Attachment 0001 QCCCF Facility Management and New Product Development SOW.pdf

QCCCF FACILITY MANAGEMENT AND NEW PRODUCT DEVELOPMENT SOW

QUAD CITY CARTRIDGE CASE FACILITY (QCCCF) FACILITY MANAGEMENT AND

NEW PRODUCT DEVELOPMENT

Statement of Work (SOW)

1.0 Introduction

The Project Lead – Joint Services (PL JS) has a requirement for contractor oversight, maintenance and new product development at the reactivated Quad City Cartridge Case Facility (QCCCF) at Rock Island Arsenal (RIA).

The QCCCF is a state-of-the-art facility with deep draw production capabilities to produce both brass and steel cartridge cases (world-wide single point failure for steel cartridge case production). The Defense Industrial Reserve Act requires the Department of Defense (DOD) to maintain a nucleus of Government-owned plants and equipment and an industrial reserve of equipment for emergencies. DOD Directive 4005.1 and DOD Manual 4005 implement the Act and require and provide for the retention of a responsive industrial base. Army Regulation 700-90 requires reliance primarily on private industry, supplemented by Government-owned facilities;

when necessary, to provide sufficient industrial base capability to meet required readiness.

PL JS requires advanced manufacturing and tooling expertise to spur innovation and to invest in cross-cutting business solutions, multi-system-benefit manufacturing R&D, new product prototype process development, process verification studies, pilot trials, and pilot of medium and large caliber steel/brass cartridge cases and other ammunition components (e.g. deep drawn rocket motor cases and pressed shape charge liners) to provide to the DoD. PL JS requires on-site advanced manufacturing expertise to overcome manufacturing challenges, provide comprehensive manufacturing solutions, and deliver economical and efficient manufacturing and production model(s) to efficiently workload the QCCCF with a mix of developmental products (prototypes, pilot trials, pilot production, low-rate initial production (LRIP)) and an annual sustained full-rate production cadence of stable products.

2.0 Scope

The scope consists of developing an innovative new product prototype, to include manufacturing process development and verification studies leading to pilot scale trials and pilot production runs for the manufacture of DoD unique munition components and cartridge case products at the recently reactivated QCCCF at RIA.

The intent of PL JS is that QCCCF be operated as a Government- owned, Contractor operated (GOCO) facility. It is of strategic importance that the QCCCF consists of contractor personnel to keep the facility “warm” at low production levels to maintain the equipment, process, and expertise. This approach helps ensure the viability of manufacturing ammunition cartridge cases when required. Proofing advanced manufacturing and next generation in-process technologies is critical to promote innovation, allow technical and economic strategies to evolve, and leverage academic, industrial, and/or Government expertise to strengthen and grow the QCCCF manufacturing ecosystem. In addition, other munition prototype components require new product prototyping, manufacturing process development, and verification studies leading to pilot scale trials, including the manufacturing prototyping/prove-out work for other potential munition items, that can be manufactured at the QCCCF.

To foster an environment for developing creative solutions for prototypes at the QCCCF, PL JS Production Base Support (PBS) funding will be utilized to direct fund the utilities and to maintain the facility (all associated requirements, Performance Work Statements (PWSs) requirements) during years 1 through 3 of the contract. During the 30th month of the contract, the Contractor will provide a status update to PL JS on their creative solutions for prototypes at the QCCCF (Deliverable 001). PL JS will analyze the status update and determine if additional time and/or funds are required for the Contractor to finalize their prototype efforts. Beginning in year 4 of the contract, it is anticipated that the utilities and maintenance of the facility (all associated requirements, PWS requirements) will be funded by the Contractor; the costs will be factored into the price of the product/workload identified by the Contractor. The QCCCF will be eligible to obtain PBS funds for modernization/upgrades/maintenance efforts, based on the availability of funds and competing PBS priorities.

Both pilot trials and pilot production runs will focus on identifying manufacturing challenges and identifying advanced manufacturing and tooling solutions to achieve steady state, sustained, and low-rate continuous production cadence at QCCCF with high confidence of achieving program cost, schedule and performance requirements while securing a stable industrial base capability. The scope includes developing process workflow and labor force optimization models to efficiently change between product lines and/or blend a stable product line with prototype development, pilot trials, and pilot production of next-generation systems.

The end goal is to develop a manufacturing and production model to efficiently workload the QCCCF with a mix of developmental products (prototypes, pilot trials, pilot production, low-rate initial production (LRIP)) and an annual sustained full-rate production cadence of stable products.

All work under this contract shall be conducted in a manner that protects the environment, assures the safety, health, and security of employees and the public, and protects the safety and security of federal real, personal, and intellectual property.

3.0 Applicable Documents

3.1 The Contractor shall comply with the following documents in the performance of this Statement of Work (SOW):

o Clean Air Act and Amendments o National Environmental Policy Act (NEPA) o Resource Conservation and Recovery Act (RCRA) o Federal Joint Travel Regulations o Hazardous Materials Control and Management (HMC&M) Program o Hazardous Minimization (HAZMIN) o Safety Data Sheets (SDS) o Comprehensive Environmental Response Compensation and

Liability Act (CERCLA) o US Army Garrison - RIA Services Catalog (updated annually)

3.1.1 There are additional applicable documents identified in each PWS in the appendix below. The applicable documents are to be treated as contractual documents, and the requirements need to be addressed within the Contractor’s plan for the QCCCF.

