Attach 2_Addendum to FAR 52.212-1 Instruction to Offeror_23JUL2025.pdf

Addendum to FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services.

NOTICE TO OFFERORS

The offeror shall submit its proposal/offer/bid electronically through the Procurement Integrated Enterprise Environment (PIEE) Solicitation Module prior to the due date and time identified on the first page of this solicitation. Instructions for submissions in PIEE can be found under Solicitation - Web Based Training at https://pieetraining.eb.mil/wbt/xhtml/wbt/sol/index.xhtml. This is the only acceptable means of submission. Failure to submit through the PIEE Solicitation Module will render the submission late, non-responsive and ineligible for award.

The offeror has the responsibility to monitor the PIEE Solicitation Module for any updates and amendments. To ensure that notifications of amendments are received, the offeror must select the option box “Please notify me of amendments to this solicitation” at the top of the subject solicitation page after logging into the PIEE Solicitation Module and viewing the solicitation.

If the PIEE system is not operational, experiences technical difficulties, or is otherwise inaccessible or unusable, the Contractor shall immediately notify the Contracting Officer for further instructions.

This notification must occur prior to the solicitation response due date and shall be in writing via email.

1. General:

1.1 The Government intends to award a contract or contracts resulting from this solicitation to the responsible offeror(s) whose proposal(s) represents the best value after evaluation in accordance with the factors and sub-factors in the solicitation. The selection of a source for award will be accomplished by using FAR Part 13.106 procedures. See the Addendum to FAR 52.212-2 Evaluation – Commercial Products and Commercial Services for specific basis for award. The contract will be a Combination Type Award: Firm Fixed Price and Requirements.

1.2 The Government intends to evaluate offerors and may contract without discussions with offerors in accordance with FAR 52.212-1(g). Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer based on the stated evaluation factors, and/or waive informalities and minor irregularities in offers received.

1.3 All inquiries must be made in writing and submitted vis email to the Contract Specialist with a copy to the KO. Offerors will receive a notice of receipt, but if you are not, it is your responsibility to follow-up via email with the points of contact listed below:

https://pieetraining.eb.mil/wbt/xhtml/wbt/sol/index.xhtml

Due date and time: 10 SEP 2025 at 1300 hours Korean Standard Time (KST) thru PIEE

Contract Specialist Name: MR. OM, IKCHUNG Email: ikchung.om2.ln@army.mil

Contracting Officer Name: MS. NANCY SEGARRA EMAIL: nancy.segarra2.civ@army.mil

1.4 Instructions for Preparation of Proposal

A. Offerors are required to submit proposals electronically in response to this solicitation in the following:

FACTOR 1 Technical Phase I: 1 Copy FACTOR 2 Technical Phase II:2 Copies (1 Original + 1 Copy with company identification information redacted.)

FACTOR 3 Past Performance: Past Performance Questionnaire sent by POC FACTOR 4 Price Proposal: 1 Original shall be provided by Excel Sheet. Do not send PDF

B. POINT OF CONTACT: Offeror shall provide the Name(s), office/mobile telephone numbers, and email address of person(s) authorized to conduct discussions/negotiations and to financially bind the company. In addition, please provide UEI and Cage Code.

a) Contract References to “Day”: Unless otherwise stated herein, all references to ‘day” shall be interpreted to mean ‘calendar day’.

b) Each Factor must be separately labeled when submitted. Each attachment uploaded in PIEE must be labeled to identify the factor it pertains to.

1.5 SITE VISIT:

a. Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the price of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

b. The site orientation schedule is as follows:

- A site orientation will be held in front of Morin Gate at Osan Air Base on 13 August 2025 (Wednesday) at 0900 hours.

Offeror shall submit the following information to Mr. Yi, Sang Hwan/ 0505-784-5181 at sang_hwan.yi.2.kr@us.af.mil (COR) via email NLT 12 August 2025, 1500 hrs.

• Company name

• Attendee Name(s) – Maximum of two (2) individuals per Offeror, Cell phone number however, one (1) offeror will be allowed to escort to site location.

