ATT C Contract Closeout Compliance Checklist.doc
DOC document 93 KB Posted
- Solicitation number
- S-73000-00014937
- Issued by
- Douglas County, Oregon
About this file
This document is a Contract Closeout Compliance Checklist for a state-funded public improvement project in Oregon, specifically for Contract Number PO-73000-000, designed to assist the Agency and Contractor in completing final project requirements. The checklist outlines multiple mandatory steps for contract closeout, including submission of record documents, operation and maintenance manuals, substantial and final completion notices, and environmental cleanup verification.
The checklist requires the contractor to certify that all subcontractors and suppliers have been paid, all disputes are resolved, and no outstanding claims exist. Key compliance areas include environmental cleanup confirmation, training session scheduling, extra materials documentation, and certificate of occupancy receipt. The document is structured to ensure comprehensive project closure, with spaces for both contractor and owner representatives to initial and sign off on each requirement, and includes instructions to email the completed form to the ODOT Procurement Office and, for ESB contracts, to the Office of Civil Rights Field Coordinator.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Sample Contract~51.docx | DOCX document | |
| RFCQ Bid Results.xlsx | XLSX spreadsheet | |
| 00014937_Prequote_Signup.pdf | ||
| Exhibit A Special Provisions and Specifications.docx | DOCX document | |
| 00014937 Request for Competitive Quotes.docx | DOCX document | |
| ATT B FHWA Form 1273.pdf | ||
| 00014939 Bid Results.xlsx | XLSX spreadsheet | |
| ATT A Project Wage Rates.pdf |
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Text version
CONTRACT CLOSEOUT COMPLIANCE CHECKLIST
For state-funded projects let through Region procurement
| Contract Number |
| PO-73000-000 |
Contract Name
Contractor
Owner Authorized Rep.
This checklist is intended to assist Agency and Contractor in complying with the Contract Closeout and Final Payment requirements in the General Conditions for Public Improvement Contracts, Sections K and E.6: http://www.oregon.gov/das/Procurement/Guiddoc/GenCon4PI.pdf Owner will mark “NA” by any requirement that is not applicable to the Contract. Contractor’s and Owner’s Authorized Representatives shall place their initials by each requirement listed below that has not been marked “NA” by Owner, and provide a signature at the end of the Checklist.
Keep a copy of the signed form in the Contract Administration file. Email a copy to the ODOT Procurement Office. For ESB contracts, also email a copy to your Office of Civil Rights Field Coordinator.
| Requirements |
| Mark NA if not applicable |
| Date completed |
| Contractor initials |
| Owner’s Rep. |
initials
K.1 Record Documents submitted
K.2 O & M Manuals submitted
K.3 Certification/Release of Claims
By Contractor’s signature below, Contractor certifies and agrees to the following:
All Subcontractors and suppliers have been paid in full or will be paid in full out of the final payment, and in compliance with all prompt payment requirements. All disputes with property owners have been resolved, all obligations on the project have been satisfied, all monetary claims and indebtedness have been paid, and, to the best of the Contractor's knowledge, there are no claims of any kind outstanding against the project.
K.4 Completion notices submitted
Substantial Completion notice
Date of substantial completion:
Final Completion notice
Date of final completion:
K.5 Training sessions scheduled
| Requirements |
| Mark NA if not applicable |
| Date completed |
| Contractor initials |
| Owner’s Rep. |
initials
K.6 Extra materials provided
(List individually):
K.7. Environmental Clean-up:
Contractor hereby notifies Owner that all environmental cleanup that was performed as a part of this contract has been disposed of in accordance with all applicable rules, regulations, laws, and statutes of all agencies having jurisdiction over such environmental pollution.
K.8 Certificate of Occupancy received by Owner
K.9 Other Contractor Responsibilities
(List individually):
E.6 Contractor’s final payment request submitted
Final payment request approved by Owner
CONTRACTOR’S AUTHORIZED REPRESENTATIVE:
Printed Name
Title
Signature
Date
OWNER’S AUTHORIZED REPRESENTATIVE:
Printed Name
Title
Signature
Date
Revised: 7/9/2018
File details come from the government source that posted it. Updated .