Attachment 0002 Addendum to FAR 52.212-1 Instructions to Offerors, Attachment 0002 of the RFP.docx

SECTION II

SOLICITATION PROVISIONS

A. PROPOSAL SUBMISSION (Instructions to Offerors): reference FAR 52.212-1, Instructions to Offerors, Attachment 0002 of the RFP.

1. PROPOSAL SUBMISSION REQUIREMENTS

1. Each volume shall be submitted electronically to Major Orlando Castro-Vallescorbo at orlando.castrovallescorbo.mil@army.mil. Any portion of the proposal that is changed (as a result of negotiations or proposal revisions) should be annotated and dated. Each volume shall be clearly labeled with its Title and a copy number (e.g., copy 1 of 5).

1. Each paragraph should be single spaced and shall be separated by at least one blank line. A standard, 12-point minimum font size applies. Arial or New Times Roman fonts are required. Tables and illustrations may use a reduced font size no less than 8-point and may be produced in landscape mode.

1. The following volumes of material shall be submitted:

NOTE: Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government.

2. PROPOSAL FILES

a. Format. The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and Request for Proposal (RFP) number in the header and/or footer. A Table of Contents should be created using the Table of Content feature in MS Word. MS Word (doc) files shall use the following page setup parameters:

The following additional restrictions apply:

b. File Packaging. All of the proposal files shall be compressed (zipped) into one file entitled proposal zip using WinZip version 6.2 or later, or as separate uploads in their native format, i.e. doc, xls, ppt, etc. Files shall be in read-only searchable format, using PDF files. All price breakdown information to aide in the cost/price evaluation shall be submitted in Microsoft Office Excel Read/Write format and viewable in Microsoft Excel 2007. Each disc shall be externally labeled with the volume number, date, and the Offeror’s name. **Please note – Self extracting exe files are not acceptable.

c. Content Requirement. All information shall be confined to the appropriate file. The Offeror shall confine submissions to essential matters, sufficient to define the proposal in a concise manner, to permit a complete and accurate evaluation of each proposal. Each file of the proposal shall consist of a Table of Contents, Summary Section, and the Narrative discussion. The Summary Section shall contain a brief abstract of the file. Proprietary information shall be clearly marked. The following shall be included in the Narrative discussion:

(i) VOLUME I – Technical Approach. The volume shall be organized into the following sections:

(1) Section 1 – Subfactor 1. This subfactor evaluates the Offeror’s Training Support capabilities. The Offeror will provide information to substantiate its Training Support capabilities using the following format or something similar:

1. KEY POINT #1: Training materials, testing materials and tracking plans necessary for Air Traffic Control, Weather Observing and ATCALS Maintenance. (PWS 5.2.)

1. KEY POINT #2: ATCALS Maintenance Training (PWS 5.2.1).

1. KEY POINT #3: ATC and Weather Observing Training (PWS 5.2.2).

(2) Section 2 – Subfactor 2. This subfactor evaluates the Offeror’s Operational abilities The Offeror will provide information to substantiate its Operational abilities using the following format:

1. KEY POINT #1: Weather Observing Service (PWS 5.3.1).

1. KEY POINT #2: Weather Reporting Responsibilities (PWS 5.3.2).

1. KEY POINT #3: Site Management/Maintenance (PWS 5.3.3).

(3) Section 3 – Subfactor 3. This sub-factor evaluates the Offeror’s Air Traffic Control capabilities. The contractor shall provide Air Traffic Control services at Quonset State Airport, RI, Ellington Airport, TX, Eastern West Virginia Regional Airport, WV, and Rickenbacker Airport, OH. The offer will provide information to substantiate its Air Traffic Control capabilities using the following format:

1. KEY POINT #1: ATC Site Management. (5.3.4.1)

1. KEY POINT #2: Air Traffic Controllers/Weather Observers. (5.3.5)

1. KEY POINT #3: ATC/Weather/ATCALS Requested Briefings (PWS 5.3.5.1).

(ii) VOLUME II – Past Performance.

(A) Offerors shall submit past performance references. The Prime Offeror shall submit at least two, but no more than three past performance references. In addition, the Prime Offeror shall submit at least two, but no more than four past performance references for each major subcontractor. A major subcontractor is defined as any subcontractor who will execute 10% or more of the expected workload.

(B) References shall be recent and relevant. Recent is defined as performing work no more than three years prior to the release of the solicitation. Relevant is defined as work performed under a contract or order that is the same or similar in size, scope, and complexity as the work described in the PWS and has an annual dollar value of at least $500,000.00, held as either a prime or major subcontract, with performance of at 12 months. Size is defined in terms of dollar value, duration, and the management of same or similar to those performed in support of medical credentialing and privileging services. Scope is defined in terms of the type of work. Complexity is defined in terms of the performance challenges.

