Attachment 0001 PDISE REBUY SOW FINAL V.1 02 AUG 2024 Updated Version.docx

STATEMENT OF WORK

FOR THE PROCUREMENT OF

POWER DISTRIBUTION AND ILLUMINATION SYSTEMS, ELECTRICAL (PDISE)

August 02, 2024

PREPARED BY:

United States Army Project Manager Expeditionary Energy and Sustainment Systems (PM E2S2)

ATTN: SFAE-CSS-E2-M

5850 Delafield Road Building 324 Fort Belvoir VA 22060-5809

Distribution Statement F: Further distribution as directed by Project Manager Expeditionary Energy and Sustainment Systems, ATTN: SFAE-CSS-E2-MPS Fort Belvoir, Virginia 22060-5809, or Higher DoD authority.

ATTACHMENT 0001

SOLICITATION W909MY-24-R-0008

TABLE OF CONTENTS

TABLES

18 8/27/24

SCOPE

Introduction This Statement of Work (SOW) defines the requirements for the procurement of Power Distribution Illumination Systems, Electrical (PDISE). PDISE includes the M40 A/P Distribution System, the M100 A/P and M200 A/P Electrical Feeder Systems, and the M46 Electrical Utility Assembly. PDISE systems will be procured to meet the Army Acquisition Objective (AAO) and other DoD customer requirements. The scope of this effort will maintain standardization with currently fielded equipment. This SOW requires production using existing Government Technical Data Packages (TDPs).

0. Background PDISE was developed to be the workhorse of safe and reliable power distribution. Effective 24 AUG 18, the Office of the Under Secretary of Defense for Acquisition and Sustainment (USD (A&S)) issued DoD Instruction (DoDI) 4120.11. DoDI 4120.11 assigns responsibilities and provides guidance for development, standardization, acquisition, and management of Mobile Electric Power Systems (MEPS) for the DoD. The policy assigns Project Manager Expeditionary Energy and Sustainment Systems (PM E2S2) responsibility to maintain an interoperable and reliable MEPS standard family of mobile electric power distribution systems.

Power distribution enables electricity to move from the power generation source to the equipment using it. In commercial/residential buildings, power distribution is accomplished by licensed electricians installing switches, receptacles, wiring, and circuit protection into fixed structures. A key element of power distribution is the circuit breaker panel as found in residential structures. PDISE provides portable tactical power distribution for Multi-Domain Operations (MDO). PDISE provides all-weather connections to protect Soldiers from electric shock. PDISE are ruggedized, reliable, and quick to assemble. These circuit breaker panels and distribution circuits protect equipment from overload and shorts.

PDISE provides power distribution and critical protection from overloads in tactical warfighter environments all while subject to extreme climates. PDISE is a family of ruggedized, man-portable power distribution equipment that allows the distribution of electricity between generators and user equipment in the field. PDISE provides various size circuits and overload protection. The PDISE family consists of five systems: 40 ampere and 60 ampere distribution boxes, 100 ampere and 200 ampere feeder boxes (all with associated cabling), and a Utility Receptacle and Lighting Kit.

The Department of Defense (DoD) has a need for a safe and reliable power distribution system which can be installed and operated by a non-specific Military Occupation Specialty (MOS) Warfighter, and which is robust enough to survive the harshest of conditions. Field repair and maintenance require Tactical Power Generation Specialist MOS 91D. The PDISE family of systems is illustrated in Figure 1.

Figure 1. Illustration of PDISE Family of Systems

PDISE Government Program Office DOD Project Manager Expeditionary Energy & Sustainment Systems (PM E2S2)

ATTN: SFAE-CSS-E2-M

5850 Delafield Rd, BLDG 324 Fort Belvoir, VA 22060-5809

APPLICABLE DOCUMENTS

The following documents are applicable to this SOW and attached appendices to the extent specified herein. The latest revision of document(s) shall be used unless otherwise specified herein.

Department of Defense Specifications

Department of Defense Standards

Other Government Documents

Government Drawings

Data Item Descriptions

Failed Item Analysis Reports (FIARs)

First Article Preproduction Inspection (FAPI) Report(s)

Availability of DoD Documents Unless otherwise indicated, copies of specifications, data item descriptions, standards, and handbooks listed above are available from the ASSIST database (http://quicksearch.dla.mil/) which is available for document access to all DoD Contractors or Standardization Document Order Desk, 700 Robbins Ave Bldg. 4D, Philadelphia PA 19111-5094.

