging data requiring correction in the DOD supply system. ALL EDFP, PPL, RPSTL, and TM data reviewed at the Government provisioning conference will be corrected or updated by the Contractor with the guidance received at the provisioning conference.

e. Document Support: The Contractor shall provide copies of the MAC, Technical Manual (TM) to include RPSTL, PPL, and EDFP at the Government Provisioning Conference as required in the Government Provisioning Conference Plan.

Contractor Technical Support: The Contractor shall provide representatives responsible for provisioning products and a technical consultant or Field Service Representative (FSR) with expert technical knowledge of the end item. The FSR must be familiar with all aspects (operation, maintenance processes, and repair part and demand rates) of the end item and related equipment. The FSR will be expected to answer questions and point out, if requested by Government team, the location and function of the provisioned item. There will be no teardown or disassembly of the end article, unless requested.

g. Contractor Data Collection: The Contractor shall be prepared with necessary personnel, supplies, and equipment to capture text, data fields, and illustration change(s) identified during the provisioning conference for the RPSTL, PPL, and/or EDFP. The Contractor shall prepare a master mark-up of the PPL, RPSTL, and/or EDFP of change(s)/updates identified during the conference. A copy of the master mark-ups shall be delivered to the Government representative at the close of the provisioning conference.

h. The Contractor shall make all directed updates and corrections to the RPSTL, PPL, and EDFP per Government guidance and cataloging decisions made at the provisioning conference. Corrected and/or updated data shall be included in the next submission of deliverables to include PPL, EDFP and RPSTL. The Contractor shall record the following for each Provisioning List Item Sequence Number (PLISN) on the PPL during the provisioning conference. The Contractor shall provide a copy of this record to the Government at the conclusion of the provisioning conference.

1) PLISN items identified with existing National Stock Number (NSN), Commercial and Government Entity Code (CAGEC), and Part Number.

2) PLISN items reviewed and accepted with acceptable EDFP data.

3) PLISN items reviewed and rejected with insufficient EDFP data and deficiency noted.

4) Nomenclature, CAGEC, Part Number, and Federal Supply Class for each PLISN.

i. Government Provisioning Conference Plan: A detailed Provisioning Conference Plan will be made available to the Contractor 30 calendar days prior to the scheduled conference that outlines the agenda, attendees, and specific Contractor and Government roles and responsibilities. The Government will facilitate the conference and determine the conference schedule with concurrence by the Contractor.

4. Data Product Development and Submittal: At the Logistics Guidance Conference the Contractor shall identify to the Government their method or software package in which they will develop and record Logistics Management Information (LMI). It is not the intent of the Government to prescribe Automatic Data Processing (ADP) software used for data processing.

ADP systems that are cost effective are encouraged. The Contractor may, and is encouraged to, suggest alternative means of satisfying requirements to make information more readily available and to utilize more efficient business practices. Provisioning data products must be compatible between the Contractor and Government ADP systems. TACOM Life Cycle Management Command, Integrated Logistics Support Center (ILSC), Soldier - Product Support Integration

Directorate (PSID) uses the Logistics Modernization Program (LMP) to process provisioning data.

4.1 Provisioning Data Development Software: Contractors may use any software desired as long as the data product is compatible with the Government APD systems and can produce the PPL in LSA036.txt format.

4.2 Legibility and Reproducibility: The Contractor shall furnish data products in clarity that every line, letter, and character of data is clearly legible. All data products shall be submitted in English and only one side of each sheet of paper will be used.

4.3 Submission of Contract Data Products: Contractor delivery of logistics data products (electronic and hardcopy) to the Government will include a transmittal letter that includes contracted item name, contract number, logistics data product, and submission number (Draft, Initial, Second, Final). A Compact Disk (CD) containing logistics data products will be clearly marked and/or tagged with the preceding data. Data products will be sent to the Contracting Officer (KO) for distribution to the appropriate office(s). Submittal other than stated in the PSOW will not be accepted.

a. Subsequent Submittals/Change Listing: Data products submitted after the initial data product submission shall, in addition to the submittal, include a listing document of all change(s), additions, or removal(s) to the product. This listing in Contractor format shall clearly and completely identify all data that has added, changed or deleted on the data product(s) from the previous submission.

4.4 Government Rejection of Data Product: Contractor submission without a transmittal letter, required markings, change listing, or not submitted through the KO or Contractor Officer Representative will be rejected by the Government. The Government will provide a letter of acceptance or rejection following Government review of the submitted Contractor data product.