3.2 Export controlled Technical Data Package (TDP) for any current items that can be manufactured at the QCCCF.

3.3 Export controlled TDPs for the new product prototype process development and process verification studies for munition metal parts and cartridge cases.

3.4 Data Item Description DI-SAFT-81563: Accident/Incident Report

4.0 Requirements

GENERAL: The subject initiative consists of the development of innovative prototype manufacturing processes and associated technologies leading to pilot scale trials and pilot production of DoD unique deep drawn munition components and case products at the newly reactivated QCCCF at RIA. The Contractor shall perform the majority of the work at the RIA QCCCF.

4.1 Task 1: QCCCF Capability Analysis & Pilot Trials

o Phase #1: The initial phase of this initiative will be to conduct an analysis to identify unique or innovative additional work which could be performed (with or without additional process equipment) at the QCCCF (Deliverable 002). The analysis shall be submitted to the Agreements Officer (AO) for review within six (6) months of award. The AO will work with the Contractor and the Agreement Officer Representative (AOR) to finalize the analysis within 15 business days. The AO will provide final approval of the analysis. The analysis should include a detailed business case and workload production forecasts for sustained revenue at the facility and a detailed description of required capital investment, process line modification or alteration, risk assessment, and manufacturing model.

o Phase #2: This phase supports prototyping and process verification studies for other munitions items that can be produced at the

QCCCF.

o The contractor may review DoD TDPs for the prototype end items that could be manufactured at the QCCCF and apply the manufacturing model developed in Phase 1 to develop Process Flow Diagrams (PFDs) that show the flow of materials and the equipment involved in the process, including major and minor flows, process controls, intended physical sequence of the equipment, and instrumentation for the batch process considered to improve the manufacturing readiness level and performance of the end item.

o The contractor shall work with the original equipment manufacturer

(OEM) to develop tooling and fixturing to optimize the manufacturing readiness level (MRL) for new product prototype developments.

o The contractor shall develop conceptual and preliminary process verification studies to improve product throughput, minimize touch time, capitalize on lessons learned during reactivation and test bed pilot production runs, develop modular/flexible/agile materiel solutions, and take advantage of advancements in sensor technology and process engineering where practicable (Deliverable 003). The studies shall be submitted to the AO for review within six (6) months of award. The AO will work with the Contractor and the AOR to finalize the studies within 15 business days. The AO will provide final approval of the studies. The studies shall include the following:

• The contractor shall develop a conceptual and preliminary process verification studies to include supporting formal meetings, presentations, meeting minutes, and action items. At a minimum, the contractor shall provide a quarterly update to the AO.

• The contractor shall conduct process verification studies to demonstrate the feasibility of fabricating the prototype using a combination of plant equipment at the QCCCF and new equipment and process controls.

o For each prototype, the contractor shall develop an initial build book for review and approval that includes documentation supporting prototyping and process verification studies that includes new tooling drawings, a bill of materials, and process data supporting production simulation models and cost analysis models (Deliverable 004). An initial build book shall be submitted to the AO for review within six (6) months of award. The AO will work with the Contractor and the AOR to finalize the book within 15 business days. The AO will provide final approval of the book.

o Successful process verification subtask shall be the deliverable of a prototype for inspection and documentation to the AO within 9-18 months of award showing a MRL of at least 7 (Deliverable 005).

The AO will work with the Contractor and the AOR to finalize the process verification within 15 business days. The AO will provide final approval of the process verification.

o Upon completion of the process verification studies, the contractor shall conduct pilot trials to manufacture prototype munition metal parts using plant equipment, purchase components, auxiliary tooling and equipment unique to the prototype into an end item in accordance with the process verification study. The contractor shall provide technical expertise to resolve manufacturing issues during pilot trials.

o Successful completion of this subtask is validation of the manufacturing prototype model for new products to include delivery of pilot trial prototypes to the AO within 12-48 months of award. Prototypes will be shown to be at a MRL of between 8 and 10 (Deliverable 006). The AO will work with the Contractor and the AOR to validate pilot trial prototypes within 15 business days. The AO will provide final approval of the pilot trial prototypes.

o The Contractor shall provide document management support including data entry and assistance with the pilot production and reviewing, updating, and reconstructing of technical documents, including technical manuals, standard operating procedures, lot release folders, corrective action responses, quality project plans, shop travelers, specifications, operational descriptions, and maintenance procedures.

o The Contractor shall document work performed in this task in a

Quarterly Technical Report and a Final Task 1 Report (Deliverable 007). The AO will work with the Contractor and the AOR to finalize the report within 15 business days. The AO will provide final approval of the report.

