Att B - Business Proposal.docx

Business Enterprise Program RFQ #001: Machine Delivery and Repair Attachment B: BUSINESS PROPOSAL

Instructions: Please provide answers in the shaded areas to all questions. Send credentials for Technicians. Reference all attachments in the shaded area.

Business Proposal

2.3.1 General (optional) - Please introduce or summarize any information the Respondent deems relevant or important to the State’s successful acquisition of the products and/or services requested in this RFQ.

2.3.2 Respondent’s Company Structure - Please include in this section the legal form of the Respondent’s business organization, the state in which formed (accompanied by a certificate of authority), the types of business ventures in which the organization is involved, and a chart of the organization. If the organization includes more than one (1) product division, the division responsible for the development and marketing of the requested products and/or services in the United States must be described in more detail than other components of the organization. Please enter your response below and indicate if any attachments are included.

2.3.3 Company Financial Information - This section must include documents to demonstrate the Respondent’s financial stability. Examples of acceptable documents include most recent Dunn & Bradstreet Business Report (preferred) or audited financial statements for the two (2) most recently completed fiscal years. If neither of these can be provided, explain why, and include an income statement and balance sheet, for each of the two most recently completed fiscal years.

If the documents being provided by the Respondent are those of a parent or holding company, additional information should be provided for the entity/organization directly responding to this RFQ. That additional information should explain the business relationship between the entities and demonstrate the financial stability of the organization which is directly responding to this RFQ.

2.3.4 Integrity of Company Structure and Financial Reporting - This section must include a statement indicating that the CEO and/or CFO, of the responding entity/organization, has taken personal responsibility for the thoroughness and correctness of any/all financial information supplied with this proposal. The areas of interest to the State in considering corporate responsibility include the following items: separation of audit functions from corporate boards and board members, if any, the way the organization assures board integrity, and the separation of audit functions and consulting services. The State will consider the information offered in this section to determine the responsibility of the Respondent under IC 5-22-16-1(d).

2.3.5 Contract Terms/Clauses - Please provide the requested information in RFQ Section 2.3.6.

2.3.6 References - Reference information is captured on Attachment D. Respondent should complete the reference information portion of Attachment D which includes the name, address, and telephone number of the client facility and the name, title, e-mail address, and phone numbers of a person who may be contacted for further information if the State elects to do so. The State should receive Attachment D with three references identifying Respondents that has provided products and/or services that are the same or like those products and/or services requested in this RFQ. Attachment D should be submitted to Amber.Schwipps@fssa.IN.gov. Attachment D should be submitted within the proposal response by submission due date listed in Section 1.2 of the RFQ. Please provide the c information for each reference.

2.3.7 Registration to do Business – Per RFQ 2.2, Respondents providing the products and/or services required by this RFQ must be registered to do business by the Indiana Secretary of State. The Secretary of State contact information may be found in Section 2.2 of the RFQ. This process must be concluded prior to contract negotiations with the State. It is the successful Respondent’s responsibility to complete the required registration with the Secretary of State. Please indicate the status of registration, if applicable. Please clearly state if you are registered and if not provide an explanation.

2.3.8 Authorizing Document - Respondent personnel signing the Executive Summary of the proposal must be legally authorized by the organization to commit to the organization contractually. This section shall contain proof of such authority. A copy of corporate bylaws or a corporate resolution adopted by the board of directors indicating this authority will fulfill this requirement. Please enter your response below and indicate if any attachments are included.

2.3.9 Evidence of Financial Responsibility – Removed at the request of the agency.

2.3.10 General Information - Each Respondent must enter your company’s general information including contact information.

Business Information

Legal Name of Company

Contact Name

Contact Title

Contact E-mail Address

Company Mailing Address

Company City, State, Zip

Company Telephone Number

Company Website Address

Number of Employees (company)

Years of Experience

Year Indiana Office Established (if applicable)

Parent Company (if applicable)

a. Does your Company have a formal business continuity and/or disaster recovery plan? Please provide a yes/no response. If not, please provide an explanation of any alternative solution your company has to offer. If yes, please note and include as an attachment.

b. What is your company’s technology and process for securing any State information that is maintained within your company?

2.3.11 Experience Serving State Governments - Please provide a brief description of your company’s experience in serving state governments and/or quasi-governmental accounts.

2.3.12 Experience Serving Similar Clients - Please describe your company’s experience in serving blind and visually impaired customers with a similar scope. Please provide specific clients and detailed examples.

2.3.13 Payment – Removed at the request of the agency.

2.3.14 Accept all Mandatory Requirements as outlined in Section Summary Scope of Work of the RFQ

We accept all mandatory requirements. ☐ Yes ☐ No