ATT E - Pathways to Multilingualism RFA Pre-Application Conference 06.15.26.pptx

Pathways to Multilingualism Grants Request for Applications (RFA) Pre-Application Conference June 15, 2026 1:00 – 2:00 PM Oregon Department of Education

Jennifer F Good afternoon and welcome to the 2026-27 Pathways to Multilingualism RFA Pre-Application Conference.

Welcome and Getting Started Agenda:

Introductions RFA Overview Grant Overview Application Forms Walkthrough Award Process Questions Oregon Department of Education

ThePhoto by PhotoAuthor is licensed under CCYYSA.

Jennifer F

We'll start today with team introductions, then provide an RFA overview followed by a Grant Overview, we'll walk through the Application Form, review the Award Process, and then review the application and budget forms.

Introductions Procurement Team Single Point of Contact:

Jennifer Huston Jennifer.huston@ode.oregon.gov Jennifer Huston, Procurement & Contract Specialist Jennifer Fontana, Multilingual Education Specialist Program Team

Oregon Department of Education Myrna Munoz, English Learner Outcomes Education Specialist Yuliana Kenfield, Migrant Education Specialist

Introduction: Jenn, Yuliana, Jennifer, Myrna

RFA Overview

Jenn H We’ll start by providing an overview of the RFA document.

Purpose of the Pre-Application Conference

RFA Section 3.1.3 The purpose of the Pre-Application conference is to:

Provide an additional description of the project (Pathways to Multilingualism Grants);

Explain the RFA process; and Answer Applicant questions related to the project or the process.

Statements made at the Pre-Application conference are not binding upon Agency. Applicants may be asked to submit questions in writing.

Questions and answers will be posted to OregonBuys.

The purpose of the Pre-Application conference is to:

Provide an additional description of the project;

Explain the RFA process; and Answer any questions Applicants may have related to the project or the process.

Statements made at the Pre-Application conference are not binding upon Agency. Applicants may be asked to submit questions in writing.

Agency may also choose to hold additional Technical Assistance Meeting(s) in order to assist Applicants with technical questions about the application process. If this is needed it would be announced via Amendment in OregonBuys at least two business days in advance.

Questions and answers will be posted to OregonBuys.

Overview of Materials

RFA Section 7 2026-27 Pathways to Multilingualism RFA Attachment A: Sample Grant Attachment B: Fillable Application Form Attachment C: Budget Form Attachment D: Oregon Multilingual Learner Strategic Plan

During today’s conference we will be referencing the RFA and Attachments A-D listed on this slide. While anything said here is said in good faith to provide clarification, according to the RFA, we will be directing you throughout this webinar to provide your questions in the Q&A Section of Oregon Buys. You will need to log into Oregon Buys to see this section and ask a question or see responses. This process is in place to ensure that all Applicants have equal access to information.

Add link in chat:

OregonBuys - RFA Materials and Updates S-58100-00017094 Pathways to Multilingualism Grants

All materials are currently posted in OregonBuys to access. This slide provides a quick screenshot and we’ll add a link to the solicitation into the chat. The slides and a recording will also be posted to Oregon Buys.

Overview of Questions & Answers Process

RFA Section 1.4 Questions/Requests for Clarification Due: June 24, 2026 3:00 pm PT Answers to Questions/Requests for Clarification issued weekly on Wednesday during open solicitation:

June 17, 2026 June 24, 2026 July 1, 2026 Final Responses

*Must be signed into OregonBuys to submit questions.

You may continue to submit your questions before the Questions deadline of June 24, 2026 by 5:00 pm and they will be answered in the Q&A documents that will be published on a rolling schedule to allow applicants more time to review responses. Responses may be posted more often, but by the schedule shown at the latest. As a reminder, this process is in place to ensure that all Applicants have equal access to information.

Timeline RFA Section 1.4

June 15, 2026 1PM PT Pre-Application Conference

June 17, 2026 Questions/Requests for Clarification

June 24, 2026 Answers to Questions/Requests for Clarification

June 24, 2026 5PM PT Final Questions/ Requests for Clarification Due

July 1, 2026 Final Answers to Questions/Requests for Clarification Issued

July 8, 2026 3PM PT Closing;

Applications Due

July 24, 2026 Issuance of Awards (Approximate)

Today we are hosting the Pre-Application Conference. Answers to questions will be posted in OregonBuys March 5, and 12th, Questions are due by March 18th by 5 PM and final answers will be posted March 19th. The RFA will close March 20 at 5PM and the approximate issuance of awards will be in April. And now Jennifer Fontana will start to go through the grant overview.

