ATT D27 RH excusal process maps.pdf

Coats-Snowe: Covers physicians (MD and DO), residents (physician), fellows (physician), and medical students (physician trainees) requests to be excused from:

- performing induced abortion,

- providing or receiving training on induced abortion,

- providing referrals for training or for induced abortions, and

- making arrangements for training or for induced abortions.

Applicable Law: Coats-Snowe Amendment (42 U.S.C. § 238n)

Employee communicates Request to be Excused

Supervisor sends to Reasonable Accommodation Coordinator (RAC) (if request not made to

RAC)

RAC confirms employee information and starts Intake

Form (VA Form 10-328)

RAC contacts employee to collect the rest of the information needed for Intake Form (VA Form 10-328)

RAC makes determination about appropriate process

RAC completes COATS-SNOWE

NOTIFICATION OF OPT OUT

FORM (VA Form 10-329), Sections I and II

RAC sends VA Form 10-329 to employee

Employee reviews VA Form 10- 329 for accuracy and returns form to RAC

RAC sends VA Form 10-329 to Supervisor for acknowledgement

Supervisor returns completed VA Form 10-329 to RAC

RAC provides completed VA Form 10-329 to employee and supervisor on same email string, completes tracking on Intake Form (VA Form 10-328), and closes request

Coats-Snowe General Process Map

Religious Accommodations and/or Exemptions cover all employees requesting to be excused from providing, participating in, or facilitating abortions or any aspect of reproductive care due to sincerely held religious beliefs or morals; or due to a substantial burden on their exercise of religious beliefs. Note: Physicians and physician trainees should be processed under Coats-Snowe when applicable to the request.

Applicable Laws:

(TVII Accommodation 42 U.S.C. § 2000e-16) (RFRA Exemption 42 U.S.C. § 2000bb-1)

Employee communicates Request to be Excused

Supervisor sends to Reasonable Accommodation Coordinator (RAC) if request not made to RAC

RAC confirms employee information and starts Intake

Form (VA Form 10-328)

RAC contacts employee to collect the rest of the information needed for Intake Form (VA Form 10-328)

RAC makes determination about appropriate process for employee situation

RAC completes EXEMPTION

AND ACCOMMODATION

FORM, Sections I and II (VA Form 10-330)

RAC sends EXEMPTION AND

ACCOMMODATION FORM (VA

Form 10-330) to employee

Employee reviews for accuracy, completes section III, and returns EXEMPTION AND

ACCOMMODATION FORM (VA

Form 10-330) to RAC

If necessary, RAC consults with Supervisor or clinical POC to understand employee’s request

RAC sends EXEMPTION AND

ACCOMMODATION FORM (VA

Form 10-330) to supervisor and sets up appointment to discuss request

RAC, Supervisor, and Employee meet if necessary

Supervisor completes Section IV of EXEMPTION AND

ACCOMMODATION FORM (VA

Form 10-330) and signs.

Returns form to RAC

RAC facilitates employee signature on EXEMPTION AND

ACCOMMODATION FORM (VA

Form 10-330)

RAC provides completed

EXEMPTION AND

ACCOMMODATION FORM (VA

Form 10-330) to employee and supervisor on same email string

RAC completes tracking on Intake Form (VA Form 10-328) and closes requests

Accommodation & Exemption General Process Map