4.2 Task 2. Equipment and Facility Maintenance and Oversight. QCCCF represents a critical manufacturing capability within the Army’s Organic Industrial base. It is vital to retain the current capability to produce deep drawn cartridge cases. In support of a lean economical manufacturing and production model, the contractor shall enable systems to meet operational capacity requirements.

o The contractor shall provide facility oversight and maintenance of the QCCCF. The contractor shall comply with the attached PWS (see Appendix B).

o The contractor shall develop a Maintenance Plan for the facility within 90 days of the contract award and provide it to the AO for review (Deliverable 008/B001). The AO will work with the Contractor and the AOR to finalize the Plan within 15 business days. The AO will provide final approval of the Plan. Maintenance will be negotiated with USG, and, once agreed upon, maintenance costs for years 1-3 will be covered by the USG. Beginning in year 4 of the contract, it is anticipated that maintenance of the facility (all associated requirements, PWS requirements, etc.) will be funded by the Contractor; the costs will be factored into the price of the product/workload identified by the Contractor.

o The contractor shall manage the uncertainty of qualifying replacement suppliers and significant resource requirements for OEM maintenance, repair, and spares.

5.0 Milestones and Deliverables

Milestone/ Deliverable #

SOW Section Deliverable Title Due Date (Months after Award)

Data Rights

1 2.0 Status Update on Creative Solutions for Prototypes

3 Government purpose rights

2 4.1 Initial Capability Analysis

6 Government purpose rights

3 4.1 Conceptual and Preliminary Process Verification Studies

6 Government purpose rights

4 4.1 Build Book 6 Government purpose rights

5 4.1 Prototype (Hardware) 9-18 (based on technical complexity)

Government purpose rights

6 4.1 Prototype (Hardware) & Manufacturing Process Report

12-48 (based on technical complexity)

Government purpose rights

7 4.1 Technical Report Quarterly; Final report upon completion of Task 1

N/A

8/B001 4.2 Maintenance Plan 3 N/A

6.0 Safety

The contractor shall comply with the attached Safety PWS (see Appendix C).

7.0 Environmental

7.1 The QCCCF is located within a Government Installation, the RIA, and the USAG-RIA retains environmental permits for the Installation. Mission-specific permits need to be retained by the Contractor.

7.2 Environmental Compliance: The contractor shall conduct all activities in compliance with Federal, State, and local environmental laws and regulations, Executive orders, DoD Directives, regulations, treaties, and agreements to protect health, safety, and the environment; provide for the conservation and preservation of natural and cultural resources; and implement pollution prevention initiatives.

7.3 Pollution Prevention Plan: The contractor shall give consideration to alternative materials and processes in order to eliminate, reduce, or minimize hazardous waste being generated. This is to be accomplished while minimizing item cost and risk to item performance. If it is determined by the contractor that pollution will be generated under this Agreement, the contractor shall coordinate with the USG and prepare a Pollution Prevention Plan in accordance with established procedures at the QCCCF.

7.4 The Contractor shall indemnify the Government for any liability or responsibility resulting from its operations or any of its subcontractors’ operations that result in any type of violation, fine, fee, or other regulatory action due to noncompliance with existing Federal, State, or local environmental laws, regulations or Executive Orders. This indemnification applies to non-DoD operations.

7.5 The USAG-RIA warrants to the best of its knowledge that no hazardous substance other than those which are identified in the Environmental Condition of Property (ECP) dated September 2018 are present on the land as of the Commencement Date. The Contractor may, but is not required to, obtain an Environmental Site Assessment at its own expense upon the expiration or earlier termination of this agreement.

8.0 Security

The security classification level for this effort is unclassified and requires proper handling of unclassified controlled technical information contained in TDPs. The contractor shall be capable of accessing, handling, receiving, and storing Controlled Unclassified Information (CUI), including documents, equipment, hardware, and test items.

Over the life of this project, the contractor shall maintain International Traffic in Arms Regulations (ITAR) Certification through the United States/Canada Joint Certification Program (JCP). To become certified for receipt of the technical documents, a U.S. Offeror must submit a completed DD Form 2345 to the U.S./Canada Joint Certification Office. In addition, a copy of the company's State/Provincial Business License, Incorporation Certificate, sales Tax Identification Form or other documentation, which verifies the legitimacy of the company, must accompany all DD Form 2345s. Additional information on the Joint Certification Program and a checklist for completion of the DD Form 2345 is available at the following website:

http://www.dla.mil/HQ/InformationOperations/Offers/Products/LogisticsApplications/ http://www.dla.mil/HQ/InformationOperations/Offers/Products/LogisticsApplications/

JCP/.

Physical Security: QCCCF is located within the RIA. All contractors and all associated sub-contractor employees shall provide information required for background checks to meet installation access requirements established by the installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

9.0 Government-Furnished Property (GFP)

9.1 The contractor shall provide oversight and comply with the attached Property PWS (see Appendix D).

9.2 Government-owned equipment at the QCCCF plant includes the equipment listed in the attached appendix. The Government-owned equipment will be made available to the contractor for use during the execution of the required tasks.

9.3 In addition, Government-owned tooling and inspection gages, material handling/movement equipment will be made available to the contractor for use during the development and validation of the manufacturing model.