Non-Government Standards and Other Publications

Availability of Non-Government Standards and Other Publications ASME documents are available from the American Society of Mechanical Engineers, Two Park Avenue, New York NY 10016-5990.

SAE documents are available from the Society of Automotive Engineers International, 400 Commonwealth Drive, Warrendale PA 15096.

REQUIREMENTS

The Contractor shall provide facilities, services, personnel, parts, supplies, materials, and equipment required to manufacture, inspect, test, and deliver ordered quantities of PDISE (M40 A/P, M100 A/P, M200 A/P, M46), PDISE accessories, and deliverables in accordance with (IAW) the contract. All items listed in this document shall meet the requirements of this SOW, MIL-DTL-53126 and specification sheets, either specified or referenced herein and all other contract requirements.

PDISE Configuration Items The Contractor shall provide the PDISE Configuration Items (CIs) as specified in TABLE 1. All PDISE configurations shall be manufactured, assembled, inspected, and tested for acceptance IAW this SOW, MIL-DTL-53126, and applicable specification sheets. The Order of Precedence for production shall be (1) this SOW, (2) MIL-DTL-53126, and (3) Technical Specification sheets.

TABLE 1 – PDISE CONFIGURATION ITEMS

PDISE Accessories The government may exercise an optional CLIN for PDISE accessories in addition to PDISE Configuration Items Systems. If exercised, the Contractor shall provide PDISE accessories as specified in TABLE 2 as required by the optional CLIN.

TABLE 2 – PDISE ACCESSORIES

First Articles The First Articles period of the contract will cover the fabrication, test, and evaluation for the Procurement effort and Contractor First Article testing activities on PDISE, including (M40 A/P, M100 A/P, M200 A/P, M46) over a period of up to 12 months. The contractor shall deliver and test two (2) of each M40 A/P, M100 A/P, M200 A/P, M46. The the contractor shall delivery the First Articles NLT 180 days after contract award (DACA). The following six months of the base period is dedicated for First Article testing. Testing may be completed in less than six-months.

The contractor shall inspect, examine, and test all first article units to ensure that the systems are operational and complete according to the requirements of the SOW and MIL-DTL-53126. The First Article final systems will be reviewed during the Configuration Item Verification Review (CIVR) process, paragraph 3.5 below, against the PDISE TDPs. If the Contractor wishes to deviate from the TDP, the Contractor shall submit a RFV or ECPs for Government approval to implement any changes to the current TDP. The Contractor shall not deviate from the TDP without the Government approval of the RFV or final ECP.

The contractor shall perform all first article testing IAW with the SOW and MIL-DTL-53126. First article testing shall be IAW FAR 52.209.3. The Contractor shall notify Contracting Officer (KO) of the time and location in writing a minimum of 10 working days prior to start of first article testing for the Government to have representation present, if desired. The cost of these tests shall be borne by the contractor.

The Government may waive the requirement for first article testing where identical supplies have been previously furnished by the Contractor and have been accepted by the Government. The contractor shall request a waiver. Government shall approve or disapprove the contractor’s request.

The Contractor shall produce the PDISE first articles and the production PDISE at the same facility. If first article tests reveal deviations from contract requirements, the Contractor shall make the required changes or replace the items produced under this contract at no change in the contract price. Until the first articles are approved, only costs for the first article and costs are allocable to the contract. Before first article approval, the acquisition of materials or components for production shall be at the sole risk of the Contractor.

The Contractor shall submit the first article test reports NLT 360 DACW. Contracting Officer shall notify the Contractor of the conditional approval, approval, or disapproval of the first articles. Approval shall not relieve the Contractor from complying with specifications and terms and conditions of the contract. The government shall notify the Contractor of actions required due to conditional approval or disapproval.

If the first article is disapproved, the Contractor, shall repeat any first article tests as requested by the Government. After each request for additional tests, the Contractor shall make any necessary changes, modifications, or repairs to the first article. The costs are the responsibility of the Contractor. The contract shall deliver another report to the Government IAW CDRL A008.

