Att A - Staement of Work.pdf

Long-Baseline Neutrino Facility (LBNF) / Deep Underground Neutrino Experiment (DUNE) - US

LBNF/DUNE-US

Chemical Waste Collection & Disposal

Services

Statement of Work (SOW)

September 16, 2025

Chemical Waste Collection & Disposal - Statement of Work (SOW)

Long-Baseline Neutrino Facility (LBNF) / Deep Underground Neutrino Experiment (DUNE) - US Page 1-1

Table of Contents

List of Figures ........................................................................................... Error! Bookmark not defined. 1-2

List of Tables .............................................................................................................................................. 1-2

Acronyms and Abbreviations ..................................................................................................................... 1-2

1 Introduction ....................................................................................................................................... 1-3

1.1 Background ............................................................................................................................... 1-3

1.2 Purpose of SOW ........................................................................................................................ 1-3

1.3 Assumptions ............................................................................................................................. 1-4

1.4 Timeline .................................................................................................................................... 1-4

2 Applicable Documents ....................................................................................................................... 4-3

3 SOW Performance Requirements ...................................................................................................... 4-3

4 Required Tasks ................................................................................................................................... 4-3

4.1 Task 1: Environmental Safety and Health (ESH) Plan ............................................................... 4-3

4.2 Task 2: Quality Assurance / Quality Control ............................................................................. 4-6

4.3 Task 3: Schedule ....................................................................................................................... 4-7

4.4 Task 4: Chemical Waste Collection & Disposal ........................................................................ 4-8

4.5 Training and Supplies.............................................................................................................. 5-10

5 Deliverables ...................................................................................................................................... 5-12

5.1 Subcontractor’s Deliverables .................................................................................................. 5-12

5.2 Format for Documentation and Deliverables ......................................................................... 7-12

6 Periodic Communication .................................................................................................................. 7-12

7 Transportation ................................................................................................................................. 7-14

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List of Figures

Figure 1: DOE Underground Leased Space at SURF ................................................................................... 1-3

List of Tables

Table 1. FFDG Required/Provided Subcontractor Training Courses .......................................................... 4-6

Table 2. Miscellaneous 55-Gallon Drum Quantity Waste and Lab Packed Waste .................................... 4-6

Table 3. Deliverables .................................................................................................................................. 4-6

Acronyms and Abbreviations

Acronym Definition

FFDG Fermi Forward Discovery Group

LBNF Long Baseline Neutrino Facility

DUNE Deep Underground Neutrino Experiment

SURF Sanford Underground Research Facility

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1 Introduction

1.1 Background

The Deep Underground Neutrino Experiment (DUNE) at the Long Baseline Neutrino Facility (LBNF) was borne out of the 2014 U.S. Particle Physics Project Prioritization Panel (P5) recommendations. The recommendations called for formation of a truly international collaboration for constructing a US-based long-baseline neutrino oscillation experiment with a powerful neutrino beam (~MW scale), a massive liquid argon TPC (40 kt) sited several hundred kilometers downstream of the neutrino source and deep underground, and a smaller detector just downstream of the beamline. Together these elements will have the capability to unambiguously determine the neutrino mass ordering, search for CP violation in the lepton sector, search for proton decay, and observe neutrinos from core collapse supernovae.

The LBNF/DUNE-US Project is the DOE-funded construction project to create the facility and contribute US scope to the international DUNE Collaboration. The major participants in the overall LBNF/DUNE enterprise are the international DUNE collaboration, the LBNF/DUNE-US construction project, the DOE, international funding agencies, Fermilab (in Batavia, Illinois) as the host laboratory, and the Sanford Underground Research Facility (SURF, in Lead, South Dakota), where the far detector will be located.

Figure 1 illustrates the general underground work area at the SURF (far) site.

1.2 Purpose of SOW

The objective of this Statement of Work (SOW) is to ensure regulatory compliance in chemical waste removal, transport and disposal of hazardous and non-hazardous waste in accordance with all applicable federal, state and local laws and regulations.

Figure 1: DOE Underground Leased Space at SURF

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1.3 Assumptions

Sitewide chemical waste collection and disposal services shall be performed at the following locations:

SURF: Site of chemical waste container collection.

