ATTACHMENT 0001 RIPD E4000-26-3-01 - Chiller Replacement FINAL.pdf

ROCK ISLAND ARSENAL RIPD: E4000-26-3-01

PURCHASE DESCRIPTION DATE: 24-Feb-2026

CHILLER/COOLING TOWER REPLACEMENT

1. GENERAL SYSTEM DESCRIPTION

2. STANDARDS AND PUBLICATIONS

2.1 Clarification

2.2 National Standards and Specifications

3. DESIGN

3.1 Ownership

3.2 General Design Standards

3.3 Safety, Security and Environmental

3.4 Responsibilities

4. CLIN 001 Cooling Tower B212 (Comfort)

4.1 Current System

4.2 Dimensions

4.3 Performance

4.4 Construction

5. CLIN 002 Plating Shop COOLING TOWER

5.1 Dimensions

5.2 Cooling Tower

6. CLIN 003 B222 Closed-Loop Chiller Components

7. CLIN 004 Building Exhaust Fans

8. APPROVAL/SHIPPING

8.1 Shipping

8.2 Installation

8.3 Completion

9. TRAINING

9.1 Schedule

9.2 Location

9.3 Type

10. SERVICE

10.1 Service/Support Requirements

1. GENERAL SYSTEM DESCRIPTION

The contractor shall be responsible for the provision and installation of new closed loop chiller components for the system located in Building 222 as well as a new cooling tower to support operations in Plating in B212 as well as a new cooling tower to support the chiller system providing comfort space conditioning to the weld shop offices in Building 212. The contractor shall be responsible for all materials and labor necessary to provide and install these systems.

2. STANDARDS AND PUBLICATIONS

2.1 Clarification

Any ambiguities, questions, requests for clarification or discrepancies between sections of this purchase description, drawings, national or industry standards discovered by the contractor in reviewing this purchase description shall be reported by the bidder in writing to the contracting officer BEFORE THE DATE SCHEDULED FOR CLOSE OF SOLICITATION. Submission of a quote shall be construed as evidence that such examination has been made. Therefore, later claims for labor, material, or equipment required, or for difficulties encountered, which could have been foreseen had such reasonable examination been made, may be denied.

2.2 National Standards and Specifications

The contractor shall conform and provide equipment conforming to all local and federal codes and standards applicable to the equipment they are providing based on location and purpose of equipment in effect on the date of the opening of solicitation. It is not the responsibility of the Government to make modifications to ensure compliance.

3. DESIGN

3.1 Ownership

3.1.1 This equipment is a standard product of the manufacturer and shall require either no change or minor design changes to meet requirements of these specifications. Therefore, ownership of the design will remain with the manufacturer.

3.2 General Design Standards

3.2.1 DEVIATION FROM PRODUCT: Modifications to the manufacturer’s standard design to achieve requirements as specified in this document are only permissible as dictated by good design practice. For example, mounting a 20-hp motor in a power train designed and normally using a 10-hp motor would not be acceptable.

3.2.2 UNITS OF MEASURE: Dimensions and capacities in this purchase description are given in the English-US (in-lb) system. All dials, gauges, and drawings shall be in the English- US system or both the English-US and the metric systems, unless otherwise specified in this document.

3.2.3 ID DATA PLATE: The equipment shall include a main data plate which will include the following data as a minimum requirement (additional information is acceptable):

Manufacturer Name, Manufacturer’s Dunns and Bradstreet Number, Manufacturer’s Model Number, Manufacturer’s Serial Number, Year of Manufacture, Contract Number, Machine

Weight. This information is necessary for compliance with the Government’s Unique Identification Program (UID).

3.2.4 DATA PLATES: All instruction, data, and identification plates and labels attached to this equipment and its controls shall be manufactured of corrosion and oil resistant metal or plastic material. All wording shall be in the English language using plain, bold face lettering.

Lettering shall be permanent and have a contrasting background.