4.5 Packaging of Data Products: Data products shall be packed to assure arrival at destination in satisfactory condition. Containers and wrappings shall conform to best commercial shipping practices.

5. Maintenance Allocation Chart (MAC)

The Contractor shall prepare the MAC in Two-Level Maintenance (TLM) format in accordance with MIL-STD 40051-2D and AR 750-1. The Contractor shall develop and prepare a MAC in top down breakdown structure. The sequence will be in logical order of disassembly starting with the end item containing all functional groups that require maintenance. The process of breakdown is established from the engineering drawing structure in a Next Higher Assembly (NHA) progression until the lowest reparable item in each family tree group is identified. All assemblies, sub-assemblies or components must have a functional group or subgroup assigned that aligns with the applicable maintenance Work Package (WP).

a. IAW MIL-STD 40051-2D,"The basic entries in the MAC shall be a list of Functional

Goups applicable to the end item which requires maintenance. The end item group shhall be numbered "00." All item names of MAC functional groups shall be official nomenclature in accordance with the PPL nomenclature or other source as specified by the acquiring activity.

Reverse word order shall be used in the MAC.

b. Parts that are not subject to maintenance shall not be listed in the MAC.

IAW MIL-STD 40051-2D, "If the maintenance function is a replace function only for a repair part, the repair part shall not be listed in the MAC, unless not listing the repair part would result in omission of the NHA group number; in this case, the part shall be listed in order to list the NHA functional group number.” Tasks that are “Replace only” will not be listed in Column 3, “Maintenance Function” for consumable / non repairable parts. If the part or component calls out only a replace task it will not be listed. However, if there are additional tasks for the part such as inspect, service or test along with replace then the part or component will be called out in the MAC. When "Replace" is the only task required for repair a remarks code will be posted in Column (6). The Remarks Code table will indicate repair of the assembly includes replacement of the consumable part. Time will be the sum total average of all replace functions and recorded under repair for the Next Higher Assembly (NHA).

c. All item names identified in the MAC functional groups shall be official nomenclature in accordance with RPSTL nomenclature or other source as specified by the acquiring activity.

d. Engineering Drawing Tree - The Contractor shall provide a top down breakdown engineering drawing tree of the end item with sufficient detail so that the Government can verify the functional groups and NHA for each item listed on the MAC

Provisioning Parts List (PPL): The Contractor shall develop and prepare a PPL with all Government selected data elements identified in Appendix B GEIA-STD-0007-A.

a. The PPL shall be provided in 80-card column format. LSA036.txt is the required file format for Department of Defense (DOD) provisioning technical documentation.

b. The PPL will be organized and sequenced consistent with the MAC and the RPSTL.

c. The structure will be at the End Item Level. The PPL shall contain all the assemblies, subassemblies, parts, materials and components that can be disassembled, reassembled, or replaced. The PPL shall include parts, materials and items required for maintenance and operation of the End Item.

d. At the end of the PPL, all, Bulk Items Repair Kits / Sets, Components of End Item (COEI), Basic Issue Items (BII), Additional Authorized List (AAL), Expendable

Durable Items, special tools, and test equipment shall be listed. The PPL will be organized and sequenced as follows to include Functional Groups identified below;

Item Functional Group

Model Record / End Item IAW MAC

Assemblies, sub-assemblies, components and parts. IAW MAC

Bulk Items 92

Repair kits or sets 93

Components of End Item (COEI) 94

Basic Issue Items (BII) 95

Additional Authorized List (AAL) 96

Expendable Durable Items 97

Special Tools 98

Test Equipment 99

6.1 Input media requirements for provisioning data: TACOM Life Cycle Management

Command, Integrated Logistics Support Center (ILSC), Soldier Product Support Integration Directorate (PSID) uses the Army Material Command (AMC) developed Logistics Modernization Program (LMP) applications program to process provisioning data. These programs are designed to accept a Compact Disk (CD) which meets the following criteria:

1) Must be either MIL-STD 1388-2A, MIL-STD 1388-2C or MIL-STD-1552 File Format

2) American Standard Code for Information Interchange (ASCII) text file

3) No header data

4) 80 columns in width

5) Carriage return code for line end

a. The Contractor shall identify on the PPL all interchangeable part numbers, drawing numbers, and specification numbers for each item listed in the PPL. All “P” coded items that will be provisioned as a result of the Provisioning Conference will be supported with applicable EDFP to receive an NSN.

b. The Contractor shall follow the Government structure of model records, i.e., part numbers, Use on Codes (UOC), and sequence. The Contractor will coordinate with the Government representative and structure the model records as the Government has structured the files within the Provisioning Master Record (PMR) within LMP. Submittals structured in a different manner will be rejected and must be corrected.

c. Other than Model Record PLISN’s, all PPL items shall start with PLISN A010 (Figure 1, Item 1) and each following item incremented by 10. e.g., A010, A020, A030 through A990. After A990 continue with B010, B020 through B990 and continuing with all letters of the alphabet (excluding I and O) as the first position character. Any deviation of

PLISN numbering shall be requested and will be addressed to the Government at Contractor requested IPR. When an addition to the top down breakdown is necessary, the PLISNs shall be re-sequenced.

