Attachment 00 - SOW EHRM - 554-21-700.docx

554-21-700 EHRM

EHRM

Project Number 554-21-700 Rocky Mountain Regional Veterans Affairs Medical Center (RMRVAMC)

1.0 – OBJECTIVE:

The Department of Veteran’s Affairs has a requirement to bring up the data center and all Telecom Rooms into EHRM compliance at the Rocky Mountain Regional VA Medical Center located at 1700 N. Wheeling St, Aurora CO 80045.

2.0 – STATEMENT OF WORK

The contractor shall provide all labor, materials, and equipment to complete all designed changes set forth in the included plans and specifications, including but not limited to: architectural, electrical, data, and mechanical.

The project shall include but is not limited to, upgrading the facilities fiber throughout the buildings to each IT closet, provide a redundant fiber run throughout the facility to each IT closet, provide a new main fiber line coming into the building from the provider point, install additional IT outlets, install new electrical outlets throughout the facility, provide additional outlets in each IT closet, electrical UPS, Building Management System interfaces, assess for new and upgrades for existing HVAC and upgrade facility power distribution as required.

The contractor will be required to set up ICRA measures/containment around work area for the duration of the work. The bulk of the work locations fall into “Class 2”, however some locations may require “Class 3”. The containment should not impede the ability for patients and staff to travel through the space. Draft ICRA is provided.

The contractor should plan on storing all materials and tools offsite until the time of work as there is no provided storage space on VA property.

3.0 GENERAL:

Contractor and/or Sub-contractors shall attend a pre-bid walkthrough of the work before submitting a bid. The date and time of this walkthrough will be determined by the Contracting Officer’s Representative (COR). Contractor and/or subcontractors shall be responsible for making any clarification requests that arise at the pre-bid walkthrough directed to the VAMC’s COR prior to the bidding of work. VA reserves the right to reject a bid from a contractor who did not attend the pre-bid walkthrough.

The Department of Veterans Affairs (VA) requires strict adherence to the Code of Federal Regulations 29, Part 1926. This includes the requirement that the contractor have a “Competent Person” on the job at all times (must have a 30-hour OSHA card), and that all contractor employees have received a minimum of ten (10) hours of OSHA construction safety training.

Contractor must submit a Site-Specific Safety Plan (SSSP) to include Activity Hazard Analysis (AHA) or Job Hazard Analysis (JHA) for each construction activity. This plan shall detail fire, construction and health-related safety measures, in addition to listing training records for all employees for the previous year.

This project shall conform 100% to all VA standards and specifications, OSHA, AIA Construction Guidelines, Joint Commission Environment of Care Standards, and applicable building codes. In addition, any part of any VA specification that is not up to current design and construction practice shall be brought to the attention of the CO and COR for further evaluation. Design is to follow all information outlined in VA Technical Information Library (TIL) located at http://www.cfm.va.gov/til/dGuide.asp unless otherwise approved in writing by VA.

Contractor shall completely prepare site for building operations, including any necessary demolition and removal of existing materials and structures, and furnish labor and materials to perform all work. Actual dimensions shall be verified by contractor before start of work. All utility shutdowns shall be coordinated with COR at least 14 days prior.

4.0 PROJECT MANAGEMENT:

Based on the above list of work items the general contractor selected must successfully manage a variety of trades and tasks, coordinate just-in-time delivery of materials, get those materials to the job site, and schedule the necessary labor to construct various parts of this project in a timely fashion. Therefore, a critical aspect of this contract is construction management including but not necessarily limited to:

5.0 - APPLICABLE DOCUMENTS:

VA Barrier Free Design Standard -2017 Architectural Barriers Act Accessibility Standards (ABAAS) - 2015 VA Baraiatric Safe Patient Handling and Mobility Guidebook - 2015 VA Architectural Design Manual – 2014 Project Drawings

VA Plans and Specifications included.

Further VA specification sections available at the VA Technical Information Library: https://www.cfm.va.gov/til/spec.asp

6.0 - CODE & REGULATION COMPLIANCE:

The Contractor shall comply with public laws and statutes including all changes and amendments to federal, state and local environmental statutes and regulations in effect the date of issuance of this delivery order, including applicable portions of the documents cited in the basic contract and below:

1. NFPA 99-2015 Healthcare Facilities Codes.

1. 29 CFR 1910 Occupational Safety and Health Standards

1. 29 CFR 1926 Occupational Safety and Health Standards

1. ANSI/ASSE Z359

1. Acquiring permits for and managing hot work operations

1. Coordinating with VA construction personnel and other VA hospital personnel to maintain acceptable conditions for all on-going hospital functions affected

7.0 SUBMITTALS:

Contractor shall submit the following:

· Cost-Loaded Schedule within ten (10) calendar days of Notice to Proceed (NTP).