Technical Data Packages (TDP) The Government Furnished TDPs and MIL-DTL-53126 shall be used by the Contractor to manufacture and assemble end items ordered during production of this contract. All production end items ordered shall be inspected and accepted using MIL-DTL-53126 and the applicable PDISE slash sheets cited in 2.1 Department of Defense Specifications.

Evidence that the PDISE does not comply with the Government TDPs shall be cause for rejection of the hardware by the Government.

Source control drawings shall also contain test procedures and engineering data associated with PDISE individual components, subassemblies, and assemblies IAW MIL-STD-705, MIL-STD-810, and test preparations and set-up procedures as specified.

Configuration Item Verification Review (CIVR) The Government shall perform a CIVR on the First Article units to ensure that the production items are identical to the product baseline Configuration Item. As part of the CIVR the Contractor will match the ‘as-built’ Configuration Item to the TDP, including necessary witnesses for the verification, and having appropriate POCs for the overall audit.

Execution of CIVR The Government shall conduct a CIVR on the First Article units. The CIVR will compare the TDP drawings to the as built First Article configurations. Differences will be adjudicated via changes to the First Article units to match the drawings or submission of ECPs for normal Configuration Management review.

Make or Buy Components (A015) It will be the Contractor’s obligation to give full consideration of Army Arsenals for end-item component manufacturing IAW CDRL A015. The Contractor shall perform an analysis to determine which components can be manufactured by the US Army’s Arsenal System. Within 330 calendar days of contract award, the Contractor will coordinate with the Program Office to survey and evaluate their Critical Manufacturing Capabilities and identify major end item component parts that the Army's Arsenal system is able to manufacture. The Contractor shall submit a written feasibility and capability assessment report IAW Contract Data Requirements List (CDRL A015) item for DI-MGMT-82398 of the identified end item components the Army's Arsenal System is able to produce. The make or buy Analysis report from the Contractor must also include any proposed contract modifications that may adjust the scope of the work to the Arsenal and any price adjustments for the Government to consider.

First and final submission is due to the Government at calendar 360 Days After Contract Award (DACA). Government requires 30 working days for review/comment (390 DACA)

Corrosion Prevention Control Planning (CDRL A007)) The Contractor shall develop, submit, and implement a Corrosion Prevention Control Plan, IAW CDRL A007, DI-MFFP-81403.

Treatment and Painting Treatment and painting shall be as specified in MIL-DTL-53126 and as specified on the drawings. The Contractor shall establish best business processes and procedures that comply with treatment and painting of PDISE equipment IAW MIL-DTL-53126, SAE-AMS-STD-595 and MIL-HDBK-1516.

PROGRAM MANAGEMENT

The Contractor shall be responsible for establishing and maintaining an effective internal management control system to ensure appropriate contract goals and objectives are met, resources are safeguarded, laws and regulations are followed, and reliable data is obtained, maintained, and fairly disclosed through applicable contract data requirements. The Contractor’s management system shall provide for capability to plan and control organization, cost, schedule, and performance, and shall provide accurate progress reporting and forecasting of results.

Conferences and Program Management Reviews The Contractor shall ensure that appropriate personnel, including sub-contractors, are available to address agenda items and resolve issues for all directed conferences and Program Management Reviews (PMRs). A PMR shall be conducted semi-annually. The Government reserves the right to call for PMRs or other conferences or reviews to discuss contract issues on an as-needed basis. The conferences and PMRs shall take place at either the Government or Contractor’s facility at the discretion of the Government, or through video teleconferencing if travel is restricted. The Contractor shall provide provisions, reports, and documentation to accommodate up to twenty (20) Government attendees. Specific dates for all PMRs shall be determined by agreement between the Contractor and Contracting Officer (KO) to avoid scheduling PMRs on weekends and holidays. In general, these conferences and PMRs shall last a maximum of five days; however, the Government reserves the right to establish the conference/PMR duration as necessary dependent upon final agenda requirements.

The Contractor shall ensure that appropriate personnel, including sub-contractors, are available to participate in the Program Management Reviews (PMRs). The Contractor shall provide agenda and meeting minutes as requested by the Government.

