Attach 2- FAR 52.212-1 Addendum ITO FINAL.docx

ADDENDUM TO FAR 52.212-1-INSTRUCTIONS TO OFFERORS-COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1.0 TYPE OF CONTRACT

This requirement is a competitive 8a set aside contract for the acquisition of Business Process Reengineering and Policy Development for Materiel Management and Ground Transportation. The government contemplates a Firm Fixed Price (FFP) type contract resulting from this solicitation. A best value source selection will be conducted in accordance with Federal Acquisition Regulation (FAR) 15.3 as supplemented and 19.805 in accordance with competitive 8(a).

2.0 NOTICE TO OFFERORS

The government intends to evaluate proposals and award a contract without discussions. Therefore, the Offeror’s initial proposal should contain the Offeror’s best terms. The government reserves the right to conduct discussions with the offeror if it is later determined by the Contracting Officer (CO) to be in the best interest of the government.

The Offerors proposal must include all data and information requested by this ITO and must be submitted in accordance with these instructions. The Offeror shall be compliant with the requirements as stated in this solicitation and its attachments. To be eligible for award, offerors are required to meet all solicitation requirements, such as terms and conditions; representations and certifications; evaluation factor requirements; and be deemed responsible in accordance with FAR Part 9. Nonconformance with the instructions provided in this ITO will be deemed “noncompliant” and eliminated from consideration for award and will not be evaluated further.

In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

Proposal preparation costs and evaluation participation costs are the responsibility of the Offeror.

URL addresses may be included in proposal text and graphics, but the use of active hyperlinks in proposals is prohibited other than for the table of contents. Any such links will not be viewed or considered.

3.0 INFORMATION PROTECTION

The Freedom of Information Act (FOIA) and its amendments have resulted in an increasing number of requests from outside the Government for copies of contract qualifications and proposals submitted to federal agencies. If an Offeror’s submissions contain information that he/she believes should be withheld from such requestors under FOIA on the grounds that they contain “trade secrets and commercial or financial information” [5 USC§552(b)(4)], the Offeror should mark its submissions in the following manner:

The following notice should be placed on the title page: “Some parts of this document, as identified on individual pages, are considered by the submitter to be privileged or confidential trade secrets or commercial or financial information not subject to mandatory disclosure under the Freedom of Information Act. Material considered privileged or confidential on such grounds is contained on page(s) _______.”

Each individual item considered privileged or confidential under FOIA should be marked with the following notice: “The data or information is considered confidential or privileged and is not subject to mandatory disclosure under the Freedom of Information Act.”

4.0 REQUIREMENTS FOR AWARD

The following instructions cover the preparation and submittal of the offeror’s proposal for this solicitation. Offerors must follow the instructions contained herein. Offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause their proposal to be determined to be non-compliant and therefore not considered eligible for award.

4.1 SYSTEM FOR AWARD MANAGEMENT (SAM)

Offerors will not be eligible to receive a contract award from a Department of Defense (DoD) activity unless they are registered in SAM. Offerors must be registered in the SAM Database prior to award of any contract. Firms must register on a one-time basis and annually confirm accuracy and completeness of registration information. On-line registration and instructions can be accessed at https://www.sam.gov/index.html.

4.2 Facility Clearance Level (FCL)

Performance will primarily be conducted at government locations. The successful Offeror (subcontractors/teaming arrangement) must have a Secret FCL at proposal submission. DD Form 254 is used to obtain an FCL. Complete the DD Form 254 found as Attachment 7 and submit it with your proposal. Instructions for completing the form can be found at https://www.dami.army.pentagon.mil/site/SETA/docs/DD%20254%20Handbook,%20HQDA%20G-2.pdf.

To be eligible for award, an offeror must have the required clearance at the time of proposal submission. Sponsorship will not be granted.