Grant Overview

JF

Grant origin and purpose Oregon Department of Education ORS 336.079 established requirements to improve outcomes for students designated as English Learners. One of the requirements of the legislation was to develop a statewide plan to support English Learners. The current statewide plan, published in 2024 named Oregon Multilingual Learner Strategic, holds 4 priority areas.

The Pathways to Multilingualism Grant of 2026-27 is Priority 4 of the Oregon Multilingual Learner Strategic Plan intended to support Oregon school districts to design (new programs) and improve established dual-language and tribal revitalization programs in Oregon. This grant is meant to serve all 3 of the goals established under priority 4

Pathways to Multilingualism Grants

The Pathways to Multilingualism is a competitive award process utilizing the OregonBuys platform.

Applicants must be a Public School District.

Grants will be awarded for one year, July 1, 2026 through June 30, 2027.

Eligiblity

RFA Section 1.3 To be eligible for a Grant under this RFA, Applicants must meet the following criteria:

Applicant must be an Oregon public school district;

Applicant’s proposed project must be a plan to establish or improve an existing dual language education program or a tribal language revitalization program.

YK

RFA section 1.3 details the eligible entities for this grant competition.

Applicants must be an Oregon Public School District organized under ORS 332;

Grant Goals

RFA Section 2.3.3

These are the overarching goals for the program. For more detailed examples of activities that support these goals, please see RFA section 2.3.3.

Read Goals and main points.

Text Directly from RFA:

Goal 1: Advance academic learning by providing high-quality, evidence-based instruction that improves literacy proficiency and supports broader academic growth.

Deliver explicit, systematic, and cumulative literacy instruction and interventions grounded in the science of reading and aligned to Oregon content standards adopted under ORS 329.045;

Prioritize literacy as the central academic focus, with targeted supports in mathematics, science, and other content areas as appropriate to student need;

Use Oregon’s literacy priorities and research-aligned practices to drive instruction and emphasize measurable learning outcomes; and May include grade-level transition supports (e.g., incoming Kindergarten, middle grades, high school) and, when appropriate, credit recovery aligned to student need.

Goal 2: Support holistic youth development by pairing enrichment with infused literacy supports to accelerate learning while fostering curiosity, belonging, and well-being.

Provide hands-on, inquiry and project-based experiences intentionally connected to literacy goals (e.g., targeted vocabulary, academic discourse, and short writing/reflection tied to activities);

Center student voice, choice, and interests to open doors to new possibilities by co-designing experiences and offer activities that both reflect students’ passions and expose them to new domains (e.g., cooking, art, dance, graphic design, outdoor learning, STEM/CTE), often in partnership with community experts and mentors; and Promote students’ mental, emotional, social, and physical well-being in safe, supportive environments with caring adult relationships.

Goal 3: Ensure Equitable Access & Meaningful Family Partnerships by removing barriers to participation and engaging families as partners in student success.

Use culturally and linguistically responsive outreach, recruitment, and engagement, especially for students not yet at reading at grade-level and furthest from opportunity;

Provide accessibility supports (e.g., transportation, inclusive scheduling, communication in families’ home languages) to enable consistent participation; and Partner with families and caregivers to reinforce learning and belonging through regular two-way communication and opportunities to engage in student learning.

Program Requirements

RFA Section 2.4.1

Program requirements can be found in Section 2.4.1 of the RFA. We’ll share and unpack them a bit here.

Pathways for Multilingualism

RFA 2.4.2

Allowable Activities Oregon Department of Education Educator Professional Learning Funds support training for multilingual instruction and tribal language revitalization (e.g., GLAD, SIOP, UDL, ELD standards, biliteracy practices, co-teaching).

Instructional Materials Purchase dual/heritage/tribal language curriculum, partner-language resources, multiliteracy tools, multilingual assessments such as STAMP or others supporting Seal of Biliteracy/Multiliteracy.

Supplemental Staffing Support Covers added (non–Basic Ed) staffing like extra planning time, substitute teacher costs, stipends, and release time for collaboration or coaching, as well as tribal language community experts.

Family & Community Engagement Supports outreach such as info sessions, multilingual materials, and interpreter services.

