Attach 1-SOW SRS Auburn HVAC PM 071825.pdf

SRS Auburn HVAC Mechanical and Controls PM

US Department of Agriculture (USDA)

Statement of Work

Project George W. Andrews Forestry Sciences Laboratory HVAC Mechanical and Controls Preventative Maintenance (PM) Service

General Information

1.0 Scope of Work

Contractor shall provide all labor, materials, and equipment to perform preventative maintenance services (mechanical and controls) to the heating, ventilation, and air conditioning (HVAC) system at the Forestry Sciences Laboratory facility located at 521 DeVall Drive, Auburn University, AL, 38649. All services shall be performed per the general guidelines of the Manufacturer’s Operations & Maintenance (O&M) manual for each specific make and model of equipment.

Contractor shall verify that all HVAC components are functioning as specified by the manufacturer. Contractor must have administrator access to the controls software to allow calibration and changes to control sequences and settings.

The scope of this contract does not include service calls for system diagnostics or repairs. The contract scope is only for scheduled Preventative Maintenance (PM) visits. The government reserves the right to pursue all available options for the acquisition of any necessary repair work.

2.0 Background

The George W. Andrews Forestry Sciences Laboratory, located in Auburn, AL, was built in the mid 1970’s. The facility consists of 6 buildings encompassing approximately 30,000 sq. ft. This scope of work pertains to the approximately 24,000 S.F. main laboratory building. The interior is conditioned by three air cooled condensing units (AC) and air handler units (AHU) ranging from 20-ton to 50-ton capacity. Heating is provided by electric duct heaters (EDH). The system is controlled by a direct digital control (DDC) program. Table 1 contains the list of equipment covered by this contract.

Table 1: George W. Andrews HVAC Preventative Maintenance (PM) equipment list.

Quantity Equipment

Manufacturer Model Size Location

1 AHU - 1 Trane CSAA017UA 15 HP Front Mechanical Room

1 AC - 1 Trane TTA24044DAB 20 Ton Front Mechanical Room Roof

1 AHU – 2 Trane MCCB017UAOAOUA 15 HP Rear Mechanical Room

1 AC – 2 Trane TTA24044CAB 20 Ton Rear Mechanical Room Roof

1 AHU – 3 Trane MCCB03OUAOAOUA 25 HP Rear Mechanical Room

1 AC - 3 Trane RAUJC504B 50 Ton Rear Mechanical Room Roof

14 EDH 1-14 Various Elec. Duct Heater Various Throughout facility

1 DDC Schneider Titan JACE 8000 Niagara

Server Room

Table 2: George W. Andrews HVAC Preventative Maintenance (PM) list of filters. Contractor shall verify all filter quantities and sizes.

Unit Quantity Changes/Yr Size Type

AHU - 1 6 2 20x20x2 Pre-filters, Pleated

AHU - 1 6 1 20x20x12 Box, Perm Filter Frame

AHU - 2 6 2 24x24x2 Pre-filters, Pleated

AHU - 2 2 2 12x24x2 Pre-filters, Pleated

AHU - 2 6 1 24x24x12 Box, Perm Filter Frame

AHU - 2 2 1 12x24x12 Box, Perm Filter Frame

AHU - 3 6 2 24x24x2 Pre-filters, Pleated

AHU - 3 2 1 16x24x2 Pre-filters, Pleated

AHU - 3 6 1 24x24x12 Box, Perm Filter Frame

AHU - 3 2 1 16x24x12 Box, Perm Filter Frame

Contractor Requirements

3.0 Technical Requirements / Tasks

The contractor shall perform the tasks listed in Table 3.

Table 3: George W. Andrews HVAC Preventative Maintenance (PM) Service required tasks.

Task Frequency

1 Clean condenser coils Annually

2 Install new primary (box) filters in all Air Handling units * Annually

3 Test and Inspect Electric Duct Heaters (EDH) Annually

Direct Digital Controls (DDC): Onsite inspection to confirm and document proper functionality and performance of the control system and all associated devices

Annually

5 Check condenser operation, performance, refrigerant levels Semi-annually

6 Change all AHU belts, check belt alignment, clean drains and drain pains Semi-annually

7 Install new pre-filters in all Air Handling Units * Semi-annually

8 Document all services and provide copy to COR Semi-annually

* See Table 2 for list of filters. Contractor shall verify all quantities and sizes.

NOTE: The first preventative maintenance service conducted after award of the base year contract shall meet the requirements of an annual preventative maintenance service to establish a comprehensive baseline for the condition of the equipment.

3.1 Identification of Needed Repairs

Contractor shall notify the Contracting Officer Representative (COR) if any component or function of the HVAC system is found to be inoperable or defective during the preventative maintenance checks and services. The contractor shall not make any repairs outside the scope of this contract without the approval of the Contracting Officer (CO).

4.0 Government Furnished

Building Access It shall be the Contractor's responsibility, through the COR, to coordinate access to buildings and facilities and arrange for them to be opened and closed. Work shall be performed during normal business hours (8:00 am to 4:30 pm) Monday

– Friday.

5.0 Deliverables

After each maintenance visit, the contractor will provide a written Preventative Maintenance Service Report.

5.1 Records and Reports

The Contractor shall develop and maintain Preventative Maintenance Service Reports for each preventive maintenance service visit, which shall include:

• Summary remarks on the general condition of the equipment,

• Details regarding any recommended future maintenance or repair activities other than upcoming scheduled maintenance

• Copies of completed checklists for each piece of equipment included in the preventative maintenance service.

Preventative Maintenance Service Reports shall be submitted along with monthly invoices.

6.0 Travel

NA

7.0 Contractor’s Key Personnel

Contractor shall provide licensed/certified HVAC technicians for the performance of this contract.

8.0 Security Requirements

9.0 Data Rights

10.0 Section 508 – Electronic and Information Technology Standards

11.0 Point of Contact

The point of contact (POC) and COR for this contract will be Jason Thompson (jason.d.thompson@usda.gov, Cell: 828- 715-7974).

12.0 Safety

The contractor shall perform all work in a safe manner and shall comply with applicable local, state and federal (OSHA) standards.

13.0 Standards

All work shall meet the standards specified herein and shall be accomplished in conformance with the approved and accepted standards of the industry; equipment manufacturers; all applicable activity, local, state, and federal standards;

and all applicable building and safety codes. All work shall comply with ASHRAE (American Society of Heating, Refrigerating and Air-Conditioning Engineers, NEC (National Electrical Compliance) in accordance with manufacturer’s recommendations, OSHA and other applicable laws, federal & state regulations, and agency directives and guidance.