Attach 2 Vault Pumping BPA Terms and Conditions.pdf

Vault Restroom Pump Out

Blanket Purchase Agreement Terms and Conditions

Bonneville Lock & Dam

Purpose: Establish a purchase agreement for periodic waste removal from our vault restroom facilities in various recreation areas at Bonneville Lock and Dam Project.

Period of Performance: This Agreement shall remain in effect for a period of five (5) years from the effective award date. On average each of the vault restrooms is pumped 1 to 2 times per year.

Not all are necessarily in need of pumping on the same date. The need will vary based on visitation patterns. We plan to ensure they are serviced or not in need of service in the spring prior to Memorial Day and late summer either prior to Labor Day.

Vault Restroom Locations:

All but one vault location is approximately 40 miles east of Portland/Vancouver areas. The one SRS vault is located approximately 13 miles east of Castle Rock, WA on Stewart Dam Road.

Bradford Island (OR). CXT Cascadian Double Vault Restroom 2,000 Gallons max capacity

North Shore Shad Deadline (WA) CXT Cascadian Single Vault Restroom 1,000 Gallon max capacity

North Shore Sturgeon Deadline (WA) CXT Cascadian Single Vault Restroom 1,000 Gallon max capacity

Fort Cascades Historic Site Trail Head (WA) CXT Cascadian Single Vault Restroom 1,000 Gallon max capacity

Hamilton Island Recreation Area Restroom (WA) CXT Cascadian Single Vault Restroom 1,000 Gallon max capacity

Hamilton Island Boat Ramp (WA) CXT Cascadian Double Vault Restroom. 2,000 Gallons max capacity

Sediment Retention Structure (WA) CXT Cascadian Single Vault Restroom 1,000 Gallon max capacity

Activity:

When a request from the Bonneville Project has been made for pumping, advanced coordination must occur with the ranger staff at least one day prior to the pumping. This will allow for removal of locks on access hatch doors. Contact can be made at 541-374-8344.

Pumping will need to occur and be completed between the hours of 0730 and 1630 Monday- Friday.

A Bonneville Dam Project employee is required to review, sign and retain a copy of waste manifests before the driver and material leaves the project.

The waste in the vaults will be pumped out along with any litter, trash, or debris. All wastes will be removed and properly disposed of by the contractor.

After waste removal each concrete vault tank should be filled with approximately 250-450 gallons of clear water provided by the contractor from a source outside of the pumping area. Supplemental water additives if utilized by the contractor for the purposes of disinfecting, insect control, and/or odor reduction will be required to have prior review of the Safety Data Sheet(SDS) by the Bonneville Project Environmental Compliance Coordination and Natural Resource Manager or Supervisory Park Ranger prior to use.

Restrictions:

Roadway Restrictions: The Bonneville Project Spillway is a restricted access area and has load limitations that must be adhered to. Maximum 30-ton Gross Vehicular Weight and Maximum 12 ton axle load. Configuration of the temporary steel bridge with extensions will be made available to the company to ensure safety. If the vehicle utilized exceeds load limits, they must utilize alternate routes. Please note the “Bridge of the Gods” in Cascade Locks which is the closest point to the Bonneville Project to cross the river may periodically have load restriction in place.

Security Restrictions: All restroom facilities are located in public areas, but vehicles are subject to search at entrance points or other locations on site. Also drivers may be required to show identification such valid driver’s license and paperwork indicating they are here on a scheduled service request at this location. Access through secured areas to reach restrooms in public areas will require escort and/or US citizenship and background checks of drivers.

Extent of Obligation: The Government is obligated only to the extent of authorized Calls actually placed against this BPA within the USACE Portland District AOR and shall not be liable in any manner in the event no Calls are made.

Pricing: The Contractor certifies that the prices charged to the Government under this BPA shall be as low as or lower than those charged to the Contractor’s most favored customer for like quantities in addition to any discounts for prompt payment. The Contractor will be asked during the annual review if the provided pricing is still valid, if changes are made the Contracting Officer will be required to approve the new pricelist prior to any call being made using the new prices. The Contractor may request an updated to the approved price list by notifying the Contracting Officer or Contracting Officer Representative (COR), like the annual updates, the Contracting Officer is required to approve the pricelist prior to any calls utilizing the new pricelist.

Call Limitation: No individual call under this agreement shall exceed $25,000.00.

Modification: This BPA may be modified only under its terms or conditions or by mutual agreement.

Review: This Agreement shall be reviewed by the Contracting Activity at least annually before the anniversary of its effective date and revised as necessary to conform to the requirements of the Federal Acquisition Regulation and applicable supplements or to statutory requirements. Any change shall be effective only through written modification to this Agreement and not by individual Calls issued hereunder. Modifications to this Agreement shall have no retroactive effect on Calls previously issued.

Individuals Authorized to Purchase Under the BPA: A list of Authorized Call Officers under this agreement will be provided at time of agreement award. Only personnel designated as Call Officers or Contracting Officers from the Portland District U.S. Army Corps of Engineers shall place Calls on this agreement.

Invoice: The Contractor may invoice USACE for work performed at the conclusion of a test, after the test results have been provided. All submitted invoices shall be accurate and legible to ensure proper payment is made. Invoices that are not accurate or are illegible shall be rejected and a request for a resubmitted invoice shall be sent to the Contractor. Invoices shall be submitted to the COR and to the Call Officer who placed the Call.

Payment: The payment for each Call under $2,500 will be via a Government Purchase Card (GPC) and will be provided at time of each Call. All Calls over $2,500 will be processed through the USACE Finance Center and may take up to 30 days for payments to be received.

Delivery: Deliveries under this BPA and for issued Calls shall be sent to the designated location identified at time of Call placements.

Applicability: The terms and conditions of this Agreement shall be applicable to all BPA Calls issued citing this document.

Binding Contract: Upon issuance of a BPA Call by a Authorized Call Officer, a binding contract shall be established between the Contractor and the Contracting Activity/Government. All vendors are cautioned that they are not to accept BPA Calls against the BPA from any individual that is not a Contracting Officer, Contract Specialist, Purchasing Agent, or Authorized Call Officer with the US Army Corps of Engineers, Portland District.

Non-Payment for Proposal: The Government shall not be liable for reimbursement of any Contractor preparation costs for this Request for Quote (RFQ). Government makes no promise to award a BPA Call.

BPA Call Order Process: If Bidders receive a BPA. award, they must be able to accept credit card payments for calls placed under the BPA. Since testing will be required to be independent, if a testing laboratory is being used by a government contractor, for the specific job where testing is required, that laboratory would not be eligible to receive the Call. Calls may be evaluated on price only or price and other factors in order to obtain the best value for the Government.

Cancellation/Terminations: This Agreement may be cancelled/terminated in its entirety at no cost by either party. The party desiring to cancel/terminate this Agreement shall serve to the other party a written notice of such intent at least thirty (30) calendar days prior to the effective date of the cancellation/termination. The parties agree that the cancellation shall have no effect on any Call not completed by the effective date of the cancellation/termination. The Contractor shall proceed diligently and complete such Calls under the terms and conditions of this Agreement.

BPA Master Dollar Limit: $100,000.00

BPA Call Limit: $25,000.00

Period of Performance: 5 years from date of agreement award.