Subcontractor’s Facilities: Processing, transport coordination and other necessary activities.

TSD Facility: Site of final chemical waste disposal (permitted)

Security Awareness Requirements

Offerors who do not currently possess a Fermilab badge must complete the Fermilab Access Request Form no later than four (4) weeks prior to the scheduled installation.

U.S. citizenship is preferred.

Access approvals are contingent upon citizenship status and the specific location(s) to be visited.

Access Request Form: https://get-connected.fnal.gov/business-visitor-access/

Once access is approved, business visitors will receive an informal invitation letter containing a quick-response (QR) code. Entry to the site will not be permitted without this QR code. All attendees must present the following:

o Informal invitation letter with the QR code o Valid, REAL ID-compliant identification (e.g., state-issued driver’s license, federal ID, or original passport)

Subcontractors should enter through the Ross Yard Gate at 168 Ross Street, Lead South Dakota, 57754 and proceed to the Ross Dry Office.

FFDG Furnished equipment, material , services

FFDG projects to operate under a Small Quantity Waste Generator EPA ID#, which does not authorize on-site treatment of chemical waste.

The FFDG Far Site ESH Specialist shall review shipment and chemical waste stream documentation, including chemical waste profiles, Uniform Hazardous Waste Manifests and LDR forms. A minimum of two

(2) calendar days prior to the scheduled shipment date shall be required for review and approval.

1.4 Timeline

An official Kick-off Meeting (KOM) will be scheduled at a mutually agreed upon date, time, and location as soon as practical after award of subcontract. The primary purpose for this meeting is to confirm that the project participants understand the terms and conditions of the subcontract, the SOW, the

Long-Baseline Neutrino Facility (LBNF) / Deep Underground Neutrino Experiment (DUNE) - US Page 4-5 specifications and drawings, the safety and the quality assurance requirements, and the work activities involved with each task.

2 Applicable Documents

Supplemental information that aid in defining tasks within this SOW are provided in Section 4.4 of this Statement of Work (SOW).

3 SOW Performance Requirements

The Subcontractor shall provide all labor, supervision, materials, tools, equipment and transportation necessary to perform sitewide chemical waste collection and disposal services for FFDG. These services include the removal of filled containers of hazardous and nonhazardous regulated chemical waste generated by FFDG and the transport of such waste to a properly permitted Treatment, Storage and Disposal Facility (TSDF). All work shall be performed in accordance with applicable federal, state and local laws and regulations, including those governing the handling, transportation and disposal of regulated chemical waste.

4 Required Tasks

4.1 Task 1: Environmental Safety and Health (ESH) Plan

A part of the Exhibit A For Supply and/or Services Subcontracts the Environmental, Safety, and Health Certification (ESHC) form will be provided to the Subcontractor for signature, indicating that the Subcontractor understands the requirement to comply with the following:

10 CFR Part 851, DOE Worker Safety and Health Program

29 CFR 1910 – OSHA Standards

American Conference of Governmental Industrial Hygienists (ACGIH) - Threshold Limit Values (2016)

The Subcontractor and sub-tier subcontractors shall comply with industrial hygiene, radiological ES&H and FFDG requirements.

All Subcontractor personnel shall be required to attend various FFDG provided trainings, listed below, and shall be billable at the straight time rate. Following is a summary of training required by and offered by

FFDG.

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Table 1. FFDG Required/Provided Subcontractor Training Courses

Course Description Typical Duration

FFDG Subcontractor Orientation/GERT 1 Hour

The Subcontractor and any sub-tier Subcontractor performing work at SURF will be responsible for the following requirements.

The Subcontractor shall be responsible for assuring that their employees and sub-tier Subcontractor employees, who do not speak English, understand all ES&H requirements. The Subcontractor must be able to communicate any necessary instructions to those employees.

All Subcontractors/Subcontractors performing work at SURF shall provide to their employees any necessary ES&H training as may be required by federal/state regulations, and as appropriate for their Subcontract activities at Sanford Underground Research Facility (SURF).

o Exceptions involve hazards which are unusual for subcontractor employees. For example, FFDG normally provides appropriate training for Subcontractors working in oxygen deficient hazard areas.