5.0 PROPOSAL VOLUME REQUIREMENTS

5.1 GENERAL

The Offeror shall submit documentation illustrating their approach for satisfying the requirements of this solicitation. Proposals must be clear, coherent, and prepared in sufficient detail for effective evaluation of the Offeror’s proposal against the evaluation criteria. The proposal shall cover all aspects of this solicitation and include the Offeror’s approach for providing all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide services in support of the Business Process Reengineering and Policy Development for Materiel Management and Ground Transportation requirement. Proposals must clearly demonstrate how the Offeror intends to accomplish the requirements and must include convincing rationale and substantiation of all claims. The written proposals must include all requested information in the RFP including information requested in full text and Incorporated by Reference (IBR) clauses (To be included in Volume 1). Unnecessarily elaborate brochures or other presentations beyond those sufficient to present a complete effective response to the solicitation are not desired. Instructions for content in the proposals should be followed in accordance with this document. All correspondence in conjunction with this solicitation should be directed to the Contracting Officer and Contract Specialist (CS) identified below:

Shannon J Weston, Contracting Officer Email address: shannon.weston.1@us.af.mil

Keisha Teixeira, Contract Specialist (Contractor) Email address: keisha.teixeira.1.ctr@us.af.mil

Offerors are advised that technical and cost/price data submitted to the government in response to this solicitation may be released to non-government advisors for review and analysis. The non-government advisor support will be provided by a contractor employed by Peridot Solutions.

Offerors shall provide a written objection to disclosure within 10 days of RFP issuance and shall include a detailed statement and identify the specific portion of the proposal the offeror objects to disclose to the non-government advisors.

If the offeror consents to disclose technical and cost/price data to the non-government advisor, the consent should be provided for the remainder of the proposal. The language below is for use in your written Proposal response:

I understand technical and cost/price data submitted to the government in response to this solicitation may be released to non-government advisors. I consent to release of any (unless objection is provided) proprietary, confidential, or privileged commercial or financial data provided by the firm(s) named below in response to this solicitation, to non-government advisors for review and analysis.

* Note: The Government is the final arbiter in the disposition of any disclosure objections.

5.2 VOLUME ORGANIZATION

The proposal shall be accompanied by a cover letter prepared on the company’s letterhead stationery. The cover letter shall identify all enclosures being transmitted and shall be used only to transmit the proposal and shall include no other information. The cover letter shall be a separate document and will not be counted in the page limitations. Only proposals submitted in accordance with these instructions will be accepted. The following are further descriptions of the information that shall be provided with the proposal.

Proposals shall be submitted to the government in three (3) separate volumes as set forth below:

COMPLIANCE DOCUMENTS

VOLUME I: TECHNICAL

VOLUME II: PAST PERFORMANCE

VOLUME III: PRICE

5.2.1 FORMAT OF WRITTEN PROPOSAL

In addition to the page limitations set forth above, proposal volumes shall comply with the following format:

Each volume shall be marked with the RFP number and the offeror’s name and address, and the number of the Volume, i.e. I, II, III, etc. Proposals shall be in the English language and all monies shall be proposed in United States dollars. Print shall be no smaller than a font size of 12 and should be on 8 1/2 x 11-inch paper, excluding any charts, graphs, drawings, diagrams, supporting illustrations, or spreadsheets, etc. tailor the information requested. Charts, graphs, drawings, diagrams, supporting illustrations, spreadsheets, etc., tailor the information requested shall not be greater than 11” x 17”. Each volume within the proposal shall be separately tabbed and identified. Margins shall be no smaller than 1 inch and each page within a volume shall be numbered consecutively. Elaborate formats, bindings or color presentations are not desired or required.

The page limitation includes any cover page, charts, graphs, drawings, diagrams, supporting illustrations, spreadsheets, etc., tailor the information requested but excludes any table of contents or list of acronyms (if utilized). Offerors are cautioned that any pages that exceed the page limitations shall not be read.

Page limitations may be placed on responses to Evaluation Notices (ENs), if issued. The specified page limits for EN responses will be identified in the letters forwarding the ENs to offerors or on the EN form itself.

Each page containing proprietary information should be marked.

5.2.2 PROPOSAL SUBMISSION

Proposals shall be submitted electronically to the Contracting Officer, Shannon Weston at shannon.weston.1@us.af.mil and cc the Contract Specialist Keisha Teixeira at keisha.teixeira.1.ctr@us.af.mil no later than the date and time specified in Block 8 on the Solicitation cover page. If the proposal is too large for email, please submit it via PIEE, https://safe.apps.mil. No hand deliveries will be accepted.

5.2.3 ORGANIZATIONAL CONFLICTS OF INTEREST AVOIDANCE

Offerors are required to identify any actual or potential Conflict of Interest in their written proposals and may be required to submit a mitigation plan during the proposal period. The successful Offeror shall prepare an OCI mitigation plan, if required. Mitigation Plans will be evaluated IAW FAR 9.5.