Post Award Conference (CDRL A001) The Contractor shall convene a Post Award Conference (CDRL A001) at the Contractor’s facility no later than 30 calendar Days After Contract Award (DACA). The Government shall provide the agenda to the Contractor five working days prior to the Post Award Conference date. The conference shall be no more than two days in duration. An exact date shall be established within five DACA.

Program Management Review (PMR) (CDRL A002) PMRs shall be conducted IAW CDRL A002.

Technical/Supportability Reviews Technical and Supportability Reviews are a fundamental part of the Systems Engineering Technical Assessment Process for the Government. They’re an important oversight tool that the Government will use to review and evaluate the state of the PDISE system and the program and redirecting activity if necessary. The Contractor shall provide in-plant access to Government personnel for all Technical and Logistics Data used in support of all efforts. The Contractor shall provide copies of all documents generated through the course of the contract within 30 calendar days of request.

The Technical/Supportability Reviews shall include, but not be limited to the Contractor providing the following:

a. Status of all hardware and accessories. This discussion shall also include Product Drawings as applicable.

b. Status of parts that have been ordered or received.

c. Status of all fabrication and assembly actions.

d. Status of inspection and testing, if applicable.

e. Status and overview of program schedule.

f. Status of production, if applicable.

g. Risk Management.

h. Production and delivery requirements.

i. CIVR

j. Integrated Baseline Review

Production Status Reports (CDRL A011) The Contractor shall prepare monthly Production Status Reports for each delivery order (DO) per PDISE Model IAW this SOW and DI-MGMT-81255 of CDRL A011, describing results of all inspections, examinations, and tests. First submission not later than (NLT) 14 calendar days after completion of first production month. Each subsequent submission NLT 14 calendar days after completion of each subsequent month.

Production Surge Plan (CDRL A012) The Contractor shall submit a Production Surge Plan IAW this SOW and DI-MGMT-80969 of CDRL A012. The draft shall be submitted to the Contract Officer Technical Representative (COTR) 90 calendar DACA. In addition to data required by DI-MGMT-80969, this plan shall contain the Contractor’s Commercial and Government Entity (CAGE) code and Defense Priorities Allocation Systems (DPAS) priorities rating. The final plan submission shall be 15 days after the government provides comments.

Data Submission Unless otherwise specified data deliverables required under this contract (as set forth on the CDRLs), shall be delivered to the Government through the Life-Cycle Management Process (LCMP) CDRL Module. If applicable, additional CDRL delivery requirements will be defined by the Government within the specific CDRL item.

Use of the LCMP CDRL Module The primary data storage and CDRL delivery solution shall be the CDRL Module LCMP - Integrated Development Environment (IDE) System. For unexpected technical difficulties with the CDRL Module, please request direction in using an alternative delivery method from Contracting Officer Representative (COR) applicable for the specific CDRL. The COR shall be notified when the data has been submitted using a method other than the CDRL module, unless the specific CDRL already states a difference method for CDRL submission.

The CDRL Module provides a secure mechanism for submitting, receiving, reviewing and accepting contract deliverables. The system provides dashboards, metrics, automated workflow messages, process status indicators, and a complete tracking solution from delivery to acceptance of contract deliverables.

Accessing the System: Contractors will need a sponsor, usually the Contracting Officer Representative (COR). All offsite individuals requesting access to the CDRL Module must provide the following information to usarmy.detroit.peo-cs-css.list.lcmp-team@army.mil via DoD Safe:

Name:

Email:

Date of Birth:

Sponsor:

Contract #:

CAC ID:

Once this information is validated, the contractor receives a URL link from the PEO CS & CSS Lifecycle Management Process (LCMP) Team to an account request website. Account requests are automatically routed to the LCMP Team.

Security Provisions: The CDRL Module is for Controlled Unclassified Information (CUI) and below contract submissions only. There are multiple security provisions implemented by the Life Cycle Management Process Integrated Data Environment (LCMP-IDE). First, role-based access controls are maintained for high-level groupings of information stored in the system. Second, entity-level permissions provide fine-grained permission trimming on individual records and their related metadata. This ensures that all supported program personnel can access needed information while protecting sensitive data. LCMP-IDE provides security services using industry standard LDAP directory services and X.509 certificates with an enterprise public key infrastructure (PKI). LCMP-IDE uses the secure socket layer protocol to send encrypted transactions between client web browsers and the web server.

