01 RFP Letter (377350) Chemical Waste Collection and Disposal Services.pdf

Request for Proposal RFP No: 377350-BH

Chemical Waste Collection and Disposal Services

LBNF/DUNE-US

Lead, South Dakota

RFP Date: July 08, 2026

Proposals Due: July 14, 2026

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REQUEST FOR PROPOSAL

FERMI FORWARD DISCOVERY GROUP, LLC

REFERENCE

RFP No: 377350-BH

ISSUING OFFICE DATE ISSUED

July 08, 2026

Fermi Forward Discovery Group, LLC Questions Due:

P. O. Box 500 Batavia, Illinois 60510-0500

July 10, 2026 12:00 p.m. (CT)

Procurement Department/Mail Station 210 CLOSING DATE:

July 14, 2026 12:00 p.m. (CST)

Written Proposals for the work described herein will be received electronically until CLOSING DATE AND TIME STATED

ABOVE.

PROCUREMENT SPECIALIST

Name: Brittany Hopkins Email Address: bhopkins@fnal.gov

INFORMATION REGARDING REQUEST FOR PROPOSAL ENCLOSURES:

REQUEST FOR PROPOSAL

Fermi Forward Discovery Group, LLC (FermiForward) requests an Indefinite Delivery/Indefinite Quantity (ID/IQ) proposal resulting in Firm-Fixed-Price (FFP) rate for chemical waste removal, transport and disposal of hazardous and non-hazardous waste, located at the Long Baseline Neutrino Facility (LBNF) for the Deep Underground Neutrino Experiment (DUNE), Lead, South Dakota.

SCOPE OF WORK

Chemical Waste Collection and Disposal Services in accordance with Attachment A – Statement of Work (SOW), dated September 15, 2025.

INSTRUCTIONS

The following documents are attached or referenced hereto and made part of this Request for Proposal (RFP) and shall become a part of any subcontract agreement:

Att A – Statement of Work Att B – Pricing Schedule Att C – FermiForward General Terms and Conditions for Commercial Products and Commercial Services Att D – FermiForward Insurance Requirements for FFDG Subcontracted Work at SURF Att E – Exhibit A - For Subcontractor Safety Other Than Construction Att F – Section 014200 - Quality Requirements Att G – FermiForward Subcontractor Annual Representations & Certifications Att H – FermiForward Proposal Certifications

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DESCRIPTION OF WORK:

The subcontractor shall provide all necessary labor, materials, tools, equipment, necessary to provide chemical waste removal, transport and disposal of hazardous and non-hazardous waste, located at the Long Baseline Neutrino Facility (LBNF) for the Deep Underground Neutrino Experiment (DUNE), Lead, South Dakota.

RFP SUBMISSION REQUIREMENTS:

The following must be completed and submitted with each Offerors proposal:

Technical Proposal Attachment B – Pricing Schedule Past Performance Proposal Attachment E – FermiForward Exhibit A - For Subcontractor Safety Other Than Construction Attachment F – Section 014200 – Quality Requirements Attachment G – FermiForward Subcontractor Annual Representations & Certifications Attachment H – FermiForward Proposal Certifications Proof of Ability to Obtain Insurance

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All submissions must be complete, compliant, and received by the due date specified in the RFP.

Failure to meet these requirements may result in a proposal being deemed non-responsive.

1. BACKGROUND

The Deep Underground Neutrino Experiment (DUNE) at the Long Baseline Neutrino Facility (LBNF) was borne out of the 2014 U.S. Particle Physics Project Prioritization Panel (P5) recommendations. The recommendations called for formation of a truly international collaboration for constructing a US-based long-baseline neutrino oscillation experiment with a powerful neutrino beam (~MW scale), a massive liquid argon TPC (40 kt) sited several hundred kilometers downstream of the neutrino source and deep underground, and a smaller detector just downstream of the beamline. Together these elements will have the capability to unambiguously determine the neutrino mass ordering, search for CP violation in the lepton sector, search for proton decay, and observe neutrinos from core collapse supernovae.

The LBNF/DUNE-US Project is the DOE-funded construction project to create the facility and contribute US scope to the international DUNE Collaboration. The major participants in the overall LBNF/DUNE enterprise are the international DUNE collaboration, the LBNF/DUNE-US construction project, the DOE, international funding agencies, Fermilab (in Batavia, Illinois) as the host laboratory, and the Sanford Underground Research Facility (SURF, in Lead, South Dakota), where the far detector will be located.

Figure 1 illustrates the general underground work area at the SURF (far) site.

Figure 1: DOE Underground Leased Space at SURF

2. GENERAL

Prime Contractor: Fermi Forward Discovery Group, LLC for the U.S. Department of Energy Location: LBNF/DUNE-US, Lead, South Dakota NAICS: 562112 – Hazardous Waste Collection Size Standard: $47.0M Socioeconomic Program – 100% Small Business Set-Aside Services Description: Chemical Waste Collection and Disposal Services

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3. INVITATION TO SUBMIT PROPOSAL

Offerors are invited to submit a proposal in response to this Request for Proposal (RFP) for chemical waste removal, transport and disposal of hazardous and non-hazardous waste. FermiForward intends to award an Indefinite Delivery/Indefinite Quantity (ID/IQ) subcontract with task orders resulting in Firm-Fixed-

Price (FFP) rate from this RFP. The award will be given to one qualified vendor capable of providing timely, high-quality, and cost-effective services in accordance with the scope of work and with the terms, conditions, and provisions set forth herein.

