Attach 1. PWS FA520922Q0003.pdf

PERFORMANCE WORK STATEMENT

FOR

GREASE TRAP CLEANING SERVICE

AT

YOKOTA AB AND TAMA ANNEX, JAPAN

Yokota AB, Japan

4 May 2022

Attachment 1

Performance Work Statement (PWS)

FA520922Q0003

PERFORMANCE WORK STATEMENT

FOR

GREASE TRAP CLEANING SERVICE

FOR YOKOTA AB AND TAMA ANNEX

1. DESCRIPTION OF SERVICE.

1.1. Grease Trap Cleaning. The Contractor shall remove solids from basket(s) connecting inlet pipes. The Contractor shall pump out all contents, including grease/oil and sludge, and clean inside of grease traps. The Contractor shall flush down with water and pump out remaining residue, and clear obstructions in inlet/outlet pipes to ensure unrestricted flow, required by the unique configuration of the grease trap. Before completion, the Contractor shall add sufficient recharge water to restore the grease trap to proper operation and inspect all parts for defects. The recharged water must be higher than the lowest dividing plate. Problems shall be reported to the Contracting Officer

Representative (COR) in writing and orally within 24 hours of discovery.

1.2 Transportation, and Disposal. The Contractor shall properly transport and dispose of collected waste in accordance with “Waste Management and Public Cleansing Law”.

1.3. Business Permits. The Contractor shall possess and submit following applicable business permits, certifications, and licenses to accomplish grease trap cleaning services in accordance JEGS and Japanese laws. The Contractor will ensure all documents are current.

The contractor shall possess and submit following permit

1) Permits of Industrial waste collection and transportation for Grease

（産業廃棄物収集運搬業許可証）注: 汚泥

The Contractor shall submit following permits before performance starts.

2) Permit of Industrial waste disposal, Waste Sludge (Odei) (産業運搬所分業許可証) 注:汚泥 or

Permit of Industrial Waste Treatment Business Permit、Waste Sludge (Odei) (産業廃棄物中

間処理許可証) 注: 汚泥

1.5. Submittal and Reporting

1.5.1 Work Schedule. The Contractor shall establish the monthly collection schedule in accordance with appendix

A, Estimated Workload Data. The schedule for the next month shall be submitted to the COR by the 20th of each month for approval.

1.5.2. Waste Treatment Process. The Contractor shall submit the waste treatment and recycling process chart to the KO ten (10) days before contract start date.

1.5.3. Manifest. The Contractor shall prepare and control manifests in the specific form specified in Regulation of

Waste Management and Public Cleaning Law. The manifests shall be submitted to the COR with the Contractor's monthly invoice.

1.5.4. Reports. The monthly report denoting collected quantity, specified by date and collection point, shall be submitted to the COR each month with the Contractor's invoice.

1.6. Spillage. The Contractor shall be responsible for spillage cleanup and recovery at locations before collection vehicle departs from both Yokota AB and Tama Annex. In the event of a spill, the Contractor shall be responsible for filling out and turning in a 374 CES/CEV Spill Report (Appendix B) to COR prior to leaving base. All spills must be reported to COR.

1.7. GENERAL INFORMATION

1.7.1. Quality Control (QC). The Contractor shall acquire samples from grease traps listed in Appendix B in order to develop a quality control plan and checklist to ensure all services are performed in accordance with JEGS, Japanese

Laws, pertinent regulations, and commercial standards and practices. The QC plan will identify proper service, list ways the Contractor will prevent defective service, ensure that all Contractor activities are performed safely, and will at minimum address areas identified in paragraph 2 (Services Summary). The QC checklist will be a condensed list that is used to ensure application of the QC plan during all activities. The QC plan and checklist shall be submitted to the KO for coordination within ten (10) calendar days after contract award.

1.7.1.1. Quality Assurance. The Government will evaluate the Contractor’s performance by appointing a COR to monitor performance to ensure services are received. The COR will evaluate the Contractor’s performance through intermittent on-site inspections of the Contractor’s performance. The Government may inspect each task during/after performance.

1.7.1.2. Government Remedies. The KO shall follow FAR 52.212-4, Contract Terms and Conditions-Commercial Items, for the Contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.7.2. Hours of Operation.

1.7.2.1. Normal Working Hours. The Contractor shall perform the contract services between the hours of 0730 to

1630, Monday through Friday including Japanese holidays, but excluding US legal holidays.

1.7.2.2. Recognized US Holidays. The recognized US legal holidays are listed below:

1st January New Year's Day

3rd Monday of January Martin Luther King Jr's Birthday

3rd Monday of February Washington's Birthday

Last Monday of May Memorial Day

19th June Juneteenth Day

4th July Independence Day

1st Monday of September Labor Day

2nd Monday of October Columbus Day

11th November Veterans Day

4th Thursday of November Thanksgiving Day

25th December Christmas Day

* Holidays falling on a Saturday will be observed on the preceding Friday. Holidays falling on a

Sunday will be observed on the following Monday.

1.7.3. Base Passes. The Contractor’s employees will be issued base passes (identification cards), which shall be carried by the individual bearers at all times while on Yokota Air Base and Tama Annex. The Contractor shall submit written requests for issuance of base passes to COR and shall be responsible for all base passes issued to his/her employees. The Contractor shall return all base passes to the Japanese Pass Section at Yokota Air Base upon termination of employment or completion of the contract.

1.7.4. Special Qualifications.

1.7.4.1. Contract Manager (CM): The Contractor shall provide a CM who shall be responsible for the performance of the work. The name of this person and alternate(s) who shall act for the Contractor when the manager is absent, shall be designated in writing to the KO within ten (10) days after contract start date.

1.7.4.2. The CM or his/her alternate, upon notification, shall be available during normal duty hours within two

(2) hours to meet on the installation with the COR to discuss problem areas.

