Attachment 0001 - Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT

FOR

JANITORIAL SERVICES

AT TRI-LAKES PROJECT OFFICE

AND MAINTENANCE BUILDING

1. GENERAL.

1.1. SCOPE OF WORK. The Contractor shall provide all labor, supervision, materials and equipment to perform janitorial services at the Tri-Lake Project Office and Maintenance Building and immediate area in accordance with the specifications of this contract. The Contractor shall perform this work on Wednesday of each week between 5:00 pm and 10:00 pm. The day of work is subject to change at the discretion of the Government Representative in the event that a federal holiday lands on Wednesday. The Government Representative shall give the Contractor a list of all applicable federal holidays at the pre-work meeting. In any case, the Contractor shall work one day each week at the described locations. All services shall be completed as scheduled unless otherwise specified or authorized in advance by the Government Representative.

1.2. LOCATION OF WORK. The location of the services covered by this contract will be at the Tri-Lakes

Project Office and Maintenance Building and immediate areas as specified in this contract. The office and maintenance building are located ½ mile south of the C-470/Wadsworth Interchange. Access is through the US Army Corps of Engineers entrance opposite of Deer Creek Canyon Road at the Deer Creek Canyon Road/Wadsworth interchange. The office is located at the top of the hill and the maintenance building is located further north on the same road within the maintenance yard.

1.3. PRE-QUOTE SITE VISIT. It is highly recommended that individuals who plan to return a quote make an on-site visit to inspect the facility prior to submitting a quote.

1.4. ACCEPTANCE OF QUOTE. Acceptance and evaluation of quote will be based on “Best Value.” Best Value will be determined based on the following items:

a. Workforce: Provide a list of personnel that will be performing the work to include their qualifications/janitorial experience.

b. Past Performance: Provide a minimum of one recent reference for the same or similar service you provided for a government agency or a non-government firm to include purchase/contract number and the name and telephone number for the point of contact at the referenced agency or firm.

c. Price: Total price should include everything required to meet the specifications. Please note that the U.S.

Army Corps of Engineers is a tax exempt agency.

Workforce, and Past Performance, when combined, are of equal importance to cost and price.

1.5 BUILDING AND SITE SECURITY REQUIREMENTS:

a. Prior to commencing work the Contractor and contractor staff will be required to undergo background checks with a local law enforcement agency. Contractor is responsible for scheduling and paying for background checks and submitting them to the Operations Project Manager. The Operations Project Manager will review the background checks and at his discretion, determine if the contractor or his staff can work at the site.

b. Keys to the buildings and lock gates will be provided to the contractor. The contractor will sign for the keys and cannot copy or duplicate the keys. Loss of the keys shall immediately be reported to Carl Voss (Key Control Officer) and the contractor will be required to reimburse the government for any expenses the government incurs to re-secure the site. Contractor shall verify after completion of work that building is secure, all doors and gates are locked.

c. Contractor will also notify the Government Representative the following day of any unusual activities noted during his work hours at the facility.

1.6 Identification of Contractor Employees: Contractors and subcontractors are required to wear their company ID and may be required to wear Government supplied badges.

2. PREWORK CONFERENCE: After award, but prior to commencement of work, the Contractor shall contact the Operations Project Manager to arrange a mutually agreeable time to meet at the Project Office for the purpose of discussing and developing a mutual understanding of the requirements and details of the work. The contractor will tour the site with the Government Representative to discuss the specific work items and quality of performance issues.

3. DOCUMENTS AND CORRESPONDENCE: After award, all documents and related correspondence shall be routed through Operations Project Manager at the Project Office.

4. WORKMANSHIP:

a. Category A: Category A services will be required in facilities of high public exposure. Such areas or buildings often form the visitor's "first impression" of the Corps of Engineers, and janitorial services will be inspected against a very rigid standard. Precise description is difficult, but contractors may associate Category A work with military "spit and polish", where very few defects will be permitted (TRI-LAKES VISITORS INFORMATION CENTER LOBBY AREA and RESTROOMS).

b. Category B: Category B services will be inspected against the standard of cleanliness that could reasonably be expected to exist in a well maintained office area and a well maintained maintenance facility on a day to day basis.

