Attach 1 SOW HVAC Water Pumps.pdf

STATEMENT OF WORK

Defense Finance and Accounting Services (DFAS) – Columbus

High Volume Water Pump Replacement

1.0 PURPOSE: The purpose of this requirement is to procure and replace two underperforming high volume water pumps in Building 21A, at DFAS Columbus. The current water pumps are the original pumps and are past the 15-year lifecycle.

2.0 SCOPE: The contractor shall furnish all labor, materials, personnel, tools, equipment, transportation, supervision, and management necessary to provide and replace both water pumps, as defined in this Statement of Work (SOW). The contractor shall perform all work in accordance with the standards of this contract, in accordance with the manufacturer’s specifications and all applicable Municipal, State, and Federal Regulations.

3.0 PERIOD OF PERFORMANCE: This requirement has a completion date of 90 days after receipt of award and has an anticipated award date of August 1, 2026. Contract may be awarded on or before projected date.

4.0 EQUIPMENT TO BE SERVICED: The following items are a general description of the project requirements and shall not be construed as a complete detailed list of all the operations to be performed.

Current pumps are Bell & Gossett brand and new parts must be brand name or equal. Equal is defined as the replacement pumps must meet the salient requirements listed below. If the quote provided, is for equivalent pumps, rather than brand name, The Contracting Officer Representative will review the salient features proposed and will make a recommendation to the Contracting Officer as to whether the proposed pumps meet the expected salient characteristics to be deemed “equal.”

• Vendor to furnish materials and labor for replacement of (1) 75 HP eHSC Condenser Water Split

Case Pump based on the provided submittals (See exhibit 1 below).

o 230/460 Inverter suitable o 6 x 8 x 12 o 175 PSI WP o 364T frame o 1800 RPM o NEMA PREM w/ internal SGR o 2010 GPM w 113’ o Casing & Impeller wear ring

• Vendor to furnish materials and labor for replacement of (1) 20 HP eHSC Chilled Water Split

Case Pump based on the provided submittals (See exhibit 2 below) .

o 230/460 Inverter suitable o 6 x 8 x 12 o 175 PSI WP o 254T frame o 1800 RPM o NEMA PREM w/ internal SGR o 1072 GPM w 43’ o Casing & Impeller wear ring

5.0 CONTRACTOR REQUIREMENTS:

1. Provide and install two (2) new pumps to replace current chilled hot water pumps in Building 21A. The new pumps must be suitable as “drop-in” replacements of the existing (i.e., no rework to piping and/or foundations is required). Pumps must meet the current industry standard NFPA

70: National Electrical Code requirements. All pumps must be installed and fully operational within 90 days from contract award. The pumps shall be installed and tested in a manner to prevent disruptions to the heating and/or cooling of buildings and their occupants.

2. The vendor will clean and prepare the area for the placement of the new pumps on existing pads.

3. Provide and install new concrete anchors.

4. Furnish and install new piping for pump dimensional changes CW, Cond. Piping, Electrical, per best practices.

5. The vendor will provide lazar alignment for the new pumps after securing the base frame to the pads.

6. The vendor will provide all pressure differential piping and install new fiberglass with PVC jacket insulation to match existing.

7. Vendor will conduct new equipment testing and start up with a qualified technician and provide reports and documents to the owner.

8. The vendor will provide a 1-year labor warranty on installation from time of completion.

6.0 GOVERNMENT FURNISHED PROPRERTY AND SERVICES: The Government does not anticipate providing any government furnished property (GFP).

7.0 CHEMICALS AND MATERIAL SAFETY: The contractor shall use only chemicals and materials approved by both State and Federal Environmental Protection Agency (EPA) regulations. Material Safety Data Sheets (MSDS) must be provided for all chemicals and materials intended for use. Disposal of these items shall comply with applicable State and Federal EPA regulations. No chemicals or materials may be used without prior approval from the COR.

7.1 Hazardous Materials Management: Contractor will provide the Contracting Officer Representative (COR) the Safety Data Sheets (SDS) for chemical materials to be used during the project prior to the contract award in accordance with FAR Clause 52.223-3. The Contractor will provide SDSs’ to the COR for review prior to the contractor bringing products on the installation. The contractor must inventory all chemical materials, including but not limited to solvents, paints, degreasers, greases, Ozone Depleting Substances, and oils, brought on base. A chemical material inventory must be maintained when used containing the nomenclature, manufacturer, part number, quantity, storage location, and the process in which the material is used. All chemical materials will be managed in accordance with federal, state, local, and Installation regulations.

