Attachment 0001- Scope of Work (SOW) IR Air Compressor and Dryer Services 2024.docx

ROCK ISLAND ARSENAL Feb 10, 2024 SCOPE OF WORK

INGERSOLL RAND AIR COMPRESSORS AND AIR DRYERS MONTHLY INSPECTION, PREDICTIVE MAINTENANCE AND REPAIRS

The contractor shall perform monthly inspections, predictive maintenance, and repairs (repairs will be requested by COR) on Ingersoll Rand Air Compressors and Air Dryers located at Rock Island Arsenal – Joint Manufacturing & Technology Center (RIA-JMTC), located in Rock Island, IL 61299. All work performed under this contract shall be accomplished by a qualified technician, repairman or field service engineer. The contractor’s personnel performing the work shall have been trained to safely perform repairs, alignments, adjustments, calibration, certification, inspections and predictive maintenance on the equipment listed below. When requested, the Contractor shall provide documented evidence of the following:

· The service technician shall be certified by Ingersoll Rand to perform Warranty work.

· All warranty claim documents will be prepared by the certified Ingersoll Rand service technician for processing by Ingersoll Rand.

· The service technician has at least two (2) years of experience servicing Ingersoll Rand air compressors and air dryers.

· The contractor will adhere to OSHA 29 CFR-1910 Subpart S (Arc Flash) and 1910.147 (Lockout/tagout) standards when performing maintenance/repairs to the equipment list below.

· The service technician when performing refrigeration work on Ingersoll Rand air dryers has a certificate in accordance with OSHA CFR 40, part 82, subpart F, 82.161.

1. EQUIPMENT:

The contractor shall perform monthly inspections, predictive maintenance, and repairs (repairs will be requested by COR) on the following Ingersoll Rand Air Compressors:

IRN 100 H-CC

NV6642604307

33722

The contractor shall perform monthly inspections and repairs (repairs will be requested by COR) on the following Ingersoll Rand Air Dryers:

A. MONTHLY INSPECTIONS:

The contractor shall perform monthly inspections (12 per year) on the Ingersoll Rand Air Compressors and Air Dryers. The inspections shall conform to the Department of the Army Technical Bulletin 43-0151 and the manufacturer’s recommended inspection procedures. See attachments: “Air Compressor Inspection”, “Air Dryer Inspection”, and “TB 43-0151”. TB 43-0151 highlighted sections: Section II – 3. a,b,c,d and 7. Standards b,c,e. All reports shall be legible, either hand written or electronic (preferred) in a Microsoft Word, Excel or PDF format. The reports shall be delivered to the Contracting Officer Representative (COR) within 5 days of the maintenance completion and prior to invoicing.

The contractor, during their monthly inspections, will monitor the items listed below to make sure RIA-JMTC MAINTENANCE PERSONAL are adhering to the manufactures preventative maintenance schedule. They will note any deficiency’s on their inspection form.

NOTE: The contractor is NOT responsible for performing these preventative maintenance tasks. They are responsible for monitoring these items and letting the COR know if any scheduled maintenance is past due.

Air Dryers:

· Every six months, change the pre-filter elements in the air line filters.

· Keep condensers clean and replace the drains as needed.

Air Compressors:

· Change the air filter after 2000 hours

· Change the oil filter after 2000 hours

· Change the oil separator after 4000 hours *

· Change the oil after 8000 hours* (*)Depending on the environment, but at a minimum.

B. PREDICTIVE MAINTENANCE ON AIR COMPRESSORS:

The contractor shall take an oil sample and perform a bearing vibration analysis on all listed Air Compressor motor and airend bearings every 2000 hours. The contractor will perform a bearing vibration analysis on the motor and airend bearings at the same time the oil sample is taken. The oil and the bearing analysis shall be performed at a minimum, annually, on each compressor. Original Equipment Manufacturer (OEM) Oil is *Ultra Coolant*, see attachment “Interpreting Analysis Results” for oil analysis criteria. The contractor will inform the RIA-JMTC COR of the oil and bearing analysis results. Based on these results the contractor will make recommendations to the COR as to whether RIA-JMTC PERSONAL need to replace and/or flush the oil. The contractor will lubricate motor bearings every 4000 hours/and/or as needed. If bearing replacement is needed, it will be performed by the contractor.

C. REPAIRS:

The contractor shall perform troubleshooting techniques to identify equipment components that have failed or are worn affecting machine functional performance. Once malfunctions are diagnosed or parts are identified as worn to the detriment of the equipment, Per the COR’s approval the contractor will repair, replace and/or rebuild the malfunctioning components. Typical examples of components that would need troubleshooting and/or repairs: (but not limited to)

· Electric motor

· Stator

· Output Module

· Thermostatic valve

· Circuit Boards

· Interface Module

· Wiring and electrical control equipment

· Compressor unit

· Hoses, filters and screens

· Electrical power supply and transformers

· Seals, shafts and bearings

· Valves, gauges and piping

· Sensors and switches

· Heat-exchanger

· Refrigeration compressor

· Condenser coil

· Electric monitors and drives

· Fasteners and couplings

· Cabinet hardware

· Pumps

2. GENERAL REQUIREMENTS:

A. The contractor shall be required to schedule service within 48 hours of telephonic, e-mail, or written notification for repairs and services requested by the COR. The contractor will schedule with the COR the monthly service visits per paragraph 1. (A). Normal services must be initiated within 5 working days of initial request unless the COR approves an extension. Service must be completed within 4 working days after commencing work, the COR may allow the Contractor to exceed the time limit, if requested by the contractor, and the COR deems the situation is justified.

