Att12_210116_Submittal Register.pdf
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- Solicitation number
- FA813726R0024
About this file
This is a Submittal Register for a federal construction contract (WWYK210116) for replacing an HVAC system in Building B285. The document tracks 83 required contractor submittals organized by specification section, submittal type, and approval status, establishing a comprehensive control system for managing documentation throughout the contract lifecycle.
The register encompasses preconstruction, design, construction, and closeout phases. Preconstruction submittals include health and safety plans, environmental compliance documentation (storm water pollution prevention, hazardous materials management, environmental training), quality control plans, and scheduling documents. Asbestos abatement procedures are extensively detailed with requirements for step-by-step procedures, glovebag and negative pressure enclosure construction, respirator protection programs, and encapsulation procedures, each requiring government approval (marked "G"). Design-phase submittals cover baseline construction and design schedules, design quality control plans, and interim/final design documents with various approval classifications (G for government, R for review, C for compliance, A for acknowledgment). Construction-phase requirements include monthly progress reports, debris management reports, and refrigerant technical certifications. Closeout submittals require operation and maintenance manuals, working as-built and record drawings, EPA and USDA item certifications, and training documentation including training plans, content outlines, video recordings, and completion validation. The register tracks submission deadlines, approval timelines, material needed dates, and specific remarks such as providing weekly updates with contract progress reports or submitting certain items 30 days prior to scheduled events. Multiple submittals require both electronic (optical media) and hard copy formats, with quantities specified for delivery.
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(a) (b) (c) (e) (f) (g) (h) (i) (j) (k) (l) (m) (n) (o) (p) (q) (r)
Line
Acti vity
Transm ittal # Specification Section
SD
# Submittal Description Item Submitted Paragraph #
Classification:
GOVT or A/E
Reviewer Submit
Approval Needed
By
Material Needed
By Action Code
Date Of Action
Date FWD to APPR / Auth
Date RCD From
CONTR
Date FWD To Other Revwr
Date RCD From Other Reviewer
Action Code
Date Of Action
Mailed To CONTR/ Date
RCD From
APPR
Authority Remarks
1 00 70 00 01 Preconstruction Submittals Key Issue Receipt 1.3.12.1
2 00 70 00 06 Test Reports Pre-Construction Testing Record 1.3.11 G
3 00 70 00 07 Certificates Welding, Cutting and Brazing Permit 1.4 G
4 00 70 00 07 Certificates Framed Instructions 1.8
5 00 70 00 11 Closeout Submittals Key Return Receipt 1.3.12.1
6 00 71 00 01 Preconstruction Submittals Health and Safety Plan 1.3 G
7 00 71 00 01 Preconstruction Submittals Internal Combustion Engines Plan 1.3.5 G
8 00 71 00 07 Certificates Safety Meetings 1.3
00 71 00 07 Certificates FOD Awareness and Prevention Training 1.4
10 00 72 00 01 Preconstruction Submittals Storm Water Pollution Prevention Plan 1.3.3.2 G
11 00 72 00 01 Preconstruction Submittals AF Form 3952 Chemical/Hazardous Material Request/Authorization 1.4 G
12 00 72 00 01 Preconstruction Submittals Environmental Management System Awareness Training 1.1