This shall not be construed to indicate that unsatisfactory services will be tolerated, but rather, to distinguish Category B services (OFFICES / MAINTENANCE BULD.), from the higher standard of Category A.

c. In order to assure that the required services are performed in strict accordance with Category A and B (above), the Contractor shall designate, in writing, a responsible member of each work crew who shall serve as the contact for matters involving quality and performance or nonperformance of the work assigned to that crew. The employee designated in accordance with the above requirement shall be qualified and fully competent with full authority to act for, and on behalf of, the Contractor as necessary to insure that the work described herein is performed in accordance with the specifications contained herein. The Contractor shall furnish the above written designation to the Contracting Officer's Representative (COR) at the project no later than the first day of work. The designation shall include the name(s), address(s) and telephone number(s) of the responsible individual(s). The Contracting Officer reserves the right to disapprove any individual whom the Contracting Officer considers to be incompetent to perform the required work. Such disapproval will be given to the Contractor by written notice, and the Contracting Officer's decision shall be final.

d. All contractor personnel shall be fully clothed at all times while performing these services. "Fully clothed" shall be deemed to mean that a sleeved shirt (or T-shirt), trousers and shoes shall be worn at all times. Clothing shall be clean and neat in appearance. Contractor personnel shall utilize tact, diplomacy and courtesy at all times during contact with the public.

e. NOTE: Equipment breakdown shall not relieve the Contractor of the responsibility of performing the work as specified. It shall be the responsibility of the Contractor to assure that he has, or can obtain on short notice, sufficient backup equipment to continue the services as specified without interruption in the event of mechanical failure of his primary equipment.

f. To assist the visiting public in reclaiming lost articles, all property left by visitors and found during cleanup operations shall be turned in to Government Representative. Any evidence of vandalism, instances of facilities not operating properly or facilities in need of repair shall be reported to Government Representative.

5. PERFORMANCE:

a. Buildings and fixtures; e.g., floor, carpet, baseboards, door trim, furniture, etc., shall not be scratched or disfigured by tools utilized in cleaning. Furniture and other items moved during cleaning shall be returned to their proper locations. Upon completion, rooms shall appear orderly and well cared for.

b. Care shall be taken to insure that no staining of floor, baseboards, walls, furniture or wood work, results from water or chemicals used in performance of services.

c. Janitorial service is directly related to public health and sanitation; therefore, it is essential that all facilities be serviced as specified. In the event that an area or items within a facility are missed or not properly cleaned, the Contractor agrees to return and re-clean the area or affected items immediately upon receipt of such notice from the Contracting Officer or an authorized representative.

d. The Contractor shall participate in an inspection of cleaning with Government Representative upon the request of the Government Representative to determine if performance standards have been met. This shall be done at 7:30 am on working days and other times agreeable to both the Contractor and Government Representative.

e. If it becomes apparent to the Government during the Contractor's performance that the required services are unsatisfactory or may not be completed within the time required herein, the Contracting Officer may require the Contractor to provide additional labor and equipment at no additional cost to the Government. Such direction will be issued to insure that required services will be satisfactorily completed within the time frame specified.

f. The Contractor shall establish a work schedule within the times set forth in DELIVERIES OR PERFORMANCE section indicating the hours during which services shall be performed on a regular basis. The schedule shall be submitted in writing to the COR for his approval no later than the first day of work. Changes in the approved schedule shall be submitted for approval of the COR prior to implementation.

g. The Contractor shall be required to date and leave the completed CONTRACTOR’S DAILY WORKSHEET(S) for daily, weekly, bi-weekly, monthly, quarterly, semi-annually, and annual duties performed upon completion of said duties.

6. PROTECTION OF EXISTING STRUCTURES, EQUIPMENT, UTILITIES, AND WORK.

a. Protect all existing structures, utilities, or work of any kind against damage.

b. Allow only persons directly involved with accomplishment of the Contractor's operations at the site.

c. Damages resulting from Contractor's failure to comply with above requirements shall be promptly repaired/replaced at the expense of the contractor.

d. The Contractor shall notify the Government Representative immediately of damage to government and private property and injury to any person resulting from his/her operations. Also, the Contractor shall advise the COR immediately of damage to government facilities due to vandalism or other any other cause.

7. SAFETY.

a. The Contractor shall place emphasis on safety on all phases of operations.

b.. The Contractor shall meet with all employees prior to commencement of this contract to fully discuss the contract safety program.

c. The Contractor shall adhere to EM 385-1-1 Safety and Health Requirements Manual. A copy is available at the project office.

d. The Contractor shall maintain an accurate record of occupational disease concerns and all accidents. These shall be reported to Government Representative within 24 hours.

9. SUBCONTRACTING.

No contract shall be made by the Contractor with any other party for furnishing any of the work or services of the contract without written approval of the Contracting Officer. This provision does not apply to contracts of employment between the Contractor and their employees.