B. EMERGENCY REPAIRS: The contractor will be required to respond onsite within 1 - 2 hours to any emergency situations that are caused by a malfunction to the equipment stated in paragraph 1. The COR will determine what are RIA-JMTC emergency service needs and if the contractor is in compliance with this requirement. Example of emergency situations:

· The malfunction puts RIA-JMTC personal and property in danger.

· The malfunction causes major interruptions to the manufacturing capabilities of RIA-JMTC.

C. PARTS:

The contractor shall supply all parts and materials to satisfy the maintenance/repair scope of this contract. All parts and materials will meet or exceed the OEM manufacturer’s recommendations.

D. Contractor shall furnish all labor and tools required to perform troubleshooting, repair, adjustments, alignments, calibration, inspections and certification maintenance to the equipment listed in paragraph 1. RIA-JMTC shall assist when possible; however, the contractor should not depend on this assistance. The contractor is responsible for cleaning the equipment and area after each service is performed. Example:

· Clean up oil spills

· Dispose of parts/materials

E. The contractor shall be responsible for performing all lock-out & tag outs of equipment. Contractor shall provide all necessary man-lifts, special tools, and equipment to perform the full scope of work.

F. The inspections and repairs shall be performed during normal business hours (Monday through Friday, 7 AM – 5 PM Central Time), except for Government holidays unless otherwise authorized and agreed on by the COR and the Contracting Officer. In the event of an emergency situation where personal and property damage may occur, and/or the work stoppage of the manufacturing complex, the contractor shall respond to the emergency service calls as stated in paragraph 1.3(B) and/or be able to instruct RIA-JMTC personal on what actions should be taken to lessen the equipment malfunction impact. All repairs and inspections shall be scheduled by the contractor and the COR.

G. Due to the nature of machine failure, it’s anticipated that a majority of repairs will be performed by contractor representatives visiting RIA-JMTC. However it may be possible that a machine component/part may be shipped out to other facilities to be repaired. If so, the contractor will be responsible to ship all parts and components. Return shipment of parts and components may be sent directly to the COR at RIA-JMTC.

H. Authorizations/Service Worksheet: When repairs and/or services are requested by either the COR or the Contractor, a draft service worksheet document shall be submitted by the contractor to the COR before said repairs/services are started. This informal document shall outline man-hours, materials, and all other expenses estimated to complete the work. The document shall include: date, equipment model/serial#, Rock Island Arsenal Asset number (RIA#) and identification of the contractors representative. All reports shall be legible, either handwritten or electronic (preferred) in a Microsoft Word, Excel or PDF format. Authorization to proceed with repair/service shall either take place after the COR signs the draft service worksheet document or authorizes verbally or by email to the contractor. Upon Completion of services the Contractor shall prepare a Service Worksheet Report identifying man-hours, materials and other costs required to perform the required activities. The reports shall be delivered to the COR within 5 days of the maintenance completion and prior to invoicing.

· The Contracting Office and the COR shall be notified immediately of any service requirements, which are identified as extraordinary that would not typically be encountered in this type of service. This would include all parts and services not considered covered in this purchase order.

· The COR is authorized to place calls for service, parts/materials and component upgrades up to the amount stated in the service contract. In no event is the contractor authorized to exceed any cost limit set forth in the service contract.

3. PERIOD OF PERFORMANCE:

The contract will be for one base year with four (4) option years as follows: Base Year: Date of Contract Award – 365 days Option year 1:

Option year 2:

Option year 3:

Option year 4

4. POINT OF CONTACT:

Prior to contract award, the contractor shall identify a Primary and Alternate Contractor’s Technical (POC) for RIA notification purposes. RIA COR shall notify the Contractor’s Primary or Alternate POC of all maintenance requirements defined in this SOW.

5. WARRANTY:

All warranty service, documentation and processing will be performed by an Ingersoll Rand certified technician. All services, materials & parts used shall include the standard commercial warranty. All repairs and adjustments shall be performed in accordance with the Original Equipment Manufacturers (OEM) specifications. The contractor shall warrant that the services performed are in accordance with original equipment specifications and shall carry the standard commercial warranty.

6. SECURITY:

6.1 Security training (not needing a CAC)

1. AT Level I Training.

All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete AT Level I awareness training. The COR will be provided a copy of the RIA-JMTC AT Level I awareness training and assuring the training is completed.