10.0 Government Furnished Material. Equipment identified and procured under this agreement to complete the tasks herein will be designated as Government property upon acquisition/receipt. The contractor is responsible for safeguarding and maintaining equipment acquired as part of the tasking. The Government will not provide any other additional equipment unless the equipment is available at the offeror’s facility from other projects and the use of such equipment is acceptable to sponsors. The Government will provide the appropriate Government Furnished Equipment (GFE), Government Furnished Information (GFI), and Government Furnished Materials (GFM) as required to complete tasks.

11.0 US Army Garrison (USAG-RIA) Common Levels of Support (CLS): The USAG- RIA common levels of support are defined within the USAG-RIA Service Catalog. The catalog outlines baseline services and above baseline services within the Building 299 Space/QCCCF that require reimbursement. Services include utilities, municipal, emergency, human resources, facilities engineering management, environmental, safety, communications, and security. The Services Catalog is updated annually;

therefore, available services and associated cost are subject to change. To ensure uninterrupted services within the Building 299 space/QCCCF, the USAG-RIA provides an annual rough order of magnitude (ROM) (based on historical services performed within the space) and requests funding be submitted 3-months/a quarter in advance. The Service Catalog should be reviewed annually to determine if additional services are required. It may take up to 6 months to implement additional services. The Services Catalog contains points of contact for each service to address concerns and/or submit work orders. Work orders shall be coordinated with JMC. The Contractor shall reimburse JMC, as required.

12.0 Patents, Data Rights and Copyrights

(a) Performance under this contract may require the Contractor to have access to technical data, computer software, or other sensitive data of another party who asserts that such data or software is proprietary. If access to such data or software is required or to be provided, the Contractor shall enter into a written agreement with such party prior to gaining access to such data or software. The agreement shall address, at a minimum, (1) access to, and use of, the proprietary data or software exclusively for the purposes of performance of the work required by this contract, and

(2) safeguards to protect such data or software from unauthorized use or disclosure for so long as the data or software remains proprietary. In addition, the agreement shall not impose any limitation upon the Government or its employees with respect to such data or software. A copy of the executed agreement shall be provided to the AO.

The Government may unilaterally modify the contract to list those third parties with which the Contractor has agreement(s).

(b) The Contractor agrees to: (1) indoctrinate its personnel who will have access to the data or software as to the restrictions under which access is granted; (2) not disclose the data or software to another party or other Contractor personnel except as authorized by the AO; (3) not engage in any other action, venture, or employment wherein this information will be used, other than under this contract, in any manner inconsistent with the spirit and intent of this requirement; (4) not disclose the data or software to any other party, including, but not limited to, joint venturer, affiliate, successor, or assign of the Contractor; and (5) reproduce the restrictive stamp, marking, or legend on each use of the data or software whether in whole or in part.

(c) The restrictions on use and disclosure of the data and software described above also apply to such information received from the Government through any means to which the Contractor has access in the performance of this contract that contains proprietary or other restrictive markings.

(d) The Contractor agrees that it will promptly notify the AO of any attempt by an individual, company, or Government representative not directly involved in the effort to be performed under this contract to gain access to such proprietary information. Such notification shall include the name and organization of the individual, company, or Government representative seeking access to such information.

The Government shall retain Government Purpose Rights to all technical data, Government owned cartridge case intellectual property, and prototype materials delivered as part of this prototype, including, but not limited to processes, models, documentation, data, software, and any other data and software deliverables. The

Government will own any resulting equipment acquired as part of this effort. All manufacturing data is considered Government property. In all cases, technology, procedures, equipment rights, data collected and developed for the QCCCF are unique to this facility and government owned. If there are any commercialization of the research or production and follow-on support of the prototype to include data rights, patent rights, or inventions, the Government will work with the contractor to develop the appropriate legal vehicles to address commercialization.

13.0 Shipping and Reporting Provisions

The contractor shall prepare all reports and documentation deliverables in accordance with the terms and conditions of this Agreement and email or mail as appropriate in electronic format (acceptable formats: Microsoft Office, .pdf, .jpg, .png) to the QCCCF as follows:

{Company Name} Quad City Cartridge Case Facility Building 299 SW Door 3 Rock Island, IL 61299

The Government has 25 calendar days from receipt of draft reports and documentation deliverables to review and comment. The contractor has 25 calendar days to submit revisions. If the Government does not submit revision requests within 25 calendar days, submittal is approved.

14.0 Personal Protective Equipment (PPE)

The Contractor shall provide all personal protective equipment for use by its employees. The Contractor shall provide the employee training on PPE use and maintain appropriate records documenting training thereof.

15.0 Training

The Government will provide any specialized training required for Contractor personnel to receive as a result of governing instructions not available to the general public. The Contractor shall ensure/document that employees possess adequate understanding, experience, and knowledge for positions occupied. Training and/or continuing education related to the performance of official duties are the responsibility of the Contractor.

All applicable Contractor personnel shall meet the physical and technical competency requirements appropriate to the job duties. Contractor-sponsored training shall be integrated into the agency’s safety and training certification programs to the maximum extent possible.

MANDATORY GOVERNMENT REQUIRED TRAINING. On-site Contractor personnel shall execute and comply with USG annual training requirements including, but not limited to: Operations Security (OPSEC), Information Assurance Awareness, Personally Identifiable Information (PII), Antiterrorism (AT), iWATCH, Threat Awareness and Reporting Program (TARP), and Safety Stand- down.

