Attachment 0001 Draft SOW 160 Military Police Battalion HHC.docx

Draft Statement of Work (SOW) Lodging-in-Kind with Meals 160th Military Police Battalion HHC 222 Ausley RD Tallahassee, Fl 32304

1. GENERAL: This is a non-inherently governmental/non-personal services contract to provide Lodging-in-Kind with Meals.

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to accomplish the tasks outlined in this Statement of Work (SOW).

2. OBJECTIVE/SCOPE: Lodging-in-Kind and Meals are required to support Military Service Members of the 160th Military Police battalion HHC attending Home Station Active Duty for Mobilization as listed in paragraph # 4 (place of Performance) from 26 May – 29 May 2025.

3. PERIOD OF PERFORMANCE: (See Specified Support Tables)

i. 26-29 May 2025 for the 160th Military Police Battalion HHC

4. PLACE OF PERFORMANCE:

Lodging

a. The Lodging Facility shall be within a 30-mile radius of the unit Home Station The distance shall be calculated by utilizing Google Maps. Soldiers who receive lodging will check in on 26 May 2025. The Soldiers will remain to their assigned room. Soldiers will not incur additional expenses. If the Solider does, they will be responsible for the additional cost not covered by the contract. Twenty-three (23) service members will check out of the respective hotels by 29 May 2025.

i. 160th Military Police Battalion HHC - 222 Ausley RD Tallahassee, Fl 32304

Meals

b. Meals shall be furnished/supplied at the chosen restaurant or hotel if applicable 30-miles radius of locations listed in paragraph #4 (Place of Performance) The distance shall be calculated by utilizing Google Maps.

c. The preferred meal method shall be either buffet style or sit-down style. Catering is allowable. It is preferred that meals be served at the hotel or at a restaurant attached to the hotel; alternatively, must be within a 30 miles radius of the lodging facility.

5. Requiring Activity Point of Contact (POC): The following POC shall be utilized for the performance of the requirement. They shall not be contacted through the procurement process.

Name: Danny A. Alcantara Title/Rank: SSG, Logistical Mobilization Email: Danny.A.Alcantara.mil@army.mil Phone Number:718.427.5884

DODAAC: W90EWT

6. Required Support SEE ENCLOSURE 01:

a. Lodging: Rooms shall house two Military Service Members per room except those Military Service Members holding Commander, First Sergeant, E-9, CW3 or O-4 and above ranking positions, which shall be authorized single rooms.

TABLE 1: Training Location: 222 Ausley RD Tallahassee, Fl 32304

Check In: 26 May 2025 Check Out: 29 May 2025 (3 nights) 13 (2 ea Singles/11 ea Double)

Total Number of Rooms: 39 Rooms shall be provided at or below the prevailing per-diem rates in accordance with the per-diem threshold found at: https://www.gsa.gov/travel/plan-book/per-diem-rates

i. Each room shall contain at a minimum, television with cable access, internet access, iron and iron board, and alarm clock. Double Occupancy rooms shall have two standalone beds (Roll-away beds, pullout sofas, cots, etc. do not constitute a bed and cannot be considered a double occupancy room).

ii. Personal expenses in guest rooms, such as ordering movies, telephone fees, laundry, and room service, etc. shall be paid by the guest.

iii. The Government cannot exceed the per diem rates for lodging in accordance with the Joint Travel Regulation.

iv. The Requiring Activity may conduct a site visit prior to award of the contract to ensure that the facility meets the criteria stated within this

SOW.

v. A rooming roster shall be provided to the contractor no later than 7 calendar days before checking in. The roster may include each military service member’s name, rank, gender, check-in date, and total number of days authorized.

b. Meals: Military Service Members shall have access to three meals per day, breakfast, lunch and dinner in accordance with Army Regulation 30-22.

26 May 2025 Through 29 May 2025

23 ea Breakfast 23 ea Lunch 23 ea Dinner

Total Number of Meals: 207 The contractor shall provide meals detailed on Enclosure 01 throughout the period of performance and at the locations listed above. Special dietary restrictions will be identified and accommodated for on an as needed basis. Vegetarian options shall be available. Food and beverage charges are based upon a total of servings per meal. Self-service beverage stations are preferred for each meal. Local government per diem meal rate for food shall apply. Per-diem thresholds can be found at: https://www.gsa.gov/travel/plan-book/per-diem-rates/per-diem-rates

i. Breakfast: Provider shall furnish a healthy balanced meal in accordance with Army Regulation 30-22.

ii. Lunch: Provider shall furnish a healthy balanced meal in accordance with Army Regulation 30-22. Box lunch- grab and go style is preferred.

iii. Dinner: Provider shall furnish a healthy balanced meal in accordance with Army Regulation 30-22.

The dining area shall have a room capacity that can accommodate the number of Military Service Members being provided meals at each respective location.