Computing Requirements: The CDRL Module is user-friendly, web-based application that is accessible using a standard web browser. Contractors may authenticate using DoD approved Common Access Cards (CACs), External Certificate Authorities (ECAs) and Federal Bridge Certificates Authorities (FBCAs). Role-based access controls are utilized to ensure separation of data.

Approved Alternative delivery methods include: DoD SAFE Site URL: https://safe.apps.mil/ and Microsoft Outlook email. The following floormats shall be used:

· Microsoft Word

· Microsoft Excel

· Microsoft PowerPoint

· Microsoft Project format

· PDF file compatible to Adobe PDF Electronic Mail The Government shall provide the Contractor electronic mail addresses for data submission following contract award. Data transmitted in this manner shall conform to requisite file formats. Classified information shall not be transmitted via electronic mail.

CONFIGURATION MANAGEMENT

Configuration Management System (CMS) The Technical Data Packages (TDPs) and associated designs are under Configuration Management of PM E2S2. Product Manager Mobile Electric Power Systems (PdM MEPS) will retain the overall Configuration Management (CM) responsibilities for the PDISE. This includes processing Engineering Change Proposal (ECPs) per the PM E2S2 standard CM plan. No changes or departures from the approved Configuration Baseline (CB) TDP are acceptable unless approved by the PM E2S2 Configuration Manager.

Production under this SOW will be accordance with (IAW) the approved Technical Data Packages (TDP) presented in section 2.3.1 and 3.4 of this SOW.

Configuration Baseline (CB) The Configuration Baselines (CB) for the configuration items specified in 4.1 shall be the referenced specification sheets. The specification sheets include both the performance requirements and the drawings necessary to produce the configurations.

Approved ECPs:

All ECPs are incorporated in the Government Drawing defined in section 2.3.1.

Configuration Baseline Changes (CDRL A003) No changes or departures from the approved CB are acceptable except for changes or departures approved by the Government Configuration Manager and incorporated into the contract by the Contracting Officer (KO). Configuration Management will be under:

Project Manager Expeditionary Energy & Sustainment Systems (PM E2S2)

ATTN: SFAE-CSS-E2-M

5850 Delafield Road Bldg 324 Ft Belvoir VA 22060-5809

The Contractor shall identify to the KO and technical office the names(s) of the official(s) of its organization who are authorized to sign Configuration Control Documents (CCDs) NLT 30 DACA.

All changes or departures, including part obsolescence and product improvements shall be submitted to the Government for review and approval/disapproval IAW the Configuration Baseline Changes, CDRL A003. Submittals shall be made IAW DI-SESS 80639, Engineering Change Proposal (ECP), DI-SESS-80642, Notice of Revision (NOR), DI-SESS-80643, Specification Change Notice (SCN), and DI-SESS-81000, Product Engineering Design Data and Associated Lists.

The Contractor shall comply with MIL-HDBK-61 Configuration Management Guidance. The Contractor shall provide Engineering Change Proposals (ECP) documentation in which the engineering change is described and specifies how the proposed change will be implemented IAW CDRL A003, DI-SESS-80639. Additionally, the Contractor shall provide Specification Change Notices (SCN) for Government approval of changes to an existing contracted specification IAW CDRL A003, DI-SESS-80643.

Configuration Baselines shall be changed as follows:

a. Configuration Control Documents (CCD). Engineering Change Proposal (ECP), CDRL A003, IAW DI-SESS 80639 includes both the engineering change and the supporting documentation by which the change is described. An ECP describes changes to the CI and associated configuration and Integrated Product Support (IPS) documentation that are affected by the proposed engineering change. Notices of Revision(s), CDRL A003, IAW DI-SESS-80642 and/or Specification Change Notice(s), CDRL A003, IAW DI-SESS-80643 shall be included with the ECP Form.

b. For changes requiring new drawings, the drawings shall be submitted IAW CDRL A003 IAW DI-SESS-81000 and shall meet requirements specified in 3.9.4.1 of this SOW.

c. Design Change Notice (DCN) (3.9.4.2) describes cataloging data required to incorporate new parts or changes to current parts in provisioning databases.

d. The Contractor shall provide supporting data including all technical and associated logistical elements.

e. All Configuration Control Documents shall be uniquely identified by the Contractor.

f. For ECPs affecting maintenance, the Contractor shall utilize common parts/tools already in the Standard Supply System and not introduce new tools, support equipment, and/or test measurement and diagnostic equipment (TMDE).