DELIVERIES OR PERFORMANCE

1. EFFECTIVE DATE OF THIS INSTRUMENT:

a. This Contract (or Purchase Order) shall be effective on 1 July 2025 (or date of award, if later), and shall remain in full force and effect through 30 Jun 2026.

b. Effective dates for option years, (if exercised) shall be from.

1st Option year: July 1, 2026 through June 30, 2027.

2nd Option year: July 1, 2027 through June 30, 2028.

3rd Option year: July 1, 2028 through June 30, 2029.

4th Option year: July 1, 2029 through June 30, 2030.

c. The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 60 days.

2. PERIOD OF REQUIRED SERVICES:

a. Services shall be performed in accordance with the schedules shown below for the period of 1 July 2025 through 30 June 2026.

b. All cleaning services shall be performed any time between the nonduty office hours of 5:00 p.m. and 10:00 p.m., at such times and in such manner not to interfere with office operations, as directed by the Operations Project Manager.

c. Cleaning services shall be performed as follows:

(1) Weekly duties: On Wednesday, during the period of 1 July 2025 through 30 June 2026.

(2) Every-other-week duties: On every other Wednesday.

(3) Monthly duties: 1st week of each month.

(4) Quarterly duties: 1st month of each quarter.

(5) Semi-annual duties: During July and March.

(6) Annual duties: During March.

NOTES: Services shall be performed on another (mutually agreeable) day of the week when a Federal holiday falls on a scheduled work day. Quarterly, semiannually and annually performed services shall be scheduled with the Operations Project Manager prior to performing services.

d. All work shall be accomplished within the time frame specified above. Services rendered outside of the time periods specified will not be compensated unless specifically approved in writing by the Contracting Officer or his authorized representative.

3. DUTIES: The following listed duties shall be performed as indicated in the "Frequency" column. The following legend will be used to indicate the frequency of services to be performed. (See DELIVERIES OR PERFORMANCE section for detail)

LEGEND

W- Weekly Q - Quarterly

2W - Every-other-week SA - Semiannually M - Monthly A - Annually

a. FLOOR CLEANING: FREQUENCY

(1) Carpeted, approximately 3,850 square feet Plus

(a) Level I - vacuum and spot removal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .W

(b) Level II – spot removal, vacuum and shampoo (as directed by Project Manager, Furniture shall be moved and returned to original location upon completion) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A

(2) Storage Area, janitors room, electoral room and down stairs (Concrete floor), approx. 500 square feet

(a) Level I – Sweep ………………………………………………………………………………... W

(3) Tile (vinyl & terrazzo), approx. 3,200 square feet

(a) Level I - sweep, damp mop and buff to maintain a clean, well cared appearance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . W

(b) Level II (vinyl) - strip old wax, scrub, mop, etc., and rewax and buff (as directed by Operations Project Manager, furniture and refrigerators shall be moved and returned to original location upon completion) . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Q

(c) Level II (terrazzo) - top scrub, rinse and reseal. Two coats will be applied to heavy traffic areas and around urinals (as directed by Operations Project Manager, furniture and refrigerators shall be moved and returned to original location upon completion) SA

b. FURNITURE: (includes cabinets, shelves, desks, chairs, etc.)

(1) Fabric

(a) Level I-vacuum upholstery and dust exposed frame . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .W

(b) Level II-vacuum, remove spots or stains (if removable) shampoo upholstery and clean exposed frame. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . SA

(2) Vinyl

(a) Level I - dust vinyl upholstery and exposed frame. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . W

(b) Level II- wash vinyl upholstery with wet or damp cloth using cleaners and vinyl preservatives as may be appropriate. Wash exposed frame. . . . . . . . . . . . . . . . . . . . . . . . . . . . Q

(3) Wooden - dust with dry cloth and appropriate cleaner, as needed . . . . . . . . . . . . . . . . . . . . . . . . . W

(4) Metal

(a) Level I - dust with dry dampened cloth . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . W

(b) Level II - wash with cleansers

c. WINDOW ACCESSORIES: (12 shades and blinds)

(1) Level I - dust or vacuum . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2W

(2) Level II - take down blinds, wash, and reinstall . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .A

d. GLASS CLEANING:

(1) Both sides of interior door glass, glass dividers, display cases, etc., and inside surface of exterior doors and windows, approximately 1,214 sq. ft. . . . . . . . . . . . . . . . . . . . . . . W

(2) Exterior windows and doors (when temperature is above freezing), approximately

1,000 square feet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..2W

e. DOORS, DOOR FRAMES. WINDOW SILLS & FRAMES AND WALL CLEANING: (painted, tiled & concrete), approximately 7,140 sq. ft.