4. EXPLANATION OR INTERPRETATION OF RFP DOCUMENTS

Prospective Offerors are responsible for thoroughly reviewing all RFP documents. All requests for clarification, explanation, or interpretation of this RFP shall be submitted in writing to the Procurement

Specialist identified in Section 1. FermiForward will review all inquiries, and if a response results in a material change to the RFP, an amendment will be issued. All amendments will be provided to all prospective Offerors to ensure a consistent understanding of the requirements and to maintain fair and open competition. Oral explanations, instructions, or information provided by any representative of

FermiForward or its affiliates prior to subcontract award shall not be binding.

5. AMENDMENT OF SOLICITATION

FermiForward reserves the right to modify this RFP through written amendment at any time prior award.

All terms and conditions of the RFP remain in full force and effect.

Offerors are required to acknowledge receipt of all amendments. Acknowledgment of amendments must be provided by sending a written confirmation via email to the FermiForward Procurement Specialist upon receipt of the amendment. Failure to acknowledge amendments may result in the rejection of an Offeror’s proposal.

6. DESCRIPTION OF WORK

Furnish all labor, materials, tools, equipment, and appurtenances necessary to fully perform the work as described in Attachment A – Statement of Work (SOW). The SOW includes transportation, overhead, safety oversight, quality control oversight and supervision. Subcontractor will not supervise FermiForward employees. All services shall be executed in accordance with the SOW. Offerors shall refer to the SOW for detailed technical and performance requirements.

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7. PREPARATION, SUBMISSION AND EVALUATION OF PROPOSALS

Offerors shall submit the following:

Proposal Format

Offerors shall organize proposal submissions into three (3) distinct parts:

Part I – Technical Proposal

Part II – Pricing Schedule

Part III – Past Performance

Each part shall be completed and structured to permit independent and concurrent evaluation. The

Technical Proposal must not include any pricing information. Submissions that fail to comply with the RFP requirements may be rejected. Offerors shall clearly mark proprietary information on the cover page and each page where such data appears. FermiForward assumes no liability for the disclosure or use of unmarked data and may use or disclose such data for any purpose. Acceptable file formats: PDF, Microsoft

Word, or Excel. All questions regarding this RFP must be submitted in writing to the Procurement Specialist identified below.

Procurement Specialist:

Brittany Hopkins

Email: bhopkins@fnal.gov

Submission Instructions

Offerors must submit complete proposals via email to the designated Procurement Specialist be submitted electronically via e-mail no later than:

Date/Time: July 14, 2026, 12:00 p.m. (CT)

Submission Email: bhopkins@fnal.gov

Subject Line: RFP No: 377350-BH – (Offeror Name)

Partial or incomplete proposals will not be deemed non-responsive. Offerors are responsible for ensuring their proposals comply with all formatting and content requirements specified in this RFP.

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8. EVALUATION CRITERIA

This RFP is issued using a Lowest Price Technically Acceptable (LPTA) source selection evaluation. The LPTA source selection process is appropriate when best value is expected to result from selection of the technically acceptable proposal with the lowest evaluated price. Award will be made to the two highest rated Offerors that submits the lowest total evaluated price considering all periods of performance while deemed technically acceptable with an acceptable past performance rating. Proposals are evaluated for acceptability but not ranked using the non-price factors. Technical and past performance factors are evaluated non-price factors either on an acceptable or unacceptable basis. Tradeoffs are not permitted.

Offerors must be determined responsible to be eligible for award. FermiForward anticipates award without discussions; however, reserves the right to conduct discussions if in best interest of FermiForward.

Part I – Technical Proposal

Factor 1: Technical (Acceptable/Unacceptable)

Subfactor 1: Waste Collection, Packaging, Transportation, and Disposal

a. Procedures for collection, packaging, labeling, loading, transportation, and final disposal of hazardous and non-hazardous chemical waste.

b. Equipment, personnel, and operational processes that will be used to safely perform the required services and ensure compliance with the Statement of Work.

Subfactor 2: Regulatory Compliance

a. Procedures for complying with EPA, DOT, OSHA, DOE, RCRA, and applicable state regulatory requirements.

b. Internal processes used to maintain regulatory compliance, monitor changes in applicable regulations, and ensure personnel remain properly trained and qualified.

Subfactor 3: Waste Documentation and Tracking

a. Procedures for waste profiling, manifest preparation, Land Disposal Restriction (LDR) documentation, and chain-of-custody records.

b. Procedures for tracking waste shipments and providing final disposal documentation and regulatory records to FFDG.