(C) If a submitted contract does not meet the above recent and relevant criteria, the contract/order will not be considered recent and/or relevant and will not be evaluated. Additionally, recent and relevant contracts/orders that are more closely aligned with the effort under this procurement will be more favorably evaluated.

(D) Offerors are advised that in conducting the past performance assessment the Government will use data provided in the Offeror’s proposal, past performance questionnaires, and data obtained independently from other sources. Since the Government may not necessarily interview all of the sources provided by the Offerors, it is incumbent upon the Offerors to explain the relevance of the data provided. Offerors are reminded that while the Government may elect to consider data obtained from other sources, the burden of providing the required information and demonstrating successful past performance rests with the Offeror.

(E) This volume will be organized into the following sections:

(1) Section 1 - Project Descriptions: This section shall include the following information for each contract reference in the format below. Not to exceed one page in length for each contract / order.

a. Contractor/subcontractor place of performance, CAGE Code, and DUNS Number. If the work was performed as a subcontractor, also provide the name of the prime contractor and POC within the prime contractor’s organization (name, and current address, email address, and telephone number).

b. Government (or industry) contracting activity, and current address, Contracting Officer’s name, email address, and telephone number.

c. Government Technical Representative (GTR) / Contracting Officer’s Representative (COR) names, mailing addresses, and telephone number.

d. Government contract administration activity and the Administrative Contracting Officer’s name, mailing address, and telephone number.

e. Contract / order number, and in the case of indefinite delivery type contracts, General Services Administration (GSA) contracts, and Blanket Purchase Agreements (BPAs), include the delivery / task order number(s) as well.

f. Contract / order type: specific type such as fixed price, cost reimbursement, time and materials, etc. In the case of indefinite delivery type contracts / orders, indicate specific type such as requirements, definite quantity, and indefinite quantity, and the secondary contract type such as fixed price, cost reimbursement, time and material, etc. For indefinite delivery indefinite quantity contracts, only task orders actually performed can be submitted as a reference, with each award counting as a past performance reference.

g. Awarded price.

h. Final or project final price.

i. Original delivery schedule, including dates of start and completion of work.

j. Final, or projected final, delivery schedule, including dates of start and completion of work.

k. Period of performance of the contract / order.

(2) Section 2 – Performance. Offerors shall provide a specific narrative explanation of each contract listed in Section 1 (Volume II) describing the objectives achieved and detailing how the effort is relevant to the requirement of this RFP. This section shall not exceed two pages in length for each contract/order.

(a) For any contracts that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. The Offerors shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary. All Requests for Deviation and Requests for Waiver shall be addressed with respect to causes and corrective actions. The Offerors shall also provide copy of any Cure Notices or Show Cause Letters received on each contract listed and a description of any corrective action implemented by the Offeror or proposed subcontractor. The Offerors shall indicate if any of the contracts listed were terminated and the type and reasons for the termination.

(b) New Corporate Entities. New corporate entities may submit data on prior contracts/task orders involving its officers and employees. However, in addition to the other requirements in this section, the Offeror shall discuss in detail the role performed by such persons in the prior contracts cited. Information shall be included in the files described in the sections above.

(3) Section 3 - Past Performance Questionnaire. For all contracts identified in Section 1 (Volume II) a Past Performance Questionnaire must be completed and submitted. The Offeror shall complete Part I of the Past Performance Questionnaire (Attachment 0010) and e-mail the questionnaire to both the Government contracting activity and technical representative responsible for the past/current contract. The POCs shall be instructed to electronically complete Part II of the questionnaire and e-mail the entire questionnaire to the Contracting Office no later than the proposal due date, to orlando.castrovallescorbo.mil@army.mil. The Offeror shall e-mail to the Contracting Officer a list of all the POCs who were sent a questionnaire. The Government must receive this list no later than the proposal due date. The POC List shall be submitted in Word for Windows Table Format to include the following fields: Solicitation Number; Company Name; Contract Number; Government Agency; POC Last Name, First Name; POC Title; POC Telephone Number; POC E-mail Address; and Date E-Mail to POC (month/day).