Educator Professional Learning Funds support training for multilingual instruction and tribal language revitalization (e.g., GLAD, SIOP, UDL, ELD standards, biliteracy practices, co-teaching).

Instructional Materials Purchase dual/heritage/tribal language curriculum, partner-language resources, multiliteracy tools, multilingual assessments such as STAMP or others supporting Oregon State Seal of Biliteracy/Multiliteracy.

Supplemental Staffing Support covers added (non–Basic Ed) staffing like extra planning time, substitute teacher costs, stipends, and release time for collaboration or coaching, as well as tribal language community experts.

Family & Community Engagement Supports outreach such as info sessions, multilingual materials, and interpreter services.

*Contracted services cannot make up more than 90 percent of the total grant award.

**Indirect expenses up to a maximum of 10% (not to exceed the school district negotiated rate) of the total grant funds.

Allowable Expenses

RFA Section 2.4.2

A Dual Language Education Program is an instructional model where students are presented academic grade level content in both English and a partner language.

A program with the goals of full bilingualism, biliteracy, and culturally sustaining pedagogy.

Program design includes a K-12 trajectory and is structured around a language allocation plan that is characterized by no less than 50 percent of instruction delivered in the partner language.

Programs may either be one-way or two-way, which is determined by the composition of enrolled students.

Two-way dual language program enrollment must maintain at least 50 percent native speaker student enrollment.

Defining a Dual Language Education Program

I’m going to make sure and emphasize some important definitions here for programs that qualify for funding through this RFA. "Programs may enroll both native English speakers and native speakers of the partner language with neither group making up more than two-thirds of the student population. "

A Tribal Language Revitalization Program is a community driven initiative designed to preserve, protect, and promote indigenous languages.

Programs work directly with members of Tribal communities whose languages are threatened or endangered to support their efforts to save or revive these languages.

The nine federally recognized Tribes of Oregon are working to preserve and revitalize their ancestral heritage, culture, language, and customs.

Native language revitalization is a complex and interdisciplinary subject that recognizes not only the damages incurred through the actions of colonization but also the amazing resilience and persistence of Indigenous people.

Defining a Tribal Language Revitalization Program a coordinated, high-quality learning experience aligned to the purpose and goals of the State Summer Learning Grant.

I used the RFA definitions section (4.2.2) and the Multilingual Strategic Plan, pg. 34

Defining the Oregon Seal of Biliteracy The Oregon Seal of Biliteracy/Multiliteracy (OSSB/OSSM) is a seal awarded to a students diploma in the state of Oregon denoting biliterate competence.

An award that recognizes Oregon public high school graduates who have attained a level of biliteracy and oral proficiency in two or more languages.

Requires proof of level of competence through coursework or assessment.

I used the RFA definitions section (4.2.2) and the Multilingual Strategic Plan, pg. 37

Additional Resources

Sample Grant - Attachment A

JH

Pathways to Multilingualism Resources

Oregon Department of Education Attachment D – Oregon Multilingual Learner Strategic Plan

Application Forms Overview

Application Submission RFA Section 3.1.5 “Applicant is solely responsible for ensuring its Application is received by the SPC via OregonBuys in accordance with the RFA requirements before Closing. Agency is not responsible for any delays in mail or by common carriers or by transmission errors or delays or mistaken delivery. Consider contacting by email to confirm receipt. Be sure to allow time for resubmission before Closing. Applications submitted by any means not authorized may be rejected. “

Required Application Submission Documents RFA Section 3.2 Oregon Department of Education Attachment B:

Fillable Application Form Applicant Info Tab Applicant Name 5 Evaluation Criteria 6 Evaluation Questions 400 Word Responses

Attachment C:

Program Budget Worksheet

Instructions Budget Form Goals Alignment Description Totals Indirect Cost

There are two documents required for the your application submission. I'd like to state first, that in the first amendment the labeling will be corrected. As you'll see in the following slides, the application and budget worksheet were labeled in reverse. Since they do not match the RFA, I will replace the prior documents with correctly labeled documents.

First is your application - Attachment B: Fillable Application Form – provide applicant information and responses to the Evaluation Criteria Questions Second is the Attachment C: Worksheet – estimate planned expenditures for Pathways for Multilingualism Grant, and funding request

Attachment B Fillable Application Form Oregon Department of Education Add screenshot of application information page

Applicant Information Tab

The first tab of, Fillable Application Form B, is the applicant info tab which gathers basic information about your program contacts. The form will ask for eligible entity information, authorized contact information, and provide a document upload for all required attachments.