7.2 Environmental Requirements: The contractor shall comply with the National Environmental Protection Act and all other environmental regulations.

8.0 SITE CLEANLINESS AND DEBRI MANAGEMENT: The Contractor shall remove all rubbish and debris from the DFAS-Columbus property daily. Materials that cannot be removed on the same day must be stored in locations designated by the COR. The Contractor must ensure that dust and debris generated from work activities are constrained to prevent contamination of occupied areas within the building.

Security Requirements – UNCLEARED ESCORTED CONTRACTORS

9.0 SECURITY REQUIREMENTS: Contractor employees will be escorted by DFAS employee maintenance personnel employees in the performance of the work required by this contract. They will be receiving only escorted access to the Defense Finance and Accounting Service (DFAS), Building 21A, from designated DFAS employees.

9.1 General Security Requirements. Contractor personnel must meet the following conditions of employment.

9.1.1 Must be a U.S Citizen or National.

9.1.2 Registered for Selective Service (males born after 12-31-1959). A Status Information Letter is required for any male born after 12-31-1959 that is not registered with Selective Service.

9.1.3 The following items must be submitted to the DFAS Personnel Security Office for contractor personnel who are escorted:

1. DFAS Form 9035, Contractor Request for Investigation (CRI).

2. OF306, Declaration for Federal Employment.

3. A request from the Contracting Officer Representative (COR), in writing, for “Escorted Access Only”.

4. A set of fingerprints, unless any of the following apply.

5. The person has been fingerprinted for the Defense Counterintelligence and Security Agency (DCSA) within the past 30 days.

6. The person is currently undergoing a background investigation, or reinvestigation, by DCSA or any other Federal agency.

7. The person has a background investigation currently being adjudicated by the DCSA Adjudication and Vetting Services (DCSA AVS) or another AVS.

8. The person has been favorably adjudicated within the past 30 days by the DCSA AVS or AVS from any other Federal agency: or

9. The person comes directly from another DoD agency, with no break in service.

This includes any of the military branches as well as the U.S. Coast Guard; however, service members in an inactive reserve status are not included.

10. The DFAS Personnel Security Office otherwise determines that no new fingerprints are required.

11. Once the results of the fingerprints are received, and the results are negative for a criminal record, the DFAS Personnel Security Office will issue a notice to the COR indicating the contractor employee is clear to proceed. No further action will be needed at this point.

12. In cases where a fingerprint record check indicates contractor personnel have been involved in any criminal activity within the previous seven (7) years, DFAS Personnel Security will conduct a review of the record to determine if the activity is disqualifying i.e. presents a security risk to U.S. Government/DFAS personnel or assets. If it is determined that the record is not disqualifying, the DFAS Personnel Security Office will issue a notice to the COR indicating the contractor employee is clear to proceed.

13. Contractor personnel with current pending criminal charges or criminal cases that have not yet been adjudicated and concluded by the court having jurisdiction, are not eligible to work on the contract.

14. DFAS personnel will escort and remain with the contractors 100% of the time the contractors are onsite (within a DFAS facility). Contractors will not have or need direct system access.

15. The DFAS Manager of the area to which the contractors are assigned, after consulting with the COR, and the Site Force Protection Office, will determine escort requirements for contractors working outside of a DFAS facility.

10.0 INVOICING: Contractors shall comply with the Wide Area Workflow (WAWF) electronic invoice system when submitting invoices for payment. All invoices and receiving reports must be submitted electronically through the WAWF in accordance with the DFARS 252.232-7006, WAWF Payment Instructions. The Contractor shall ensure that all required data fields are completed accurately, and that appropriate supporting document is attached. Failure to comply with WAWF submission requirements may result in payment delays. Specific WAWF instructions, including document types and routing codes, will be provided by the CO or designated representative at the time of the award.

ATTACHMENT 1

BUILDING 21A EXHIBITS

Exhibit 1 – 75 HP PUMP (Serial #1010492945)

Exhibit 2 – 20 HP PUMP (Serial #10MAI111011908836)