(4) Section 4 - Adverse Past Performance: Offerors shall identify any Non-Systems Contractor Performance Assessment Reporting System (CPARS) received within the past two years of this proposal submission date that received a Marginal or below rating for any evaluation area. Moreover, Offerors shall identify any corrective action(s) or any other action it has taken to address, resolve, mitigate, and/or otherwise correct the issue(s) that were the cause of the Marginal or below CPARS rating. The Government reserves the right to use contract performance data provided in the Offeror’s proposal and contract performance data obtained from other sources, including but not limited to the CPARS database. In the event that an Offeror fails to disclose any CPARS rated Marginal or below within the last two years for the same CAGE code as the entity submitting the proposal, which is subsequently identified by the Government during the evaluation of its proposal submitted pursuant to this solicitation, the Offeror will not be eligible for award, otherwise considered for award, or evaluated further. The Government has no duty to search for additional data to cure problems the Government finds in the information provided by the

Offeror. Each reference shall include the following:

a. Project Identification:

i. Project Name.

ii. Awarding Agency/Organization.

iii. Award Date.

b. Points of Contact:

i. Name of the KO and Technical POC to whom the service(s) were provided.

ii. Current phone numbers for KO and Technical POC.

iii. Email address for KO and Technical POC.

c. Performance:

i. Description of the nature of work.

ii. Description of the primary responsibilities of the

iii. Summary of the situation that resulted in the adverse performance report and corrective actions taken to rectify the situation.

d. If the Offeror has no adverse past performance to submit, please indicate in this section a statement to that fact. The Government will not accept past performance information other than “adverse” as described above or confirmation that no adverse past performance exists.

(iii) VOLUME III – Cost/Price. Price Proposal (Volume III): Offerors shall provide a completed Price Matrix as set forth in Attachment 0004. Offerors are encouraged to submit the best available pricing, to include any additional discounts available beyond any pre-established pricing. The price proposal shall present the Offeror’s total contract pricing required to meet the solicitation requirements. The Offeror shall submit its price proposal using the Price Matrix at Attachment 0004. The Offeror’s price proposal will be used by the Government to perform a price analysis in accordance with FAR 15.404-1. Under no circumstances shall pricing information be included elsewhere in the proposal. The Offeror shall organize the Volume III Price Proposal according to the outline in below:

(A) Tab A – Table of Contents. The Offeror shall provide a table of contents. The table of contents shall specify the Price Proposal Volume (Volume III) contents by page number, including Pricing Table, Pricing Model, formats, and figures.

(B) Tab B – Price Executive Summary. The Offeror shall provide a summary of the price of services provided in the Pricing Table and Pricing Model. This summary shall include, as a minimum, the Total Evaluated Contract Price, an overview of the overall pricing approach, strategy and methodology used to estimate the Total Evaluated Contract Price. The Government requests that Offerors also include pricing for an additional six-month period beyond the end of the last option year in case it becomes necessary for any reason that the Government exercise FAR Clause 52.217-8, Option to Extend Services.

(C) Tab C – Pricing Table and Model. Contractors shall submit labor rates based on a Pricing Table provided in this RFP. A total price will be derived by using the labor rates in the Pricing Table to complete the Pricing Model. The Price Proposal therefore will consist of a completed Pricing Table and Pricing Model.

(1) The Pricing Table will represent fully loaded hourly rates for each labor category. The fully burdened labor rates shall include all direct, indirect, general, and administrative costs and profit associated with providing the required support services. The fully burdened labor rates shall include all labor and labor-related costs, such as, but not limited to, the following list of representative labor related costs: salaries, wages, bonuses to include stock bonuses, incentive awards, employee stock options, stock appreciation rights, employee stock ownership plans, employee insurance, fringe benefits, contributions to pension, other post-retirement benefits, annuity, employee incentive compensation plans, incentive pay, shift differentials, overtime, vacation time, sick pay, holidays, and all other allowances based upon a comprehensive employee compensation plan. The use of uncompensated overtime is not allowed. Contractor shall provide hourly rates based upon a 40-hour workweek (1,920 hours per year).

(2) The Pricing Table should represent Contractor offsite rates where the contractor shall furnish fully burdened personnel rates which include loads for office space, to include all common supplies and, equipment needed to support the PWS requirement. This includes, but is not limited to, telephones, faxes, copiers, personal computers, postage (to include courier services such as Federal Express), ordinary business software (e.g., word processing, spreadsheets, graphics, etc.), normal copying and reproduction costs.

(3) Labor rates entered into the Pricing Table shall be used to populate the Pricing Model to determine the Base Year and Option Year pricing. The Total Contract Life Cycle Cost will be the aggregate price for the Base Year and all Option Years. The Pricing Table and Pricing Model will be used to evaluate pricing.