6.3 PLISN Numbering: The End Item (EI) Model Record shall be numbered AAAA.

Subsequent EI Model Records shall be numbered AAAB, AAAC, and so on with individual UOC for each model record.

6.4 Approved Item Name: The Contractor shall use an Approved Item Name (AIN) for all entries in the PPL. The Contractor shall review the H6 Federal Name Directory and select the most appropriate nomenclature for the item. Contractor naming will be reviewed at the Government provisioning conference to determine Government acceptance or rejection of the submitted AIN.

Deviation from an AIN may be addressed at this conference. If the nomenclature is changed, the Contractor shall update the TM references, PPL, and RPSTL with the provisioned Government approved AIN.

6.5 Proprietary Names: Trade names, copyrighted names, proprietary names that would require the use of a product or process of one company shall not be used.

6.6 Prescreening of Part Numbers: The Contractor shall research and prescreen all submitted repair parts (CAGEC and Part Number) and technical characteristics for existing NSNs within the Department of Defense supply system. Screening can be conducted using such applications as FEDLOG, WebFLIS or Haystack. The Contractor shall keep a record of all NSN research efforts and final results. The NSN record shall be presented at the Government Provisioning Conference. Confirmation of screened NSNs on the PPL shall take place at the Government Provisioning Conference.

a. DLIS will conduct screening of the PPL. DLIS results and decisions will be used to update data fields within the PPL, TM and RPSTL. DLIS screening results take precedence over all other references. On near matches between the PPL reference number and the DLIS screening results, the Government will determine the correct reference number and configuration for the PPL. The Contractor shall update the PPL and RPSTL with the Government approved SMR, CAGEC, Part Number, NSN, and description of the provisioned item.

6.7 Bulk Items: These will be accounted for in their normal position within the top down generation breakdown sequence when maintenance practices establish a need for a “Manufacture From” item. Bulk items are items such as electrical wire, fabric, hose, or gasket material from which the repair item is made. Bulk items shall be listed for all items that are source coded “M” (Make). Bulk items are listed in the PPL by the equipment drawing number of location of where the item is to be installed and identified by a unique CAGEC and Part Number. Additional remarks in the description column identify color, size, length, or shape of these items. The stocked bulk item (bulk material the portions are manufactured from) will appear in the PPL at the end of the PLISN structure by the bulk CAGEC and part number. Bulk items shall be listed in a bulk items list at the end of the PPL. Bulk items data will contain the total dimensional quantity of each item used on the end item. i. e., length, square foot. MIL-SPEC, MIL-STD, FED-SPEC, Commercial or Performance Standards for bulk items that are non-definitive must include documentation of class, type, size, shape, color, and/or dimensions. Items selected to be made from bulk materiel shall also be reviewed to determine if the technical ability and tools to cut, make, assemble, and support the bulk materiel are available at the selected maintenance level.

6.8 Make From Items: “Make From” items are coded with an “M” series SMR Code because it’s not practical or cost effective to purchase small modified quantities of a bulk material. Make from Items must have an exclusive unique CAGEC and part number listed on the “A” Card. The unique CAGEC and part number is for the modified, or cut to length part. Make from parts do not have NSN’s. The PLISN listing the actual bulk item will reflect the actual CAGEC, part number and NSN for the bulk material used to make the parts. If a portion of bulk item appears more than once, each appearance will require a PLISN listing of that portion at that location.

6.9 Part Numbers and Component Color: Repair parts that are procured either as bare metal or in different colors (black, green, or tan) from the source of supply shall have a part number that distinctly indicates the color of the repair part, assembly, or sub-assembly. e.g., XXXX-1 for Green and XXXX-2 for Tan. The part number indicated on the EDFP must be recognized as valid by the source of supply. Repair parts and assemblies shall have the color of the part described on the remarks card of the PLISN entry of that item in the PPL and in the RPSTL. The Government will determine color of repair part stocked in the Army supply system.