• The attendee must bring a photo identification card(실물 주민등록증 또는 운전면허증)

*** Mobile identification card will not be accepted.

mailto:ikchung.om2.ln@army.mil mailto:nancy.segarra2.civ@army.mil

• All drivers must provide a valid photo driver’s license, current vehicle registration, proof of vehicle insurance and enter though the designated gate.

• After briefing, it will be moved to site location. However, one (1) offeror will be allowed to escort to site location. (B2468 & B2485)

c. Comments and/or questions are prohibited to be asked during the site visit. Offerors shall submit all comments and/or questions in writing to be answered by e-mail. This will ensure all Offerors have the same opportunity to receive a correct and accurate answer.

d. At the site visit, all attendees will be always escorted by 51st CES personnel. There will be no cameras, audio recordings, or videotaping or other recordings allowed. Cellular phones with cameras are allowed, but no pictures are permitted to be taken.

NOTE: Questions will be addressed to Mr. Om, Ikchung, Contract Specialist or Ms. Nancy Segarra, Contract Officer nancy.segarra2.civ@army.mil.

All questions must be received within 3 days after the site visit. Questions received after this date may not be answered.

2. PROPOSAL SUBMISSION REQUREMENTS

a. Each volume shall be submitted electronically and clearly labeled with its title and a copy number (e.g., copy 1 of 5)

b. The following volumes of material shall be submitted:

Volume Title Digital Copies Maximum Pages I Technical 2 (one copy must be redacted of all company identification to include identifying logos.

75(including cover page)

II Past Performance 1 25 III Cost/Price 1 No page limit IV Solicitation, Offer and award documents and Certifications/Representations, Contractor’s Tax Exemption Declaration)

1 No page limit

NOTE: Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government.

VOLUME I:

FACTOR 1: TECHNICAL Phase I (ACCEPTABLE/UNACCEPTABLE) mailto:nancy.segarra2.civ@army.mil

Subfactor 1: Prime Contractor’s Business Registration: The offeror shall submit the current and valid business license issued by the ROK Government as listed below.

The offeror shall provide a copy of:

The prime contractor shall possess all the required both English and Korean versions of license/permission issued by the ROK Government. The prime contractor’s license/permission shall not be substituted by the sub-contractor.

(a) Valid Business Registration (사업자 등록증)

(b) Business Registration and Cargo Vehicle Transportation Business permission(화물자동차 운송 주선사업 허가증)

(c) Cargo Vehicle Transportation Forwarder Business Permission(화물자동차 운송사업

허가증).

(d) The driver’s two cargo transport qualifications(운전자의 화물운송 자격증 2 개)

(e) Commercial license plates for all trucks(모든 트럭의 영업용 번호판)

(f) Ladder Truck – Vehicle Registration(자동차 등록증) and Vehicle Insurance(자동차

보험증권)

(g) Property Damage Insurance (재물손해보험)

Subfactor 2: Prime Contractor’s Prior Experience: The contractor shall submit documentation demonstrating a minimum of two (2) years verifiable experience within the last seven (7) years in the same type of service.

The Offeror shall submit evidence of prior experience in the following format.

- The title of the Project or Contract No. for the Commercial or Government requirement

- A clear description of qualifying work experience (type of service and quantity of work)

- Length of contract/project (From year/month/date-To: year/month/date)

- Value of contract/ project in KRW per year

- Complete Point of Contact information of Client Organization (including, name, phone no. and e-mail.)

FACTOR 2: TECHNICAL Phase II Technical and Management Approach (COMPARATIVE

ANALYSIS)

Technical and Management Approach: The offeror shall provide a Technical and Management Approach that demonstrates how the Contractor will complete all major tasks contained in the PWS. The offeror must show their understanding and capability in accomplishing all requirements.

The Offerors are cautioned that “mirroring/copying” the technical requirements of the PWS with a statement of intent to perform does not reflect an understanding of the requirement of capability to perform. The following subfactors will be especially evaluated:

Subfactor 1: Management Plan (Staffing Plan): The offeror shall submit a staffing plan which clearly demonstrates how the offeror will perform the requirements for Pick-up and Delivery Furniture/Appliance for Osan Air Base. The offeror shall clearly identify the number of labors, material, equipment and transportation that will be used in each location to perform all pick-up and delivery tasks per PWS as defined in Part 4 and 5.