1.7.4.3. The CM and alternate(s) must be able to read, write, speak, and understand English, or provide a translator.

1.8. Contractor Employees. The Contractor shall not employ persons for work on this contract if; he/she is identified to the Contractor by the KO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

1.8.1. The Contractor personnel shall present a neat appearance and be easily recognized. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee's names. The Contractor shall adhere to all base safety and traffic regulations and policies.

1.8.2. The Contractor shall not employ any person who is an employee of the US Government and employing that person would create a conflict of interest. The Contractor shall not employ any person who is an employee of the

Department of the Air Force if such employment would be contrary to the policies of the Department of the Air Force.

2.0. Damage. The Contractor shall exercise care not to damage any facilities and grounds at Yokota Air Base and

Tama Annex. Any damages determined to have been caused by the Contractor shall be repaired by the Contractor at no expense to the Government. The Contractor shall be responsible for verification of the job site and the existing condition of all serviced equipment before beginning work.

3. SERVICES SUMMARY

SS Number and Performance

Objective

PWS

Para Performance Threshold

Method of

Assessment

SS 1: Grease Trap Cleaning 1.1.

Complete with no more than 2 deficiencies per month Periodic Inspection

SS 2: Transportation 1.3. Complete requirement with 0 deficiencies Periodic Inspection

SS 3: Provide submittals and reports 1.6. Complete requirement with 0 deficiencies 100% Inspection

4. GOVERNMENT FURNISHED SERVICES.

4.1. The Government will furnish water in existing facilities at no cost to the Contractor for the sole purpose of accomplishment of this contract.

4.2. The Government will provide, for emergency purposes only, the following services:

a. Security Police Telephone 911 or Commercial No. 042-507-6560

b. Fire Protection Telephone 911 or Commercial No. 042-507-6560

c. Hospital Emergency (Reimbursable expense) Telephone 911 or Commercial No. 042-507-6560

Any time the Contractor uses one of the above services, the Contract Manager (CM) shall immediately report to the

COR with all of the details. The CM or alternate will be required to submit, in writing, within two (2) days, the details surrounding the use of this service to the KO.

5. APPENDIXES.

A. Estimated Workload Data

B. Spill Report

APPENDIX A

ESTIMATED WORKLOAD DATA

1. GREASE TRAP (One Year)

Yokota Air Base

Bldg. Facility Name Quantity per Month (kg) Quantity One Year (kg) Capacity of Trap (kg)

31 Officer’s Club 700 8,400 686

35 RT 16 700 8,400 686

80 AAFES @ Terminal 600 7,200 686

327 Kirara Café 700 8,400 686

335 Samurai Café 1,000 12,000 686

415 Burger King 7,300 87,600 15,000

536 Chili’s 6,400 76,800 6,000

570 YCC 3,200 38,400 900 / 900 / 1,000 / 1,800

621 Sunrise Bakery 700 8,400 686

703 Base Operations 300 3,600 200

994 JN Dining Facility 700 8,400 686

1213 Bowling 300 3,600 200

1214 Airline Catering 700 8,400 686

1239 West Elementary 200 2,400 686

2066 NCO Club 7,300 87,600 15,000

4085 AAFES Bakery 7,000 84,000 15,000

4085B AAFES Bakery 1,100 13,200 1080/ Pump pit

4173 Middle School 6,400 76,800 4,000

4189 High School 200 2,400 686

4320 East Elementary 200 2,400 637

4330 Banzai Burrito 1,100 13,200 1,000

4408 Hospital 300 3,600 200

Total Quantity 47,100 565,200 69,777

Tama Annex

Bldg Facility Name Quantity per Month (kg) Quantity One Year (kg) Capacity of Trap (kg)

375 Tama Lodge 200 2,400 400

1010 Club House 600 7,200 900

Total Quantity 800 9,600 1,300

Note:

1. The collection points may be changed as required.

2. 1 kilogram = 1 liter

APPENDIX B

Spill Report

Oil and Hazardous Substances Pollution Contingency Plan

Yokota Air Base/Tama Annex

Section I – Release Data Gathering

1. Date/time you were notified ___________________________________________________________________

2. Who contacted you? _________________________________________________________________________

3. What date/time did you arrive on the scene? ______________________________________________________

4. Date/time of discharge _______________________________________________________________________

5. What was discharged (chemical, trade name, etc.)? _________________________________________________

6. How was the discharge confirmed? ______________________________________________________________

7. Volume of discharge (estimated/confirmed) _______________________________________________________

8. Location of discharge ________________________________________________________________________

9. Type of surface that received discharge __________________________________________________________

(Soil, concrete, asphalt, water rain, inside/outside – estimate ratio for a mixture of surfaces)

10. Severity of effects __________________________________________________________________________

(Include effects of spill on personnel, i.e. injuries, symptoms, etc., effects on environment, i.e. plants and animals affected, and effects on base operations, i.e. roads closed, buildings inaccessible, etc.)

11. Geographic area affected ____________________________________________________________________

(estimate square feet, acres, etc.)

12. What equipment was involved in the discharge? __________________________________________________

(include equipment identification numbers: aircraft tail number, vehicle registration number, serial number, etc.

and technical name i.e. C130H)

13. Cause of discharge _________________________________________________________________________

14. Who did you interview? (name, rank duty section and phone number)

15. What were the weather conditions? _____________________________________________________________

16. How was the discharge cleaned up? ____________________________________________________________

17. How were cleanup materials disposed of? ________________________________________________________

18. Measure taken to prevent recurrence____________________________________________________________

19. Local reaction and press coverage______________________________________________________________

20. Additional information ______________________________________________________________________

21. Brief narrative of incident ____________________________________________________________________