3.2.5 ITEM UNIQUE IDENTIFICATION (IUID) REGISTRATION: The contractor shall register the equipment in the IUID Registry (as one single system). IUID registration requires the contractor to input Cage Code, Model Number, and Serial Number into a Government Database to allow for asset and inventory tracking. IUID Registry of the equipment shall be performed at http://dodprocurementtoolbox.com/site/uidregistry/. Training for IUID is available in https://wawftraining.eb.mil. IUID registration of this equipment is required prior to final payment in the Wide Area Work Flow (WAWF). The contractor shall also affix a machine readable 2-dimensional (2-D) matrix representing the IUID registry to the machine. The IUID 2-D matrix may be included on the ID Data Plate outlined in paragraph 3.2.4.

3.2.6 UTILITY CONNECTION: Equipment supplied to the Rock Island Arsenal (RIA) will have single point shut-off for each utility supplied to a system. This means that equipment constituting a single system shall be wired to a single main electrical disconnect point, plumbed to a single pneumatic shut-off valve, etc… This will be referred to as the “point of first connection”. Each type of power source may have only one point of first connection. E.g. (1) pneumatic shut-off valve, (1) water supply shut-off valve, (1) electrical disconnect, etc… Each point of first connection shall be clearly labeled on the system and shown in the safety lockout portion of the documentation package. These points must be located on a stationary component and positioned such that they will not create a hazard to personnel during normal operation of the system. The first connection points shall be accessible from the shop floor without the use of ladders, steps, or stools. Access cannot be hampered by operation of the system.

3.2.7 UTILITY CONNECTION LABOR: RIA shall provide only such labor and materials as will be needed to connect facility utilities to each point of first connection of the system. The contractor will be responsible for all connections beyond the point of first connection for each utility.

3.2.8 UTILITIES AVAILABLE: RIA shall be responsible for providing the following:

3.2.8.1 Connection of 460-V, 60-Hz, 3-Ph AC electrical power to the fused or breaker type disconnect switch required in the ELECTRICAL DISCONNECT paragraph of this purchase description. Connection does not include filters, surge protection, or any peripheral equipment necessary to make the equipment functional.

3.2.8.2 Connection of approximately 80-psi compressed air to a single point for each system, if needed. Connection does not include filters, dryers, or any peripheral equipment necessary to make the equipment functional.

3.2.8.3 Connection of approximately 65-psi water to a single point for each system, if needed. Connection does not include filters or any peripheral equipment necessary to make the equipment functional. If water is required, the contractor shall be responsible for installing a back-flow limiting device sufficient to prevent possible contamination of the http://dodprocurementtoolbox.com/site/uidregistry/ https://wawftraining.eb.mil/ water system. This is necessary to maintain Illinois Environmental Protection Agency IEPA compliance.

3.2.8.4 Connection of 1.5-in diameter natural gas pipe with a 5 psi pressure within the plant to a single point for each system, if needed. Connection does not include filters or any peripheral equipment necessary to make the equipment functional.

3.2.8.5 If, due to contractor caused problems, the equipment or components of the equipment must be moved or removed and replaced, by RIA after initial placement, the contractor shall be billed for such work at current RIA labor and overhead rates.

3.2.9 ELECTRICAL DISCONNECT: The equipment shall be equipped with a manual, fused or breaker type disconnect switch, readily accessible to the operator, which will deactivate the entire equipment. It shall be located no more than 6-ft 7-in from the floor to the highest point the control device. It shall be capable of being locked in the de-energized state (OFF) only.

3.2.10 CONDUIT: Flexible conduit is not permitted in exposed areas. All wires, cables, and hoses will be enclosed by rigid, oil-proof protection, except where flexibility is necessary for operation of the equipment. Flexible wires, cables and hoses shall be arranged to prevent draping or tripping hazards.

3.2.11 SERVICE ACCESS: Components subject to periodic adjustment, replacement, or servicing shall be readily accessible. Meaning that experienced personnel can access the part after no more than 30-min of labor. If any special tools or equipment are necessary to access these components, said equipment will be supplied as part of the system and provided with a proper storage location within the system.