13 00 72 00 03 Product Data Affirmative Procurement Documentation or Green Statement 1.3.10 G Provide only one. Reference specification for additional information
14 00 72 00 07 Cerificates Fire Ant Federal Compliance Agreement or state phyto-sanitary certificate 1.3.4.1
15 00 72 00 07 Cerificates Monthly Hazardous Material Usage Report 1.4 G Provide 1st week of each month during construction
16 00 72 00 07 Cerificates Refrigerant Technical Certifications 1.5 G
17 00 72 00 07 Cerificates Refrigerant Installation 1.5 G
18 00 72 00 08 Manufacturer's Instructions Safety Data Sheets/Material Safety Data Sheets 1.4
19 00 72 00 11 Closeout Submittals Notice of Termination (ODEQ Form 640-572) 1.3.3.2 G
20 00 72 00 - Attch 2 01 Preconstruction Submittals Documentation of Training/ Experience C.2 C.13
21 00 72 00 - Attch 2 01 Preconstruction Submittals Employee Physicals C.2 C.13
22 00 72 00 - Attch 2 01 Preconstruction Submittals Regulatory Agency Notification C.3
23 00 72 00 - Attch 2 01 Preconstruction Submittals Security Documentation C.4
24 00 72 00 - Attch 2 01 Preconstruction Submittals Communications C.5
25 00 72 00 - Attch 2 01 Preconstruction Submittals Step-by-Step Abatement Procedures C.6 G
26 00 72 00 - Attch 2 01 Preconstruction Submittals Glovebag Procedures C.7 G
27 00 72 00 - Attch 2 01 Preconstruction Submittals Negative Pressure Enclosure Construction Procedures C.8 G
28 00 72 00 - Attch 2 01 Preconstruction Submittals Respirator Protection Program C.9
29 00 72 00 - Attch 2 01 Preconstruction Submittals Encapsulation Procedures C.11 G
30 00 72 00 - Attch 2 01 Preconstruction Submittals Landfill Qualifications C.14
31 00 72 00 - Attch 2 01 Preconstruction Submittals Work Schedule C.16
32 00 72 00 - Attch 2 01 Preconstruction Submittals Emergency Plans and Fire Prevention Plans C.17 G
33 00 72 00 - Attch 2 01 Preconstruction Submittals Written Hazardous Communication Program C.18
34 00 72 00 - Attch 2 01 Preconstruction Submittals Rental Equipment C.19
35 00 72 00 - Attch 2 07 Cerificates Manufacturer’s Certifications C.10
36 00 72 00 - Attch 2 07 Cerificates Laboratory and Monitoring Qualifications/Certifications C.12
(d)
CONTRACTOR
ACTION
CONTRACTOR SCHEDULE
DATES APPROVING AUTHORITY
TITLE: WWYK210116
SUBMITTAL REGISTER
JOB NAME: REPLACE HVAC SYSTEM
LOCATION: B285
CONTRACT NO:
CONTRACTOR:
Submittal Register_v3_03/07/22
Acti vity
Transm ittal # Specification Section
SD
# Submittal Description Item Submitted Paragraph #
Classification:
GOVT or A/E
Reviewer Submit
Approval Needed
By
Material Needed
By Action Code
Date Of Action
Date FWD to APPR / Auth
Date RCD From
CONTR
Date FWD To Other Revwr
Date RCD From Other Reviewer
Action Code
Date Of Action
Mailed To CONTR/ Date
RCD From
APPR
Authority Remarks
(d)
CONTRACTOR
ACTION
CONTRACTOR SCHEDULE
DATES APPROVING AUTHORITY
37 00 72 00 - Attch 2 07 Cerificates Asbestos Waste Transporter Certification of Insurance C.13
38 00 72 00 - Attch 2 08 Manufacturer's Instructions Safety Data Sheets/Material Safety Data Sheets C.15
39 00 72 00 - Attch 2 11 Closeout Submittals Waste Disposal Receipt M.1(1) G
40 00 72 00 - Attch 2 11 Closeout Submittals Air Sampling Results M.1(2) G
41 00 72 00 - Attch 5 01 Preconstruction Submittals Construction Debris Analysis Plan 1.2.3 G
42 00 72 00 - Attch 5 07 Certificates Monthly Debris Management Report 2 G Provide 1st week of each month during construction
43 01 32 16.00 20 01 Preconstruction Submittals Baseline Construction Schedule 1.2 G Provide within 10 days of NTP.
44 01 32 16.00 20 01 Preconstruction Submittals Baseline Design Schedule 1.2 G Provide within 10 days of NTP.