Drawing Requirements (CDRL A003)

a. Any new Product Drawings submitted to the Government for acceptance shall provide full design disclosure of the component or assembly as applicable.

b. The Product Drawings shall provide design details and shall be formatted IAW the following:

1) TDP Selection Worksheet of MIL-STD-31000 (Appendix A) of this SOW

2) CDRL A003 IAW DI-SESS-80639 (Product Drawings/Models and Associated Lists).

3) ASME Y14.100.

4) ASME Y14.24M.

5) ASME Y14.34M.

6) ASME Y14.38M.

7) ASME Y14.5M.

c. The Product Drawings shall comply with the following:

1) Datum shall be established IAW Section 4 of ASME Y14.5M.

2) Tolerances of Location shall be established IAW true position tolerancing IAW Section 5 of ASME Y14.5M.

3) Tolerances of Form, Profile, Orientation and Runout shall be established IAW Section 6 of ASME Y14.5M.

4) Tolerances on dimensions that locate features of size shall be specified by use of the positional tolerance method. If irregular shaped features are specified, use of profile tolerancing may be used.

d. All drawings shall specify marking per MIL-STD-130 for assemblies and detailed parts. Assembly drawings having nameplates do not require additional markings.

e. Drawing size shall not be smaller than C (A2) size nor larger than D (A1) size per ASME Y14.100.

f. Control drawings IAW ASME Y14.100 may be provided. Commercial or vendor developed items or items purchased directly "off-the-shelf" not covered by Government design activity drawings or not developed with Government funds shall be represented by appropriate control drawings. All source control drawings shall contain sufficient data, including test requirements and manufacturing procedures/processes, to permit qualification/acceptance of additional sources.

g. Once CB Changes have been approved, the Contractor shall provide the native electronic files, such as AutoCAD or Pro-E, for the new drawings.

Design Change Notice (DCN) (CDRL A004) Once an approved ECP has been incorporated into the contract, the Contractor shall submit to the Government a Design Change Notice (DCN), CDRL A004, IAW SAE GEIA-STD-0007. The DCN shall contain all information as specified in Appendix C. The DCN shall be submitted within 10 calendar days after Contractor is notified of Government approval of changes to the design or vendor’s part number.

Provisioning Reviews The PDISE Provisioning Reviews will be held by PDISE APM or designated Provisioner(s) for the purpose of reviewing and evaluating provisioning decisions. The Contractor shall ensure that appropriate personnel, including sub-contractors, are available to assist the Government in reviewing and evaluating provisioning decisions, and Logistics Product Data on all systems. The Government shall provide the agenda to the Contractor 15 working days prior to the Provisioning Reviews.

The Government reserves the right to call for Provisioning Reviews to discuss analysis, evaluation, and correction (where necessary) of logistical data thereby improving follow-on logistical support.

The Provisioning Reviews shall take place at either the Government or Contractor’s facility at the discretion of the Government, or through video teleconferencing if travel is restricted. The Contractor shall provide provisions, reports, and documentation IAW with AR 700-18.

Specific dates for all Provisioning Reviews shall be determined by agreement between the Contractor and Contracting Officer’s Representative (COR). In general, these reviews shall last a maximum of five working days; however, the Government reserves the right to establish the reviews duration as necessary dependent upon final agenda requirements.

Request for Variance (RFV) (CDRL A005) When a limited departure from contractual requirements are necessary, the Contractor shall submit a Request for Variance (RFV), CDRL A005, IAW DI-SESS-80640. The RFV describes a proposed non-conformance with the contractually specified configuration documentation for a specific number of units or for a specified time. RFV is a MIL-STD-3046 term interchangeable with the obsolete Request for Deviation (RFD) and Request for Waiver (RFW). Government will review formal proposed variances and provide comments within 30 working days of receipt. Variances shall not be implemented without Government approval.

Value Engineering Change Proposals (VECPs) Value Engineering Change Proposals (VECPs) shall be submitted in the same manner as described above. The subject heading in the letter of submission shall contain the letters VECP in bold type. Additionally, the VECP shall address in detail any potential cost savings.