3.2.12 DEFLECTION: The system shall recover from distortion and deflection at no load. The machine and its components shall be sufficiently rigid that work piece finish and tolerances are not impaired by machine vibration.

3.2.13 NEW EQUIPMENT: The equipment furnished under this purchase description shall be new and unused.

3.2.14 COMPONENT ENVIRONMENT: Under no circumstances shall a component be used in an application not recommended by the component manufacturer. Components shall not be subjected to conditions of operation beyond the recommendations of the manufacturer, such as excessive heat, lack of lubrication, over-loading.

3.2.15 REPLACEMENT COMPONENTS: All replaceable components shall be manufactured to definite standards for tolerance, clearance, and finish, enabling components to be field installed without further machining.

3.2.16 CASTINGS AND FORGINGS: All castings and forgings shall be free of defects, scale, and mismatching. No process such as welding, peening, plugging, or filling shall be used for reclaiming any defective part for use in this equipment without the prior written consent of the contracting officer.

3.2.17 SURFACE BUILDING AND COATINGS: Welding, brazing, soldering, coating or plating shall be employed only where specified in the original design. These operations may not be employed as a means of reclaiming a defective part.

3.2.18 FASTENING DEVICES: All screws, pins, bolts, and similar parts shall be installed in such a manner as to prevent change in tightness. Those devices subject to removal or adjustment shall not be swaged, peened, staked, or otherwise permanently deformed. They shall not be installed using permanent bonding adhesives.

3.2.19 CLEANING AND DEBURRING: All surfaces of castings, forgings, molded parts, stampings, and welded components shall be cleaned and free from sand, dirt, fins, flash, scale, flux, and other harmful or extraneous materials. All edges shall be either rounded or beveled unless sharpness is required to perform a necessary function. Except as specified herein, the condition and finish of all surfaces shall be commensurate with the manufacturer’s commercial practice.

3.2.20 PAINTING: All unfinished surfaces of the equipment shall be painted with a lead free and chromium free commercial grade of metal primer and a minimum of one finish coat. The color shall be in accordance with the manufacturer’s standard commercial practice, or as necessary to maintain compliance with OSHA regulations, as applicable.

3.2.21 MOTORS:

3.2.21.1 All motors shall be rated for continuous duty.

3.2.21.2 Motors shall not operate in an overload condition during normal operation of the equipment and shall be equipped with overload protection.

3.2.21.3 Each motor shall bear an identification plate containing the identity of the manufacturer, model number, serial number, input voltage, amperage, horsepower, phase, frequency, duty cycle, and frame size or mounting identification.

3.2.21.4 Motor starters and controls shall operate at no greater than 120-VAC. It is preferred that they operate at 24-VDC.

3.2.21.5 Motor starters shall provide drop-out protection. This means that, in the event of a loss of power, the equipment shall be re-energized only by the deliberate action of the operator. Manual or mechanical motor starters shall not be deemed acceptable.

3.2.22 DIALS AND GAUGES: All scales, dials, and gauges shall be manufactured of corrosion and oil resistant material. All wording shall be in the English language using plain, bold face lettering. Lettering shall be permanent and have a contrasting background.

3.3 Safety, Security and Environmental

3.3.1 SECURITY: The RIA-Joint Manufacturing and Technology Center (JMTC) is an Army installation subject to Department of Defense (DoD) safeguards, various precautions, and plant protection measures. All of the below requirements will be necessary of contractors visiting RIA to satisfy requirements of this purchase description; Additional requirements will be placed on contractors requiring access to the Army Network, or Common Access Card (CAC), as specifically detailed below. At all times during the execution of this work, contractor personnel will maintain adequate plant protection devices to minimize espionage, sabotage, and other malicious destruction and damage. The contractor shall comply with all security requirements of the RIA. RIA island-wide Force Protection levels may be adjusted/changed at any time, which may cause possible delays and will directly affect procedures for accessing the island.