Records of ES&H Training that were provided by the Subcontractor, or others, and received by Subcontractor employees performing subcontractor activities at SURF shall be available for review by FFDG upon request.

Subcontractors shall maintain and provide to FFDG upon request, any and all occupational safety and environmental records.

Records required to be maintained by federal/state regulation.

o OSHA injury/illness logs, training records o Inspection records o Safety meeting minutes o Incident investigations documentation

Any additional records appropriate for the Subcontractor’s activities shall also be maintained and provided to FFDG upon request.

If the Subcontractor intends to administer first aid or Cardiopulmonary Resuscitation (CPR), the Subcontractor must comply with 29 CFR 1910 Subpart K and make available the list of names of any employees.

4.2 Task 2: Quality Assurance / Quality Control

The subcontractor is responsible for all activities necessary to manage, control and document work to ensure compliance with the subcontract documents. The subcontractor’s responsibility for maintaining adequate Quality Control (QC) ensuring services are provided for work accomplished by their

Long-Baseline Neutrino Facility (LBNF) / Deep Underground Neutrino Experiment (DUNE) - US Page 4-7 organization, suppliers, technical laboratories and consultants. The work activities include safety, testing, inspection and all other functions relating to the requirements for the services being provided. The Subcontractor shall implement a Quality Control Program and designate a Quality Control representative.

Depending upon size, magnitude and complexity of the services required, a dedicated Quality Control Manager (QCM) may be required, as determined by the FFDG Procurement Department. The Subcontractor shall be responsible for implementing quality control measures to include the following.

If additional chemical waste analysis is required, the Subcontractor shall:

Perform necessary testing and submit a written report detailing test methods, parameters and results.

Maintain chain-of-custody documentation for all samples taken and submit signed records to

FFDG.

Provide final disposition documentation for each chemical waste item shipped off-site, referencing waste ID and disposal facility used.

4.3 Task 3: Schedule

Work Schedule and Coordination o The Subcontractor shall coordinate all on-site activities in advance with the designated FFDG Technical Representative shall be scheduled to minimize disruption to ongoing SURF operations. All access to SURF facilities shall be subject to site security and safety requirements.

Standard Business Hours o Work shall be performed Monday through Friday, from 7:00 a.m. to 4:00 p.m. (local time).

Recognized FFDG Holidays o The Subcontractor shall not perform on-site work on the following FFDG-recognized holidays, unless otherwise authorized in writing.

New Year’s Day

Martin Luther King Day

Memorial Day

Juneteenth

Independence Day

Labor Day

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Thanksgiving Day

Day After Thanksgiving

Christmas Eve (half day)

Christmas Day

New Year’s Eve (half day)

4.4 Task 4: Chemical Waste Collection & Disposal

The Subcontractor shall operate under all required permits and licenses and shall perform the following services.

Coordinate transportation of chemical waste from SURF to an approved TSDF.

Waste Stream Inventory o The waste stream inventory is provided below for planning purposes only and it is intended to assist the Subcontractor in identifying appropriate TSDF’s. No minimum or maximum waste volume is guaranteed. Disposal services shall be performed on an as-needed basis throughout the period of performance.

Waste Characterization, Sampling and Analysis o FFDG will supply available information for each waste stream, including Safety Data Sheets (SDS), chemical composition data and details of the generating processes. This information is generally sufficient for proper collection, transportation and disposal.

Treatment, Storage and Disposal Facilities o All proposed TSDF’s must hold valid permits issued by the U.S. Environmental Protection Agency (EPA). FFDG will conduct compliance reviews before approving any facility. No facility may be used for the storage, treatment or disposal without prior written authorization from FFDG.

Waste Shipments shall o Prepare and complete all required Land Disposal Restriction (LDR) Notification Forms and Uniform Hazardous Waste Manifests in compliance with Resource Conservation and Recovery Act (RCRA) and U.S. Department of Transportation (DOT) regulations.

o Provide all manifests, LDR forms, labels and associated documentation to a designated FFDG representative for review and signature.

o For all proposed transporters, the Subcontractor shall provide:

Name

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Address

Phone number

EPA Identification Number

Uniform Transportation Program (UTP) ID number, if available

Only licensed transporters with valid EPA Identification (ID) Number shall be used.