Subfactor 4: Treatment, Storage, and Disposal Facility (TSDF) Coordination

a. Procedures for selecting, coordinating with, and utilizing permitted Treatment, Storage, and

Disposal Facilities (TSDFs).

b. Procedures for coordinating transportation schedules, obtaining required approvals, and resolving issues that could affect shipment or disposal activities.

Subfactor 5: Project Management and Scheduling

a. Procedures for scheduling routine waste pickups, coordinating activities with FFDG personnel, and managing project communications.

b. Organizational structure, key personnel responsibilities, communication methods, and procedures for responding to routine and urgent service requests.

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Subfactor 6: Deliverables

a. Procedures for preparing, reviewing, and submitting required reports, manifests, certifications, and other contract deliverables.

b. Quality control measures used to ensure deliverables are complete, accurate, timely, and compliant with subcontract requirements

Subfactor 7: Corporate Safety Plan

a. The adequacy of the Offeror’s safety training, hazard mitigation, and incident reporting procedures.

b. Demonstrated past safety performance and implementation of site-specific controls and protective measures.

Subfactor 8: Quality Control Plan

a. The adequacy of inspection, documentation, and corrective action procedures to ensure compliance with SOW requirements.

b. The structure and responsibilities of the QC program, including oversight, internal reviews, and continuous improvement methods.

Part II – Pricing Proposal

Factor 2: Pricing (Ranked lowest to highest)

Offerors shall submit Firm-Fixed Price (FFP) amounts by completing Attachment B – Pricing Schedule

Note: The completed pricing schedule must be included as Part II of each Offerors proposal and will be evaluated.

FermiForward will evaluate pricing by considering the total of the unit prices for all periods of performance.

FermiForward reserves the right to reject any materially unbalanced proposal. A materially unbalanced proposal contains line items that are significantly underpriced or overpriced, casting doubt on the

Offeror’s understanding of the requirement or ability to perform.

Part III – Past Performance Proposal

Factor 3: Past Performance (Acceptable/Unacceptable)

Past performance will be evaluated based on the Offeror’s record of completing projects of similar scope, schedule and complexity. The Offeror shall submit the following information for three (3) recent and relevant projects completed within the past three (3) years from the issue date of this RFP:

Project Number (if applicable)

Company Name (Government Agency)

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Point of Contact

Telephone Number

Email Address

Project Title

Project Completion Date

Door Types per Reference

Proposal Validity Period

Offerors shall provide a proposal validity of a minimum of 180 calendar days from the proposal due date.

Pricing is valid through the entire Period of Performance. Options will be exercised within six (6) months.

Right to Cancel

FermiForward reserves the unilateral right to cancel this RFP at any time, without incurring any liability or obligation to any Offeror for costs incurred in preparation or submission of a proposal.

9. EXCEPTIONS AND DEVIATIONS

The Offerors shall clearly identify and explain any exceptions, deviations, or conditional assumptions included in their proposal. Each item must be accompanied by sufficient detail and justification to enable a thorough and objective evaluation. The inclusion of exceptions, deviations, or conditional assumptions does not render a proposal unacceptable. However, a significant number of exceptions, or any material deviation that does not demonstrate a clear benefit to FermiForward may result in the proposal being deemed nonresponsive and subject to rejection.

10. LATE SUBMISSION

Proposals received after the deadline will not be considered. The Offerors are solely responsible for ensuring timely submission and assume all risks associated with the method of delivery. Fermilab will not accept or evaluate late proposals, regardless of the reason for delay.

Proposals may be withdrawn at any time prior to award. A withdrawal is effective upon the Procurement

Specialist’s receipt of written notice.

11. INSURANCE

The successful Offeror shall provide Certificates of Insurance in accordance with the Clause 15 of

Fermilab’s General Terms and Conditions for Services and Fermilab’s Insurance Requirements for Non-

Professional Services prior to commencing any on-site work.

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12. SUBCONTRACT AWARD

Issuance of this RFP does not obligate FermiForward to make an award. FermiForward reserves the right to accept or reject any or all proposals, in whole or in part, at its sole discretion, if determined to be in its best interest.

Proposals may be evaluated without further discussion. Offerors are strongly encouraged to submit proposals on the most favorable terms, including technical approach, price and delivery schedule.

Any proposed award is contingent upon continued programmatic need and the availability of funding, as authorized by FermiForward’s Procurement Department.

Any subsequent award will be formalized in writing and executed by an authorized representative of FermiForward’s Procurement Department.

Authority to Bind FermiForward

Only authorized representatives of FermiForward’s Procurement Department have the authority to issue subcontracts and legally bind FermiForward.

No other personnel are authorized to obligate funds or make commitments on behalf of

FermiForward.

13. SUBCONTRACTING

Unless otherwise specified in the RFP, the awarded Offeror shall be solely responsible for the performance and management of any subcontractors engaged to fulfill the requirements of this subcontract.

The use of subcontractors is subject to prior written approval by FermiForward.

The first-tier subcontractor shall ensure that all subcontractors comply with all applicable terms and conditions of this subcontract and shall remain fully liable for their performance.

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