3.3.1.1 Access and General Protection/Security Policy and Procedures: The contractor and any associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Director of Emergency Services. All contractor employees must comply with all personal identity verification requirements (IAW FAR clause 52.204-9) as directed by DoD, Headquarters Department of the Army (HQDA), and any local policy. If the Force Protection Condition (FPCON) changes, the Government may require changes in contractor installation access, security matters, or security processes.

3.3.1.1.1 Access to RIA: Contractor and all subcontractor employees performing work at RIA shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) and any applicable installation, facility access screening and local security policies and procedures. The JMTC Representative/ Contracting Officer Representative (COR) shall provide guidance to complete the Access Control Records Check Request Form though the RIA Directorate of Emergency Services.

3.3.1.1.2 Random Antiterrorist Measures Program (RAMP) participation: Contractor personnel are subject to RAMP security program (i.e. vehicle searches, wearing of ID badges, etc.). Contractor shall comply with any, and all instructions issued by the RIA Police Department. The RAMP is discussed in the RIA-JMTC Anti-Terrorism Training.

3.3.1.1.3 During FPCONs levels of Charlie or Delta, services may be discontinued/postponed due to a higher National or local security threat. Services will resume when FPCON Level is reduced to Bravo, or lower. FPCON levels are described in Anti-Terrorism Level I Training.

3.3.1.1.4 Contractor personnel shall return all Installation Badges and access passes as soon as possible prior to contract completion. RIA-JMTC electronic keys and access passes are accountable items, shad shall be returned within 24-hours of no longer being needed. Items will be returned to the COR, or paced in a drop box at a RIA-JMTC access point.

3.3.1.2 Security Training: The contractor shall complete the following training:

3.3.1.2.1 Anti-Terrorism, Level I: All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete Anti-Terrorism (AT) Level I Awareness training. The COR will be provided a copy of the RIA-JMTC AT Level I Awareness Training and assure that the training is complete. The contractor shall sign a memorandum of record for each contractor employees and subcontractor employee to the RIA-JMTC Operations Center prior issuing any electronic keys, or access pass being authorized.

3.3.1.2.2 iWatch (See Something, Say Something) Training: The Contractor and all associated subcontractors shall complete iWatch Training. iWatch Training shall be provided during the Anti-Terrorism Training.

3.3.1.3 For Contractors requiring CAC: Before CAC issuance, the contractor employee requires a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks onsite, or remotely or (2) Remote access via logon, to a DoD network using DoD-approved remote access procedures, or (3) Physical access to multiple DoD facilities or multiple Non-DoD Federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6-months, or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management. Contractors needing a NACI or equivalent investigation or higher investigation will coordinate this investigation through their COR.

Contractor personnel shall turn in CAC cards upon completion of their contractual obligations, or at the request by the COR, or at the request of the Contracting Officer.

3.3.2 FEDERAL MARIJUANA LAWS REMAIN UNCHANGED: Note: RIA is under the exclusive federal jurisdiction of the United States. Under federal law, marijuana is still defined as a Schedule I drug, and possession and use of marijuana is still illegal. Any person using or in possession of marijuana on RIA may be criminally prosecuted in federal district court. In addition, such individuals may be permanently barred from entering RIA.

3.3.3 REAL ID: Starting 03-May-2025 all personnel entering RIA will be required to show a Real ID form of identification.

3.3.4 FIRE PREVENTION AND PROTECTION: The contractor shall comply with all fire prevention measures prescribed in the installation Fire Regulations, a copy of which is on file in the office of the Contracting Officer. A written fire permit shall be obtained from the installation Fire Marshall for use of open flame devices, such as torches, portable furnaces, tar kettles, or gas and electric welding and cutting equipment, in, on, or within 15-ft of the building. The contractor shall be liable for any fire loss to the Government properly attributable to negligence on the part of the contractor, including failure to comp1y with fire prevention measure described by the terms of this purchase description.