Configuration Baseline Change Proposal Submittal ECP/RFV may be initiated by either PM E2S2 or contractor.

Contractor initiated Change Proposal Submittal Contractor may initiate changes to the CB. If changes are necessary, the contractor shall inform PM E2S2 of any issue that will impact the configuration of the systems and provide possible resolutions. PM E2S2 will decide the appropriate course of action. If changes to CB are necessary, contractor shall follow procedures as defined in section 3.9.4. If minor manufacturing issues occur that do not require configuration changes, contractor shall follow procedures as defined in section 3.9.5.

Contractor initiated change submittal shall include the ECP/RFV forms, supporting documentation, proposed new drawings, and the documented changes to the drawings, Technical Manuals, Provisioning Parts List, and any other document affected by the proposed change.

The Contractor shall submit two (2) copies of each ECP/RFV to the Contract Administration Office/Administrative Contracting Officer (CAO/ACO) to confirm compliance with EIA 649 and this SOW. One copy of the ECP/RFV shall be returned to the Contractor within five working days after receipt by the CAO/ACO, stating whether the ECP/RFV is in compliance. Any unresolved differences between the CAO/ACO and the Contractor shall be elevated to the KO for resolution.

PM E2S2 initiated Change Proposal For PM E2S2 initiated change, the contractor shall be provided the proposed changes. The contractor may evaluate the impact to production considering factors such as feasibility, cost, schedule impact, and potential technical or performance implications. The contractor shall provide a cost estimate and other impacts to PM E2S2 for review and approval within the agreed schedule.

PM E2S2 will review the contractor’s cost and/or other consideration. PM E2S2 will develop and approve the ECP and revised TDP. Once approved, the contractor shall implement the changes defined in the ECP. PM E2S2 may monitor the implementation process to ensure that the modifications are carried out according to the ECP Change Proposal/RFV Distribution For ECPs/RFVs, which the CAO/ACO has determined to be in compliance with this SOW, the Contractor shall immediately forward the original and required copies per the appropriate CDRL.

Approval of Engineering Changes PM E2S2 approval of changes shall not be construed as relieving the contractor from its responsibility to furnish all items in conformance with the contract and TDP and MIL-DTL-53126, including full responsibility for failure in operation of equipment which resulted from changes previously approved by PM E2S2. PM E2S2 reserves the right to disapprove any change where the review shows the changes would have an adverse effect.

Item Unique Identification (IUID) IUID Requirements The Contractor shall implement and manage an IUID Program for all PDISE configurations and qualified subordinate equipment to ensure that all equipment meeting the IUID criteria is marked, and applicable data is submitted to the DoD IUID Repository. The IUID requirement shall be included in the fixed price. The Contractor shall meet with the PM at the Post Award Conference to review required procedures and process for input of IUID data into the registry. IUID registry instructions and guidance are detailed below.

IUID Marking The Contractor shall comply with DFARS 252.211-7003, Item Identification and Valuation to provide IUID, or DoD recognized unique identification equivalent, for all applicable equipment items with an acquisition cost of $5000 or more. IUID markings shall be IAW MIL-STD-130. IUID markings are also required for embedded components in this contract. Guidance for IUID marking of embedded components shall be per MIL-STD-130 and in the Construct 2 format.

The Contractor shall comply with DoDI 4140.01 DoD Supply Chain Material Management Policy, DoDI 4140.67 DoD Counterfeit Prevention Policy, DoDI 4151.19 Serialized Item Management (SIM) for Materiel Maintenance, DoDI 4161.02 Accountability and Management of Government Contract Property, DoDI 4165.56 Relocatable Buildings, DoDI 5000.02 Operation of the Defense Acquisition System, DoDI 5000.64 Accountability and Management of DoD-Owned Equipment and Other Accountable Property, DoD 4140.1-RDoD Supply Chain Materiel Management Regulation, MIL-STD-129 Department of Defense Standard Practice Military Marking for Shipment and Storage, and MIL-STD 130 Department of Defense Standard Practice Identification Marking of U.S. Military Property.

Additionally, the Contractor shall comply with DFARS 211.274 Item Identification and Valuation Requirements, 252.211-7003 Item Unique Identification and Validation and 252.211-7008 Use of Government Assigned Serial Numbers.