16.0 Insurance

The following insurance coverage shall be maintained by the Contractor throughout the term of this Agreement. This requirement shall not diminish or enlarge any liability or responsibility which the contractor otherwise may have under this Agreement for loss, damage or destruction of Government Property or Government Equipment furnished under this Agreement or other liability of the Contractor as provided for herein. Promptly following the Effective Date, the Contractor shall provide the AO with a certificate of insurance evidencing the required coverage set out below, and the Contractor shall provide at least thirty (30) days written notice to the AO prior to any cancellation or material change in the policy coverage.

A. General Liability Premises/Operations Insurance.

Bodily injury - $500,000/$500,000.

Property damage - $100,000 per occurrence.

B. Business Automobile Liability Insurance. Covering all owned, non-owned and hired automobiles used by the Contractor in connection with its use of the building 299 space/QCCCF

Bodily injury - $200,000 per person. /$500,000 per accident.

Appendices

Performance Work Statements (PWS)

Appendix A – Facilities Plans, Strategies, and Analyses PWS

Appendix B – Maintenance PWS

Appendix C – Safety PWS

Appendix D – Contractor Property Book Accountability/Responsibility PWS (includes list of GFE)

Appendix E – Utilities and Energy PWS

Appendix F– Cybersecurity PWS

Appendix G – ARMS PWS

Appendix H – Transition PWS

NOTE: There are applicable documents identified in each PWS below. The applicable documents are to be treated as contractual documents, and the requirements need to be addressed within the Contractor’s PWS plans for the QCCCF.

APPENDIX A

Quad City Cartridge Case Facility (QCCCF) Facility Plans, Strategies, and Analyses

PWS

1 OBJECTIVE: To develop and update plans and strategies for overall facility management to include capacity planning, strategic planning, and investment planning. The results of this planning will provide a roadmap for decision makers regarding facility and investment strategies at the QCCCF.

2 BACKGROUND:

2.1 The Joint Program Executive Officer Armaments and Ammunition (JPEO A&A) is responsible for performing Industrial Preparedness Planning (IPP) and the planning and execution for Government-funded projects.

2.1.1. IPP is performed to document production capabilities and capacities, perform production base analyses, assist in developing acquisition strategies, and make proper production base decisions. This PWS is for the Contractor to provide and update the QCCCF production base data required for the Government to perform the IPP mission.

2.1.2. Government-funded programs provide investment and modernization for industrial base capabilities, and the Production Base Support (PBS) program is one of the key programs available to the QCCCF. PBS funds are allocated based on overall program priorities and are subject to availability. The PBS program provides funding to upgrade, recapitalize, or sustain essential equipment to meet ammunition mission requirements. This PWS requires the Contactor to support the planning and analyses of Government-funded projects at the QCCCF for near-term and future requirements. Execution of individual projects are direct funded via separate Statements of Work (SOW), or, in some instances, support SOWs performed by others.

3 REQUIREMENTS:

3.1 IPP:

3.1.1. The Contractor shall review industrial base capacity inquiries on an informal as needed basis. Typically, comprehensive reviews and validations will be 2 times per year. The Agreement Officer (AO) will work with the Contractor and the Agreement Officer Representative (AOR) to finalize inquiries within 15 business days. The AO will provide final approval of the inquiries.

Recurring information for verifications will include, but is not limited to (Deliverable A001):

• Building/equipment utilization

• Building/equipment capacities

• Single point failure areas

• Identification of bottle necks and time and cost to resolve

• Critical skills, critical equipment, critical spare parts

• Identify availability and capability of workforce

• Critical materials/ingredients

• Process support to include software and hardware

• Infrastructure support

3.2 Government-funded Projects:

3.2.1. The Contractor shall respond within 30 calendar days, or as specified, to the annual PBS call letter which requests submission of new project requirements in addition to updating the current project data including, but not limited to, project purpose, benefits, justification, cost estimates, and economic analyses for modernization/Provision of Industrial Facilities (PIF), Layaway of Industrial Facilities (LIF), and Maintenance of Inactive Facilities (MIF) projects. The AO will work with the Contractor and the AOR to finalize the submission within 15 business days. The AO will provide final approval of the submission. The purpose and justification of the project shall address issues such as operational continuity to assure production, environmental impact or issues, cost avoidances or savings, safety, strategic importance, and security (Deliverable A002).

3.2.1.1 The Contractor shall review each project submission annually and shall revise, revalidate, and/or propose deletion of each submission, as required. The Contractor shall review the cost and schedule estimates in each project submission, taking into account the latest information available, past assumptions, market conditions, and other factors. As the projects get closer to the target year of execution, cost and schedule estimates shall become more refined, detailed, and accurate. With any schedule adjustments, the Contractor shall review, and update as required, the related strategy overall and as it relates to project sequencing. The Contractor is requested to have a standardized cost estimate format and structure whenever cost estimates are provided.