3.3.5 INDUSTRY AND REGULATIONS: The equipment shall comply with the most current of all local, state, and federal laws and regulations listed in Standards and Publications.

3.3.6 MATERIAL EXCLUSIONS: The equipment shall not contain polychlorinated biphenyl (PCB), ozone depleting substances (Class I or Class II), or asbestos materials.

3.3.7 SAFETY REGULATION COMPLIANCE: The contractor shall comply with standard OSHA and RIA safety standards, including but not limited to conforming to confined space work requirements when applicable and wearing of Personal Protective Equipment (PPE) where designated.

3.3.8 SAFETY LOCKOUTS: Each point of first connection shall be designed and constructed to allow the utility to be completely isolated from the equipment. This isolation shall be insured by application of a standard key locking padlock. The device(s) shall only be lockable in the de-energized (OFF) condition.

3.3.9 LOSS OF PRESSURE: Hydraulic and pneumatic circuits shall be designed such that loss of pressure, or pressure surges, shall not cause a hazard. Means shall be provided to prevent operation of the equipment with insufficient pressure, if such operation could cause a hazard.

3.3.10 TRAPPED ENERGY: Means shall be provided for the controlled release of stored energy. This energy may be in the form of, but not limited to, air and hydraulic pressure accumulators, capacitors, springs, counter balances and flywheels. When appropriate, a label shall be affixed to the stored energy source to identify the hazard.

3.3.11 WORKING RANGE: Hydraulic and pneumatic components shall be selected, which cannot be adjusted outside the safe working range of the circuit and/or equipment.

3.3.12 BRAKES: Braking systems shall be designed to “fail-on”. This means, energy supplied to the brake shall be used to disengage the brake. Loss of energy shall therefore cause the brake to activate.

3.3.13 CONTROL GUARDS: Controls shall be guarded against accidental operation.

3.3.14 OPERATOR REACH: Controls shall be within reach and located such that the operator, when in the normal operating position, is not required to reach past moving parts, which may cause injury.

3.4 Responsibilities

3.4.1 SITE INSPECTION: Any site inspections and/or measurements, which must be taken in order to determine the suitability of the proposed location or to perform the design of the system, are the sole responsibility of the contractor. This may begin prior to completing the solicitation response process. RIA will support this function through the Point of Contact (POC) by guiding personnel, facilitating security registration, and providing general assistance. The contractor will be responsible for providing any and all equipment necessary for this process.

4. CLIN 001 COOLING TOWER B212 (COMFORT)

Equipment: The contractor shall furnish all equipment normally considered to be standard for the machine unless identified in this requirement to be of specific manufacture. The following equipment shall be provided in addition to the equipment specified in other sections of this purchase description, which may not be standard. The inclusion of standard equipment in this paragraph is inadvertent and should not be construed to allow duplication.

4.1 Current System

Currently, there is an EVAPCO Model AT 19-58 Cooling Tower with Serial Number 7-312007 located on the roof of Building 212. The unit is connected to a water cooled chiller that is part of the current comfort conditioning system. The cooling tower is original and needs to be replaced.

4.2 Dimensions

The unit shall be installed where the current system is installed on the roof of Building 212.

If the new cooling tower requires new structural steel to support the operation of the cooling tower, it is the responsibility of the contractor to provide and install the structural steel. The contractor is responsible for all labor and materials required to remove the old unit, dispose of, and install the new unit.

4.3 Performance

At a minimum, the cooling tower shall have equivalent performance specifications to that of the current unit.

4.3.1 AIRFLOW: The unit should have an airflow of at least 35,000 CFM.

4.3.2 FLOW: The system should have a flow rate of at least 396 GPM

4.3.3 HEAT LOAD: The cooling tower system shall have a heat load removal capability of at least 1,980,000 BTU/hr.

4.4 Construction

The unit shall be constructed of 304 Stainless Steel. This would be for the basin, enclosure and any and all applicable constructed portions of the cooling tower. The unit shall include Variable Frequency Drives (VFDs) to assist with slow start up to extend the fan motor life. The unit shall include cottonwood filter screens for the air inlets.