Attachment B: Fillable Application Form Contents

This application document contains your responses to the Evaluation and your plan. It is the narrative backbone of your application. There is a limit of 400 words for your responses. You will find 5 Evaluation Items with Evalutation Item 1 having 2 questions.

Attachment C: Budget Worksheet Contents

Instructions Tab: Describes in detail how to fill out the budget form Program Budget Worksheet Tab: Enter your expenditures in alignment with program goals

This attachment has two tabs, Instructions and where you will enter your budget information.

1. The Instructions tab describes in detail h

Attachment C: Budget Worksheet Instructions

Attachment C Budget Worksheet

Jenn H, The second tab of the Budget Worksheet document will tell how you plan to spend the funds. Be sure to use the dropdown to select the Grant Goal that aligns with your expenditure for each line item. You can insert additional rows in each section as needed.

You’ll need to manually enter your negotiated indirect cost rate. This field will not calculate the indirect cost by as they will vary.

Award Process

Grant Amount and Duration RFA Section 1.2 Oregon Department of Education 2026-27 Pathways to Multilingualism Grant anticipates awarding up to 41 grants.

The term of each Grant is anticipated to be July 1, 2026 through June 30, 2027.

The amount of each Grant will have a not-to-exceed amount of $50,000.

Alright let’s talk about awards!

Some general information about the awards for this RFA can be found in RFA section 1.2.

2026-28 State Summer Learning Grant anticipates a total annual award of approximately thirty-five million dollars pending legislative appropriations.

The term of each Grant is anticipated to be three years.

The amount of each Grant will have a not-to-exceed amount of one million dollars per year. Our agency anticipates the award of 100-130 Grant Agreements from this RFA.

Evaluation Criteria Evaluation Item 1: Program Planning (20 points) Evaluation Item 2: Multilingual Readiness (10 points) Evaluation Item 3: Community and Staff Engagement (10 points) Evaluation Item 4: Seal of Biliteracy/Multiliteracy (10 points) Evaluation Item 5: Sustainability (10 points) Evaluation Item 6: Budget (10 points)

Section 4 of the RFA details the evaluation criteria that reviewers will use to score applications. Evaluation Item 1: Program Planning has two questions worth 10 points each, all other criteria are worth 10 points.

Evaluation Scoring

Evaluators will review the responses and score according to this table; all scores will also require comments how each score was arrived at. This table is in the RFA on page 9.

Evaluation Criteria Point and Score Calculations 4.3

This slide is an example of the Maximum Points if every possible point was earned. You’ll find this table on page 11 of the RFA.

Priority Points Determinations (10 extra points) Oregon Department of Education “Priority Points” means the additional points awarded to school districts defined as Rural Remote.

• “Rural Remote” is defined as a “Territory outside an urban area that is more than 25 miles from an urban area that is more than 25 miles from an urban area with a population of 50,000.

Reference:

https://nces.ed.gov/programs/edge/docs/EDGE_GEOCODE_PUBLIC_TECHDOC.pdf

There are Priority Points for the award of Pathways to Multilingualism Grants As part of the competitive application process for the Pathways to Multilingualism Grants, ODE will award priority points to all eligible entities defined as Rural Remote.

When reviewed, prior to evaluation, applications for school districts that are defined as Rural Remote in the Institute of Education Sciences Public School and Local Education Agency Geocodes Technical Documentation will receive 10 points. This step ensures that applicants with the greatest demonstrated need are prioritized before applications are reviewed. A link to the document referenced is also included in the RFA.

2026 Pathways to Multiliteracy in Action!

“Together, we are weaving a vibrant tapestry of cultures and languages, strengthening our communities, and enriching the lives of every Oregonian. Our commitment to transforming education for our multilingual learners is a testament to the power of diversity and inclusion. By removing barriers and supporting our students' aspirations, we honor their heritage and pave the way for a brighter, more equitable future. Let us unite in this journey of transformation, ensuring every learner's unique voice and identity are celebrated, seen, and loved. Every Oregonian has a role in embracing multilingual education, making our schools and communities stronger for each and every student.”

~ Carmen Xiomara Urbina

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