3.2.2. For projects anticipated to be executed in the near-term (0-3 years), the

Contractor shall perform pre-contract actions for a maximum of four (4) projects annually (Deliverable A003). The AO will work with the Contractor and the AOR to finalize the projects within 15 business days. The AO will provide final approval of the projects. These tasks include, but are not limited to, supporting Determination and Findings and SOW preparation and review.

Final or full design of the proposed efforts shall be addressed as a proposed project on a case-by-case basis. These efforts shall also feed the call letter project submission revisions described above.

3.2.3. The Contractor shall support/host periodic on-site program management reviews (PMRs) at the request of JPEO A&A, ACC-RI, and/or JMC (approximately two (2) times per year) (Deliverable A004).

3.2.4. The Contractor shall maintain a system for consolidating, assessing, and prioritizing new project/requirement submissions. The Contractor shall maintain this database of projects/requirements as a risk register (Deliverable A005). The risk register shall be shared with the Government upon request.

The Contractor shall hold meetings, semi-annually at a minimum, to review validity of the requirements and prioritize project submissions. A Government representative shall be invited to the meeting as a key stakeholder. If a project is validated during the meeting, a funding source shall be identified, and the funding source program manager shall develop a high-level rough order of magnitude (ROM) for that project.

3.3 Base Operations:

3.3.1. Government-funded Efforts

3.3.2.1. The Contractor shall support Government-contracted third-party efforts at the QCCCF including design, demolition and construction projects. Support for Government-contracted third-party efforts include, but are not limited to, providing facility information, procedures, processes, coordination onsite among stakeholders, issuance of QCCCF/RIA-specific permits, and providing drawings, maps, or other information maintained in document control, as requested by the third-party contractors and other Government agencies.

APPENDIX B

Quad City Cartridge Case Facility (QCCCF) Maintenance PWS

1. General Information.

1.1. Overview. This PWS outlines the Contractor's requirements for the maintenance of

Government-furnished Personal Property/General Equipment. Personal Property is defined as all Industrial Machinery and Equipment, Scientific Equipment, Information Technology, Office equipment/furniture, and any other property not considered to be real property under 41 CFR Chapter 102-71. Additional clarity can be found in AR 420-1, Section 4-59 and 4-60. With limited production requirements at the facility, maintenance shall include the systematic exercising of equipment essential to cartridge case production, completion of Preventive Maintenance (PM), Corrective Maintenance (CM), and Predictive Maintenance (PdM) requirements for equipment, including special test equipment and special tooling, inspection of Real Property, and notification/submittal of work orders to the Rock Island Arsenal Garrison (RIAG) or Agreements Officer Representative (AOR), when applicable (Real Property is maintained under common levels of support (CLS) by the RIAG via an existing Service Agreement – A2307-021-021- 047453). This PWS also outlines documentation of maintenance efforts performed and associated metrics to track efficiency and effectiveness.

1.2. Work Management and Control.

1.2.1. Work Order Management. The Contractor shall be responsible for the maintenance and repair of all active equipment. The Contractor shall perform Preventive Maintenance Orders (PMOs), Corrective Maintenance Orders (CMOs), Emergency Maintenance Orders (EMOs), and Inspection Orders (IOs) on all active personal property. All work requests/orders shall contain, at a minimum, the following information:

a. Facility Analysis Category (Fac) Code, Real Property Unique Identifier

(RPUID), or Asset Number

b. Narrative Description of Work Performed and Materials Used

c. Customer/Requester Information

d. Point of Contact (POC) Phone Number

e. Original Equipment Manufacturer (OEM) or Operation and

Maintenance Guidance

f. Impact to Operation or Equipment/Structure

g. Work to be performed by: inhouse/subcontract

h. Estimated Start

i. Actual Start

j. Estimated Completion

k. Actual Completion

1.2.2. Reporting Requirements. The Contractor shall prepare and maintain all documentation of maintenance activities, records, files, reports, costs, and parts/ materials used in a Computer-aided Maintenance Management System (CMMS). The United States Government (USG) will provide access to historical CMMS data. CMMS modules and data fields shall be both searchable and exportable to Excel and describe in detail all maintenance activities, to include Corrective, Preventive, Predictive, Inspections and subcontracted work. The Contractor shall provide a read only access point to CMMS for Government staff.

1.2.2.1. The CMMS shall include complete electronic documentation for 100% of work performed –CM, PM and PdM – to allow for complete and transparent auditability. This includes work performed by subcontractors.

All non-emergency work shall be scheduled in the CMMS, and work included in the CMMS shall be completed as specified in timeframes defined within the Maintenance Plan (MP). Work that is not completed within these specified timeframes may be considered deferred maintenance.

1.2.3. Diagnosis and Analysis. The Contractor shall provide follow-up analysis and diagnosis of equipment failure as requested. The Contractor shall identify the factors that contributed to and/or resulted in the failure of maintenance, service, repair and/or operation of real property, infrastructure, personal property, and systems and identify and implement corrective actions to prevent repeat failures. Repeated failures may result in the Agreements Officer (AO) requesting additional Key Performance Indicators to track the completion of maintenance tasks (see section 1.2.7). The Contractor shall provide and make available upon request:

a. Detailed description and explanation of the failure

b. Root cause or causes of the problem

c. Possible actions and solutions to prevent future occurrences, an explanation of the pros and cons of these actions, a cost analysis of these actions, and the Contractor’s recommended action

d. Selection and implementation of the appropriate action

e. Review, documentation, and analysis of the outcome

f. Change in procedures, training, etc. as needed

In instances where failures are a result of Contractor neglect, the Contractor shall allow the USG to conduct an internal and/or third-party analysis of the equipment failure. The Contractor shall be fully responsible and reimburse the USG for any Contractor neglect.

