Attach 2. NAF Pest Control BPA Terms and Conditions.pdf

BLANKET PURCHASE AGREEMENT (BPA)

CONTRACTOR TERMS AND CONDITIONS

NAF PEST CONTROL SERVICES - BEALE AFB, CA

SECTION I – DESCRIPTION OF AGREEMENT

This is a pre-priced Blanket Purchase Agreement (BPA) for pest control services supporting the 9th Force Support Squadron at Beale AFB, CA. No work shall be performed without prior approval of the authorized representative. The Contractor will furnish the services called for by this agreement if and when requested by the authorized representative. This agreement operates under the authority of AFMAN 64-302, Nonappropriated Fund (NAF) Contracting Procedures.

SECTION II – EXTENT OF OBLIGATION

The Government is obligated only to the extent of authorized calls placed against the BPA and shall not be liable in any manner in the event no calls are made. This BPA is considered complete when the stated time period expires or upon thirty (30) days written notice by either party. This Agreement may be canceled by the US Government at any time if required by statute, Executive Order, or NAF Regulations.

SECTION III – PRICING

Prices to the Government shall be as low as or lower than those charged to the contractor's most favored customer for comparable services under similar terms and conditions, in addition to any discounts for prompt payment. The contractor shall furnish written requests for price changes to the Contracting Officer at least thirty (30) days prior to the effective date of the requested change to permit review before the amended price becomes effective. The Contractor may offer voluntary price reductions for previously approved services without written approval, shown as "VPR" (voluntary price reductions).

SECTION IV – PURCHASE LIMITATION

No individual call under this agreement shall exceed $25,000.00 unless specifically authorized under AFMAN 64-302 procedures. Cumulative BPA calls over the life of the BPA shall not exceed the BPA Master Dollar Limit of $300,000.00.

SECTION V – INDIVIDUALS AUTHORIZED TO PURCHASE UNDER THE BPA

A list of individuals authorized to place calls under this agreement, identified by position title, office symbol, and phone number, will be furnished to the Contractor by the Contracting Officer by separate letter. Calls received by the Contractor from personnel not listed will not be honored.

The Contracting Officer may also place calls, if needed.

SECTION VI – DELIVERY TICKETS

All services under this agreement shall be accompanied by a delivery ticket or service completion document that shall contain the following minimum information:

(A) Name of Contractor

(B) BPA Number and Call Number

(C) Date of Call

(D) Itemized list of pest control services rendered

(E) Quantity, unit price, and extension of each service, less applicable discounts

(F) Date of service completion

(G) Name of individual placing call

(H) Authorized Caller acknowledgment of service completion

SECTION VII – INVOICES AND PAYMENT

A summary invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all services performed during a billing period. All invoices shall be submitted electronically to the Authorized Caller. Invoices shall identify the delivery tickets covered therein, state their total dollar value, and be supported by completed copies of the corresponding delivery tickets. The Authorized Caller acts as the primary point of contact for receiving invoices and verifying that services were satisfactorily completed in accordance with the delivery ticket and PWS. Upon validation, payment shall be made by NAF Government Purchase Card (GPC) or Electronic Funds Transfer (EFT). The Contractor shall waive any surcharges associated with processing the Government Commercial Credit Card.

SECTION VIII – PRICE LIST

The contractor shall submit an annual basic price list to the Contracting Officer for approval and to establish firm unit prices. Subsequent changes in prices may be indicated by the submission of a new price list at least thirty days prior to the effective date of the requested change. The Contracting Officer must approve all price lists prior to incorporation into this agreement.

SECTION IX – CALLS AND SERVICE DELIVERY

Calls for services will be made orally, electronically, or by informal correspondence. Contractor personnel receiving such calls should verify the caller is on the authorized list and obtain sufficient information to prepare required documentation. The contractor shall coordinate service scheduling with the designated authorized personnel and provide advance notice of service delivery times and any special access requirements. Acceptance shall be based on the contractor meeting the Performance Thresholds outlined in the PWS Section 4.2 for the services rendered.

Quoted Services Procedure. For services identified in the Price Schedule as "To Be Quoted (TBQ)," such as Bed Bug or complex Termite Treatment, a two-step call process will be used:

(A) The Government will issue an initial call against the BPA directing the Contractor to perform a site assessment and provide a detailed, written firm-fixed-price quote for the required services.

This quote shall be based on the pre-priced "Licensed Pest Control Technician (Standard Hourly Rate)" (CLIN 0013) from the BPA price list, plus the cost of any necessary materials.

(B) Upon Government review and acceptance of the quote as fair and reasonable, a second, separate call order will be issued to authorize the Contractor to proceed with the work. No work on TBQ items shall be performed until the second call order authorizing the specific job and price has been issued.

SECTION X – PERFORMANCE PERIODS AND REVIEWS

This BPA has a total performance period of five (5) years from the date of award. The Contracting Officer will perform an annual review to monitor contractor performance and ensure compliance with the terms of this agreement.

SECTION XI – RESPONSIBILITIES

When placing calls, the Government representative must provide BPA and Call Numbers, point of contact information, payment method authorization, facility location and access instructions, service specifications as defined in the PWS and individual call, estimated value, and required timeframe. The contractor shall verify caller authorization, coordinate scheduling, notify Government immediately if payment issues arise, and maintain personnel with valid California pest control licenses and proper identification.

SECTION XII – SECURITY AND COMPLIANCE

Contractor personnel shall comply with all Government security procedures, wear identification badges, and follow safety procedures while on Beale Air Force Base. Only the Contracting Officer or designated representatives are authorized to place calls for services. Contractor personnel are subject to base access requirements, traffic regulations, and security procedures as specified in the Performance Work Statement.