The Contractor shall develop the IUID Plan IAW DFARS clause 252.211-7003, Item Identification and Valuation. It provides policy, definitions, Contractor requirements, criteria for marking, reporting criteria, rules for embedded assets, data submission and subcontract pass-through criteria.

IUID Data Submission Guidance (CDRL A014) The Contractor shall use the Invoicing, Receipt, Acceptance, and Property Transfer (iRAPT) for asset reporting in compliance to MIL-STD 130. The Defense Federal Acquisition Regulation Supplement (DFARS) requires defense manufacturers to identify, mark, and track assets by placing a durable asset tag containing a machine readable IUID, or a 2D Data Matrix barcode, on new equipment or existing government property under this contract. The Contractor shall submit an IUID Report IAW DI-MGMT-81858, IAW CDRL A014.

IUID Data Submission takes place through the iRAPT website (formerly Wide Area Workflow (WAWF)).

Instructions on iRAPT can be viewed at:

https://wawf.eb.mil/xhtml/unauth/home/login.xhtml.

IUID training can be found at:

http://www.dodprocurementtoolbox.com/page/overview/data-submission Sample contract figures are located in IUID 101 “The Basics”: http://www.acq.osd.mil/dpap/pdi/uid/docs/IUID_101_The_Basics_v3_05_2010_v2.pdf

Quality Assurance (QA) During the contract performance the Contractor shall implement and maintain QA of documentation, materials (conforming and non-conforming), manufacturing operations and processes, and test inspection equipment to ensure functional and physical conformity of all products or services. The Contractor shall perform internal quality audits to verify their QA process is effective. These requirements represent industry best practices IAW the Electronic Components Quality Assurance Program and MIL-STD-1686, Electrostatic Discharge Control Program for Protection of Electrical and Electronic Parts, Assemblies and Equipment.

The contractor shall have a quality system acceptable to the Government. At any point during the contract performance, the Government has the right to review the Contractor’s quality system to assess its effectiveness in meeting contractual requirements.

Responsibility for Inspection Unless otherwise specified in the contract/DO, the Contractor is responsible for the performance of all inspection requirements as specified herein. Except as otherwise specified in the contract/purchase order, the Contractor shall use his own or any other facilities suitable for the performance of the inspection requirements specified herein. The Government reserves the right to perform any of the inspections set forth in the specification where such inspections are deemed necessary to ensure supplies and services conform to prescribed requirements. The Contractor shall ensure all sub-contractors meet the same quality requirements as the prime Contractor for the duration of this contract.

Conformance Inspection The Contractor shall be responsible for conducting Conformance Inspections for all production orders. The Contractor shall perform individual and sample inspections as defined in 4.4 of MIL-DTL-53126 and as specified in this SOW on all PDISE Configuration Items.

The Government may select any type PDISE at any time during the contract production period and subject these units to any examination and test specified herein, necessary to determine that the selected units meet all requirements of this specification. The verification of the conformance inspection shall be performed by the Government at a site selected by the Government. Units shall be selected at random from those that have been accepted by the Government and shall not include the previously inspected pre-production model and production units. Acceptance of an inspection comparison units shall not exclude the remaining units from the quality conformance inspection and acceptance provisions specified in section 4.4 of MIL-DTL-53126. In addition to any test specified as part of the inspection comparison, the Government reserves the right to conduct any and all other tests contained in MIL-DTL-53126 as part of the inspection comparison, and failure of such additional tests shall have the same effect as failure of those tests specified as inspection comparison.

Failure of an inspection comparison unit to meet any requirement specified herein, during and as a result of the examination and tests specified in paragraph 4.4 of MIL-DTL53126, shall be cause for refusal by the Government to continue acceptance of production units until the Contractor has provided evidence that corrective action has been taken to eliminate the deficiencies. Correction of such deficiencies shall be accomplished by the Contractor at no cost to the Government on units previously accepted and produced under the contract. Any deficiencies found as a result of the inspection comparison shall be considered prima facie evidence that all units accepted prior to completion of the inspection comparison are similarly deficient unless evidence to the contrary is furnished by the Contractor and such evidence is acceptable to the contracting officer.

Initial Quality Planning During the earliest practical phase of the…