1.2.4. QCCCF Maintenance Plan. Within ninety (90) calendar days of the start of the contract, the Contractor shall submit a QCCCF MP (Deliverable B001) to the AO organized by Functional Area. The AO will work with the Contractor and theAOR to finalize the MP within 15 business days. The AO will provide final approval of the MP. The MP shall be updated annually. The QCCCF MP shall include all preventive maintenance services of personal property to be performed and their frequencies as reflected by this PWS, standard operating procedures/orders, and OEM recommendations.

1.2.4.1. If standards are not available or the Contractor sees the benefit in deviating from recommendations provided, the Contractor shall provide justification for the selected maintenance strategy.

1.2.4.2. The MP shall include a list of major inspections that occur on a semi-annual, annual, or greater frequency. Documentation of findings from these major inspections shall be provided to the Government within 30 days of completion (Deliverable B002). The AO will work with the Contractor and the AOR to finalize the findings list within 15 business days. The AO will provide final approval of the findings list.

1.2.4.3. The MP and CMMS shall be in sync. The MP shall define the timeframes for completing CM, PM, and PdM; deferred maintenance shall become a priority during the follow-on maintenance period. Deferred maintenance becomes delinquent 15 calendar days after the end of the maintenance period. The Contractor shall reference section 1.2.3 as a guide to diagnosis and analyze the occurrence of deferred maintenance (i.e. factors that contributed to and/or resulted in deferred maintenance with corrective action plan). Analysis shall be provided to the USG NLT the 5th business day of the month (Deliverable B003). The AO will work with the Contractor and the AOR to finalize the analysis within 15 business days. The AO will provide final approval of the analysis.

1.2.5. Mission Essential Assets (MEA). The Contractor shall develop a list of MEA that are critical equipment. The Contractor shall respond to MEA repairs as the second highest priority following emergency repairs. The MEA List shall be submitted within ninety (90) calendar days of the start of the contract (Deliverable B004). The AO will work with the Contractor and the AOR to finalize the MEA list within 15 business days. The AO will provide final approval of the MEA list. The MEA list shall be resubmitted quarterly, highlighting any changes since the previous submission (e.g. assets added, assets removed, obsolete parts and their replacements, new contingency plans, etc.).

1.2.6. Spare and Repair Parts Program. The Contractor shall develop and maintain a comprehensive Spare and Repair Parts Program for QCCCF that includes 100% of spare and repair parts for Government furnished property at the QCCCF.

1.2.6.1. The Spare and Repair Parts Program shall include a list of MEA, prioritized based on criticality, life expectancy, and/or redundancy. The Spare and Repair Parts Program shall include stock of spare parts for all MEAs or a contingency plan that mitigates downtime if the MEA were to fail.

1.2.7. Key Performance Indicators (KPI). The Contractor shall develop a monthly

KPI Report that demonstrates the effectiveness of maintenance efforts, efficiencies, trends, and areas requiring improvement for maintenance work performed. In addition to the KPIs specified below, the Contractor shall identify a minimum one (1) KPI that measures performance and/or effectiveness of maintenance efforts at the QCCCF. The initial KPI report shall be submitted within thirty (30) calendar days of the MP being approved by the AO. The AO will work with the Contractor and the AOR to finalize the KPI Report within 15 business days. The AO will provide final approval of the KPI Report. The KPI Report shall include the following KPIs (Deliverable B005):

1.2.7.1. Backlog on Corrective Maintenance WO by Type

1.2.7.2. Backlog of Preventive Maintenance (in given month and overall backlog)

1.2.7.2.1. Acceptable performance threshold 95% completion rate

1.2.7.3. Personal Property Equipment Accuracy within CMMS (percent of property accurately entered into CMMS vs DPAS records)

1.2.7.3.1. Acceptable performance threshold 98% accurate

2. Equipment Maintenance - Personal Property.

2.1. The Contractor shall perform preventive maintenance, inspect, and repair all personal property IAW the manufacturer’s recommendation/OEM standards.

Personal Property includes but is not limited to: Industrial Machinery and Equipment, Scientific Equipment, Information Technology, Office equipment/furniture, and any other property not considered to be real property under 41 CFR Chapter 102-71.

2.1.1. The contractor shall comply with all applicable federal, state, and local safety and environmental regulations including, but not limited to Occupational Safety and Health Act (OSHA) and Environmental Protection Act.

2.1.2. Cannibalization or removal of parts from active/laid away/etc. equipment shall not occur without approval of the QCCCF Government Property Administrator (GPA). It is preferred that redundant equipment, as opposed to active and/or equipment identified within the production critical path, be cannibalized. To perform cannibalizations to Government Property, a BSP-FIN- 002-1 Rev. C form will need to be completed and sent to the QCCCF GPA.