5. CLIN 002 PLATING SHOP COOLING TOWER

The contractor shall be responsible for the removal and replacement of the 2-Cell Plating Shop cooling tower sitting on the roof of building 212. The contractor shall be responsible for all labor and materials required to dismantle, remove, and dispose of the existing cooling tower and mount and install/reconnect the new cooling tower in its place. All rigging will be performed by the contractor or its sub-contractors.

5.1 Dimensions

The new cooling tower shall be able to be installed where the existing cooling tower is placed. If the structural steel is cable of supporting the new cooling tower, it can be reused. The contractor is responsible for analyzing the existing structural steel to determine viability. If structural steel cannot be reused, it is the responsibility of the contractor to provide and install new structural steel.

5.2 Cooling Tower

The cooling tower shall be a Marley NC Class Diamond Series model NC8402QAS or equivalent 2- Cell crossflow cooling tower. In order to be considered equivalent, the cooling tower must have the following characteristics:

5.2.1 CONSTRUCTION: The cooling tower shall be constructed of Stainless Steel. This includes the casing, structure, collection basin, and distribution basin. This also applies to any internal connections between the two cells to allow for water flow and equalization. The internal walkway shall also be stainless steel.

5.2.2 FILTERS: The system shall include cottonwood filter screens for the air inlets.

5.2.3 VFDS: The system shall include VFDs to allow for on demand usage rather than full on full off operation. This will also assist with slow start up which will extend the fan motor life.

5.2.4 HEAT LOAD: The cooling tower system shall have a heat load removal capability of at least 7,450,000 Btu/Hr.

5.2.5 FLOW: The system shall have a flow rate of 1500 gpm

5.2.6 FAN SPEED: The system shall have a fan speed of at least 470 rpm. The fan motor speed shall be 1800 rpm

5.2.7 AIRFLOW: The system shall have an airflow capability of at least 200,000 cfm.

5.2.8 ACCESS: The design of the tower shall be as such to allow safe access on the fan deck while the fan is still operating. Each endwall shall have a large access door to allow access to the collection basin and plenum area. The internal plenum area shall have a walkway in each cell. Any and all ladders shall have ladder safety cages.

5.2.9 HEATERS: The system shall include appropriate heaters to prevent collection basin freezing during shutdown.

6. CLIN 003 B222 CLOSED-LOOP CHILLER COMPONENTS

The contractor shall be required to provide replacement components for the closed loop chiller system feeding B222. The system shall be comprised of a chiller, and heat exchanger loop located on the exterior of the building and then a Glycol loop shall run from the exterior of the building and be integrated into the interior of the building where the existing heat exchanger loop exists. The goal is to not have to be responsible for interior monitoring of refrigerant. Our understanding is that if the refrigerant loop is located on the exterior of the building, we can avoid this scenario. All provisions necessary to facilitate this system on the exterior of the building shall be provided by the contractor.

This includes structural steel, piping components, electrical etc. The contractor shall replace the exterior chiller with a new chiller and heat exchanger will equivalent performance specifications to the existing chiller.

Current System: Trane RAUCD104PQ1320DF013

In the new system, process heat will be absorbed via the Glycol solution which is then carried to the heat exchanger in the chiller where the heat load is absorbed via the refrigerant. The low pressure refrigerant gas created via this process will move to the chillers compressor and condenser where it is transformed back to a liquid where it can then be expanded reducing the pressure and temperature to cool the Glycol process loop.

