Attach 9_Contractor_Overview_Report.pdf

Controlled Unclassified Information (CUI)

Source Selection Information – See FAR 2.101 and 3.104

Controlled by: DLA Troop Support Indo-Pacific Controlled by: Procurement Office Hawaii CUI Category: Source Selection (SSEL) Distribution/Dissemination Controls: FED ONLY POC: Bradley Ah Nee / bradley.ahnee@dla.mil

CONTRACTOR

OVERVIEW REPORT

Important: Interested contractors must fully and accurately answer all questions in this document to the best of their knowledge. Each response must be complete and self-contained— do not reference other documents or attachments.

This document will serve as one of the primary evaluation tools used by the government to assess each offeror’s capabilities, compliance, and overall suitability for award. Failure to provide clear, direct, and standalone responses may result in an unfavorable evaluation or deem an offeror ineligible for award.

DECEMBER 1, 2025

DEFENSE LOGISTICS AGENCY

Troop Support Indo-Pacific – Procurement Office Hawaii

CONTRACTOR OVERVIEW REPORT

Subsistence Long Term Contract: The Government is soliciting for Fresh Fruits & Vegetables (FF&V) Support for DoD & Non-DoD Customers – Kwajalein Atoll. If interested, please answer the questions below and Attach with offer package.

Contract Number/Name: SPE302-25-R-0008

Guaranteed Minimum: $210,000.00 Maximum Ceiling Amount: $31,500,000.00

Period of Performance: March 5, 2026 – March 4, 2031

Contract Term (Years): 5 Years

Solicitation Close Date/Time: January 4, 2026 at 0800 HST

COMPANY NAME:

BUSINESS ADDRESS:

MAILING ADDRESS:

WAREHOUSE FACILITY ADDRESS:

UNIQUE ENTITIY ID:

CAGE CODE:

# OF EMPLOYEES:

POINT OF CONTACTS:

MAIN POC / TITLE:

PHONE:

E-MAIL:

2nd POC / TITLE:

PHONE:

E-MAIL:

ANY ADDITIONAL POC (LIST NAME, TITLE, PHONE, EMAIL):

1. Commercial Distributor Status Are you currently operating an Active distributor of commercial Fresh Fruits and Vegetables (FF&V)?

☐ Yes ☐ No If yes, please provide a concise yet comprehensive overview of your company, specifically highlighting the key strengths that make it well-suited to perform on Kwajalein Atoll. Include relevant details such as years in operation, core capabilities, local distribution capacity, experience servicing pacific island-based customers, and any additional information that demonstrates your firm’s qualifications and value to the Government.

2. Licenses & Registrations (Include any Licenses with Offeror Package) o SAM.gov Status: ☐ Active ☐ Inactive o SAM Expiration Date:

o PACA License Status: ☐ Active ☐ Inactive o Please list below Any Secondary Partners PACA License Number & SAM.gov Information.

3. Order Processing & Fulfillment Please describe your standard procedures for receiving, processing, and fulfilling orders specifically for customers located on the Kwajalein Atoll. Include details on any logistics, coordination, or scheduling practices you use to ensure accurate and timely deliveries to this remote location.

4. Inventory & Rotation Please describe your inventory management practices, including the methods you use to ensure proper product rotation and to minimize spoilage of fresh fruits and vegetables.

5. Technology & Systems What systems or software do you currently use to manage orders, substitutions, and customer communications? Are you familiar with the STORES system? If you have not previously used STORES, are you aware of its purpose and how it functions? What systems or software do you currently use to manage orders and substitutions?

6. Local Market & Surge Support Please describe your understanding of the local fresh produce market on Kwajalein and in the broader Pacific region. Additionally, explain how your operation would respond to surge demand—such as during mission-essential operations, seasonal fluctuations, or unexpected calendar shifts—to ensure continuity and reliability of supply.

7. Volume Fluctuation Capability Please provide examples from past performance that demonstrate your ability to support fluctuating delivery volumes, including how you adapted to varying customer demand.:

8. USDA Grading Describe your sourcing practices and explain how you verify that all applicable products meet or exceed USDA Grade No. 1 standards.

9. Catalog Updates History Please describe your experience updating catalogs for both commercial and government contracts, including the processes you followed and any challenges you faced.

Source Selection Information – See FAR 2.101 and 3.104

Quality Assurance & Food Safety Procedures

1. Spoilage & Rejection Response Please confirm whether your company is capable of fulfilling the rejection and replacement requirements outlined in the Statement of Work. In addition, describe your plan for ensuring customer satisfaction.

2. Shelf Life What is the minimum shelf life you can guarantee for the products you deliver?

3. Inspection & Traceability Please explain your internal inspection process and the traceability system you use to ensure product quality and compliance.

4. Compliance with Attachments For each attachment listed below, please select the appropriate box and provide a concise explanation of how you can meet the outlined requirements.

o Attachment 5 (QSM Visits): ☐ Compliant ☐ Not Compliant o Attachment 7 (Food Defense): ☐ Compliant ☐ Not Compliant

5. Food Defense Plan & Sanitation Describe the food defense measures and sanitation protocols you have in place to ensure the safety and integrity of the products you deliver.

6. Recall & Tracking Readiness What procedures do you have in place to handle product recalls?

7. Pest Control Describe your pest control and prevention procedures, including how you monitor, document, and address potential infestations at your facilities.

8. Staff Training What processes and procedures are in place to train your staff and drivers on food safety and handling requirements?

Additional Details Page

Offerors may use this page to clarify or supplement their Contractor Overview responses. Please reference the relevant section and question number. You may also address any past performance concerns.

Each entry must begin with the section and question being referenced. For example:

Section: Past Performance – Question 2 Additional details...

Please do not repeat or restate entire responses. This page is intended solely for clarification, elaboration, or explanation of previous answers. If additional space is needed, provide a separate PDF document following the same format as outlined above.

Contractor Certification and Acknowledgment

By submitting this Contractor Overview Report, the undersigned contractor acknowledges and certifies that all questions within the report have been answered to the best of their knowledge and ability. The contractor affirms that all responses are complete, accurate, and truthful, and understands that any incomplete or inaccurate responses may adversely affect the evaluation of their proposal in accordance with the established evaluation factors.

The contractor further acknowledges that failure to fully answer all questions or provide sufficient supporting documentation, as outlined in this report, may result in a lower evaluation score or exclusion from further consideration in the procurement process. The contractor also recognizes that the information provided in this Contractor Overview Report will be relied upon by the Government in evaluating the contractor's qualifications, capabilities, and past performance under this contract.

The contractor understands and agrees that any omission, misrepresentation, or failure to comply with the requirements of this report may be considered a material misstatement, which could be grounds for rejection of the proposal or termination of any subsequent agreement or contract. By submitting this report, the contractor consents to the Government’s use of the information provided for purposes of contract award, contract management, and compliance with applicable laws and regulations.

Contractor Name: ____________________________________________

Authorized Representative Name: ____________________________________________

Title: ____________________________________________

Date: ____________________________________________

Signature: ____________________________________________