6.10 Price: For each potential "P" source-coded item, the Contractor shall determine a realistic unit price in US dollars. This price shall approximate the actual acquisition unit cost to the US Army at the time of initial procurement and in consideration of the projected procurement quantity. The Contractor shall require that the vendors also provide realistic unit prices with the above rationale. Unit prices for NSN-assigned items may be obtained from screening items through DLIS.

6.11 Common Hardware: The Contractor shall make maximum use of existing Government numbers for all common hardware items. In all cases where they exist, the Contractor shall use American National Standards Institute (ANSI), American Society of Mechanical Engineers (ASME), Military Specifications (MIL-SPEC), Military Standard (MS), Federal Specifications (FED-SPEC), Commercial or other Government standard numbers for items such as, but not limited to, nuts, bolts, washers, wire, rope, screws, lubricants, springs, roll pins, and clevis pins.

a. MIL-SPEC, MIL-STD, FED-SPEC, Commercial or Performance Standards that are non definitive must include documentation of class, type, size, shape, color, and/or dimensions. The Contractor shall make maximum use of existing commercial or industry specifications or commercial or industry descriptions for all common and commercial items that do not have Government numbers or specifications.

b. Common hardware shall have the dimensional characteristics described on the remarks card of the PLISN entry of that item in the PPL.

6.12 Government Rejection of Data Product: A PPL submitted solely with Contractor unique part numbers for common hardware shall be rejected. e.g., nuts, bolts, washers, screws. A PPL submitted with place holders or inaccurate prices will be rejected. A PPL with no CAGEC for any item will be rejected.

6.13 Long Lead Time Items: The Contractor shall identify any item on the PPL that is a

Long Lead Time Item (LLTI). The LLTI related to the complexity of design, complicated manufacturing process, or limited production capability causes extended production or procurement lead time. This would preclude delivery in time to meet the operational need date (fielding date) if not ordered in advance of scheduled provisioning shall be identified in the Provisioning List Category Code field.

6.14 Components of End Item (COEI): COEI shall be listed in the PPL. All repairable COEI that is listed separately in the MAC shall be listed in the MAC in its normal Top-Down Breakdown place. Non-repairable COEI that is not listed separately and has a Work Package associated with it (replace only) shall also be listed in the PPL in its normal place. All other COEI that is not repairable or have a Work Package associated with it and not separately listed on the MAC shall be listed after the Bulk material and shall be “B” indentured with the NHA as the Model Record (S).

6.15 Basic Issue Items (BII): BII shall be listed in the PPL after all non-repairable COEI is listed.

BII is to be “B” indentured with the NHA as the Model Record (S).

6.16 Additional Authorized List (AAL): AAL shall be listed in the PPL after BII Items.

AAL shall be “B” indentured with the NHA as the Model Records.

6.17 Expendable Durable Items: Expendable Durable Items shall be listed in the PPL after AAL Items. Expendable Durable Items will be B indentured with the NHA as the Model Records.

6.18 Special Tools and Test Measurement & Diagnostic Equipment (TMDE): Special Tools and TMDE shall be listed in the PPL after Expendable Durable Items. Special Tools and TMDE will be B indentured with the NHA as the Model Records.

6.19 Government Acceptance. The PPL shall contain all data fields selected from GEIA-

STD-0007-A, Appendix B to this PSOW, before being accepted by the Government.

Provisioning Parts will be evaluated for acceptance as follows. A Government representative will manually review and evaluate PPL data for accuracy and compliance with regulations, standards, CDRLS and the PSOW. The Government will prescreen PPLs using Power Log-J edits. The PPL must pass the LMP Staging Area Validation operations before final acceptance.

7. Engineering Data for Provisioning (EDFP): The Contractor shall develop and prepare EDFP for all items listed in PPL that do not have a current NSN assigned. EDFP consists of Provisioning Technical Documentation (PTD) and/or Supplemental Provisioning Technical Documentation (SPTD) for all items listed in the RPSTL/PPL for the end article to ensure sustainment and maintenance support throughout the product’s life cycle.

7.1 EDFP is data acquired by the Contractor to support the assignment of Source, Maintenance, and Recoverability (SMR) codes to each item on the PPL/RPSTL. The EDFP is also used for assignment of item management codes, prevention of the proliferation of identical items in Government inventory, maintenance decisions, and item identification necessary in the assignment of a NSN. EDFP, PTD, and SPTD, as defined, may be used interchangeably within this PSOW.