5.2.4 JOINT VENTURES

If a joint venture arrangement exists for this acquisition, the offeror shall provide a copy of the joint venture agreement that is signed and dated by all joint venture members as part of the proposal submission. Offerors shall submit only one proposal as the Government will review only one proposal per offeror.

5.2.5 RFP ATTACHMENTS

The Offeror shall utilize the following attachments included in the solicitation package in the development of the proposal:

Attachment 1: Performance Work Statement Attachment 2: Instructions to Offeror

5.3 COMMUNICATIONS

Offerors may email written inquiries/clarification of the RFP to the Contract Specialist, at keisha.teixeira.1.ctr@us.af.mil. The Government will answer questions received for up to 10 days after RFP release. Responses will be provided to all parties through SAM.gov. Questions received after 10 days may be considered and answered if time permits at the PCOs discretion.

If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CS in writing with supporting rationale as well as the remedies the offeror is asking the CS to consider as related to the omission or error. The offeror is reminded that the government reserves the right to award this effort based on the initial proposal, as received, without discussion.

5.4 EVALUATION FACTORS

Proposal evaluation consists of three factors:

Factor I: Technical Factor II: Past Performance Factor III: Price

Ratings and evaluation of these factors are described in Section M Evaluation Factors, of this solicitation.

5.4.1 FACTOR I: TECHNICAL

The written technical proposal shall be clear, concise, and include all the information required by this provision in sufficient detail for effective evaluation. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume the Government has no prior knowledge of their capabilities, work processes, facilities, and experience and will base its evaluation on the information presented in the offeror’s technical proposal. The proposal shall include resumes for all key personnel.

5.4.1.2 Staffing Plan

Provide a staffing plan that demonstrates an offeror’s capability to properly allocate resources in accordance with the PWS. The offeror shall provide a Staffing Plan that describes the capability to staff, recruit, retain and replace personnel with the experience and expertise required to perform the entire range of tasks in the PWS.

The offeror shall submit resumes for all Key Personnel for review to show the offerors understanding of the requirement. Resumes should include the following information at a minimum, educational background and the required five years of Work History or as specified in the PWS to demonstrate past experience/qualification.

The Government requires a copy of all commitment letters for every required position. Resumes are not included in the page limitation count of the technical volume.

5.4.1.3 Personnel Management Plan

The technical proposal shall include a personnel management plan (if applicable) that demonstrates an offeror’s capability to properly manage subcontractors/teaming partners in accordance with the PWS. The offeror shall demonstrate the capability to provides a management plan detailing how they will manage their personnel and potential subcontractors/teaming partners (if applicable), which will fully describe teaming and subcontractor arrangements, approach to efficiently and proactively manage the PWS requirements, and provide the Government visibility into the work.

5.4.1.4 Transition-in Plan

The technical proposal shall include a transition-in plan for the beginning of the contract as specified in the PWS. It should demonstrate how transition-in plans were executed on previous efforts with a similar transition-in period. The transition period shall be no longer than thirty (30) calendar days after contract award date.

5.4.2 FACTOR II: PAST PERFORMANCE

The offeror shall provide past performance and/or relevant and meaningful affiliated experience on no more than five (5) contracts/work efforts. To be recent, the contract (or subcontract) performance and/or affiliated experience must be within the past five (5) years from the date of issuance of this solicitation and for a minimum of a six (6) month period. Past Performance and/or affiliated experience outside this given timeframe will not be evaluated. Offeror’s proposal shall provide examples of past performance and/or affiliated experience that indicates a high expectation that the Offeror will successfully perform the required effort. The evaluation of past performance and/or affiliated experience information will consider past performance information regarding predecessor companies or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the acquisition.

Past Performance Questionnaires shall be sent by the offeror to the offeror’s points of contact. The offeror should make its best effort to send out enough past performance questionnaires to reasonably expect the CO will receive at least one questionnaire on each cited contract/work effort. The questionnaire recipient will e-mail completed questionnaires directly to the contracting office listed on the questionnaire. Offerors shall not complete any information in the Past Performance Questionnaire and questionnaires received directly from offerors will not be evaluated. Past Performance Questionnaires are requested to be received in the issuing office by the date and time the proposals are due. The government will also accept CPARS in lieu of a PPQ if the offeror is not able to obtain PPQs in a timely manner.