7. CLIN 004 BUILDING EXHAUST FANS

Building 212 has a series of exhaust fans that service the weld shop and foundry area. Currently, the fans are only serviceable from underneath which requires a boom lift in order to service the fan motors. The contractor shall be responsible for the replacement of these units with units that are serviceable via the roof access. The units shall be COOK ACRU-B model Exhaust Fans similar to those installed on the roof of B222. For reference, these units were ACRU-B 330R6B and ACRU-B 490R9B units. It will be the responsibility of the contractor to verify size and Model requirements for the replacement fans on B212. After reviewing the site, it appears there is 7 Larger fans and 14 Smaller fans that span the length of B212.

8. APPROVAL/SHIPPING

8.1 Shipping

8.1.1 RESPONSIBILITY: The contractor is responsible for delivery of the equipment to the RIA. Adequate preserving of equipment surfaces, packing, marking, and skidding of materials for shipment shall be the responsibility of the contractor. If special lifting devices, such as hooks or eyes, are required for ease of handling, they shall be supplied with the equipment. Any special devices shall be returned to the contractor upon request only if they will not be required for future movement of the equipment, and at the contractor’s expense.

8.1.2 SHIPPING SCHEDULE: Be aware, the RIA will only off-load equipment arriving between 6:00 am and 12:00 pm (noon), local time on Mondays through Thursdays except holidays. For information concerning holidays, the contractor should consult the COR. There is no place to stage transporting vehicles awaiting the arrival of contractors. All equipment shall be delivered at the same time, meaning the same day (multiple trucks are acceptable) unless pre-authorized to deliver on multiple days by the RIA-JMTC COR.

8.1.3 RECEIVER: All shipments to RIA including installation tools and/or replacement parts, as well as the original shipment of the equipment, shall be marked “ATTN: Mr. Robert Mcclure TARA-LGC”. Items not correctly marked are subject to being returned at the contractor’s expense.

8.1.4 ARRIVAL INSPECTION: Upon receipt of equipment at RIA, a preliminary inspection shall be performed to determine condition and/or count. This inspection shall be performed by RIA personnel.

8.2 Installation

8.2.1 SITE PREPARATION REQUIREMENTS: The contractor shall be solely responsible for any necessary site inspections required for determining the specifications of work that must be completed prior to final system installation. The contractor will then provide detailed information of any preparation work that the contractor must perform prior to system installation to RIA.

8.2.2 SITE PREPARATION EXECUTION: The contractor will be solely responsible for site preparation except as specifically excluded in this document. This includes but is not limited to excavation, foundation work, and surface preparation. This work may be performed through the use of a sub-contractor, but the specification, supervision, and certification of the work remains the responsibility of the primary contractor.

8.2.3 PREPARATION EXECUTION SUPPORT: RIA will support the preparation portion of the installation by providing utilities to the points of first connection.

8.2.4 LABOR AND MATERIAL: The contractor is solely responsible for providing all labor, materials, hardware, tools, and equipment necessary for complete installation/start-up of this system except as specifically listed in this document as being provided by the RIA.

8.2.4.1 Any lubricants, coolants, oils etc. required for initial start-up and operation shall be the responsibility of the contractor to provide.

8.2.4.2 Any decking, stairs, rail systems, or other specialized operator/machine interfaces shall be provided by the contractor for use at the install location.

8.2.5 SUPERVISION: Supervision of the installation process will be the responsibility of the contractor. RIA shall retain the right to periodic inspection and evaluation of the process, as it deems necessary.

8.2.6 OFF-LOADING/PLACEMENT: Off-loading of the equipment from the delivery vehicle, and placement of the equipment in position for the installation is the responsibility of the contractor. The contractor shall not be allowed to use Government equipment to accomplish this work.

8.2.7 LIABILITY: In any case, the equipment remains the property of the contractor, and the contractor shall assume all responsibility and liability for the equipment and the work performed upon it. The Government shall be held harmless for any damage done to the equipment at any time up until final acceptance of the equipment by RIA, except in the case of intentional damage and/or gross negligence on the part of RIA personnel.

8.2.8 SET-UP: The contractor shall be responsible for set-up and connection of the equipment beyond connections of the utilities to the points of first connection.