(4) While the Offeror is advised to follow the Pricing Table and Pricing Model format and structure, the Offeror may make modifications as needed to conform to the Offeror’s specific solution and approach.

Those modifications shall be noted in the proposal. The price proposal shall follow the information provided below: All pricing data will remain valid for a minimum period of 120 days from the date of solicitation closing; the Offeror shall round all loaded labor rates to the nearest dollar, Offerors are responsible for the accuracy of the submitted MS Excel spreadsheets; the Offeror’s hard copy Price Proposal shall be congruent with the soft copy; and, the NGB will consider proposals that do not provide complete pricing information for all services, equipment, and other types of costs as deficient.

(D) Tab D – Assumptions, Exceptions, and Conditions. The Offeror shall document any assumptions, exceptions, and conditions upon which the price proposal is based. For each exception, the Offeror shall clearly state the reason, and provide any other information concerning the exception. The Offeror is advised that any exception taken to the requirements, terms, and conditions of the solicitation may have an adverse effect on the evaluation. NGB reserves the right not to accept any exception to this solicitation.

(E) Tab E – Supporting Documentation. The Offeror shall submit documentation for its proposed prices. This documentation shall include but is not limited to the following: supporting documentation for submitted prices, commercial price list(s), current Government Schedule price(s), BPA price(s), other Government contract price(s), or other supporting documentation that the Offeror deems appropriate.

(v) VOLUME IV – SOLICITATIONS, OFFER AND AWARD DOCUMENTS AND CERTIFICATIONS/REPRESENTATIONS

Certifications and Representations – Each Offeror shall complete (fill-in and signatures) the solicitation sections indicated below using the file (without modification to the file) provided with the RFP. An authorized official of the firm shall sign the SF 1433 and all certifications requiring original signature. An Acrobat PDF file shall be created to capture the signatures for submission.

(A) Section 1 - i. Section 1 – Representations, Certifications, and Other Statements of Offerors.

(B) Section 2 – Fill-in Only Provisions and Clauses

(C) Section 3 – Exceptions / Alternatives (Requirements / Terms and Conditions):

(1) Offerors are cautioned that they take exception to any requirements (including objectives and constraints) or terms and conditions of the solicitation, do so at their own risk. The Government may, at its option, reject an offer which contains any such exceptions, except the Government will not reject an offer merely because it contains an objection not disclosure of its proprietary information to non-Government advisor.

(2) Nonetheless, any exception taken by the Offeror shall be identified in this tab. The Offeror shall clearly identify the paragraph and requirement or term or condition to which the exception is being made and include appropriate rationale for any such exception.

(3) Suggested, optional wording changes (to include clarifications and addenda) to any requirement or terms and conditions of the solicitation shall be identified in this part. The Government may at its option accept or reject any such changes. If accepted, it may be necessary to amend the solicitation and to discuss the changes with other Offerors.

(4) If no exceptions are taken, the Offeror shall include the following statement in this part of the proposal: “Offeror name takes no exception to any requirement or terms and conditions of RFP No.

W9133L-25-R-A010.”

(vi) Solicitation Provision NG Agency Protest Program is intended to encourage interested parties to seek resolution of their concerns with the National Guard (NG) as an Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office (GAO) or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods as if filed at the GAO. The NG protest decision goal is to resolve protests within 35 calendar days from filing. An agency protest may be filed with either the Contracting Officer or the NG Agency’s Protest Decision Authority, but not both, in accordance with NG protest procedures.

To be timely, the protests must be filed with the periods specified in FAR 33.103. To file a protest under the NG Agency Protest Program, the protest must request resolution under that program and be sent to the address below:

National Guard Bureau Office of the Director of Acquisitions/ Head of Contracting Activity

ATTN: NGB-AQ-O

111 S. George Mason Dr.

Arlington, VA 22204

Email: ng.ncr.ngb-arng.mbx.ngb-task-order-ombudsman@mail.mil All other agency-level protests should be sent to the Contracting Officer for resolution at the address in the solicitation. See FAR clause 52.233-2.

NG Public-facing, general Protest information is found at: https://www.nationalguard.mil/Leadership/Joint-Staff/Special-Staff/Director-of-Acquisitions/ Directorate of Acquisitions information for the contracting enterprise is found at:

https://gko.portal.ng.mil/ngb/STAFF/D01/D01/OI/Protests%20and%20Complaints/Forms/AllItems.aspv

(vii) Government property When Government property is offered for use in a competitive acquisition, solicitations should specify that the contractor is responsible for all costs related to making the property available for use, such as payment of all transportation, installation or rehabilitation costs. See FAR clause 45.202(b)