Once the Present/Past Performance Questionnaires are completed by your POCs, the information contained therein shall be considered source selection sensitive and shall not be released to you, the offeror. Therefore, any exchange/contact between the offeror/joint venture member and/or critical subcontractor and its own POCs regarding comments made on the questionnaire is not permitted.

5.4.3 FACTOR III: PRICE

This section is to assist offerors in submitting other than certified cost or pricing data that is required to evaluate fairness and reasonableness of your proposed price. Compliance with these requirements is mandatory and failure to comply may result in rejection of your proposal. Proposals should be sufficiently detailed to demonstrate fairness and reasonableness. The burden of proof for credibility of proposed prices rests with the offeror.

This volume will include a completed SF 1449, Solicitation FA7014-24-R0011 and any other information required to complete the contract.

The Offeror agrees to hold the prices in its proposal firm for 180 calendar days from the date specified for receipt of proposals unless another time period is specified in an amendment to the solicitation.

5.4.3.1 Supporting Fixed-Price Data Price proposals must adhere to the pricing structure established in the CLINs of the solicitation. Each Offeror’s price proposal must be based on the Offeror’s own technical proposal, the Government’s specifications, and other contractual requirements. If the prices are to be based on established market price, not otherwise published, or if prices are applicable only to the proposed contract, the Offeror shall so state.

Pricing for the base year and four option years shall be completed by the Offeror in accordance with the following:

i. Proposed prices shall be provided reflecting the established CLINs.

ii. All prices contained in the Uniform Pricing Schedule reflect total compensation for the services detailed therein and are fully inclusive of all costs including labor (workers, management, aids, assistants, and operators), overhead, general, and administrative (G&A) expenses, and profit.

iii. Professional Employee Compensation Plan at a minimum shall include the proposed salaries (unburdened rates) and fringe benefits. Contractor may submit the required information using their preferred format.

iv. Pricing for the Transition-in Plan shall reflect total compensation for the services detailed in the PWS and are fully inclusive of costs including all labor categories and associated hours, overhead, general, and administrative expenses, and profit. Contractor may submit the required information using their preferred format.

The Government expects that the is contract will be awarded based upon adequate price competition.

5.4.3.2 PROFESSIONAL EMPLOYEE COMPENSATION PLAN

The offeror and first-tier subcontractors’ proposal must include a Professional Employee Compensation Plan (PECP) IAW FAR 52.222-46 and the addendum to FAR 52.212-2 of this solicitation. The offeror’s proposal must identify ONLY the professional labor categories, unburdened rates, and the fringe benefits for the National Capital Region (NCR). The Government will evaluate the Offeror’s and first-tier subcontractor’s PECPs for realism by assessing the compatibility of the proposed price with the proposal’s scope and effort in accordance with FAR 52.222-46. For the PECP to be realistic, it must reflect what it would cost the Offeror to perform the effort, if performed with reasonable economy and efficiency in the National Capital Region (NCR) (U.S. Postal Code 20330). The Government may utilize government civilian rates, similar contract labor rates, salary.com, other similar or relevant websites, or anything else it deems appropriate or beneficial in its evaluation of realism. For the PECP to be realistic, it must demonstrate the contractor’s ability to successfully recruit and retain qualified professional employees in the geographical areas where the work is being performed. Offeror shall provide unburdened salaries/rates and fringe cost or percentages for the proposed labor categories.

Compliance with these requirements is mandatory and failure to comply may result in rejection of the Offeror’s proposal. Subcontractors shall submit this information directly to the Government Points of Contact identified in this RFP.

All dollar amounts provided shall be rounded to the nearest penny. All labor rates shall be rounded to the nearest penny. Ensure that line items dollar amounts in the schedule are truncated to 2 decimal places.

The hourly rates proposed shall represent fixed amounts for each labor category, performance period, and location. The price offered shall be the Offeror’s best price for performance of the work as set forth in this solicitation.

Missing or incomplete cost and pricing information may result in proposal rejection.

Offerors are cautioned against submitting a materially unbalanced offer. A proposal may be materially unbalanced if it is based on prices which are significantly understated in relation to some contract line items and/or significantly overstated in relation to other contract line items as indicated by price analysis techniques. If a proposal appears unbalanced, the Offeror should provide substantiating information to explain the rationale behind the unbalanced offer.

END OF SECTION