45 01 32 16.00 20 07 Certificates Monthly Updates 1.4 Provide 1st week of each month during construction, or as directed by CO
46 01 32 16.00 20 07 Certificates 3-Week Look Ahead Schedule 1.6 Provide weekly with the Contract Progress Report
47 01 33 00 01 Preconstruction Submittals Submittal Register 1.8 G
48 01 33 16.00 10 01 Preconstruction Submittals Design Quality Control Plan 1.5.1 G
49 01 33 16.00 10 01 Preconstruction Submittals Initial Design Conference 1.5.2.2
50 01 33 16.00 10 01 Preconstruction Submittals Preconstruction Conference 1.5.2.3
51 01 33 16.00 10 01 Preconstruction Submittals DCM Procedures 3.5.1 G
52 01 33 16.00 10 01 Preconstruction Submittals Submittal Register 3.8.4 G
53 01 33 16.00 10 05 Design Data Design and Code Checklists 1.7.1 C
54 01 33 16.00 10 05 Design Data Interim Design Submittals 3.2.1 R
55 01 33 16.00 10 05 Design Data Conference Documentation 3.7.3
56 01 33 16.00 10 05 Design Data Final Design Submittals 3.8 R
57 01 33 16.00 10 05 Design Data Design Complete Documents 3.9 C
58 01 33 16.00 10 11 Closeout Submittals DD Form 1354 3.8.5 A
59 01 45 00.00 10 01 Preconstruction Submittals Quality Control (QC) Plan 3.2 G
60 01 45 00.00 10 01 Preconstruction Submittals Additional Requirements for Design Quality Control (DQC) Plan 3.2.2 G
61 01 45 00.00 10 05 Design Data Discipline-Specific Checklists 3.2.2
62 01 45 00.00 10 05 Design Data Design Quality Control 3.9.1
63 01 45 00.00 10 06 Test Reports QC Documentation 3.9 Provide weekly with the Contract Progress Report
64 01 50 00 01 Preconstruction Submittals Request for Contractor Staging Area 1.1 G
65 01 50 00 01 Preconstruction Submittals Photographic Record 1.3
66 01 78 00 03 Product Data Warranty Letter 1.7.1
67 01 78 00 03 Product Data Warranty Tags 1.7.3
68 01 78 00 03 Product Data Spare Parts Data 1.5
69 01 78 00 08 Manufacturer's Instructions Instructions 1.7.1
70 01 78 00 10 Operation and Maintenance Data Operation and Maintenance Manuals 3.4 G Provide (2) electronic sets (optical media) and (1) hard copy
71 01 78 00 11 Closeout Submittals Working As-Built Drawings 3.1 G Provide (2) electronic sets (optical media) and
(2) hard copies
72 01 78 00 11 Closeout Submittals Record Drawings 3.3 G Provide (2) electronic sets (optical media) and (1) hard copy
73 01 78 00 11 Closeout Submittals Certification of EPA Designated Items 2.3 G
74 01 78 00 11 Closeout Submittals Certification Of USDA Designated Items 2.4 G
75 01 78 00 11 Closeout Submittals Checklist for DD FORM 1354 3.6 G
76 01 78 23 10 Operation and Maintenance Data Operation and Maintenance Data 1.2 G Provide 30 days prior to scheduled Training
77 01 78 23 10 Operation and Maintenance Data O&M Database 1.3 G
78 01 78 23 10 Operation and Maintenance Data Training Plan 3.1.1 G Provide 30 days prior to scheduled Final Inspection
Acti vity
Transm ittal # Specification Section
SD
# Submittal Description Item Submitted Paragraph #
Classification:
GOVT or A/E
Reviewer Submit
Approval Needed
By
Material Needed
By Action Code
Date Of Action
Date FWD to APPR / Auth
Date RCD From
CONTR
Date FWD To Other Revwr
Date RCD From Other Reviewer
Action Code
Date Of Action
Mailed To CONTR/ Date
RCD From
APPR
Authority Remarks
(d)
CONTRACTOR
ACTION
CONTRACTOR SCHEDULE
DATES APPROVING AUTHORITY
79 01 78 23 10 Operation and Maintenance Data Training Content 3.1.2 G Provide 14 days prior to scheduled Training
80 01 78 23 10 Operation and Maintenance Data Training Outline 3.1.3 G Provide 14 days prior to scheduled Training
81 01 78 23 11 Closeout Submittals Training Video Recording 3.1.4 G
82 01 78 23 11 Closeout Submittals Validation of Training Completion 3.1.6 G
83 SOW 07 Certificates Contract Progress Report(s) 2.4 G Provide weekly throughout life of contract. Utilize AF Form 3065, Contract Progress Report (or equal)
Submittal Register_General Requ
File details come from the government source that posted it. Updated .