(1) Level I - spot clean, wipe down, dust or vacuum. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . W

(2) Level II - spot clean, wash down with damp cloth and cleanser . . . . . . . . . . . . . . . . . . . . . . . . . M

f. LIGHT FIXTURES: 141 (number)

(1) Level I - dust, wipe, etc., to remove dust & cobwebs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . W

(2) Level II - take down grillwork, globes, etc. Wash and wipe to thoroughly clean, reinstall grillwork, globes, etc. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Q

g. SINKS & COUNTER TOPS: Sinks and counter tops shall be scrubbed. Clean. . . . . . . . . . . . . . . . W

h. SHOWERS: Walls, floor pan, fixtures, door / curtain shall be wiped or scrubbed to insure they are clean of all dirt and soap film…………………………………………………………… ..……. . W

i. WASTE REMOVAL: Waste baskets shall be emptied and new plastic liner installed. . . . . . . . . . . . W

j. WATER FOUNTAINS & RESTROOM FIXTURES: Water fountains, lavatories, stools, urinals, partitions, mirrors, chrome fixtures, etc., shall be scrubbed clean, dried, and shiny surfaces buffed with a soft cloth to restore sheen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . W

k. CEILINGS: Check ceilings, to include air vents, and clean as needed to remove spots, dust and cobwebs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ... . .W

l. EXTERIOR ROOF OVERHANG: (soffit and fascia), approximately 1340 square feet remove cobwebs, insects nests, bird nests, etc . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . M

m. MISCELLANEOUS:

(1) Toilet tissue, paper towels, soap and deodorant blocks shall be replenished . . . . . . . . . . . . . . . .W

(2) Sanitary napkin receptacles shall be emptied, cleaned and liners replaced.. . . . . . . . . . . . . . . . . .W

(3) All refuse and debris collected during performance of services shall be deposited in a Government-furnished trash receptacle, as directed by the COR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . W

(4) As each item of work is accomplished, the Contractor's representative at the job, or his employees) performing the work, shall complete that portion of the Contractor's Weekly Worksheet (copy attached) indicating the time the task was completed. Completed worksheets shall be signed and delivered each day services are performed, as directed by the Contracting Officer or his authorized representative . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . W

NOTE: All quantities are estimated. The Contractor shall be responsible for determining exact quantities and conditions affecting performance of this work.

CONSUMABLE ITEMS/FURNISHED EQUIPMENT AND SUPPLIES

1. GOVERNMENT-FURNISHED CONSUMABLE ITEMS - The following consumable items, exempt from an accounting procedures as per EFARS 45-105(a), will be furnished to the Contractor from stock. The Government will retain control of expendables, to be dispensed on an as-needed basis for use in performance of the contract.

(1) Toilet tissue

(2) Paper towels (for dispenser use only-NOT to be used for cleaning purposes)

(3) Sanitary napkin receptacle liners

(4) Plastic trash can liners

(5) Water for cleaning

(6) Contractor's Weekly Worksheets

2. CONTRACTOR-FURNISHED EQUIPMENT AND SUPPLIES:

a. The Contractor shall furnish the following:

(1) Cleansers, disinfectants and soaps

(2) Vacuum Cleaners (both upright and wet/dry)

(3) Floor buffer

(4) Deodorant blocks

(5) Paper towels, rags, polishing cloths, etc., for cleaning

(6) Mops, brooms and dust pans

(7) Buffer pads for stripping and buffing

(8) Stripper and wax for tile floors

(9)Terrazzo sealer (sealer must be classified 186S by Underwriters Laboratories, Inc., as to slip resistance, equivalent to Seal 341 manufactured by Hillyard Industries)

b. All equipment, materials and supplies shall be approved by the Operations Project Manager, prior to initial use.

c. The Contractor shall furnish to the Operations Project Manager a telephone number attended during normal business hours (8 a.m. – 4:30 p.m.) to which calls concerning performance or other contractual matters can be placed. For the purpose of time and date, a message will be deemed delivered to the Contractor at such time it is delivered to the number provided by the Contractor.

CONTRACT ADMINISTRATION DATA

PAYMENT:

Payment will be made by the Disbursing Officer, U.S, Army Engineer District, Omaha, Nebraska, in accordance with the Prompt Payment Act (Public Law 100-496). Under the terms of this contract, invoices are to be submitted to the:

TRI-LAKES PROJECT OFFICE

ATTN: Joseph Maxwell U.S. Army Corps of Engineers 9307 South Wadsworth Blvd.