FFDG will coordinate chemical waste shipments approximately every 180 calendar days.

Waste Tracking o Subcontractor shall record FFDG’s unique chemical waste identification number on all lab packs, packing slips and drum labels.

o Subcontractor shall provide final disposition documentation for each chemical waste shipment, including reference to the waste ID and disposal facility used.

Regulatory and Documentation Requirements o The Subcontractor shall comply with all applicable regulations federal, state and local regulations including:

40 CFR – U.S. Environmental Protection Agency

South Dakota Department of Agriculture and Natural Resources40 CFR – U.S.

Department of Transportation

10 CFR – U.S. Department of Energy

Waste Stream Inventory Details o The waste stream inventory is divided into the following table found on the next two pages.

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Table 2. Miscellaneous 55-Gallon Drum Quantity Waste and Lab Packed Waste

Waste ID Waste

Description

USEPA ID

No.

Generating

Process Chemical

Constituents Phase Flash Point

(°F) pH (if available) LBNF 1 Oil contaminated with halogenated solvents

F002, D001 Maintenance on compressors and vacuum pumps

Refined mineral oil (99%) + halogenated solvents (>1000 ppm)

Liquid < / = 140 —

LBNF 2 Chromium contaminated wastewater

D007 Cleansing of stainless-steel cryostats

Hexavalent Chromium >5.0 mg/L TCLP

Liquid

LBNF 4 Lead-contaminated solids

D008 Cleanup debris from machining/grinding lead

Rags, plastics, PPE contaminated with lead (>5 mg/L TCLP)

Solid > 140 —

LBNF 5 PCB capacitors and fluorescent light ballasts

N/A (TSCA) Replacement of failed units

PCBs, steel, asphalt Solid > 140 —

LBNF 6 Rags/wipers with halogenated & nonhalogenated solvents

F003, F005 Cleaning and degreasing

Traces of acetone, alcohols, xylene, dirt, grease, oil

Solid > 140 —

LBNF 7 Non-PCB capacitors

Special Waste)

Replacement of failed capacitors

Dielectric fluids (e.g., isopropylbiphenyl, silicone oil, mineral oil, DEHP, etc.) in steel casings

Solid > 140 —

LBNF 8 Universal Wastes:

Mercury-containing equipment, Batteries, Lamps

N/A (Universal Waste)

Failed mercury devices (relays, switches, thermometers), spent batteries, spent CFL’s

Mercury, Lithium Ion, NiCad, Lead Acid etc.

Solid/Liquid > 140 —

LBNF 9 Electronic Waste N/A Discarded Electrical Items

Electrical Windings, Copper

Solid N/A

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Waste

ID

Waste Description USEPA ID No.

Generating Process

Phase pH Comments Chemical Constituents

Flash Point (°F)

LBNF 10

Concentrated acids and acid solutions D002

Flux remover;

cleaning copper/aluminum

Acetic, hydrochloric, hydrofluoric, phosphoric, sulfuric, nitric acids (<40%)

Liquid N/A < 2 Often unused commercial products

LBNF 11 Oil Filters N/A Equipment Product oils, metal

Solid/liquid >140 N/A

LBNF 12

Concentrated caustics and caustic solutions

D002 Unused/off-spec chemicals

Sodium hydroxide, lithium hydroxide

Liquid N/A 12.5

LBNF 13

Aerosol spray cans

D001, D004– D011, D035, D039–D040, U080, U210, Unused chemical products

Spray paints and lubricants

Compre ssed gas / Liquid

< 140

Partially or fully unused cans

(flammable/poisonous) U226 > 140

LBNF 14 Flammable liquids

D001, D018, D035, D039, F003, F005, Cleaning and degreasing (nonhalogenated solvents)

Acetone, TCE, MEK, alcohols, MEK, mineral spirits, toluene, xylene, etc.

Liquid < 140 —

Includes adhesives, catalysts, paints, solder flux

U002, U154, U159, U220, U239

LBNF 15

Poisonous liquids and solids

D004–D043, Unused cleaning chemicals

Epoxy resin/catalyst, adhesives, flux, silicones, etc.