7.2 PTD is the generic term for the various provisioning lists and provisioning data as defined in this PSOW for EDFP. PTD is used by the Government for identification, selection, and determination of initial requirements and cataloging of support items to be procured through the provisioning process. PTD shall provide technical identification of items for maintenance of end items to include location within the NHA, e.g., internal location of an electrical component within an engine starter assembly. If the drawing, commercial literature, specification or standard does not identify the location of the part within the end item, then a sketch or illustration must be attached to that specific document. The Technical Manual RPSTL art will be sufficient to meet this requirement when provided with the EDFP.

7.3 SPTD is considered part of PTD. SPTD is technical data used to describe repair parts and/or equipment and consists of data such as specifications, standards, drawings, photographs, sketches, descriptions, quantities, and the necessary assembly and general arrangement drawings, schematic diagrams, wiring and cable diagrams, etc., needed to indicate the physical characteristics, location, and function of the item. SPTD shall be provided for all “P” coded items listed in the RPSTL without a NSN. SPTD shall clearly indicate the physical characteristic(s) and/or specification(s) of the item or assembly. e.g., color, type of paint, dimensions, radius, thickness, dimensions, inlet/outlet dimensions, pressure range, length, width, height, shape, surface treatment, thread size, thread type, type of materiel, wall thickness, amperage, voltage.

SPTD should be provided in the following order of precedence:

1) Government or recognized industry specification or standard

2) Engineering drawing

3) Commercial Item Description (CID)

4) Commercial catalog pages or catalog descriptions

5) Sketches or photographs with descriptions or a bill of material

a. At a minimum, the technical documentation shall provide the following; SPTD shall clearly and completely identify and describe the item and who, Commercial and Government Entity Code (CAGEC), either manufactures the item or from whom the item was purchased, and cost of the item. The Contractor shall provide Original Equipment Manufacturer (OEM) data for all items on the PPL.

7.4 Items procured from OEM sources and altered or modified Items: These items shall have a unique and separate drawing that indicates what modification was performed on the provisioned item and the Contractor’s CAGEC and Contractor unique part number. The EDFP shall include the necessary information to identify the item prior to its alteration including the original part number and the name and CAGEC of the source of the original part.

7.5 Supplier/Distributor part numbers and EDFP: These are not desirable and every effort should be made to furnish OEM data. The Contractor shall supply a minimum of three (3) sources. Where did this come from for any item only available from a Supplier/Distributor.

Deviation shall be addressed to the Government at the provisioning conference.

7.6 Specifications: Military Specifications (MIL-SPEC), Military Standard (MS), Federal

Specifications (FED-SPEC) for items that are non-definitive must include documentation of class, type, size, shape, color, and/or dimensions for that standard.

7.7 COEI, BII, AAL, Expendable and Durable Items, Bulk Items, Special Tools and

Test Equipment: The contractor shall submit EDFP for all items that do not have a current NSN assignment.

7.8 Marking of EDFP: Provisioning Technical Data shall be clearly annotated with the Provisioning Contract Control Number (PCCN), Provisioning Control Code (PCC), Provisioning Line Item Sequence Number (PLISN), Commercial and Government Entity Code (CAGEC) and Manufacturer’s Part Number. Technical data and EDFP shall match the data/drawing to the PLISN on the PPL for all items. On Associated List, the alphanumeric numbering (PLISN) will appear next to the item identification. The Engineering Drawings and Associated List will be provided in Alpha Numeric numbering (PLISN) sequence to be compatible with the PPL. If commercial literature is provided, the CAGEC and Alphanumeric (PLISN) numbering will be annotated next to the appropriate manufacturer’s part number with the PCCN. The specification or standard must also have the alpha numeric (PLISN) numbering annotated next to the specific item.

7.9 Engineering Drawing Tree: The Contractor shall provide a top down generation breakdown engineering drawing tree of the end item so that the Government can verify the NHA for each item listed on the PPL and associated EDFP. The drawing tree shall clearly show what functional group the assembly, subassembly and/or part is a part of and the NHA.

7.10 Contractor Configuration Audit: The Contractor shall conduct a physical audit of PTD and SPTD against the Government approved end item configuration to assure that each item identified on PTD and SPTD is accurately depicted at the time of submission of PTD and SPTD.

The configuration audit results shall be included in a letter included with the EDFP submission that states certification of the PTD/SPTD against the end article and the results of the audit.

7.11 Government Rejection of Data Product: The Government will reject any submitted EDFP if technical documentation of the individual EDFP does not meet requirements identified in this PSOW. EDFP that is not marked IAW Para 9.8 or does not include CAGEC will be rejected.