Littleton, Colorado 80128-6901

2. WITHHOLDING:

a. NOTE: Payment will not be made for work not performed.

c. In the event of unsatisfactory performance of specified work, the Contractor may be directed to re-perform the unsatisfactory services at no additional cost to the Government. Failure of the Contractor to perform the work as specified, or to reperform the work as directed, will result in withholding of payment for the portion(s) of the work not accomplished. Amounts to be withheld will be determined by prorating the amount of services satisfactorily performed against the amount of services required.

3. PERFORMANCE BY THIRD PARTY OR GOVERNMENT PERSONNEL:

In addition to the above remedies for non-performance, the Government reserves the right to cause the specified work to be performed by a third party or Government forces and the costs incurred will be levied against the Contractor. Any time Government forces are used because of the Contractor's non-performance, the cost levied against the Contractor will include all direct costs associated with the performance of the specified work plus the loss of efficiency to the Government's productivity experienced by the Government where utilized Government forces are not otherwise available to perform their normal duties. Such inefficiencies are determined as the direct cost to the Government for substitution of Government forces removed from their normal duties computed on an hourly basis at the applicable wage rate. Government forces will be used only when time is of the essence and the interests of the Government would not be served by securing a third party to perform specified work.

4. SUB-CONTRACTING:

No contract shall be made by the Contractor with any other party for furnishing any of the work or services herein contracted without the approval of the Contracting Officer's Representative. This provision does not apply to contracts of employment between the Contractor and his personnel.

CONTRACTOR'S DAILY WORKSHEET

(Weekly Duties)

A. Floor Cleaning:

1. Carpeted: Vacuum and spot removal ______

2. Tile: Sweep, damp mop and buff ______

3. Concrete: Sweep and spot mop ______

B. Furniture:

1. Fabric: Vacuum upholstery and dust exposed frame ______

2. Vinyl: Dust upholstery and exposed frame ______

3. Wooden: Dust with dry cloth and appropriate cleaner ______

4. Metal: Dust with dry or dampened cloth ______

C. Sinks and Countertops: Scrub clean ______

D. Clean Locker Room / Shower: Sweep, Mop floor, scrub and clean shower ______

E. Waste Removal: Empty waste baskets and replace liner. ______

F. Water Fountains and Restroom Facilities: Water fountains, lavatories, stools, urinals, partitions, mirrors, chrome fixtures, etc., scrubbed clean, dried and shiny surfaces buffed to restore sheen _____

G. Ceilings: Check ceilings, including air vents and clean to remove spots, dust and cobwebs ______

H. Glass Cleaning: Clean both sides of interior doors, glass dividers, display cases, etc., and inside surface of exterior doors and windows ______

I. Doors, Door Frames, Window Sills and Frames and Walls: Spot clean, wipe down, dust or vacuum ______

J. Light Fixtures: Dust and wipe down to remove dust and cobwebs ______

Miscellaneous:

1. Replenish toilet tissue, paper towels, soap and deodorant blocks ______

2. Empty sanitary napkin receptacles, clean and replace liner. ______

3. Deposit all refuse and debris collected in Government furnished receptacle ______

4. Complete Contractor's Daily Worksheet ______

CONTRACTOR'S DAILY WORKSHEET

(Bi-weekly, Monthly, Quarterly, Monthly, Semi-annual, Annual Duties)

A. Every-Other-Week:

1. Metal Furniture: Wash with cleansers ______

2. Window Accessories (shades and blinds): dust or vacuum ______

3. Exterior Doors and Windows: Clean with cleansers ______

B. Monthly:

1. Doors, Door Frames, Window Sills and Frames and Walls: Spot clean, wash down with damp cloth and cleansers . ______

2. Exterior Roof Overhang: Remove cobwebs, etc. ______

C. Quarterly:

1. Vinyl Floors: Strip old wax, scrub, mop etc., and rewax and buff ______

2. Vinyl Furniture: Wash vinyl upholstery with wet or damp cloth using cleansers and vinyl preservative. Wash exposed frame ______

3. Light Fixtures: Take down grillwork, globes, etc. Wash and wipe to thoroughly clean.

Replace grillwork, etc. ______

D. Semi-annually:

1. Fabric Furniture: Vacuum, remove spots and stains, shampoo upholstery and clean exposed frame ______

2. Terrazzo Floors: Top scrub, rinse and reseal ______

E. Annually:

1. Carpeted Floors: Remove spots, vacuum and shampoo ______

2. Window Accessories: Take down, wash and replace ______