The offeror should provide a written staffing plan and provide manning charts showing a proposed organizational structure to meet the requirements in the PWS. The plan should include:

• Identify management structure.

• Management responsibilities and supervisor and responsibilities and methods of supervision.

• Number, type and capacity of vehicles and equipment.

• If sub-contractors are used, the contractor shall have a sub-contractor plan. At minimum, the sub-contractor plan will include the following:

(1) List of each sub-contractor by name.

(2) Purpose/scope of each sub-contractor.

(3) Sub-contractor Agreement signed by both the prime contractor and sub-contractors.

Note: The feasibility of the proposed Staffing Plan will be assessed against the offeror’s overall technical and management approach to ensure the offeror has proposed adequate qualified personnel in appropriate labor categories to satisfy all PWS requirements.

Subfactor 2: Warehouse Information and Required Documents:

- Both English and Korean versions of prime contractor’s valid and current “Warehouse Rental Agreement”(창고임대차계약서) and “Register of General Building”(일반건축물대장)issued by ROK and “fire-damage Insurance”(화재손해보험).

- -Description of contractor’s ability to meet the specified warehouse requirements, including storage conditions, accessibility, and compliance with safety standards

Subfactor 3: Delivery Plan and Claim Handling:

- Description of the delivery plan including timelines, resource allocation, and contingency planning.

- Description of Claim Handling Process including timelines, resource allocation, and contingency planning.

VOLUME II:

FACTOR 3 -Past Performance (COMPARATIVE ANALYSIS)

The offeror shall submit documentation that demonstrates recent and relevant past performance (Government and/or Commercial.)Relevant past performance is those that are the “same or similar” services based on size, scope, complexity, and contract type. Past performance documentation shall include the information (1-6) below. For contracts that do not have a CPARS record, a Past Performance Questionnaire must be completed by the contract company POC and submitted to the Contracting Officer and Contract specialist via e-mail (see Attachment 4).

1. The title of the Contract/Project

2. A Description of Work completed

3. Name of the Client Organization or Requiring Activity

4. Length of Contract/Project (Year/Month/Date)

5. Value of Contract/Project

6. Complete Name, E-Mail and Phone Number of Point of Contact (POC) at Client

Organization

VOLUME III:

FACTOR 4 - Price

The Offeror’s shall submit price inclusive of all CLINs and the total evaluated price (TEP) will be used to determine the most advantageous offer. The price proposal shall be submitted in EXCEL format.

Supplemental Price Breakdown. The offeror shall submit a price breakdown of the Contract Line items in Excel format along with the offeror’s cost proposal. This supplemental information may be used to aid the Government in evaluating price proposals in determining the fairness and reasonableness of the proposed price. The total price reflected on the price breakdown sheet should correspond to the total proposed price. Any discrepancies could be considered a deficiency and result in an incomplete proposal evaluation.

FAR Clause 52.217-8, Option to Extend Services: As part of price evaluation, the Government will evaluate its option to extend services (FAR Clause 52.217-8 - Option to Extend Services) by adding a six-month equivalent of the Offeror’s final option period prices to the Offeror’s total price. Offerors are required only to price the base and four (4) options. Offerors shall not submit a price for the potential one-half year extension of services period.

*** All offerors interested in competing for this requirement are required to submit their price proposal in Korean Won (KW) only. A proposal submitted in currency other than Korean Won will not be considered for award.”

VOLUME IV:

Solicitation, Offer and Award Documents, and Certifications / Representations

1. Offeror(s) shall fill out the following FAR clauses and submit as the final part of the price proposal:

FAR 52.212-3 Offeror Representations and Certifications--Commercial Items.

2. Offeror(s) shall submit a signed first page of the solicitation (SF1449) and each amendment (SF30) (if any amendment were issued).

3. Tax Exemption Declaration at Attachment 5.

Note: Failure to submit the above requirements may be grounds for determining the proposal to be nonresponsive and not eligible to be considered for award.

End of ADDENDUM to FAR 52.212-1 Instruction to Offerors – Commercial Items.