The contractor shall sign a Memorandum of Record for each contractor employee and subcontractor employee to the RIA-JMTC Operations Center prior to a RIA-JMTC electronic keys and access pass being issued.

2. Access and General Protection/Security Policy and Procedures.

The contractor and all associated subcontractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Director of Emergency Services.

The contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the change clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

3. For contractors that do not require CAC, but require access to a DoD facility or installation.

Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center interstate identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility access and local security policies and procedures (provided by government representative). The COR will provide guidance to complete the Access Control Records Check request Form thru the RIA Directorate of Emergency Services.

4. Access Badges and Electronic Keys.

Contractor will acquire and need to return all issued U.S. Government Common Access Cards, installation badges, and/or access passes. Use FAR 52.204-9 or PADDS Clause IF00015 IF00015 at the end of the contract or the last day of an individual contractor’s employment.

4.1. RIA-JMTC electronic keys and access passes are accountable items and will be returned within 24 hours of no longer being needed. Items will returned to the COR or placed in a drop box at a RIA-JMTC access point.

4.2 Contractors who routinely fail to return these items will not be issued them in support of any future contract.

5. IWATCH (See Something, Say Something) Training.

The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program. The iWATCH training will be provided in the RIA-JMTC AT training.

6. Impact on contractor performance during increased FPCON during periods of increased threat.

During FPCONs Charlie and Delta, services may be discontinued/postponed due to higher threat. Services will resume when FPCON level is reduced to level Bravo or lower. The FPCON descriptions will be provided in the RIA-JMTC AT training.

The COR will keep the contractors informed on the current FPCON or any possible FPCON change.

7. Random Antiterrorism Measures Program (RAMP) participation.

Contractor personnel working on Rock Island Arsenal are subject to participation in installation RAMP security program (e.g. vehicles searches, wearing of ID badges, etc.).

Contractors will comply with any instructions given by the Rock Island Arsenal Police Department.

The RAMP program is discussed in the RIA-JMTC AT training.

Parking: The contractor shall park in designated/approved parking areas only. The COR and/or the Arsenal Police & Security personal may designate other areas to park depending upon the work situation.

7. SAFETY AND ENVIRONMENTAL:

Safety: When services are performed onsite the contractor is responsible for complying with all federal, state, and local safety and environmental regulations, including, but not limited to: Rock Island Arsenal, Department of the Army (DA), Occupational Safety and Health Act, Environmental Protection Agency (EPA), Illinois Environmental Protection Agency (IEPA). The contractor must adhere to all Rock Island Arsenal Safety requirements, policies and statutes. The contractor shall be responsible for obtaining any hot work/open flame permits required from the Rock Island Arsenal Fire Department. The contractor(s) while working on equipment at the RIA-JMTC will wear proper PPE, to include but not limited to: safety glasses (with side shields), protective foot wear (steel toe), proper clothing (no shorts, tank tops, etc.), safety harness (when working off the floor), welding and cutting apparel (as needed) and adhere to OSHA NFPA 70E Arch Flash when working on electrical equipment. The contractor shall also have and observe an approved electrical lock-out tag-out procedure. As required by the COR, the contractor may be required to submit a Safety Site Plan in limited and justified circumstances.

· See attachment “Contractor Safety Guide”.

Environmental: When services are performed onsite all hazardous wastes, acid, and contaminated material generated by the execution of this service contract will be disposed of IAW all applicable federal, state, and local laws and regulations. All transport and decontamination will be performed IAW all applicable interstate, federal, state, and local laws and regulations. Any materials and/or wastes generated from this effort shall be labeled with appropriate transportation/disposal documentation for off-site disposal to include but not limited to Hazardous waste manifests and associated Land Disposal Restriction. Prior to discussing any environmental issues with the environmental agency of primacy, the contractor shall contact the Contracting Officer (KO) for direction.

Ozone Depleting Chemicals (ODCs): When services are performed onsite the contractor shall assure that none of the materials used contain Class I ODCs as defined by Public Law 102-484, Section 326 during execution of the tasks outlined in this SOW. Parts and equipment shall not contain polychlorinated biphenyl (PCB), ozone depleting substances (Class I or Class II), or asbestos materials.

8. INSPECTION/FINAL ACCEPTANCE:

The COR will monitor contractor performance on this contract, in accordance with the Quality Assurance Surveillance Plan (QASP).

Upon successful completion of repairs, inspections, calibration and certification services of the equipment stated in paragraph 1. The COR will inspect the work and if acceptable sign the Service Report. The contractor invoicing shall take place after the Service report is received by the COR.

Once the COR has signed off on the delivered services and products, and received an invoice, the Contractor shall than invoice using Wide Area Workflow per 52.0000-4942.The contractor when submitting the invoice into the WAWF system, will select; “auto send a notification to the COR by email”. If this is not performed the contractor must contact the COR to notify him/her of pending transactions in WAWF.