Special dietary restrictions will be identified and accommodated on an as needed basis. Food and beverage charges are based upon a total of servings per meal. All utensils, plates, napkins, etc. shall also be provided by the contractor.

The Government cannot exceed the per diem rates for breakfast, lunch and dinner in accordance with the Joint Travel Regulation.

7. HEALTH, SAFETY AND SECURITY:

a. Lodging:

i. All rooms shall be in the same facility, under the same roof.

ii. Access to individual rooms shall have interior access. All entrance doors to rooms shall have interior security locks, either deadbolt or double locking locks. Each room occupant shall be provided with a room key.

iii. The Lodging Facility shall have accessible parking area and the location shall be in a low crime area, with security cameras or a security guard on property for after hour protection at the facility. The government may utilize information obtained, to include, but not limited to, local, state or federal law enforcement reports and/or https://www.areavibes.com to assess crime within the area of the facility.

iv. Daily custodial services shall include, but not limited to; room cleaning, bed making, linen change (as required), quantities of soap, bath towels, hand towels, sanitized drinking glasses, facial tissues, and a cloth bathmat.

v. Bathrooms shall be in a sanitary condition. Bathrooms shall contain a shower and/or tub combination with a wash basin, a properly functioning toilet, and a mirror. Additionally, bathrooms shall have adequate lighting and grounded electrical outlets for use of electrical razors, hair dryers etc. The shower or shower/tub combination shall have shower doors or curtains.

vi. All rooms shall be non-smoking and free of bed bugs, lice, rodents, mold or anything that will make the living conditions unsafe and/or unhealthy.

vii. Rooms shall be cooled by refrigerated air conditioning and adequately heated with individual temperature controls in each room.

viii. The Lodging Facility shall have efficient procedures and operating instructions for the effective handling and return of lost-and-found items to their rightful owners. Any/all found items shall be stored in a secure area. The housekeeping staff shall maintain a log annotating all found property by building, room, date found, by whom, and disposition of the property. This log shall be transferred to the front desk when housekeeping is not available. Attempts shall be made to contact departed guests as soon as possible regarding their forgotten belongings.

ix. The Lodging Facility shall comply with all applicable fire and safety codes and regulations. Electrical outlets shall be available and in good working condition. The Lodging Facility presented to the Government shall be Federal Emergency Management Agency approved.

x. The Lodging Facility shall have at least an American Automobile Association (AAA) Three Diamond rating or equivalent.

b. Meals:

i. The contractor shall be responsible for all aspects of food preparation for each meal delivered, including but not limited to acquisition, menu/food preparation, and transportation.

ii. The contractor shall follow all local, state and federal health and safety guidelines for food preparation and transportation.

8. ELECTRONIC INVOICING: The Government will only pay for actual rooms occupied, unless the Advance Notification Period below is not provided by the Government. If the Advance Notification Period is not provided, the prime contractor may invoice for all rooms indicated for that date in the SOW. The Wide Area Workflow system in the method to electronically process vendor payment request and receiving reports, as authorized by Defense Federal Acquisition Regulation 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

9. ADVANCE NOTIFICATION PERIOD: The Government reserves the right to cancel any or all portions of a reservation 48 hours prior to the start date. The cancellation notice shall be issued by the Contracting Officer. The Contractor shall waive any charges against the Government due to the cancellation and release it from all obligations under the contract resulting from mission changes.

10. ROLES AND RESPONSIBILITIES:

a. CONTRACTOR: A supplier, vendor or third party awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime contractor.

b. CONTRACTING OFFICER: The Contracting Officer is the only official with the expressed authority to obligate the Government or make changes to the contract/agreement. Under NO circumstances shall changes to the contract/agreement, be made without the written consent of the Contracting Officer.

c. LODGING FACILITY: A hotel, motel or other establishment in which are used on a transient basis, and includes customary amenities and facilities operated as part of, or associated with, the lodging facility. May also be known as the subcontractor to the prime contractor.

d. MEAL PROVIDER: A supplier or vendor responsible for all aspects of food preparation for each meal delivered, including but not limited to acquisition, menu/food preparation, and transportation. May also be known as the subcontractor to the prime contractor.

e. REQUIRING ACTIVITY (POC): This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

f. SUBCONTRACTOR: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor; therefore, the Government will communicate with the prime contractor who in turn communicates with the subcontractor.

11. SECURITY TRAINING:

iWATCH TRAINING: The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or local base security. This training shall be completed within 30 calendar days of contract award and within five calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award. Contractor shall provide their best email address to the COR to receive a localized copy of the iWATCH training within five days of contract award.

12. REFERENCES:

A. Joint Travel Regulation, https://www.defensetravel.dod.mil/Docs/perdiem/JTR.pdf

B. Army Food Program, Army Regulation 30-22, https://armypubs.army.mil/epubs/DR_pubs/DR_a/ARN41937-AR_30-22-001- WEB-3.pdf