8.2.9 SECURITY: The RIA-JMTC is an Army installation subject to DoD safeguards, various precautions, and plant protection measures. At all times during the execution of this purchase description, the contractor will maintain adequate plant protection devices to minimize espionage, sabotage, and other malicious destruction and damage. The contractor shall comply with all security requirements of the RIA. RIA Island-wide Force Protection levels may be adjusted/changed at any time, which may cause possible delays and will directly affect procedures for accessing the Island.

8.2.10 Delivery Hours or Service Hours: Service calls, equipment installation, training, and equipment delivery (where the contractor offloads) will only be allowed from 0600 – 1530, Monday through Thursday, except for Government Holidays. Deliveries of items where the contractor has opted for Government “off-loading option”, must be received before 1200 hours.

These hours are subject to change, however, the Government will notify the contractor of such changes. The contractor will contact the designated Performance Certifier/ COR to obtain an electronic key for their representative (i.e. delivery driver) in order to have access to the facility.

Deliveries and service calls outside the normal hours stated above will be coordinated with the Performance Certifier/ COR to address any emergency situations."

8.3 Completion

8.3.1 Final acceptance of the equipment shall occur after the following:

8.3.1.1 Set-up completion by the contractor.

8.3.1.2 Successful completion of performance testing at RIA.

8.3.1.3 Final inspection approval by the Government representative or inspector. This is to verify full compliance with this description to include amendments and modifications to the final contract. The Government representative shall perform any and all tests they deem necessary to ensure compliance with this description and industry standards to include, but not limited to ease of control, convenience of operation, safe operation, and adequacy of lubrication devices.

8.3.1.4 All required training is complete.

8.3.1.5 Complete documentation packages are delivered.

9. TRAINING

The contractor shall provide instruction in proper operation and maintenance of the equipment without additional cost to the Government. Training shall be of sufficient duration that the recipients are able to demonstrate a reasonable level of competence as determined by the equipment installer and/or the inspector. Acceptance may be delayed as a result of inadequate training.

9.1 Schedule

Training shall be coordinated with the RIA. Daily training shall begin no later than 6:30 a.m.

CST and shall continue until at least 2:15 p.m. CST. This is required to get full coverage of the 1st shift of operation at RIA-JMTC. If training does not begin until after the stated time, RIA- JMTC may at its option require additional training at a different time to compensate for the loss of training caused by the late start. This may include more time than what is represented by the delay (e.g. a 1-hr delay may require 2-hrs later to impart the knowledge lost).

9.2 Location

All training shall be performed at the RIA. It shall be performed using the equipment purchased in this description.

9.3 Type

Each type of training shall be given independently. RIA shall coordinate with the contractor to provide the proper personnel for each type of training. The following types of training shall be provided by the contractor.

9.3.1 MAINTENANCE: Mechanical and electrical control and diagnostic maintenance training shall be provided by the contractor. This shall include information on troubleshooting and preventive maintenance procedures. This shall be provided for (2) personnel.

10. SERVICE

10.1 Service/Support Requirements

The contractor shall have as a minimum, a verifiable service/repair capability which meets or exceeds the following requirements:

10.1.1 STAFF: Staffed by qualified, English speaking personnel fully knowledgeable in the service/repair of the equipment offered.

10.1.2 TELEPHONE ACCESS: Telephone access to service/repair personnel shall be available for consultation during RIA normal working hours. RIA normal working hours are 8:00 am CST to 3:00 pm CST, Monday through Friday, except legal federal holidays.

10.1.3 ON-SITE RESPONSE: Physical, on-site response shall be possible within 48-hrs of notification that service/repair of the equipment is necessary.

10.1.4 MAINTENANCE PARTS: Parts necessary for periodic replacement such as belts, hoses, filters, and other parts normally considered as spare parts, by the manufacturer, shall be stocked and available for shipment.

10.1.5 PRIOR HISTORY: Said service/repair capability shall have been available to the general public prior to the issue date of this purchase description. Adequate proof of prior availability shall be provided upon request.