The QCCCF GPA will check the form for accuracy and send it upon the completion of its analysis for USG approval. Within the submittal for approval, the Contractor shall identify the plan and timeline to restore cannibalized equipment to pre cannibalized state. When the USG’s approval is received, the QCCCF GPA will forward the USG approval to the QCCCF Maintenance Department and the original initiator of the request. When the cannibalization approval process is finalized, a completed BSP-FIN-002-1 Rev. C form must be distributed to the QCCCF GPA to file in the appropriate government property record. Based on the Contractor’s developed plan to restore the cannibalized equipment, the USG GPA or AOR shall review the equipment based on completion milestones within the timeline to ensure restoration is made to its pre cannibalized state.

2.2. Preventive Maintenance (PM)

2.2.1. PM of personal property refers to regularly scheduled inspections, tests, and other maintenance activities performed. These activities are designed to identify and address potential problems before they cause equipment breakdowns or downtime, disrupting production and negatively impacting the business. PM activities are not to be revised, generated, or inactivated without the approval of the government.

2.2.2. Personal Property PM Plan. The Contractor shall provide a Personal Property PM Plan within the QCCCF Maintenance Plan to include the contractor’s plan to manage inspections, testing, and PMs in a manner that ensures outages due to maintenance are scheduled to minimize the impact on operations. All inspections, testing, and PMs will follow OEM standards and recommendations when available. If the Contractor sees benefit to deviate from OEM recommendations, they shall provide proper justification to the Government and receive Government approval prior to any deviation. (i.e.

time-based, usage-based, or condition-based predictive maintenance strategies). When OEM recommendations and standards are not available, best practice industry standards will be used.

2.2.3. Exercise Schedule.

2.2.3.1. Five (5) Bridge Cranes and two (2) Anver vacuum lifters will be kept active, in good working order (which includes required monthly and annual OSHA inspections). Record all PM and exercise records.

2.2.3.2. Maintain the conveyor systems (main system and support systems) per manufactures’ specifications, including exercising and lubing every six

(6) months.

2.2.3.3. Test the Sensa Phone system once every six (6) months.

Reprogram/update points of contact, as required.

2.2.3.4. Pressure wash the containment trench in the press pit as production dictates or on a yearly basis.

2.2.3.5. Maintain the hydraulic press per manufactures’ specifications. Each individual press shall be exercised for 2 hours per quarter.

2.2.3.6. Maintain the backup generator per manufactures’ specifications, including exercising monthly.

2.2.3.7. Maintain the stormwater sump pump per manufactures’

specifications, including exercising quarterly.

2.2.3.8. Maintain cooling tower per manufactures’ specifications, including exercising semi-annually.

2.2.3.9. Unless referenced above, all remaining personal property/equipment shall be exercised based on OEM guidance.

2.2.4. Operator checklists. When the equipment is in operation, daily checks will be completed by the equipment operator to ensure that the critical equipment (see list below) is in good working order prior to operation. A checklist that includes the respective Standard Operating Procedure (SOP) shall be kept at the equipment and replaced at the next operator check. Historical records of operator checklists shall be recorded in the contractors’ CMMS and available to the Government upon request. Checks shall include serial/equipment number, name of operator, and date/time in addition to the following, at a minimum, when applicable:

2.2.4.1. Check for leaks and wear in hoses and electrical conduit

2.2.4.2. Check oil and coolant reservoirs for proper operating levels. Be alert to reservoirs that never require filling, excessive leaks, etc.

2.2.4.3. Check all pressure gauges that have marked operating levels to ensure proper operation. If pressure gauges are found to be unmarked, it shall be noted on the checklist and a WO shall be generated to mark proper levels.

2.2.4.4. Check all filter conditions that may impede operations for excessive oil, dirt, and debris.

2.2.4.5. Check hydraulic or oil pumps for overheating and report any that are noisy.

Critical Equipment Asset #

IWTP USA22126

Car Bottom (Spheroidizing) Furnace USA22052

Shot Blast Unit USA022051 Radyne Induction Furnace USA22129

B&O Machining Centers USA22092

USA22093

Hydraulic Press: Cycled for 2 hours

USA000118, USA000120, USA000121, USA000489,

USA000551, USA000604, USA000990, USA000997,

USA001183, USA002069, USA002123, USA002507,

USA004087, USA005460, USA005461, USA014252

DPS USA22120

Plater USA22091

Heat treat USA22129 Tunnel Washer USA022082

Tri-Mer scrubber USA22125 Cooling Tower USA22122

Seven Bridge Cranes USA22047, USA220478, USA22049, USA22050, USA22084, USA22085, USA220846

Back-Up Generator USA21002 Sensa Phone N/A

2.3. Inspection of Inactive Property.

2.3.1. All inactive Government Furnished Property (i.e. tooling, and gages) shall be inspected annually for material deficiencies, missing parts, attachments, and accessories.

2.4. Vehicles.

2.4.1. General. All non-tactical vehicles (NTVs) that support personnel and product transportation, including but not limited to trucks, heavy…