Liquid & Solid

> 140

>2 and <12.5 or N/A

P042, U080, U226

LBNF 16

Miscellaneous nonhazardous waste

No EPA Codes

Unused commercial products

Liquid & Solid

> 140

>2 and <12.5 or N/A

Nonhazardous

Special classification

Waste)

LBNF 17 Used Oil No EPA Codes Machine PM’s hydrocarbons Liquid > 140 N/A

Non-Haz

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LBNF 18

Froth Pak or Spray Foam Cylinders D003, D001 Insulation MDI Liquid/Solid <140 N/A

Hazardous Waste until punctured to relieve pressure hazard

4.5 Training and Supplies

The Subcontractor is responsible for providing their staff with the following training and provision of supplies:

Training per person:

o Site specific, provided by FFDG:

Reference Table 1 o Expected training provided by subcontractor:

Lead - OSHA 1926.62 Powered Industrial Trucks - OSHA 1910 Subpart N

Subcontractor provided equipment/supplies including:

o Safety (PPE) – Type II Safety helmet with chin strap, safety glasses, reflective clothing (Class II), safety toe boots above the ankle, , hearing protection, cut level 4 gloves.

o Forklifts and all other necessary equipment to handle, load and transport chemical waste materials.

o Small Tools and Supplies (STS)

5 Deliverables

5.1 Subcontractor’s Deliverables

The Subcontractor shall provide the following deliverables in accordance with the format for documents deliverables provided in Section 5.2. The Subcontractor shall prepare, submit and maintain the following documentation, as applicable to each chemical waste shipment:

Table 3. Deliverables

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Category Description

Personnel Training DOT (Subpart H) Certification

RCRA (Part 262) Certification

HAZWOPER (if applicable)

Waste Profiles & Analyses Chemical Waste Profiles

Analytical Results

Chain of Custody Forms

Manifests Hazardous Waste Manifest (signed by FFDG Technical Representative)

Container Information Container and Shipment Numbers (assigned by FFDG)

Net and Gross Weight per container

Container labels compliant with DOT, EPA and TSDF requirements

Transportation Compliance Applicable DOT and state transport permits

Emergency response documents (e.g., contact sheets, response guides)

Truck inspection form for placarded loads

Shipment Notification Shipment schedule and transportation plan

Minimum five (5) calendar days advance notice prior to each shipment

Shipping & Compliance Hazardous Waste Manifests (signed by FFDG)

Land Disposal Restriction (LDR) Documentation

Permits & Safety DOT and State Transport Permits

Emergency Response Information

Visual Documentation Shipment photographs captured by FFDG and submitted as part of the shipment record

Notification Minimum five (5) calendar days advance notice prior to shipment

Disposal Confirmation Signed TSDF Manifest

Certificate of Disposal

Shipping Confirmation

TSDF Confirmation E-Manifest submission confirmation

TSDF-signed copy of received manifest

Certificate of Disposal

Final shipping confirmation

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Category Description

Invoicing Items Purchase Order number

Waste stream ID or shipment number

Date of service

Description of services performed

Unit prices and quantities

Total cost

Supporting documentation (e.g., disposal certificate, manifest copy)

The Subcontractor shall submit the following documentation for FFDG for review and approval. All deliverables shall be submitted in accordance with the approved project schedule and prior to each corresponding chemical waste shipment, unless otherwise directed by FFDG.

5.2 Format for Documentation and Deliverables

Electronic distribution will be the standard method of transmitting all documentation/deliverables. All contract documents are to be identified by Purchase Order number and provided in a searchable PDF format. Alternate formats may be provided, with prior approval from the FFDG Technical Representative.

All reports and narrative documents are to begin with an executive summary briefly describing the contents and conclusions of the document.

Oral presentations, if requested, shall use PowerPoint software.

6 Periodic Communication

Progress meetings between FFDG and the Subcontractor will be conducted regularly either in-person and/or via tele/video conference on an as-needed basis. These meetings will be held at scheduled times and locations mutually agreed to. The meetings shall include discussions of the Subcontractor’s progress, potential problems, resources, technical and contractual issues.

7 Transportation

The Subcontractor is responsible for any and all costs associated with the requirements listed in this Statement of Work (SOW).

End of document