· Site-specific Safety Plan within ten (10) calendar days of NTP.

· Copies of manufacturer’s specifications for all materials and equipment planned for installation

· Dimensioned shop/site drawings and manufacturer’s details as noted in VA Specifications

· Inspection reports, manufacturer approval certificates and warranties as noted in specifications

· Site superintendent OSHA-30, and tradesmen/laborer OSHA-10 certificates. The site superintendent that meets these requirements must be on-site anytime work is being performed. Copies of the certifications shall be provided to the COR within ten (10) calendar days prior to start of work.

8.0 RESOURCES:

The Government will not furnish any resources for the fulfillment of services required under this contract. Contractor must provide all tools, equipment, materials, transportation, professional expertise, personnel, and supervision required under this contract.

9.0 TECHNICIAN/INSPECTOR QUALIFICATIONS:

The Government reserves the right to accept or reject Contractor’s staff for cause. Documented prior the work, Contractor shall provide technicians throughout the contract qualified to perform work. The Contractor shall notify the Government within 3 business days if it intends to replace a technician. At the time of notification, the Contractor shall submit all required certifications for all personnel working on the contract. In the event new, or replacement, personnel become involved in the contract, the Contractor must submit all required certification. Additions or changes in personnel require written approval of the Government. The Contractor shall have a back-up technician available in the event the primary technician is unable to perform his/her duties.

The Contractor shall ensure their personnel and subcontractor-personnel meet the privacy standards as set forth by HIPAA (Health Insurance Portability and Accountability Act of 1996) with respect to personal and confidential information that they may come upon, while contract work is being performed.

10.0 PERSONNEL ASSIGNMENTS:

The Contractor shall assign the appropriate quantity and type of personnel to successfully complete all functions specified in this SOW. The Contractor shall maintain throughout the life of this contract, a current list of technicians and their credentials available for inspection by the Government at any time.

11.0 ACCEPTANCE STANDARDS:

The VA reserves the right to dispute completion of contract scope if contract work is found not in accordance with manufacturer recommendations, is not satisfactorily executed, or if the system is not properly tested and inspected to achieve certification. All work completed by the Contractor must be reviewed and approved by the VA.

13.0 HOURS OF WORK:

Construction activities shall be conducted during normal business hours Monday through Friday except when after hours is necessary to lessen the impact on the facility, possibly including Federal Holidays and any other day declared a federal holiday by the President of the United States listed below. Contractor’s work shall not interfere with the functions of the facility. Barricades, ICRA containment provisions shall be arranged to allow patients and staff unimpeded acces (including wheelchairs and patient beds where applicable) to services and resources within the facility.

Christmas Day

If a holiday falls on Sunday, the following Monday will be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by the U.S. Government agencies.

Upon arrival at the station, Contractor shall check-in with the COR and/or designee.

If contract work is delayed due to inclement weather the contractor shall inform the COR of said delay and submit an updated schedule.

There is NO SMOKING on any VA property.

13.0 MEETINGS:

A kick-off meeting and site walk will be held at a date and time specified by the COR to review project scope, site, and requirements, as well as provide answers to any questions.

Contractor shall begin work within ten (10) days of Notice to Proceed (NTP). Contractor shall meet with the COR weekly following NTP to provide progress-updates and attend a closeout meeting at period of performance end.

14.0 BADGES AND PARKING:

All Contractor personnel are required to comply with VAAR 852.273-74 (Available online at VA Technical Information Library) which covers the following requirements: Background checks, and the wearing of identification (I.D.) badges issued by the VA RMRVAMC while on VA property. Contractor must acquire PIV badge for all staff onsite prior to work beginning. Failure of the background check may result in specific personnel not being allowed to work on VA premises and the Contractor will need to provide replacement personnel. Contractor to take into account lead-time on PIV Badging process (usually 2+ weeks).

It is the responsibility of the Contractor’s personnel to park in the appropriate designated parking areas. The designated parking area will be specified by COR upon award of contract.

15.0 KEYS:

Under no circumstances are Contractor personnel to remove VA keys from VA premises. Lost keys shall be replaced by contractor at costs beginning at $250.00/key. Cost to replace lost keys varies based on scope of access provided by keys.

16.0 PERIOD OF PERFORMANCE:

Period of performance including lead time for materials and submittals: three hundred (300) calendar days from NTP.